Questions and Answers v3.pdf

Questions and Answers 823 Redhorse Vehicle Maintenance

FA481922R0001

Q1. SubFactor 1 - Staffing Approach - (b) Verification of all automotive mechanics - Can the proof of experience be submitted as an Appendix to Volume II Technical? Will this requirement go against the page count?

A1. If an offeror chooses to provide copies of ASE Certifications for Proof of Experience (Vol II, Tab 2), the certifications may be submitted as an Appendix to Volume II, which will be excluded from the maximum page count. Solicitation has been amended accordingly.

Q2. Is there an incumbent currently performing the work, or is this a new requirement?

A2. Incumbent contractor is International Service Contractors, LLC.

Q3. Who is the current incumbent, and what is the contract value of the contract?

A3. International Service Contractors, LLC

$3,970,596.34

Q4. PWS Section 4.7 states, "There may be mission situations that require the contractor to work other than normal hours (e.g., military exercises, contingency operations, and weather emergencies). What are the historical hours for such activities/unplanned activities?

A4. Throughout the calendar year, there may be instances where training courses are scheduled to occur on Federal holidays. There is no guarantee that training courses will be scheduled to occur on Federal holidays, and the specific dates are subject to fluctuate from year to year.

Historically, if contractor employees have been required to work on a Federal holiday, an alternate day off the following week has been provided. Historically, contractor employees have not been required to work Thanksgiving, Christmas, or New Years Day.

Q5. Should the mission situation hours be included in CLIN 0001 as either Overtime costs or Normal billable hours? Do we assume the normal schedule will be adjusted so no overtime hours will be incurred?

A5. Yes, mission situation hours should be included in CLIN 0001. The normal schedule will be adjusted for instances where contractor employees are required to work on Federal holidays as indicated in Question 4 above.

Q6. Would the Government be open to a different staffing approach other than the current labor mix stated in Appendix J?

A6. The labor mix provided in Appendix J is intended to provide historical data only.

Q7. Will, the Contractor, be responsible (cost) for internet capabilities as stated in Appendix C?

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A7. Yes. Please refer to PWS Appendix C, Paragraph 2

Q8. Will, the Contractor, be responsible for all costs related to user maintenance of the facility as stated in Appendix C?

A8. There is a separate base wide custodial contract that includes the vehicle maintenance administrative areas and restrooms. The scope of the base wide custodial contract is provided in PWS paragraph 3.1.3. Due to the nature of vehicle maintenance activities, the contractor is expected to maintain general orderliness and cleanliness of the site in between the scheduled base wide custodial servicing. As far as the maintenance shop floor, the base wide custodial contract will not be responsible for maintaining those floors, and the contractor shall maintain general orderliness and cleanliness of these areas throughout performance of the contract.

Q9. Will, the Contractor, be responsible for providing vehicles?

A9. No. The mobile maintenance vehicle will be provided by the Air Force. PWS Appendix C paragraph 4 has been updated accordingly.

Q10. Will the Contractor only be responsible for tools listed in Exhibit 6?

A10. Yes, the contractor will only be required to provide the tools as outlined in Exhibit 6

Q11. Will the table of contents, resume information, and Glossary count against the page count?

A11. Yes

Q12. Will the costs for the Paint Complete be billed as occurred to the Material CLIN 0002, or will the costs need to be included in the total FFP unit price (Clin 0001)?

A12. Paint completes are to be billed as occured against material CLIN 0002.

Q13. For pricing purposes, are we to insert CLIN 0002 and 0003 NTE plug numbers into the CLIN structure?

A13. No. Pursuant to the instructions to offerors located in the addendum to FAR 52.212-1, CLINs X002, X003, and 0004 (Transition Period) are pre-established with Not to Exceed amounts stated in the CLIN descriptions and the offeror shall not fill in any pricing information.

Q14. Do we submit our actual proposed costs for transition CLIN 0004 or use the NTE plug number?

A14. Pursuant to the instructions to offerors located in the addendum to FAR 52.212-1, CLIN 0004 (Transition Period) is pre-established with a Not to Exceed (NTE) amount stated in the CLIN description and the offeror shall not fill in any pricing information. CLIN 0004 will not be included in the Total Evaluated Price, however, the pre-established NTE amount will be

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incorporated into the total contract value. The contractor will only be reimbursed for actual transition costs, not to exceed the pre-established NTE amount.

Q15. What are the yearly historical costs for the paint complete?

A15. While costs will vary from year to year due to the number of paint completes and the size of the vehicles, approximately $30,000 has been billed against the Parts CLIN annually for paint completes.

Q16. The PWS state that the contractor are required to paint about 15 items a year. Have paint facilities been identified locally or on base?

A16. The contractor is responsible for identifying and using an off-base paint facility of their choosing. There is no on base facility for paint complete requirements. The contractor is responsible for delivering the vehicle to their chosen paint facility.

Q17. Section 1.1.3.1 vs. section 1.1.9 clarification:

A17. Section 1.1.9 of the PWS has been amended to clarify Federal supply chain ordering requirements. Items procured through the Federal supply chain will not be billed against this contract.

Q18. The requirement to provide proof of experience for each automotive technician provides an advantage to the incumbent offeror, as they have access to the details of the incumbent staff, with relevant experience to the subject opportunity. Will the Government please provide the name, position title, position description, duration the position was held, employer, and employer POC for each of the incumbent automotive technicians?

A.18. The Government maintains the position that the requirements of Technical Subfactor 1 (Staffing Approach) provide the offeror with two reasonable methods for demonstrating that sufficiently qualified personnel are included in their staffing plan as necessary to meet PWS performance objectives. The Government does not find this methodology to provide the incumbent contractor with an unfair advantage. Historical workloads have been provided in the PWS. In conclusion, the Government seeks to verify that offerors have a sound staffing plan that reflects an adequate labor mix to fulfill all PWS objectives. The requirements of Technical Subfactor 1 reflects that intent.

Q19: Does the Contract Manager have to be located onsite, or could this position be located at the contractor corporate office?

A19: The term Contract Manager has been removed from the PWS. However, see Solicitation Amendment 0002, which changed the verbiage of PWS paragraph 4.1.1 to clarify that an On-Site Lead (Program Manager) is required.

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Q20: Does the Program Manager have to be located onsite, or could this position be located at the contractor corporate office?

A20: See Solicitation Amendment 0002 which changed the verbiage of PWS paragraph 4.1.1 to clarify that an On-Site Lead (Program Manager) is required.

Q21. We would like clarification regarding Q&A response A3. Does the amount indicated include CLINs referenced in response A13 & A14?

A21. The total contract value indicated in A3 includes parts and travel (NTE’s), however, no transition period was included. The new contract requirement does not necessarily reflect the NTE amounts for parts and travel from the incumbent contract.