Combined_Questions_from_Site_Visit_13_Jan_2017.pdf

FA4819-17-R-4006

Questions and Answers from Site Visit, 13 Jan 2017

Question 1. We request the sizes and total number of filters for each stage of filters for each facility. We believe that the NTE amount listed will not be enough for all the required filter changes for all four LO facilities and two sanding booths. We request a breakdown in a similar format or on a spreadsheet broken out as shown below so it is easy to see which type of filter is needed for each booth:

1. Building 280 A. Booth 1

a. First Stage:

1. Number of Blankets: 5

2. Size Blankets: 120”x50’

b. Second Stage Panel Filters

1. Number of filters: 198

2. Size of Filters: 24”X24”x1”

c. Third Stage Pocket Filters

1. Number of filters: 198

2. Size of Filters: 24”x24”x1”

d. Intake Filters

1. Number of filters: 213

2. Size of Filters: 24”x24”x1”

e. Carbon Filters: None

1. Number of filters: None

2. Size of Filters None B. Booth 2

a. First Stage:

1. Number of Blankets: 5

2. Size of Blankets: 120”x50’

b. Second Stage Panel Filters

1. Number of filters: 198

2. Size of Filters: 24”X24”X1”

c. Third Stage Pocket Filters

1. Number of filters: 198

2. Size of Filters: 24”x24”x12”

d. Intake Filters

1. Number of filters: 213

2. Size of Filters: 24”x24”x1”

e. Carbon Filters: None

1. Number of filters: None

2. Size of Filters None

f. Sanding Booth

a. Part number of filters: 216-202

b. Number of filters: 30

2. Building 295 A. Booth 1

a. First Stage:

1. Number of Filters: 294

2. Size of Filters: 24”x24”x1”

b. Second Stage Panel Filters

1. Number of filters: 294

2. Size of Filters: 24”x24”x1”

c. Third Stage Pocket Filters

1. Number of filters: 294

2. Size of Filters: 24”x24”x12”

d. Intake Filters

1. Number of filters: 242

2. Size of Filters 24”x24”x12”

e. Carbon Filters: None

1. Number of filters

2. Size of Filters None B. Booth 2

a. First Stage:

1. Number of Filters: 294

2. Size of Filters: 24”x24”X1”

b. Second Stage Panel Filters

1. Number of filters: 294

2. Size of Filters 24”x24”x1”

c. Third Stage Pocket Filters

1. Number of filters 294

2. Size of Filters: 24’x24’x12”

d. Intake Filters

1. Number of filters: 242

2. Size of Filters: 24”x24”x2”

e. Carbon Filters None

1. Number of filters None

2. Size of Filters: None

f. Sanding Booth

a. Part number of filters: PNFLCA30CCLFOF (Clean Air Products)

b. Number of filters: 108 (We have 36 on location)

Question 2. Do any of the LO booths have carbon filters? Carbon filters are considered a 4th stage and are used to capture VOCs. Carbon filters are tested to see for how much absorption the carbon has left.

The carbon filters are changed or “dumped” and refilled when required.

Answer: No carbon filters

Question 3a. During the site visit, there were many pieces of equipment which were pointed out that were to be covered in the maintenance contract which were not on the listing in the SOW. A statement was made by the government that some of the equipment was not in the SOW and will be added. We request a comprehensive listing of all the equipment that will be maintained to include their locations, brand, model, and serial numbers. This includes breakout of equipment (ex. each piece of cooling equipment system). This way there is no question by the government or contractor what the contractor is responsible for. The equipment listing broken down on an Excel spreadsheet would be best as that would be used as part of the equipment checklist during the preventative maintenance.

Answer: SOW has been updated to include all equipment.

Question 3b. During the site visit it was told to us that the hangar doors were part of the maintenance contract for Building 280. Are the hangar doors for Building 295 part of the contract as well? As with question 3 above, we ask that the hangar doors (with part numbers) be added to the equipment listing for Building 280 and 295 (if included).

Answer: No, 295 hangar door are real property and maintained by CE

Question 4. This question will be in conjunction with Question 5. Are there any issues with disposal due to the fact that there are classified materials on the filters? Right now, the government is disposing of the filters in their own hazardous waste stream so profiling of the waste is within the government control. If the government decides that the contractor disposes of the filters, will there be any issues since there is classified material on the filters.

Answer: There is no classified material on the filters

Question 5. In paragraph 1.7.5., the government is requiring the contractor to dispose of all hazardous waste and to supply the proper compliant containers or packaging. The largest issue here is the exhaust filters from the booth. We strongly recommend that the government utilize the existing hazardous waste stream that is already set up for the disposal of the filters and that the government provides the appropriate hazardous waste containers such as the hazardous waste compliant lined cardboard boxes or drums. The reason is simple: cost. The government already has a hazardous waste stream set up for the disposal of the filters. Having a contractor set up an additional waste stream will have the government duplicating profiling costs to set up stream and the additional costs of the contractor disposing of the waste. We recommend the section be changed to the contractor disposing of the filters in the government’s existing hazardous stream in government provided hazardous waste boxes (most common) or barrels. The government providing the hazardous waste boxes for the filters will reduce the government’s cost considerably.

Answer: We would like to go forward with the way the PWS is currently written and have the contractor dispose of all hazardous material.

Question 6. For paragraph 1.3, Emergency Repair, we ask that the response time to be changed. The response time for repair is 8 hours. We ask that this be changed to: “Contractor needs to be available for contact by phone for emergency repairs 24 hours a day, 7 days a week, 365 days a year to include holidays and base down days.

Contractor will be on site within 24 hours to accomplish repair or to perform further troubleshooting.”

This is because some items can be accomplished just with a phone call and will save the government a service visit. Also, this gives the contractor time for research schematics and drawings, parts ordering, and possible coordination from OEMs. Also the government needs to realize that some replacement parts, (ex. VFDs, motors, OEM parts, etc.), could have longer lead times if they require ordering.

Answer: At this time we would like to go forward as currently written in the PWS.

Question 7. Who was the original contractor who installed the booths in Building 295? Was it GFS? Are the original schematics and drawings available for the facility and the booths?

Answer: We do not know.

Question 8. Will testing and certification of Class D, medically quality breathing air be part of this contract for breathing air systems? This was an unknown during site visit. NOTE: We have the ability to perform the testing and certification through our Air Force qualified laboratory and are already doing this with our many preventative maintenance contracts for corrosion and fuels systems shops breathing air contracts.

Answer: Yes

Question 9. Is the A.F. going to provide handling and disposal of replacement filters containing paint residue from process? If not we need to know hazards of the materials contained in the paint.

Answer: No, We can provide sampling results, see attachment, B-295 J119007-1UDS Level 2 Report Final Report 12 pages.

Question 10. We need to know the size, amount and specifications on all replacement filters.

Answer: See Question 1.

Question 11. We need guidance on handling and cleaning of the permanent air filters in Bldg. 295 ~ they designed to be washed.

Answer: Current filters have no handling guidance and the cleaning guidance can be obtained from GFS. These filters are currently under review, we are considering replacing them with a new type of filter.

Question 12. Handling & disposal of the dust collected from dust collection system.

Answer: The government will handle disposal of the dust collected in the barrels.

Question 13. Specification on chemicals needed to treat the chill & condenser water for chill water system.

Answer : See equipment manuals. Below are the chemicals we receive are from Garrett Callahan (see manufacturer’s recommendations on required chemicals) Formula 2933-LT, Cooling Water Treatment Formula 12-L, Closed System Inhibitor Formula 315, Biocide Formula 1285, Polymeric Dispersant

Question 14. Copy of qualified bids on this project.

This is a competitive acquisition; other offerors bids will not be provided.