QA_24_Feb_2017.docx

FA4819-17-R-4006

Q&A # 2, February 24, 2017 Question 1. With the breakdown of filters for all the booths in the two buildings for the solicitation that we received, we have performed a cost analysis of performing one full filter change and an estimated filter change schedule. We used retail pricing for the filters; actual filter costs will be lower. The “Filter Cost CLIN” is at a “Not To Exceed” amount of $40,000. We assume that this CLIN is for all filters for the year. With the amounts for the cost analysis sheet, you can see the cost estimates for the filters for even one full filter change is a lot more than the specified NTE amounts. This sheet makes assumptions such as typical booth use and higher production typical of F-22 coating maintenance. These amounts DO NOT include filters for sanding booths. Even though the included sheet is retail pricing, and not actual pricing, the actual prices will be above the NTE amounts for just one full filter change. Actual use will include multiple changes of first stage and second stage filters. We recommend that the NTE amounts be raised to reflect this estimate. We have adjusted the estimate to reflect $30K per facility for a total of $60K for filter replacement. Sanding booth filters are included in that due to their less frequent change cycle we don’t expect there to be a significant cost for those.

Question 2. Like other vendors who attended the site visit, we are very surprised that the government will be requiring the contractor to dispose of the hazardous waste from the filters. We urge the government to reconsider so that the contractor be able to use the existing hazardous waste stream already set up for the filter disposal. If the government will not reconsider, then there is an issue with the hazardous waste disposal action and invoicing. There is no CLIN available for hazardous waste disposal.

Not only is there costs of transporting and disposal of the hazardous waste, but the cost of the containers as well. Due to the bulk of the filters, the containers need to be large enough to fit a large about of filters. Typically, specially lined cardboard boxes are used to place the used filters in. These boxes are very expensive, and a large number are required for a booth change. Typically, the government provides these. So, for the hazardous waste boxes, the transportation and disposal of the hazardous waste, there needs to be a separate CLIN for these expenses. The CLIN would have to reflect the costs of these expenses. We are estimating $50 to $75K per year for the amount of this CLIN, actual costs will be determined based on the next questions.

Contractor responsibility for hazardous waste disposal will be removed from the PWS and a revision provided. The Government will utilize Tyndall’s current waste stream.

Question 3. Due to the surprising development of the government deciding on the contractor disposing of the hazardous waste, we ask that the response date be extended to at least to 21 February 2017. We need the extra time to ask for proposals of hazardous waste disposal since we only received the hazardous waste profiles on 8 February, 2017. The response date is too soon for receiving proposals for hazardous waste disposal. Contracting agreed to an extension.

Question 4. Can the government provide the name(s) of the contractors or companies that is already receiving the Tyndall hazardous waste. We know that the government cannot “recommend or endorse” a hazardous waste contractor, but a listing would be helpful. We do not have that information, but no longer applicable.

Question 5. Our experience is that intake filters (filters that filter the air COMING NTO the booth) are NOT hazardous waste since they are only filtering the dust and contaminated coming into the booth. Does the government consider these filters as non-hazardous waste and can be discarded in the trash? Yes

Question 6. The sampling that was provided is the analysis of the materials, not the profiles. So, is it safe to assume that we will be provided with the profiles as well? Contractor responsibility for hazardous waste disposal has been removed from the PWS and a revision provided. The Government will utilize Tyndall’s current waste stream; therefore, no profies required.