PWS_LO_MX_Rev_2,_dtd_3_Mar_2017.pdf

FA4819-17-R-4006 1

PERFORMANCE

WORK

STATEMENT (PWS)

LOW OBSERVABLE (LO)

FACILITIES MAINTENANCE CONTRACT

FA4819-17-R-4006 (REV. 2)

325 MXS

TYNDALL AFB, FLORIDA

DATE: 3 March 2017

FA4819-17-R-4006 2

TABLE OF CONTENTS

Section Number and Title Page Number

1.0 Description of Services 3

2.0 Services Summary 10

3.0 Government Furnished Property and Services 11

4.0 General Information 11

5.0 Appendices 15

Appendix A, Systems, Sub systems and Equipment by Building Location 16

Appendix B, Acronyms and Definitions 17

Appendix C, Publications and Forms 18

Appendix D, Monthly Status Report 19

Appendix E, Bldg 280 and 295 Main Equipment List 20

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1.1. DESCRIPTION OF SERVICES.

1.2. SCOPE. The contractor shall provide all management, labor, tools, materials, equipment and transportation necessary to perform scheduled, recurring preventative maintenance and inspection (PMI) services of the four (4) aircraft paint booths and their related systems in accordance with the manufacturer’s recommended preventative maintenance schedule. A complete list of the equipment requiring PMI service are outlined in paragraph 1.2.4 of this

PWS. The aircraft paint booth systems, sub-systems and attached equipment are located within two buildings at Tyndall AFB, as identified in Appendix A.

1.2.1 The contractor shall perform unscheduled maintenance on malfunctioning paint booth equipment as necessary in accordance with paragraph 1.2.4.

1.2.2 The contractor shall provide emergency repairs for the equipment identified in paragraph

1.3.3 as necessary in accordance with the procedures outlined in paragraph 1.3.

1.2.3 The contractor shall maintain paint booth inserts including attached equipment accessories (i.e., breathing air filter regulators, shop air gauges and filters, shop air solenoid valves, etc.) in accordance with the manufacturer’s recommendations and standard commercial practices. Any chemicals used shall be environmentally safe and shall comply with all federal, state, and local environmental compliance laws and regulatory codes.

1.2.4 The contractor shall provide a descriptive and comprehensive inspection checklist and maintenance schedule for the equipment outlined in paragraph 1.2.4 of this PWS to 325 MXS personnel to ensure that scheduled maintenance is being performed as required. The inspection criteria shall be based on the manufacturer’s recommendations for inspections and maintenance.

Any deficiencies found during inspections by this agency will be handled on a case-by-case basis and dependent on the severity of said deficiencies in accordance with vendor recommendations and the procedures defined via this PWS.

1.2.1. PREVENTATIVE MAINTENANCE AND INSPECTION (PMI) PROGRAM.

A Preventive Maintenance and Inspection (PMI) program shall be implemented to service the paint booths and related systems identified in paragraph 1.2.6 of this PWS. (Note: The building locations housing the aircraft paint booths and related systems are listed in Appendix A).

1.2.1.1. The contractor shall perform recurring PMI at recurring intervals in accordance with manufacturer’s recommendations. (Manuals on disk provided by the Government)

1.2.1.2. All PMI visits shall be coordinated with the Low Observables (LO) facility Shop Supervisor and the Contracting Officer Representative (COR).

1.2.1.3. The PMI service schedule shall ensure that no more than one paint booth is disabled at any time due to preventative maintenance to prevent disruption to operations.

1.2.1.4. Any filters requiring replacement shall be changed during scheduled PMI visits.

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1.2.2. TROUBLESHOOTING AND MINOR REPAIRS. All troubleshooting and/or required minor repairs that are discovered during a PMI visit shall be accomplished during that PMI visit and shall be considered preventative maintenance. Minor repairs and/or adjustments are defined as something requiring less than two hours of labor and consumable items/parts. The contractor can only invoice the Government for actual repair costs; no G&A, overhead, or profit.

1.2.3. MAINTENANCE REPORTS. The contractor shall develop and submit maintenance reports to the

COR, summarizing all maintenance performed during PMI service calls. Reports shall be submitted within 5 business days after the PMI service call is conducted. The report shall identify maintenance tasks performed, as recommended by the equipment manufacturer, and identify maintenance and repair discrepancies noted during PMI that have not yet been repaired.

1.2.4. PREVENTATIVE MAINTENANCE AND INSPECTION REQUIREMENTS BY BUILDING

NUMBER & SYSTEM. Preventative maintenance shall be performed on the following systems at regular intervals in accordance with the manufacturer’s recommendations.

1.2.4.1. BUILDING 280 (HANGAR 4):

Global Finishing Systems (GFS) Inc. Paint Booth Inserts (2 ea.):

a. Inspect and repair or replace mechanical and moving parts to include but not limited to plenum booth doors, personnel doors, roll-up doors and hinges

b. Inspect and repair or replace all electrical components, wiring and parts

c. Inspect structure and repair or replace any loose or damaged items

d. Inspect and repair or replace all compressed air lines and/or water separator /regulator

e. Inspect and clean the walls, ceiling, ductwork and light covers

f. Clean and repair or replace all ductwork

g. Replace bulbs, ballasts, seals and glass fixtures

h. Repair or replace all electrical components, wiring and parts

Aircraft Paint Booth Filtration Systems:

a. Remove and replace all particulate filters as needed by manometer reading, ensuring 01 September

1998 National Emission Standards for Hazardous Air Pollutants (NESHAP) requirements are met

b. Remove, empty, refill and replace filters

c. Filter Monitoring: Monthly manometer readings shall be conducted to evaluate filter efficiency

d. Filters should be changed IAW manufacturer’s recommendation. (All booth filters will be changed as needed/manufacturers’ recommendation).

Air Compressors/Refrigerated Air Dryers/Breathing Air Systems/Dust Collection/Air Shower

Systems:

a. Check and ensure all mechanical parts are in proper working order

b. Check and repair all electrical components

c. Check all desiccant levels

d. Check and clean or replace all filters/cartridges as required by owner’s manual

e. Inspect, adjust and replace belts, hoses, valves

f. Repair leaks and replace parts as needed for proper/safe operation

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g. Clean after cooler and lubricate cooler fans

h. Lubricate motors and bearings

i. Make all required service adjustments to the pilot valves, pressure switches and regulating valves

j. Contractor to inspect monthly and change oil as needed

Paint Booth Facility Lighting:

a. Replace bulbs, ballasts, seals, and glass when required

b. Repair or replace all electrical components, wiring and parts as required

Air Make-up Units/Exhaust Units:

a. Check and ensure all parts are in correct working order.

b. Check and repair or replace all electrical components, wiring and parts not limited to but to include fuses.

c. Inspect, adjust and replace as required all belts

d. Clean burner on heating units and adjust for proper heating capabilities

e. Clean, repair or replace fan blades and all ductwork

f. Repair or replace all loose or bad bearings

g. Make adjustments and alignments to all pulleys and sheaves

h. Clean and repair evaporative cooling system

i. Lubricate motors

j. Repair leaks and replace parts to ensure proper operation.

Sanding Booths:

a. Check and lubricate all moving parts.

b. Check and replace all filters.

1.2.4.2. BUILDING 295 (COMPOSITE REPAIR FACILITY):

Aircraft Paint Booth Filtration Systems:

a. Remove and replace all particulate filters as needed by manometer reading, ensuring 01 September

1998 National Emission Standards for Hazardous Air Pollutants (NESHAP) requirements are met

b. Remove, empty, refill and replace filters

c. Filter Monitoring: Monthly manometer readings shall be conducted to evaluate filter efficiency

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d. Filters should be changed IAW manufacturer’s recommendation. (All booth filters will be changed as needed/manufacturers’ recommendation).

a. Check and ensure all mechanical parts are in proper working order

b. Check and repair all electrical components

c. Check all desiccant levels

d. Check and clean or replace all filters/cartridges as required by owner’s manual

e. Inspect, adjust and replace belts, hoses, valves

f. Repair leaks and replace parts as needed for proper/safe operation

g. Clean after cooler and lubricate cooler fans

h. Lubricate motors and bearings

i. Make all required service adjustments to the pilot valves, pressure switches and regulating valves

j. Contractor to inspect monthly and change oil as needed

Sanding Booths:

a. Check and lubricate all moving parts.

b. Check and replace all filters.

1.2.5. UNSCHEDULED MAINTENANCE. Repair of malfunctioning equipment that does not fall under the preventive maintenance schedule outlined in paragraph 1.2.4 of this PWS is considered unscheduled maintenance. All equipment outlined in this PWS is subject to unscheduled maintenance. The contractor shall furnish the government with a price quote that identifies the breakdown in price for the requisite labor and parts for each unscheduled maintenance service call. All unscheduled maintenance shall be invoiced through Wide Area Work Flow. If the need for unscheduled maintenance is determined during a routine PMI visit, the COR must approve before repairs are initiated. Existing warranties will be taken into consideration prior to any repairs. The contractor can only invoice the Government for actual repair costs to include parts and labor; no G&A, overhead, or profit. 3 quotes per item if purchased competitively or a a sole source justification for a single source. For parts with a single cost greater than $3500.00 the contractor is required to get COR approval to purchase.

1.3. EMERGENCY REPAIR. The contractor shall provide emergency repair services for the equipment outlined in paragraph 1.3.3, as necessary to ensure the functionality of the paint booths and supporting systems in building 280 and 295. The response time for emergency repair shall not exceed 8 hours. Normal paint booth operations are 24/7. The contractor’s Field Service Technicians (FST) shall physically respond, with the appropriate test equipment, parts, and tools to provide emergency repair work within the 8 hour response time. The contractor shall furnish the government with a price quote that identifies the breakdown in price for the requisite labor and parts for each emergency repair service call. All unscheduled maintenance shall be invoiced through Wide Area Work Flow. The contractor can only invoice the Government for actual repair costs to include parts and labor; no G&A, overhead, or profit. Contractor must provide 3 quotes per part if purchased competitively or a sole source justification for a single source.

Air Compressors (Service to begin Dec 2017)/Refrigerated Air Dryers (Service to begin Dec

2017)/Breathing Air Systems/Dust Collection Systems:

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1.3.1. The contractor shall provide a point of contact available to respond back to government personnel no later than one hour after notification of an emergency repair call.

1.3.2. The contractor’s FST shall report to the COR to log-in (phone call is acceptable). This log-in is mandatory. When the service is completed, the FST shall document the services rendered on a legible service report. The FST shall log out with the COR and submit the service report to the COR. All service reports shall be submitted to the equipment user for an “acceptance signature” and to the COR for an “authorization signature”. If the COR or alternate is unavailable, a signed authorized copy of the service report will be sent to the contractor after the work can be reviewed (if requested or noted on the service report).

1.3.3. EQUIPMENT COVERED UNDER EMERGENCY REPAIR REQUIREMENTS (Bldg 280):

a. Air compressors (2 ea.) for tool air in the paint facility (Located in room108)

b. Air Dryers (2 ea.) for compressor (Located in room 108)

c. Air make up units (2 ea.) for GFS Booth paint hangar inserts (Located on second floor)

d. GFS Aircraft Paint Booth (2 ea.)

e. Water Softener System for Paint Booth Insert (Located in room 108)

f. Air Chiller Systems (Located in room 108) (If authorized by Daiken)

g. Breathing Air Purifier (Located in room 146)

h. GFS Sanding Booth

i. Various lighting systems

j. Dust Collection Vacuum System (Located in room 141)

1.3.4 . , EQUIPMENT COVERED UNDER EMERGENCY REPAIR REQUIREMENTS (Bldg 295):

a. Air compressors (2 ea,) for tool air in the paint facility (Located in room 129)

b. Air dryers (2 ea.) for compressors (Located in room 129)

c. Breathing Air Purifier (Located in room 129)

d. Dust Collection Vacuum System (Located in room 123)

1.4. WARRANTIES. All work performed shall be covered by a one year contractor warranty. All parts replaced shall carry manufacturer’s warranty. The contractor shall initiate or register product for warranty and provide any warranty documents to the COR.

1.5. INVOICING: When submitting an invoice into Wide Area Work Flow (WAWF) for parts and filters, contractor must provide the backup documentation to include: 3 quotes per item if purchased competitively or a a sole source justification for a single source. Refer to FAR 15.404-1 (b) price analysis for commercial and non-commercial items.

1.5.1 Monthly Preventative Maintenance: Monthly Preventative maintenance service calls under this contract shall be invoiced against the appropriate Monthly Preventative Maintenance CLIN’s for labor, and the Preventative Maintenance Parts CLIN for parts. The contractor can only include actual parts cost and shipment on the invoice; no G&A, profit, overhead, handling, or burden shall be added to the cost. Each building will have a separate CLIN. For parts with a single cost greater than $3500.00 the contractor is required to get COR approval to purchase.

1.5.2 Quarterly Preventative Maintenance: Quarterly Preventative maintenance service calls under this contract shall be invoiced against the appropriate Quarterly Preventative Maintenance CLIN’s for labor, and

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the Preventative Maintenance Parts CLIN for parts. The contractor can only include actual parts cost and shipment on the invoice; no G&A, profit, overhead, handling, or burden shall be added to the cost. Each building will have a separate CLIN. For parts with a single cost greater than $3500.00 the contractor is required to get COR approval to purchase.

1.5.3 Unscheduled Maintenance: All unscheduled maintenance service calls under this contract shall be billed against the appropriate Unscheduled Maintenance Labor CLIN for labor, and the Unscheduled

Maintenance Parts CLIN for parts. The contractor can only include actual parts cost and shipment on the invoice; no G&A, profit, overhead, handling, or burden shall be added to the cost. For parts with a single cost greater than $3500.00 the contractor is required to get COR approval to purchase.

1.5.4 Emergency Maintenance: All emergency repair service calls under this contract shall be billed against the appropriate Emergency Repair Labor CLIN for labor, and the Unscheduled Maintenance Parts

CLIN for parts. The contractor can only include actual parts cost and shipment on the invoice; no G&A, profit, overhead, handling, or burden shall be added to the cost. For parts with a single cost greater than

$3500.00 the contractor is required to get COR approval to purchase.

1.5.5 Filter Replacement: All filter replacements shall be billed against the appropriate Filter Replacement

CLIN. The contractor can only include actual parts cost and shipment on the invoice; no G&A, profit, overhead, handling, or burden shall be added to the cost.

1.6. CONTRACTOR PERSONNEL.

1.6.1. CONTRACT MANAGER. The contractor shall provide the name and telephone number of the contractor’s on-site contract manager and alternate responsible for all requirements in the PWS. The contract manager and alternate(s) must be able to read, write, speak and understand English.

1.6.2. QUALIFICATIONS AND STAFFING.

1.6.2.1. The contractor shall be fully staffed on first day of work under the contract with fully qualified employees.

1.6.2.2. “Fully qualified” is based upon training and on experience in the field. For training, the employee has successfully completed a formalized training program on the type of equipment to be serviced. For field experience, employees must have as a minimum two years of experience equipment with respect to scheduled and unscheduled preventive and intervening repair maintenance of equipment listed in this contract.

1.6.2.3. Individuals who are performing the work must be able to speak and understand English, and a regular employee of the contractor; day laborers are not acceptable.

1.6.2.4. The contractor must comply with all standards outlined in the U.S. Army Corps of Engineers

Safety and Health Requirements Manual EM 385-1-1.

1.6.2.5. The contractor must comply with all applicable OSHA, Federal, State, local and Tyndall AFB safety standards.

1.6.2.6. All employees must wear/use proper Personal Protective Equipment (PPE).

1.6.2.7. Hazardous Waste Management Training. All personnel who generate or manage

HW shall be trained in accordance with the requirements specified in Tyndall’s Hazardous

Waste Management Plan. Hazardous Waste Operations and Emergency Response

(HAZWOPER) Training. Contractor personnel shall have proof of the 40 hour course completion as required by 29 CFR 1910.120.

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1.7. ENVIRONMENTAL REQUIREMENTS AND HAZARDOUS WASTE MANAGEMENT.

1.7.1. ENVIRONMENTAL LAWS AND REGULATIONS COMPLIANCE. The contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws and permits, and DoD, Air

Force, Air Combat Command (ACC), and Tyndall AFB environmental regulations, policies, and guidance.

The contractor shall establish policies and procedures to protect the health and safety of personnel using, living, or working on properties under the jurisdiction of Tyndall AFB and minimize or eliminate risks of environmental pollution. Contractor operations are subject to environmental compliance inspections without notice.

1.7.2. ENVIRONMENTAL REQUIREMENTS. The 325 CES/CEIE serves as the single point of contact with all regulatory agencies including interpretation of directives, coordinating inspections, and submitting reports and correspondence. The 325 CES/CEIE acts as the central repository for all environmental records required to be maintained by law or directives. The 325 CES/CEIE recommends the appropriate course of action to resolve environmental discrepancies. The contractor shall:

1.7.2.1. Comply with applicable environmental standards, rules, directives, permit conditions, and policies. Make environmental compliance requirements pertaining to its mission known to the 325

CES/CEIE.

1.7.2.2. Be responsible for the actions of its sub-contractors and ensure its sub-contractors understand and comply with the provisions herein.

1.7.2.3. Grant 325 CES/CEIE management personnel (and authorized contractors) access to their area to perform environmental monitoring and auditing as required.

1.7.2.4. Comply with 325 CES/CEIE’s policies and procedures for waste minimization and recycling.

Manage hazardous material IAW AFI 32-7086 and TAFBSUP 32-7086.

1.7.2.5. Obtain the 325 CES/CEIE’s approval prior to introducing new (i.e. if manufacturer changes, size and or quantity changes) hazardous material onto the installation.

1.7.2.6. Provide the 325 CES/CEIE a forecast of hazardous waste disposal requirements (both type and amount).

1.7.2.7. Manage all on-base generated hazardous/regulated waste IAW TAFB Hazardous Waste (HW) procedures until the waste is transferred to Tyndall’s 90-Day Hazardous Waste Accumulation Site

(HWAS).

1.7.2.8. Immediately report all accidental or unintentional releases of hazardous materials, hazardous waste, POL products, and other materials IAW the 325 CEIE’s plans and directives.

1.7.2.9. Reimburse the 325 CES/CEIE for the cost of cleanup and disposal of a spill or release by the contractor, including payment of any sampling and analysis in support of the cleanup operation and any fines, administrative penalties or investigative costs that might be imposed by a regulatory agency in response to a release or spill by their operation.

1.7.2.10. Not disturb any historical, archeological, or cultural artifacts. If such items are discovered on the premises, the contractor will immediately notify the 325 CES/CEIE and protect the site and material from further disturbance until clearance to proceed is received.

1.7.2.11. Do not disturb any endangered or listed species occurring on Tyndall AFB.

1.7.2.12. Notify the 325 CES/CEIE immediately of any environmental regulator visits and requests for information.

1.7.2.13. Take appropriate action to correct any environmental deficiencies within 24 hours.

1.7.2.14. Be financially responsible for all fines, penalties, or judgments imposed by a federal, state, or local agency or court for environmental law violations or other damages resulting from, but not limited to, the treatment, storage, disposal, discharge, or release by their operation. The contractor

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responsibility under this provision shall continue even if such violations are not discovered until after the contractor has vacated the assigned areas/facilities and the agreement has been terminated.

1.7.3. HAZARDOUS WASTE MANAGEMENT. Any HW generated under this contract shall be managed in accordance with TAFB procedures which include 40 CFR Parts 260-265. TAFB HW procedures are found in TAFB HW Management Plan. All HWs will be characterized by 325 CES/CEIE. All HWs generated by this contract will be transferred to Tyndall’s HWAS to be incorporated with other Tyndall HW to be sent to a permitted treatment, storage, and disposal facility (TSDF) for disposal. All hazardous wastes that are compactable shall be compacted prior transfer to the HWAS. There is one 55 gallon barrel compactor located in each aircraft paint bay for contractor use. The contractor will identify a POC that will be responsible for managing the HW generated by the activities associated with this contract. The government will provide Department of

Transportation (DOT) compliant containers or packaging material.

1.7.3.1. HAZARDOUS MATERIAL APPROVAL. All chemicals used on the installation must be tracked by the Hazardous Materials Management Office (HAZMO). The HAZMO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval by submitting the TAFB Forms 81 & 82 along with the manufacturer specific safety data sheets of the chemicals that will be brought onto TAFB to the HAZMO ten days prior to starting work. A TAFB Form 83 must be submitted to the HAZMO monthly until completion of the contract.

1.7.3.2. The contractor shall furnish TAFB Forms 81, 82, and 83 to the HAZMO, for anticipated quantities, application of use, and method of disposal for all materials to be used under this PWS. The listing shall include, but not be limited to, lubricants, spray cleaning solvents, and any known hazardous materials. The contractor must find a suitable substitute for any chemical not allowed for use on the base.

1.7.4. SPILL CONTROL. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level. For any spills caused by or resulting from the contractor's action or inaction, the contractor shall provide all necessary manpower, equipment and material to implement all spill response, containment, cleanup and reports required by Federal, State, and local laws, regulations and standards. The contractor shall be responsible for any damage resulting from contractor caused spills. The contractor shall report any spills to the COR immediately.

1.7.5. MATERIAL DISPOSAL. The contractor shall dispose of all hazardous materials/waste removed from the paint facility and associated equipment under this contract either at an off base location in accordance with

(IAW) Tyndall’s hazardous waste management procedures. The government will provide Department of

Transportation (DOT) compliant containers or packaging material. Containerized waste materials shall be coordinated with 325 CES/CEIE for proper disposal. All waste material removal shall not exceed 48 clock hours after job completion, and not be stored in a place that causes any disruptions. Salvageable goods shall be turned in to the appropriate base agency. The Contractor shall sort and turn in recyclable materials to the 325th

Force Support Squadron Recycling Facility, Bldg 6035, in accordance with base policies. The Contractor shall portion salvageable goods into highway transportable sizes. Scrap and waste metals (e.g. steel, iron, copper, etc.) shall be recycled and/or disposed in accordance with base policies. Non-salvageable materials, including non-recyclable contaminated materials, shall be coordinated with 325 CES/CEIE for proper disposition.

1.7.6. AIR QUALITY. Activities with potential for adverse effect on air quality must be performed in accordance with applicable federal, state, and local air quality regulations and Air Force Policy. Tyndall

AFB is located in an attainment area therefore; a conformity determination is not required.

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1.8. CONTRACTOR PROVIDED SUPPLIES AND EQUIPMENT.

1.8.1. REFUSE COLLECTION: The contractor shall provide bulk containers to dispose of trash or refuse generated from accomplishment of services detailed in this PWS.

1.8.2. PERMITS, LICENSES, CERTIFICATIONS AND RECORDS. Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications (i.e. refrigeration, electrical, etc.); give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review.

1.8.3. Except for those items or services specifically stated in Section 3.0 as government furnished, the contractor shall furnish everything needed to perform this contract according to all its terms.

2.0. SERVICES SUMMARY (SS): The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s quality control plan provide information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Performance

Objective

PWS Para reference

Performance

Threshold

SS-1

Preventative

Maintenance

1.2.

No more than 1 discrepancy monthly

SS-2

Maintenance Reports

1.2.5

100 percent compliance

SS – 3

Emergency Repair

1.3

100 percent compliance

3.1. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.2. GOVERNMENT FURNISHED FACILITIES, SUPPLIES AND EQUIPMENT. N/A.

3.3. GOVERNMENT FURNISHED UTILITIES. The government will furnish electricity, water, heating and cooling, sewage service and other utilities (except phones) as necessary for accomplishment of work in accordance with this contract. The contractor shall not change or modify any utility system or component; or connect any contractor property, equipment or system without prior CO review and approval. All contractor owned equipment shall be conspicuously labeled as contractor owned.

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3.3.1. UTILITY CONSERVATION. The contractor shall adhere to all base level utility conservation practices or requirements. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

3.4. SECURITY, FIRE AND MEDICAL SERVICES. The government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

4.1. GENERAL INFORMATION

4.2. SECURITY

4.2.1. SUITABILITY INVESTIGATIONS. Personnel requiring Unescorted Entry into Restricted

Areas require a favorably completed National Agency Check with Written Inquiry (NACI) - IAW

DoD 5200.2-R, Personnel Security Program. These investigations shall be submitted by the government at no additional cost to the contractor.

4.2.2. PASS AND IDENTIFICATION ITEMS. The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

a. DBIDS, Defense Biometrics Identification System - Contractor Identification Card.

Process a DBIDS Application to obtain a DBIDS contractor ID card. A DBIDS contractor

ID card is required for performance on the installation in a contractor capacity, regardless of alternate base access forms of identification (ex: retired military ID).

b. AF Form 1199, USAF Restricted Area Badge (i.e. Line Badge). Buildings 280 and 295 are within a restricted area and require a Line Badge with Area 11 signed by MXS/USM.

c. Entry Authorization List (EAL) for personnel, vehicles and equipment prior to commencing work within the restricted area.

d. Flight line driver’s license – A flight line driver’s license is required to operate a vehicle on the flight line. The contractor shall obtain proper credentials for employees to operate a vehicle on the flight line, in order to fulfill the contract requirements. Coordination for training is with the MXS/ADPM and testing/certification accomplished at Airfield

Management. (IAW AFI 13-213, Tyndall Supplement, Airfield Driving)

e. AF Form 75, Visitor/Vehicle Pass (AFI 31-204) - The contractor shall adhere to local security policy when applying for short/long term visitors’ passes. Any contractor requesting a pass for more than 3 days will complete a Local Files Check with 325

SFS/Pass & ID. Vehicle passes (personal vehicles) are no longer required.

4.2.3. RETRIEVING IDENTIFICATION MEDIA. The contractor shall retrieve all government issued identification media from employees who depart for any reason before the contract expires;

e.g., terminated for cause, retirement and submit them to the COR.

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4.2.4. LISTING OF EMPLOYEES. The contractor shall maintain a current listing of employees.

The list shall include employee's name, social security number and level of security clearance or base access (to include if escort privileges are authorized), on company letterhead. The list shall be validated and signed by the company facility security officer (FSO) and provided to the COR (and

Unit Security Manager) prior to the contract start date, and to the Contracting Officer (upon request).

Updated listings shall be provided when an employee's status or information changes.

4.2.5. ANTI-TERRORISM/FORCE PROTECTION. Contractor personnel, including subcontractors, must comply with and participate in the installation AT/FP Program, specifically including the conduct of Random Antiterrorism Measures (RAM).

4.3. OPERATING INSTRUCTIONS. Adhere to the Air Force activity Operating Instruction (OI) for internal circulation control, protection of resources and to regulate entry into Air Force controlled areas during normal, simulated and actual emergency operations.

4.4. VEHICLE OPERATION AND TRAFFIC LAWS. Contractor employees operating motor vehicles must possess a valid driver’s license, valid vehicle registration with valid insurance. Contractor employees shall comply with base traffic regulations in accordance with AFMAN 31-116, TAFB Sup1. For example, while on TAFB you MUST use hands-free devices while driving. No texting or manipulating a phone while driving is permitted. Contractor-owned vehicles must have a sticker stating the company name and be in clean/working condition.

4.5. HOURS OF OPERATION. All maintenance shall be performed with 48-hour advance notification to the LO Facility Manager at 850-283-1865.

4.5.1. BUILDING 295 & 280 - HOURS OF OPERATION. The hours of work are 24 hours a day

Monday through Friday, excluding federal holidays. The hours of will be from 12:00 AM (Monday) to

11:59 PM (Friday). At times, due to mission requirements, the preventative maintenance shall be scheduled on week-ends.

4.6. FEDERAL HOLIDAYS. The Contractor is not required to provide service on federal holidays, except in emergency situations.

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

President’s day - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

4.6.1. If the holiday falls on Saturday, the preceding Friday shall be observed. If the holiday falls on

Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance.

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4.7. DOWN DAYS. These are days designated by MAJCOM or 325 FW/CC as non-working days. The government reserves the right not to allow all non-essential tasks to be performed on these days. The estimated number of down days is eight per year. The contractor shall not charge any cost for down days unless approved by the CO.

4.8. CONTRACTOR TRAINING. The government may request the contractor to attend conferences, symposiums, and training course/sessions to provide interface and attain knowledge necessary for the performance of PWS requirements. All in-residence training courses must be approved by the contracting officer or COR in writing prior to the contractor making a commitment to attend the course.

a. Anti-Terrorism Training. The AF will provide appropriate Level 1 anti-terrorism training to contractor employees as required for mission requirements.

b. OPSEC Training. The AF will provide OPSEC specific training or training materials within 90 days of initial assignment to the contract.

c. Hazardous Waste Management Training. All personnel who generate or manage HW shall be trained in accordance with the requirements in Tyndall’s HW Management Plan.

d. Hazardous Waste Operations and Emergency Response (HAZWOPER) Training.

Contractor personnel shall have proof of the 40 hour course completion as required by 29 CFR

1910.120.

4.9. NDAA LABOR DATA REPORTING

4.9.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Low Observable (LO)

Facilities Maintenance Contract via a secure data collection site.

4.9.2. Location of Site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

4.9.3. Reporting Period. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY). While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

4.9.4. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.9.5. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the

Army CMRA link at http://www.ecmra.mil.

4.10. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with established required services addressed in the SS. The http://www.ecmra.mil/ http://www.ecmra.mil/

FA4819-17-R-4006 15

contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall submit a Quality Control Plan to the CO for acceptance 30 days after contract start date.

4.11. QUALITY ASSURANCE. The government will evaluate the contractor’s performance to ensure services meet contract requirements When a performance threshold has not been met or contractor performance has not been accomplished, Contracting Officer’s Representative (COR) will initiate and provide the Contracting Officer (CO) a corrective action report (CAR) for issuance to the contractor. The contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

4.11.1. MULTI-FUNCTIONAL TEAM MEETINGS. The Program Manager and the Contractor may be required to meet with the CO, contract administrator, COR, and other government personnel as deemed necessary. The Contractor may request a meeting with the CO when the Contractor believes such a meeting is necessary. If the CO or contract administrator deems necessary, written minutes of any such meetings shall be recorded in the contract file and signed by the project manager and the CO or contract administrator.

If the Contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within ten (10) calendar days following receipt of the minutes.

4.11.2. PRE-PERFORMANCE CONFERENCE. Offerors are hereby advised that if they are awarded a contract as a result of this solicitation, they shall be required to appear at the pre-performance conference at a date and time to be determined by the Contracting Officer prior to any work on Tyndall

AFB, Florida. Contractor shall provide key points of contact.

5.1. APPENDICES

A. Systems, Sub Systems and Equipment by Building Location

B. Acronyms

C. Publications and Forms

D. Reports

E. Main Equipment Bldg 280 and 295, Mfg and Model

FA4819-17-R-4006 16

APPENDIX A – SYSTEMS, SUB SYSTEMS & EQUIPMENT BY BUILDING LOCATION

1. List of equipment by Building Locations:

1.1. Building 280, Hangar 4:

Address: 101 Florida Avenue, Tyndall AFB, FL 32403

a. Industrial Air compressors (2 ea.)

b. Air Dryers (2 ea.)

c. Make up air units (2 ea.)

d. Aircraft Paint Booths (2 ea.)

e. Exhaust ventilation units (2 ea.)

f. Water Softener System

g. Breathing Air Purifier

h. Sanding Booth

i. Various lighting systems

j. Dust Collection System

l. Air Shower

1.2. Building 295, LO Composite Repair Facility:

Address: 1271 Florida Avenue, Tyndall AFB, FL 32403

a. Industrial Air compressors (2 ea., beginning Dec. 2017)

b. Air Dryers (2 ea., beginning Dec. 2017)

c. Breathing Air System (1 ea.)

d. Sanding Booth.

e. Paint Booth Filtration System

f. Dust Collection (Vacuum System)

FA4819-17-R-4006 17

APPENDIX B - Acronyms

ACC – Air Combat Command

ATO – Anti Terrorism Officer

CAR – Corrective Action Report

CO – Contracting Officer

COR – Contracting Officer Representative

CMRA – Contractor Manpower Reporting Application

DoD – Department of Defense

FSO – Facility Security Officer

FST – Field Service Technicians FST

HAZMO – Base Hazardous Materials Office

HAZWOPER – Hazardous Waste Operations and Emergency Response

LO – Low Observables

PMI – Preventative Maintenance Inspection

RAM – Random Antiterrorism Measures

TAFB – Tyndall Air Force Base

FA4819-17-R-4006 18

APPENDIX C – Publications and Forms

Department of Defense 5200.02- Personnel Security Program

DoD 5200.01 Volumes 1 - 4 - Information Security Program

Air Force Consolidated Occupational Safety 91-203

Air Combat Command (ACC) Supplement, Chapter 6

Air Force Instruction 10-701 - Operations Security

Air Force Instruction 13-213, Tyndall AFB Sup – Airfield Driving

Air Force Instruction 16-1404 – Air Force Information Security Program

Air Force Instruction 16-1406 – Air Force Industrial Security Program

Air Force Instruction 31-101 – Installation Security Program

Air Force Instruction 31-501 - Personnel Security Program Management

Air Force Instruciton 31-501 Air Combat Command (ACC) Supplement

Air Force Instruction 32-7064 – Integrated National Resources Management

Air Force Instruction 32-7086, Tyndall Sup - Hazardous Materials Management Plan

Air Force Instruction 91-207 – The US Air Force Traffic Safety Program

Air Force Manual 31-116, Tyndall AFB Sup – Air Force Motor Vehicle Traffic Supervision

Air Force Policy Directive 31-4 – Information Security

Air Force Policy Directive 31-6 – Industrial Security

Tyndall Air Force Base Form 81 – Contractor’s Hazardous Material Questionnaire

Tyndall Air Force Base Form 82 – Short-term Contractor Hazardous Material Inventory

Tyndall Air Force Base Form 83 – Contractor Environmental Reporting Entry

FA4819-17-R-4006 19

APPENDIX D, Monthly Status Report

Monthly Service Report - Submit a monthly services report to the COR as a narrative of services provided.

This report can be submitted in contractor format and is required for services ending on last day of each month. Reports are due within 3 work days of the end of each service period. Reports will include at a minimum: Date service provided, maintenance provided, and total dollars invoiced during billing period. This report is to be submitted NLT the third working day of the month following the month in which services are rendered.

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APPENDIX E, Main Equipment

Building 280/H-4 & 295 (Except Spray Booths)

Bldg 280

1. Air Compressors, 2 Each, Kaeser, Model: DSD 200 Sigma

a. Serial#: 1105

b. Serial#: 1107

2. Refrigerated Compressed Air Dryers, 2 Each, Deltech, Model: HGD750-460V

a. Serial # 1000002900254

b. Serial#: 1000002900255

3. Chillers, 2 Each, Daiken –Currently under Ext Warranty thru 10/28/19

Must be authorized by Daiken to provide maintenance & repair

a. CH101, Chiller, Model: WMC250DEBS-ER10 Serial #: STNU 140500054

Evaporator Model: E2609CE2-A, Serial #: E26009CES-A

Condenser Model: C2209CLYY2-A, Serial #: 514E004500

b. CH102, Chiller Model: WMC 250DBS-ER10, Serial#: STNU 140500055

Evaporator Model: E2609CE2-A Serial #: 514E004900

Condenser Model: C2209CLYY2-A Serial #: 514E004800

4. Chemical Station, 1 Each, Walchem IWAKI America Inc., (Cooling Tower Controller)

a. Model: WCT410-1N2U

5. Water Softener Turbo Disc, Maxing, 1 Each, Miller-Leaman

a. Model#: AA- ATD2(2)X3-Q50M-P140-A

6. Electrical Motors- 6 Each, Baldor-Reliance Super E Motor (Sub-system)

a. Small Motors, 3 Each, Model: 215JAM

b. Large Motors, 3 Each, Model: 256JM

7. Tox-Refrig Gas Detection Monitor (Refrigerant Monitor), 1 Each, (sub-system) Toxalert

International Inc.

Model# No number identified

8. ABB Towers, 8 Each (Sub System) A. ACH550-VCR-031A-4, 5 Each

a. Serial#: 2163500021

b. Serial#: 2163500071

c. Serial#: 2163500064

d. Serial#: 2142405421

e. Serial#: 2144202545 f.

B. ACX550-UO-023A-4, 3 each

a. Serial#: 2142409398

b. Serial#: 2342302983

c. Serial#: 21447025 (_ _ Unreadable)

(Inside Mechanical Room)

FA4819-17-R-4006 21

Bldg 280

1. Breathing Air Purifier- 1 Each Deltech, Model: 75DM

Serial#: 10000002900257

2. Dust Control Unit (Vacuum)- 2 Each, Dust Control, Model: TPR50 Serial #: 1001350

Serial #: 1001344

3. Chemgard Infrared Gas Monitor- 2 Each (Sub-system)

a. Model: A-RT-A-1-1-1-0-0-0-0-0-0-0-0-0-0-0-0-0

4. Make Up Air Unit Handler- 2 Each, Weather-Rite, (Large ones on second Floor) Model: CAR 350HTR

5. Air Handler Make-up Units, 2 Each (small ones) Rm. 117: MAU 103, Model: V3-ALB-3-0-161A-3AS, filter size 16 x 20 x 4

Rm 118: MAU 104, Model: V3-CLB-3-0-182C-3CX, “ “ “

6. Cooling Towers (Outside), 2 Each, Marley, Model: SPX

7. Electrical Motors- 6 Each, Baldor-Reliance Super E Motor, 2nd Floor, 4 different areas (Sub

System)

a. Large Motors, 6 Each, Frame 365T

8. Dust Collection Unit (Sanding Booth), Rm. 118A, (4 Bay) Model#: DCBG-200806-S

Serial#: U59433A

9. Cornell Roll-Up Doors, 2 Each (sub-system) Rm 117, 1 Each, Ookson, Model R4, Manual

Rm 118, 1 Each, Ookson, Model R4, Manual

8a. Rm 118B. 1 Each, MCIANAN, Model: PRO CMX, Electric

10. Air Shower, Clean-Air Products

a. Model: CAP701KD-ST-7072-ADA

b. Serial#: 13502-19038

11. Paint Both Inserts

a. Model #: ACSW-DS-066027082-FSP-SF3-CF-S Serial#: U36760A (LOS)

b. Model #: ACSW-BS-066027082-FSP-SF3-CR-S Serial#: U36760B (LON)

(Outside Mechanical Room)

FA4819-17-R-4006 22

12. Sanding Booth, (GFS) Model#: DCBG-200806

Serial#: U59433A

Inside B-295

1. Gardner/Denver Dust Collection System, Model: Invincible, Room 123

Serial#: No data plate found

2. Dustron Booth, Filter 1 (Sanding Booth), (6 Bay), 36 filters, Room 119

a. Model#: DB24-36-2x15

b. Serial#: 03-16-35 & 03-16-515

Exterior Portion of B-295 (Inside Compressor Room, 129)

3. Quincy Air Compressors, 2 each

a. Model QSF-50

b. Serial #: BU1302080128 PN: Q5F50667301

c. Serial #: BU1302180109 “ “

4. Quincy Air Dryers, 2 each, Model QED-250

a. Serial #: CAQ579832

b. Serial #: CAQ579834

5. TelTech SPX Purifier (For Breathing Air)

a. Serial #: 1392959-1