Attachment 6 Addendum to FAR 52.212-2.pdf

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into FAR 52.212-1 as an addendum to this solicitation:

INSTRUCTIONS FOR PROPOSAL SUBMISSION:

A. SUBMISSION OF PROPOSAL: Proposals shall be submitted no later than the date and time in Block 8 of the SF 1449. If amendments are issued, they must be acknowledged in writing prior to the due date.

Proposals must show the time and date specified for receipt, the solicitation number, and the name and address of the Offeror. It is the Offeror's responsibility to confirm the Government’s receipt of all correspondence. The Government intends to evaluate proposals and award a contract without discussions.

Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost or price standpoint. However, the Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary.

PROPOSALS SHALL BE SUBMITTED ELECTRONICALLY ONLY, PAPER COPIES WILL NOT BE

ACCEPTED.

B. INQUIRIES BY OFFERORS: The Government points of contacts for this acquisition are Jason Cronin, Contracting Specialist, and Matthew Lahr, Contracting Officer. All questions or concerns regarding this request for proposal (RFP) must be directed in writing via e-mail to jason.cronin.2@us.af.mil and matthew.lahr.3@us.af.mil. Offerors are responsible for verifying Government receipt of all submitted questions or concerns.

C. PERIOD FOR ACCEPTANCE OF OFFERS: The Offeror agrees to hold the prices in its offer firm for

120 calendar days from the date specified for receipt of offers.

D. PROPOSAL INSTRUCTIONS: To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to the stated evaluation factors and subfactors. Non-conformance with these instructions may result in an unfavorable proposal evaluation. Failure to meet a solicitation requirement may result in an offer being ineligible for award.

1. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirement but provide facts and convincing rationale addressing how the Offeror intends to meet the stated requirements. Offerors shall assume that the Government has no prior knowledge of their experience and technical capabilities, as the Government will only base its evaluation on the information presented in the Offeror's proposal.

2. Offerors shall prepare their proposal as set forth in the instructions below. The required proposal volume titles and contents are defined in paragraph K below, all of which shall be within the required page limits specified. The required contents of each proposal are described in paragraph K and the paragraphs that follow it. In the event that paragraph K conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

3. Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

4. Page Structure. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Pages shall be 8.5 x 11 inches. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point. Margins on all four edges of each sheet will be at least one inch. If tables, charts, graphs, and figures are used, the text shall be no smaller than 12 point. Pages shall be numbered sequentially.

E. DISCREPANCIES: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing, with supporting rationale as well as the remedies the Offeror is asking the CO to consider, as it relates to the perceived omission or error. The Offeror is reminded that the Government reserves the right to award this contract based on the initial proposal, as received, without discussions in accordance with FAR 52.212- 1(g).

F. EXCEPTIONS TO TERMS AND CONDITIONS: Exceptions taken to terms and conditions of the RFP, to any of its attachments, or to other parts of the solicitation shall be identified to the CO prior to the proposal due date. Each exception shall be specifically related to a paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

G. PRICE COMPETITION: There is a high probability of obtaining adequate price competition. Upon examination of the initial offers, the CO will review this determination and if, in the CO's opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this evaluation, the CO determines that adequate price competition no longer exists, offerors may be required to submit other than certified cost or pricing data to the extent necessary for the CO to determine price reasonableness in accordance with FAR 15.403-3.

H. SITE VISIT: A site visit will be held on 29 Nov 2021, 9:00 AM CDT. Participants shall meet 30 minutes prior at the Visitors Control Center located at 2580 Highway 98, Tyndall AFB, FL 32403. Contractors shall provide the full names of who will be attending the site visit no later than 23 Nov 2021 at 4:30 PM CDT to Mr. Jason Cronin at jason.cronin.2@us.af.mil and Mr. Matt Lahr at matthew.lahr.3@us.af.mil. All Contractors shall limit attendance to two personnel and adhere to all CDC guidelines as it pertains to COVID-19. Note: Each attendee shall bring a valid photo ID, drivers license, or passport and proof of valid vehicle registration and insurance on the day of the site visit.

I. QUESTIONS: All questions are due no later than 3 Dec 2021 at 1:00 PM CDT. Questions received after this date may not be answered. All answers to questions received will be consolidated and publicized at https://sam.gov/.

J. PROPOSAL SUBMISSION: One electronic copy of each volume of the entire offer shall be submitted.

All electronic documents shall comply with the page size, format, and page limits identified below. The electronic version of the proposal shall be submitted in a .pdf format compatible with Abode Acrobat. The title of the electronic documents shall include the solicitation number, proposal volume number and offeror's CAGE code (i.e. FA4819-22-R-0001, Volume III: Price, CAGE #). Electronic offers may be submitted in any of the following three ways:

1. Submit offers electronically to the Government via e-mail or the DOD SAFE site at https://safe.apps.mil. Offerors using DoD Safe MUST request a DoD Safe link within 7 business days of the proposal due date. Requests submitted on the date proposals are due are at risk of not being fulfilled prior to the proposal deadline. Offerors may contact Jason Cronin directly at jason.cronin.2@us.af.mil, or Matt Lahr at matthew.lahr.3@us.af.mil. Request for DoD Safe link does not constitute submission of proposal by the due date. Submit offers through DoD Safe or send through email to jason.cronin.2@us.af.mil and matthew.lahr.3@us.af.mil. Offerors are solely responsible for ensuring the Government receives any submission via DoD SAFE prior to the established response deadline.

2. If the offeror intends to hand carry/deliver offers in the form of CDs/DVDs containing electronic files, they shall request base access for hand carried proposal deliveries NO LATER THAN 24 hours prior to the proposal due date/time by sending an email request to the Contracting Officer identifying the company name and list of individuals requesting access to Tyndall AFB, FL. The contractor is responsible for verifying the Government's receipt of such request.

3. Proposals submitted in the form of CDs/DVDs containing electronic files shall be addressed to:

325 CONS/PKB

Attention: Jason Cronin & Matt Lahr 105 Mississippi Road, Bldg. 36235 Tyndall AFB, FL 32403

K. PROPOSALS: Proposals shall consist of the following three (3) separate volumes:

Volume I - Executive Summary Volume II - Technical Volume III – Price

Required Proposal Volume Organization:

VOLUME I: Executive Summary (No overall page Limit)

Tab 1 - Master Table of Contents Tab 2 - Narrative & Authorized Offeror Personnel (*Not to Exceed 5 pages) Tab 3 - Proof of Financial Responsibility Tab 4 - Glossary of Abbreviations and Acronyms

VOLUME II: Technical (*Not to Exceed 25 pages. Any copies of certifications in response to Tab 2 may be submitted as an Appendix to Volume II, which will be excluded from the maximum page count)

Tab 1 - Table of Contents Tab 2 - Staffing Approach - Subfactor 1 Tab 3 - Experience (Fleet Management) - Subfactor 2 Tab 4 - Glossary of Abbreviations and Acronyms

VOLUME III: Price (No Page Limit)

Tab 1 - SF 1449 & All Amendments

*Excess pages will not be evaluated

VOLUME I - EXECUTIVE SUMMARY (No overall page limit)

The executive summary volume shall consist of the following sections:

Tab 1. Table of Contents. Include a master table of contents for the entire proposal.

Tab 2. Narrative Summary. The offeror's narrative summary of the proposal shall be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should tie in with 52.212-2 evaluation factors/subfactors. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to the offeror's proposal and who can obligate the company contractually. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal. The narrative portion of the executive summary has a limit of 5 pages.

Tab 3. Proof of Financial Responsibility. The Offeror shall include Proof of Financial Responsibility as acceptable evidence to the CO that the Offeror has adequate financial resources to perform the contract or the ability to obtain them IAW FAR 9.104-1(a). Offerors may request their financial institution complete Attachment 3, or the financial institution may submit the all of same information contained in Attachment 3 in their own format.

Tab 4. Glossary of Abbreviations and Acronyms

VOLUME II - TECHNICAL - FACTOR 1 (*Not to Exceed 25 pages. Any copies of certifications in response to Tab 2 may be submitted as an Appendix to Volume II, which will be excluded from the maximum page count)

The offeror’s proposed Technical Volume shall be specific and complete. Providing clear and coherent information is very important. The Offeror's responses will be evaluated against the technical evaluation criteria identified the in the Addendum to 52.212-2, Evaluation--Commercial Items. By the offerors proposal submission, the offeror is representing that they will perform all requirements specified in the solicitation. Offerors shall not merely reiterate the performance objectives or reformulate the requirements specified in the PWS, but instead specifically discuss how the offeror plans to accomplish each of the requirements. The offeror's technical volume shall address their experience and their proposed approach for meeting the minimum requirements of the following two subfactors: (1) Staffing Approach and (2) Experience. A rating of unacceptable in one or more of the technical subfactors will constitute an overall rating of unacceptable for the technical evaluation. A rating of unacceptable for any subfactor element will result in the entire subfactor being rated unacceptable.

The Technical Volume shall consist of the following sections:

Tab 1. Table of Contents

Tab 2. Subfactor 1 – Staffing Approach

Offerors shall submit a staffing approach that demonstrates a clear understanding and sound approach for ensuring a sufficient quantity of qualified personnel are available to fulfill the objectives of the Performance Work Statement.

The offeror shall submit a staffing approach that demonstrates the following:

a. Identification of a sufficient quantity of personnel, to include a description of their assigned responsibilities, to meet the performance objectives identified in the following PWS paragraphs: 1.1 Vehicle Maintenance, 1.3 Customer Service, 1.4 Fleet Management and Analysis, and 1.6 Weapon System Maintenance & Management.

b. Verification that all automotive technicians (e.g. mechanics, service technicians) that the offeror intends to staff to fulfill the requirements of the PWS, possess either current Automotive Service Excellence (ASE) certification in medium/heavy duty truck specialty or possess a minimum cumulative total of three years’ experience in medium/heavy duty vehicle maintenance as required by PWS paragraph 4.1.4 through one of the following methods:

i. Copies of the ASE certifications for each automotive technician

ii. Proof of Experience for each automotive technician, which shall include the following information:

a. Name of Individual:

b. Position Title:

c. Position Description:

d. Duration that Position was Held:

e. Employer:

f. Employer Point of Contact:

* Offeror may provide more than one submission for each proposed employee to validate the minimum three year experience requirement.

Tab 3. Subfactor 2 – Experience (Fleet Management)

Offerors shall demonstrate that they possess a minimum of two years of vehicle fleet management for a fleet of at least 200 vehicles. Offerors shall submit the following information for each proposed experience submission:

a. If work was completed as a prime, subcontractor, or as part of a teaming arrangement

b. Contract Number, Title, and Performance Location

c. Dates of Performance

d. Customer Point of Contact Name, Phone Number and/or Email Address

e. Detailed Description of Vehicle Fleet Management Effort

Tab 4. Glossary of Abbreviations and Acronyms

VOLUME III - PRICE - FACTOR 2 (No Page Limit)

The Price Volume shall consist of the following section:

Tab 1: SF 1449 & All Amendments. Offeror shall complete sections 12, 17a, and 30a, b, and c of the SF 1449, Solicitation, Offer, and Award and fill in the unit prices and totals for CLINs X001, rounded up to 2 decimals only. CLINs X002, X003, and 0004 (Transition Period) are pre-established with Not to Exceed amounts stated in the CLIN descriptions and the offeror shall not fill in any pricing information. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation.

Total Evaluated Price (TEP): The offeror’s proposed Price Volume will be evaluated based on the TEP, which will be calculated as the sum of the following Firm-Fixed Price (FFP) extended prices:

a. CLINs 0001, 1001, 2001, 3001, and 4001;

b. Additionally, for the purposes of calculating the TEP, the Government will take the offeror’s highest proposed unit price for CLINs X001, and multiply it by 6 to account for the 6 months of extended services authorized under FAR Clause 52.217-8 Option to Extend Services.

5. FAR Clause 52.217-8 Option to Extend Services, is included in the solicitation and will be incorporated into the resultant contract; upon exercise, the clause will extend the terms and conditions of the contract period being extended at the rates specified in the contract. Pricing for any extension executed under this clause authority will be based on a continuation of the established CLIN pricing from the most recent option period executed.

6. CLINs X002, X003, and 0004 are pre-established Not To Exceed (NTE) amounts that will not be included in the TEP, however, these NTE amounts will be incorporated into the total contract value.

(End of Addendum)