Attachment 3 - Performance Work Statement 13 Nov 23.pdf

Contract No.: FA438024Q0001 Contract No.: FA483024xxxx

23D CIVIL ENGINEER SQUADRON

PERFORMANCE WORK STATEMENT (PWS)

INSPECTION, MAINTENANCE AND REPAIR SERVICES

FOR

23 SFS & 820 BDG COMBAT ARMS TRAINING

AND MAINTENANCE (CATM) RANGES

13 November 2023

23d Contracting Squadron Moody AFB GA

Table of Contents

Section Number

Title

1.0 Description of Services. 3

2.0 Services Summary (SS). 9

3.0 Government-Furnished Property and Services. 11

4.0 General Requirements/Information. 11

5.0 Appendix A, Historical High Maintenance Items. 18

Appendix B-1, Manufacturer's Operation and Maintenance Manuals. 19 Appendix B-2, UFC 4-179-02 Small Arms Ranges, FC 4-179-03F Air Force

Indoor Small Arms Firing Range.

Appendix C, Contract Data Requirement List. 20 Appendix D, Corrective Action Report (CAR). 21 Appendix E, Government Surveillance Report. 22 Appendix F, Customer Complaint Form. 23

1. DESCRIPTION OF SERVICES.

1.1. The Contractor shall furnish all non-personal services to include labor, supervision, vehicles, tools, equipment, personal protective equipment, and services (except items referenced in paragraph 3) to perform inspection, maintenance, and repair services on small arms training range bullet traps at Moody AFB, GA. The bullet traps were manufactured by Action Target (r) and are the “Total Containment Trap (TCT-4)" model. The systems include a hardened steel baffle plate system, a deceleration chamber, a dual-auger type expended projectile conveyor/collection system and an integral Dust Collection Unit (DCU).

1.1.1. Damage to Property. Any damage caused by the Contractor or its employees to Government property (to include facilities, fences, equipment, plants, turf, and personal property of base tenants/employees) due to Contractor performance of PWS requirements shall be repaired or replaced by the Contractor. The Contractor shall immediately notify the Contracting Officer's Representative (COR) of any damage. Any damage by the Contractor to Government, tenant, or employee property shall be repaired or replaced by the Contractor at no additional cost to the Government.

1.1.1.1. The Contractor shall coordinate availability of a sufficient quantity of equipment and vehicles to effectively fulfill the scope of this contract. Equipment failure or maintenance requirements shall not alleviate the Contractor from meeting the performance standards contained in this contract.

1.1.1.2. Miscellaneous Requirements.

1.1.1.2.1. Practice water conservation.

1.1.1.2.2. Turn off unnecessary lights.

1.1.1.2.3. Report fire hazards, unsafe conditions, and items in need of repair to the COR.

1.1.1.2.4. Turn in lost and found articles to the COR.

1.1.1.2.5. The Contractor shall perform the tasks described in this PWS in a manner which minimizes the amount of waste generated.

1.2. The Contractor shall notify the COR of any condition, including adverse weather or special requests from Government personnel, that may interrupt or delay performance of the requirements in this PWS. Once the condition is resolved the Contractor shall resume work as soon as practical. When this period exceeds 24 hours the COR, in coordination with the Contract Administrator/Contracting Officer (CO), must approve the delay.

1.3. Lead Removal. The Contractor shall remove all lead from the bullet trap system in accordance with paragraph 4.4. through 4.7.

1.4. Basic Maintenance Services. The Contractor shall maintain the bullet traps in accordance with the manufacturer’s operation and maintenance (O&M) manuals (Appendix B-1), UFC 4- 179-02 Small Arms Ranges, 5 March 2020 and FC 4-179-03F Air Force Indoor Small Arms

Firing Range, 1 April 2015, (Appendix B-2) and established professional industry standards.

The Contractor shall perform a bi-monthly inspection and servicing of all systems per appendix B-1, this PWS, and a Contractor developed Preventive Maintenance Plan. The Contractor shall replace 55-gallon material collection drums bi-monthly to maintain a maximum of no more than 1/2 full. If 55-gallon drum is more than 1/2 full, the Contractor shall transfer to empty 55-gallon drum. The Contractor shall prepare and maintain records of all services performed in conjunction with Government personnel to ensure all requirements are completed.

1.4.1. The Contractor shall perform maintenance visits bi-monthly or as required to each location (maximum of six ((6)) per range) to ensure cleanliness of the range area, equipment is operating properly, and to replace dust collection unit filters as required. The Contractor shall check lead and dust collection drums for accumulation and replace drums when between 1/3 and 1/2 full (reference paragraph 1.8.1.9 and 1.8.2.8.).

1.4.2. Preventive Maintenance and Inspection (PMI) Plan. The Contractor shall develop, implement, and maintain a PMI Plan that includes a schedule of all required inspections, tests, and services necessary to maintain all bullet trap systems in a fully functional condition. The PMI Plan shall include an estimated annual schedule of all preventive maintenance to be performed by the Contractor for each bullet trap system. The Contractor shall perform preventive maintenance in accordance with the PMI Plan. If performance cannot be achieved in accordance with the approved PMI Plan, the Contractor shall immediately notify the COR and provide the actual dates preventive maintenance will be performed. The Contractor shall submit an updated PMI Plan to the CO and COR for acceptance when changes are made to the plan.

1.5. Contractor Access to Bullet Traps. The Contractor shall coordinate routine maintenance schedule with Authorized Government Representative. Maintenance and inspections scheduling will be coordinated with 23 CES COR prior to each visit (229-257-4393 or 229-257-2492) to prevent training conflicts.

1.6. Bullet Trap Systems Locations. Bullet Traps are located on the Southeast side of base on the Combat Arms Training and Maintenance (CATM) shooting range complex. The Government will provide the Contractor with a base map prior to contract start date upon request.

1.7. Contractor Qualifications. The Contractor shall be licensed and properly insured as a maintainer of bullet trap systems to include Lead Abatement training according to applicable OSHA standards identified in para 4.3.1. The Contractor shall provide proof of license and insurance to the Government no later than 10 days after contract award. The Team Lead and/or Contractor designee shall have at least 2 years’ experience in firing range maintenance.

1.8. Specific Tasks are as follows:

1.8.1. SCREW CONVEYOR SYSTEM.

1.8.1.1. Inspect screw conveyor troughs for straightness and distortion, anchor bolts and shims for proper alignment, installation, and tightness. If loose bolts or distortion are noted, affected trough sections and bolts shall be realigned and bolts/shims torqued to manufacturer's specifications. Inspect conveyor troughs for excessive material buildup and proper collector operation.

1.8.1.2. Inspect conveyor drive and take away gear box(s) for full oil indication. Change oil with 90 weight gear oil per manufacturer's instructions every six (6) months or 500 operating hours whichever occurs first.

1.8.1.3. Inspect and lubricate antifriction bearings, end bearings and hangers per manufacturer's instructions.

1.8.1.4. Inspect and reinstall all covers, guards or safety equipment and replace any missing hardware.

1.8.1.5. Inspect drive assembly for excessive movement, bent screws, hanger bearing wear or shaft/internal collar wear.

1.8.1.6. Inspect and adjust auger for maximum range usage levels to prevent premature wear to motor and bearings.

1.8.1.7. Apply water displacing grease to grease zerk fittings at each end of the auger screw(s) and takeaway arm leading to the lead collection barrel per manufacturer's instructions every three (3) months or 500 operating hours whichever occurs first.

1.8.1.8. Remove the chain guard next to each motor and apply water displacing lubricant to the drive chain per manufacturer's instructions every three (3) months or 500 operating hours whichever occurs first. Inspect the general area for wear or damage and reinstall chain guard.

1.8.1.9. Check level of lead in collection barrel and replace with empty 55-gallon open top re-sealable barrel per manufacturer's instructions. Barrel should be replaced during each maintenance visit. If 55-gallon drum is more than ½ full Contractor shall transfer to empty drum.

1.8.2. DUST COLLECTION UNIT (DCU).

1.8.2.1. The DCU is a Donaldson Torit, Downflow II, Model number DFT2-12, equipped with 12 cylindrical canister type filters (part number P190817) per filtration unit. Filters for the DCU are 13.84"D x 26.00"L with an open/open end cap configuration designed for back pulse operation. Replacement filters shall meet or exceed original equipment manufacturer specifications for lead/dust particulate removal.

1.8.2.2. Inspect the entire DCU for obvious damage, loose screws, nuts, bolts, general mechanical security, and serviceability. Replace any missing or damaged hardware and inspect the machinery for the cause of damage.

1.8.2.3. Operate the DCU to verify proper filter operation of 1-2 inches (in H2O) via provided photohelic pressure gauge. Low pressure may indicate a broken filter and high pressure may indicate a clogged filter. If filters are not operating properly, initiate a cleaning cycle per manufacturer's instructions and re-verify proper pressure differential. If proper operating range cannot be established, replace, and preload all filters per the manufacturer's instructions. All filters shall be changed when any single filter requires changing.

1.8.2.4. Remove and replace lead dust filter assemblies when the differential pressure cannot be achieved per manufacturer’s instructions or every 2,000 operating hours, whichever occurs first.

1.8.2.5. Clean and insure proper operation of trap door on DCU.

1.8.2.6. Perform automatic filter breach detection test per manufacturer's instructions.

1.8.2.7. Perform automatic cleaning circuitry test per manufacturer's instructions.

1.8.2.8. Check level of lead dust in collection barrel and replace with empty 55-gallon open top re-sealable barrel per manufacturer's instructions. Barrel shall be replaced when 1/3 full.

1.8.2.9. Air compressor is an integral part of DCU operation. Inspect and check air compressor for functionality and proper oil level. Change oil every 500 operating hours per manufacturer's instructions. Air compressor replacement must be coordinated through the CO and COR prior to replacement.

1.8.2.10.Apply water displacing grease to zerk fittings on the motor drive assemblies every three

(3) months or 500 operating hours, whichever occurs first.

1.8.3. TOTAL CONTAINMENT TRAP (TCT-4).

1.8.3.1. Inspect bullet trap mouth plates and deflector impact plates for wear, bullet damage, distortion and missing or broken/cracked attaching hardware. The Contractor shall replace any missing or damaged hardware and adjust mouth plates as required for optimal trap operation.

1.8.3.2. Vacuum, using a HEPA vacuum machine, all accessible surfaces, such as the mouth of the bullet trap plates, the surrounding range floor back to the shooting positions, exposed range walls, and areas behind and above the bullet trap.

1.8.3.3. The Contractor shall annually inspect for excessive material buildup. If required for proper equipment operation, the Contractor shall clean conveyor troughs of excessive material buildup. During cleaning of the troughs, all sections of the troughs shall be removed, sections and augers cleaned, troughs sections reinstalled, and all systems checked for proper operation.

1.8.3.4. The Contractor shall be responsible for properly packaging all contaminated material generated during the servicing of the range (reference paragraphs 4.4. through 4.7).

1.8.3.5. The Contractor shall provide materials, tools, and services to contain and cleanup Contractor-caused spills of contaminated materials during the cleanup of both the 23 SFS (50m) and 820 BDG (100m) ranges.

1.8.3.6. The Contractor shall reimburse the Government (total man-hours and materials) for all accidental spills/leaks of hazardous or regulated liquids in which the Contractor is unable to contain and control the spill/leak. The Contractor shall reimburse the Government (total man-hours and materials) for damage to Government equipment or property.

1.9. Unscheduled Repairs/Response Time. The Contractor shall respond to emergency unscheduled repairs on 23 SFS (50m) and 820 BDG (100m) ranges on Moody AFB and shall be on base within 24 hours of notification by the Government.

1.10. Corrective Maintenance/Emergency Repairs/Repair Limitations.

1.10.1. Corrective Maintenance. The Contractor shall perform all corrective maintenance, including adjustments, repairs, and/or replacement of hardware required to restore bullet trap systems to optimum working conditions. The Contractor shall immediately report any required adjustment or repair of bullet trap system hardware identified by the Contractor to the COR. The Contractor shall maintain all records or reports of Contractor services for the duration of the contract. All work requests for services shall be documented and signed by the Contractor, reflecting the status of each system before and after the work is completed.

1.10.2. Corrective Maintenance/Repair Limitation. Corrective maintenance includes adjustments, service, preventive maintenance, or repairs required to return the system(s), equipment, or components to proper operating conditions. When possible, equipment and system deficiencies shall be corrected along with preventive or corrective maintenance.

Corrective maintenance is required bi-monthly or because of user service calls. The Contractor’s liability for any single repair action under the firm fixed-price portion of the contract for corrective or preventive maintenance and repair shall be limited to not more than $1,000.00 for each repair action per range, to include parts or entire unit replacement.

High- c o s t maintenance items exceeding $1,000.00 for any single repair action shall be reimbursed via contract line item (CLIN x007) titled High-Cost Maintenance Repairs. The contract manager must receive CO approval, before the item is ordered, for purchase of any part or parts costing over $1,000.00 under this paragraph. The Contractor shall submit a formal request via electronic mail or hand delivery stating the type of repair, cost of repair, and the dollar amount to be invoiced to the COR. The maximum number of repair actions exceeding $1,000.00 is six (6) per range per year at which time the Government will reimburse all labor and material costs for any additional repair actions as authorized by the CO. See Appendix A for a list of historical high-cost corrective maintenance actions. The Contractor shall contact the COR immediately upon discovering any item which may require use of the above $1,000.00 repair action CLIN.

Should the need arise for an unscheduled emergency repair, the Contractor shall provide a quote for the repair and will be reimbursed via CLIN x008 for any parts and overtime costs. This CLIN will only be funded on an as-needed basis.

1.10.3. Reimbursable Maintenance Requirements. For reimbursable corrective maintenance/ preventive maintenance/repair actions, the Contractor shall procure the required parts on a competitive basis or, if there is a lack of competition, provide justification and gain CO approval prior to purchase. Material costs shall be based on actual direct cost of the material from the lowest of quotes provided by the Contractor from at least three (3) different commercial vendors. The lowest available price will be used. Fewer than three (3) quotes may be acceptable if the item is specially made or manufactured only by a specific company and no commercial equivalent is available, and the Contractor gains CO approval prior to purchase. The Government reserves the right to reject low-priced parts that could be of inferior quality. The Government retains the right to obtain additional quotes in questionable situations. The CO or designated representative reserves the right to specify quality, size, efficiency, and appearance requirements for all parts needing repair or replacement. The Contractor shall bill for repair actions on a monthly basis. All original sales tickets shall be turned in with the invoice for payment. If not accompanied by the original sales ticket, the repair action will not be paid until the required document is furnished. The billing shall be supported by an itemized list detailing description, quantity, unit cost, total cost, and the end use. Discounts and rebates on parts provided to the Contractor shall be credited to the Government. The Contractor shall maintain a copy of delivery tickets, sales slips, or other documents identifying items purchased under the cost reimbursement portion of this contract. All purchase documents shall be made available to the CO or COR for review and audit.

1.11. CONTRACTOR’S WORK HOURS/SCHEDULE.

1.11.1. The Contractor’s work schedule shall be coordinated with the 23 CES COR who will contact NCOIC’s of Combat Arms 23 SFS and 820 BDG, respectively, to ensure de-confliction with range usage schedule.

1.11.2. STANDARD BASE DUTY HOURS: Monday through Friday, 0730-1630 (7:30 a.m.- 4:30 p.m.), excluding all federal holidays and "Wing Down-Days.” Due to the high usage rate of the ranges, some or all maintenance may need to be scheduled during the weekend.

1.11.2.1. FEDERAL HOLIDAYS: The Contractor shall observe Federal Holidays under the established contract when Contractor performance begins on a Government installation.

Normally, the eleven federal Government holidays as observed in the United States. Some Contractor personnel policies and labor agreements provide for observing different holidays than observed by the Government.

1.11.2.2. On workdays that have been declared “Family Days,” the base may be minimally manned with many offices and facilities closed. On these days, the COR shall ensure the Contractor can gain entrance to the work site.

1.11.2.3. EMERGENCY SERVICES: Emergency services shall be provided during the holidays. The Contractor shall respond during emergency events or national security events, if/when needed.

1.11.2.4. WING DOWN DAYS AND/OR FAMILY DAYS: The Contractor shall provide support during wing downs days and/or family days.

BASE CLOSURE: While performance in accordance with this PWS is not considered mission essential, if the installation closes for an extended period of time, the Contractor may be asked to continue service on a case-by-case basis.

1.11.3. GATE HOURS. The Contractor shall enter and leave Moody AFB through the commercial (Davidson Road) gate. The normal hours of gate operation are 24 hours per day, seven (7) days per week. The Moody AFB gate hours of operation are subject to minor modifications. The Government will notify the Contractor in advance, if possible, of any changes to gate hours.

1.11.4. LOCATION OF WORK: All work shall be accomplished at Buildings 0076 and 1318 (820 BDG and 23 SFS ranges), on Moody AFB GA.

2. SERVICES SUMMARY (SS). The contract service requirements are summarized into performance objectives which are the mission essential requirements that relate directly to the results the Government requires for this service. The performance thresholds are the standards required by the Government for each performance objective. The SS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of Government surveillance and confirmation of services provided. These thresholds (standards) are critical to successful accomplishment and assessment of PWS requirements. Procedures, as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS Para Performance

Threshold Remedy Method of

Assessment

SS-1 - Inspect and Service Ranges

1.4., No more than one

(1) valid defect per bi- monthly visit per range.

Re-performance within three (3) duty days of notification.

Periodic Surveillance. Inclusive

SS-2 - Clean Ranges 1.8.3., No more than three (3) valid defects per bi-monthly visit per range.

Re-performance within three (3) duty days of notification.

Surveillance. Inclusive

SS-3 - Quality Control - Contractor’s Quality Control Plan

2.1. No more than one

(1) valid defect per bi- monthly visit.

Contractor shall provide a written Corrective Action.

Surveillance.

2.1. Contractor Quality Control. The Contractor shall develop and maintain a quality control program to ensure range maintenance services are performed in accordance with this PWS and the commonly accepted commercial standards and practices, as applicable to the services identified in this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur.

A written Quality Control Plan shall be submitted by the Contractor. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement, and for correcting deficiencies as required.

2.2. Government Quality Assurance. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR shall inspect by physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record surveillance results. Results of the surveillance then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3. Surveillance Methods.

2.3.1. Periodic Inspections/Surveillances. The COR employs a “spot check” style of evaluation based on the Contractor’s submitted schedule. This type of surveillance is based upon selecting samples for evaluation on other than 100% inspection or on a statistically random basis. Periodic inspections/surveillances will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual, or annually) and frequency may be adjusted, based on quality trends.

2.3.1.1. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service within three (3) duty days following notification by the COR.

2.3.1.2. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one (1) -month period shall result in initiation of a DD Form 2772, Contract Discrepancy Report by the COR, and a warning or letter of concern from the CO.

2.3.1.3. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any combination for any two (2), or more consecutive or non-consecutive months during a contract period shall result in initiation of a DD Form 2772, Contract Discrepancy Report, and constitute an immediate Multi-Functional Team/Progress Meeting. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions – Commercial Items, Inspection/Acceptance.

2.4. Quarterly MFT/Progress Meetings. The CO, Functional Commander (FC), COR, and other Government personnel, as appropriate, and the Contractor shall meet to discuss the Contractor’s performance.

The following issues shall be discussed: opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections, and observed trends against each performance objective, positive performance, and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.1. Minutes of these meetings will be produced in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the contracting office identifying areas of non-concurrence for resolution.

3. GOVERNMENT-FURNISHED EQUIPMENT, MATERIALS, SERVICES.

3.1. Emergency Services. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. The Contractor shall dial 911 for emergency medical services.

3.2. The 23 SFS and 820 BDG shall supply the following items:

3.2.1. Empty fifty-five (55) gallon drums.

3.2.2. Proper labels for drums to package cleanup debris. (Contact HAZMART for Labels)

3.2.3. DCU filter disposal boxes

3.3. 23 CES shall supply the following:

3.3.1. Analysis of waste generated during the servicing of the range (HAZMART/23

CES/CEIEC).

3.3.2. Storage area (90-day Collection Point) for cleanup of debris (HAZMART/23

CES/CEIEC).

3.3.3. Final disposal and transportation of material generated during the performance of this

PWS (HAZMART/23 CES/CEIEC).

3.4. The Government-furnished facilities are buildings 0076 and 1318 Rifle Range Rd, Moody

AFB GA.

4. GENERAL REQUIREMENTS.

4.1. All work shall be done in accordance with UFC 4-179-02 Small Arms Ranges (5 Mar 2020), FC 4-179-03F Air Force Indoor Small Arms Firing Range (1 Apr 2015), and acceptable industry standards.

4.2. The Contractor shall provide a written report to the COR and Contract Administrator within 10 business days following all cleaning, maintenance, and repair services. The report shall detail hour meter readings, nomenclature, part number, quantity, location used, size and cost as well as any repairs, maintenance, and cleaning accomplished. This report shall also include man-hours, fuel, tools, equipment, parts, chemicals and/or consumables under $1,000.00 required for laboratory analysis, inspection, repair, preventative or corrective maintenance actions. The Contractor shall make available all records of services to the Government upon request.

4.3. Safety.

4.3.1. All applicable OSHA safety standards (29 CFR 1910.28, 29 CFR 1910.132, 29 CFR

1910.1025, 29 CFR 1926.62, etc.), occupational health standards, Air Force regulations, and EPA regulations must be followed during all phases of work.

4.3.2. Cell phone usage while driving on base is prohibited, unless using a completely “hands-free” device.

4.4. Environmental.

4.4.1. Conformance with Environmental Management Systems (EMS).

4.4.1.1. The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility EMS applicable for this contract.

The Contractor shall perform work in a manner that conforms to the Moody AFB EMS, including but not limited to; addressing significant aspects the Contractor may be responsible for developing and maintaining Operational Controls identified by the Moody AFB EMS, and providing monitoring and measurement information as necessary for the installation to address environmental performance relative to the environmental goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the Contractor shall take corrective action immediately. In the case of nonconformance, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the EMS and how these requirements affect their work performed under this agreement.

4.4.2. HAZARDOUS MATERIAL/WASTE MANAGEMENT. Executive Order 12856, Federal Compliance Right-to-Know Laws, and Pollution Prevention requirements (August 3, 1993) requires control of hazardous materials brought, used, and disposed of on Moody AFB. The Contractor shall not purchase hazardous materials that are not needed or unnecessarily dangerous to the environment. The Contractor shall provide Safety Data Sheet (SDS) and all other information required to process such requests to HAZMART, phone (229) 257-2761. An approved AF Form 3952 must be on- hand before chemicals are purchased or delivered to Moody AFB.

4.5. HAZMART. The Government (HAZMART personnel) will inventory all chemicals that the Contractor brings on to MAFB or any property under the control of MAFB. Any products that meet the criteria of "Hazardous Material" or “Hazardous Waste” shall be bar coded and tracked by the Contractor until permanently removed from Government property. The inventory shall be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in 40 CFR Part 261, Subpart C.

4.5.1. Spill Response. The Contractor shall be responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations; in the event that it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor-caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

4.6. Hazardous Material Handling. The Contractor shall appoint in writing a primary and alternate HAZMART and Hazardous Waste monitor. Monitors are responsible for training all Contractor personnel regarding Contractor hazardous materials, containers, and marking/labeling maintained within MAFB. The monitor shall complete, coordinate, and submit all MSDSs to HAZMART immediately upon receipt of new chemicals, products, or materials. The monitor shall be responsible for management of Contractor-generated waste and be trained and qualified in accordance with 40 CFR 262, Subpart C. The Contractor shall take all measures to prevent the release of lead fragments and dust to the ground, atmosphere, and water. The Contractor shall have approval from the base HAZMART section prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require MSDSs. The Contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The Contractor shall provide one (1) copy of the MSDS for each item to the HAZMART Section for review, prior to any chemicals being brought onto MAFB. The Contractor shall maintain one (1) copy of the MSDS for each hazardous material line item used within the work center. The Contractor shall maintain an accurate running inventory of all chemicals on hand, ensure that all containers are properly marked with the contents and apply bar code labels provided by the HAZMART, as required, to the containers.

4.6.1. The Contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any hazardous material containing one of these banned substances shall not be allowed on base.

4.7. HAZARDOUS WASTE. The Contractor will be responsible for disconnecting and replacing the 55-gallon drums that are used for the collection of the debris from the fragment collection auger and the dust and debris from the DCU. All lead debris and dust collected shall be consolidated in Government-provided 55-gallon metal drums must be filled less than 1/2 full for handling purposes, dated, and marked with the words “HAZARDOUS WASTE”. A standard hazardous waste label is the preferred marking method. The Contractor shall notify the COR to contact HAZMART for pickup within three (3) workdays (72 hours) of filling drums.

4.7.1. Four different waste streams will be generated from each range during normal firing operations and maintenance actions. All drums will be labeled as they are generated.

4.7.1.1. Waste Stream Number 1 (General Debris) will include material such as filters, dirt, debris, protective garments, scrap wood, HEPA filters and other similar materials. This waste stream will be managed as hazardous waste. This waste stream will be generated during the cleaning process.

Waste Stream Number M00509-122 has been assigned to this waste stream.

4.7.1.2. Waste Stream Number 2 (Metal Dust) is metal dust generated during the operation of the DCU. This waste stream will be managed as hazardous waste. The drum that collects this waste stream is attached to the bottom of the DCU. Waste Stream Number M00495-122 has been assigned to this waste stream.

4.7.1.3. Waste Stream Number 3 (Scrap Metal) will include scrap metal generated during the operation of the Auger System. It is a must that all precautions will be taken to minimize the amount of debris collected in this container. The drum collecting this waste stream is attached to the Auger System. This waste stream will be managed as a Recyclable Material (Scrap Metal). This waste stream will not be issued a Waste Stream Number.

4.7.1.4. Waste stream Number 4 (Oil/Water/Grease) will include oil (see 1.8.1.2) and grease (see 1.8.1.7) generated during the maintenance of the system. This waste stream will be managed as hazardous waste. Waste stream profile number M00534-122 has been assigned to this waste stream.

4.7.1.5. The Contractor shall hand compact all other debris drums to minimize the number of drums used.

4.7.2. Additional waste material such as filters, dirt, debris, protective garments, HEPA filters, etc. shall be managed as Hazardous Waste. This waste shall be collected in separate Government provided 55-gallon drums and labels clearly dated and marked with the words “HAZARDOUS

WASTE”.

4.8. Security.

4.8.1. Pass and Identification Items. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government-owned vehicles. A background check may be required for Contractor employees.

4.8.2. Retrieving Identification Media. The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires;

e.g., terminated for cause, retirement, etc.

4.8.3. Traffic Laws. The Contractor and its employees shall comply with all federal, state, local and base traffic regulations. The use of cell phones without a true "hands-free" device, while operating any vehicle, low speed vehicle (golf cart, mower, tractor, etc.), or cycle is prohibited on all DoD installations. Violation shall result in denial/revocation of installation driving privileges.

4.8.4. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately-owned vehicle while on MAFB.

4.8.5. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware which may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on- base assignment.

4.8.6 Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.9. Contractor Personnel.

4.9.1. Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the Contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

4.9.2. The Contractor shall provide the CO telephone number(s) where surveillance results and complaints can be reported. In addition, the Contractor shall provide to the CO the names and phone/pager numbers of Contractor POCs for after business hours, including nights, weekends, and holidays. This information shall be kept updated by the Contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language.

4.9.3. Contractor Employees. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. This shall be accomplished through the wear of a company badge, distinctive clothing, overcoats, rain gear, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that it identifies personnel easily and quickly for reasons of safety and personal protection.

4.9.4. The Contractor shall not employ persons identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation or its population.

4.9.5. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of Defense, either military or civilian, unless such person seeks and receives approval in accordance with Title 5, USC, Section 5536, DoD 5500.7-R (1993), as amended, and service directives.

4.9.6. Contractor personnel shall comply with all installation and facility safety and security regulations, as well as the health, safety, and security provisions of the contract. Contractor personnel shall report security or safety problems to the Security Police or CO as appropriate.

4.10. CONTRACTOR EMPLOYEE TRAINING. Contractor personnel shall be properly trained in the handling and packaging of lead-contaminated debris. Training documents and certifications shall be available for Government review, prior to award of contract, and each cleaning, if there are personnel changes, and annually thereafter. Training required: Lead Abatement, Respirator Training, and annual Hazardous Waste Training. Training and training certificates shall be provided and maintained by the Contractor.

4.10.1 Antiterrorism (AT) Level 1 training for Contractors: DAFI 31-145-O published 14 November 2022 states 100% of Contractors will complete AT Level 1 (Antiterrorism Awareness) within 30 days of requiring access, and annually thereafter (https://jko.jten.mil/courses/AT-level1/launch.html) by all Contractor personnel to whom commanders have granted access tot heir fenced installations or separate facilities. This is also a federal law under 48 CFR § 252.204-7004 that all Contractors that work on federally funded projects will have this training. The new DAFI states:

d. Contracting Squadron (CONS) Commanders:

(1) Coordinate performance work statement (PWS)/statement of work (SOW) and modifications with the installation Antiterrorism Officer/Antiterrorism Program Manager (ATO/ATPM) to ensure AT considerations and measures are included in all applicable https://jko.jten.mil/courses/AT-level1/launch.html contracts and that all AT standards are in compliance. (T-1).

(2) Coordinate with the installation ATO/ATPM to ensure Level I - AT Awareness Training is completed by all Contractors within 30 days of requiring access, and annually thereafter. Coordination for training should be done by the requiring unit after contract award.

(3) Work with ATO/ATPM to coordinate AT-specific contracting measures for inclusion in the installation’s AT Plan.

(4) Coordinate necessary background investigations for Contractors with the installation information protection office and work with the ATO/ATPM to develop mitigation measures that limit the potential for terrorist and insider threats posed by Contractors while on the installation.

(5) Incorporate required AT clauses, related supplements, and local AT measures as part of requirements for DoD contracts, as described in Standard 18.

4.10.2. The Contractor shall comply with DoD Instruction 5200.48_Department of the Air Force Instruction 16-1403 Controlled Unclassified Information (CUI), and the CUI requirements in this contract. The CUI regulation cited in this paragraph sets policy, assigns responsibilities, and prescribes procedures for CUI in the identification, creation, sharing, marking, safeguarding, storage, dissemination, decontrol, disposition, destruction, and records management of CUI documents and materials and establishes training required.

Any Contractor employee CUI training required under DoDI 5200.48 Department of the Air Force Instruction 16-1403 Controlled Unclassified Information including initial and annual CUI training shall be accomplished following coordination with the COR/cognizant local CUI authority.

4.11. RECORDS MANAGEMENT.

4.11.1. All records, files, and documents, regardless of media (e.g., paper, electronic, etc.), as described in this PWS, which are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract.

4.11.2. The Contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in AFI 33-322, Records Management and Governance Program and the Air Force Records Disposition Schedule which may be accessed from the web address cited below: https://www.my.af.mil/afrims/ afrims/afrims/rims.cfm

4.11.3. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Moody AFB Records Management Office (23 CS/SCXKR), 257-9785, will provide assistance and training to the Contractor to ensure compliance with federal record keeping requirements.

http://www.my.af.mil/afrims/

4.12. TERMINATION. This contract may be terminated in accordance with the termination clause(s) cited within this contract.

4.13. GOVERNMENT PERFORMANCE OF SERVICES DURING LABOR STRIKE.

4.13.1. The services called for under this PWS are of critical importance to the Air Force, and the Government reserves the right to take over performance in the event of a labor strike by the Contractor’s employees which impairs the Contractor’s ability to satisfactorily perform the contract. In such event, the Government may elect to perform services with exclusively Government personnel in accordance with AFI 64-106, Air Force Industrial Labor Relations Activities, paragraph 2.2.

4.13.2. Under such circumstances and at the direction of the CO, the Contractor agrees to remove its non-striking force from the performance site and not to interfere in any way with Government performance.

4.13.3. Contractor further agrees under such circumstances to permit the Government to use any essential Contractor-furnished property. The Government will equitably compensate the Contractor for use of such property.

4.13.4. Contractor shall not be entitled to payment for any performance period or parts thereof during which the Government assumes performance.

4.14. Contractor and Subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

5. APPENDICES.

APPENDIX A.

HISTORICAL HIGH-COST CORRECTIVE MAINTENANCE ACTIONS

REPAIR ACTION REPAIR DATE REPAIR

COST

Dual Shield Wire Sep 2014 $231.00 Screw Conveyor Hanger Bearing Jun 2015 $1,718.40 Screw Conveyor Waste Packing bagged Jun 2015 $7.30 Ball Bearing Pillow Block Jul 2015 $250.00 Motor Fan Assembly for DCU Sep 2015 $6,877.00 Electronic Timer 24/7 Sep 2015 $322.00 Amplifier Relay Sep 2015 $877.00 Flexible Vacuum Hose w/ Clamps Feb 2016 $52.00 Screw Conveyor Trough Cover Clamps Aug 2016 $180.00 Screw Conveyor Hanger Bearing/Oil Impregnated Oct 2016 $2740.53 Screw Conveyor Hanger Bearing/Oil Impregnated Oct 2016 $2740.53 Screw Conveyor Waste Packing bagged Oct 2016 $3.65 Ball Bearing Pillow Block Oct 2016 $313.13 Air Compressor Check Valve Oct 2016 $12.50 Flange Gland Seal w/ Graphite Seals Oct 2016 $900.00 Carriage Bolt Oct 2016 $18.20 Stover Nut Oct 2016 $11.20 Screw Conveyor End Pedestal Assembly Oct 2016 $900.00 Screw Conveyor Discharge Hose Apr 2017 $315.21 Screw Conveyor Discharge Hose Apr 2017 $184.00 New Air Compressor 50M Range Apr 2017 $465.83 New Air Compressor 100M Range Oct 2017 $456.83 New Air Compressor 100M Range Aug 2019 $250.00 New Air Compressor 50M Range Oct 2019 $250.00 Auger Discharge Hose 50M and 100M Range Aug 2020 $450.00 Bearings 50M and 100M Range (6 total) June 2020, Apr

$150.00 ($25 ea.)

Air Line Water Collector 50M Range Oct 2020 $100.00 Air Line Water Collector 100M Range Oct 2020 $100.00 Relay 100M Feb 2021 $40.00 Timer 50M Range Aug 2021 $190.00 DCU Circuit Board 100M Range Dec 2021 $350.00 Photohelic Gauge 100M Range Dec 2021 $650.00 Junction Boxes 100M Range Dec 2021 $120.00 Timer 50M Range Aug 2021 $190.00 DCU Motor Replacement 100 M Range

Dec 2022 $5,175.65

APPENDIX B-1.

MANUFACTURER'S OPERATION AND MAINTENANCE MANUALS

Complete TCT-4 System Ops and Mx

DCU Install and Ops Manual.pdf

DCU Ops and MX Manual.pdf

Donaldson Torit Dust Collector Filter

Screw Conveyor Manual.pdf

APPENDIX B-2.

UFC 4-179-02 Small Arms Ranges, 5 Mar 2020 FC 4-179-03F Air Force Indoor Small Arms Firing Range, 1 Apr 2015

UFC 4-179-02 5 Mar 2020.pdf

FC 4-179-03F 1 Apr 2015.pdf

APPENDIX C. CONTRACT DATA REQUIREMENT LIST

Provide the data as indicated below to the CO. All reports, submittals, logs, and information provided to the Government shall be electronic and compatible with Microsoft Office such as Excel, Word, and others. “Compatible” means the document can be opened using the appropriate Microsoft Office component without any discernible effect on the text (e.g., loss of data) or the formatting of the document:

Required Due Date Transition Plan* Pre-Performance Conference Quality Control Plan (PWS 2.1) Submitted with Quotation Preventive Maintenance and Inspection (PMI) Plan (PWS 1.4.2)

Submitted with Quotation

Written Appointment of Primary and HAZMART & Hazardous Waste Monitor

(PWS 4.6)

Pre-Performance Conference

Written Appointment of Contract Manager (PWS 4.9.1) & Contractor Points of Contact (PWS 4.9.2)

Pre-Performance Conference

Proof of License and Insurance (PWS 1.7) No later than 10 days after contract award Quarterly/MFT Progress Meetings (PWS 2.4)

Submitted Quarterly

Report for All Cleaning, Repair, and Maintenance Services (PWS 4.2)

Within 10 days of cleaning/repair/ maintenance service being performed

*Transition Plan:

The Contractor shall provide a Transition Plan that outlines the following:

• Phase-In at the beginning of the Contract and each Option Year

• Transition Out

• Replacements when position vacancies arise (if applicable, to avoid a disruption in service)

Prior to the end of the period of performance, the Contractor shall support a ten (10) business day (80 hours) transition period with the in-coming Contractor or Government personnel who will take over the Contractor duties. During this period, all programs, information, data, etc. will be passed from the incumbent Contractor to the incoming personnel so that there is no break in project support. As vacancies occur, the Contractor is expected to provide a suitable replacement within 15 days after notification.

The Contractor shall follow the Transition Plan and keep the Government fully informed of status throughout the transition period. Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The Contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods.

APPENDIX D. CORRECTIVE ACTION REPORT (CAR)

APPENDIX E. GOVERNMENT SURVEILLANCE REPORT

APPENDIX F. CUSTOMER COMPLAINT FORM