FA4819-16-R-5001 _Amendment__2 _AFCEC_Ops.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Correct errors on page count maximums in Volumes I, II, and IV.

2. Add a glossary tab to past performance.

3. Add Representations and Certif ications tab to Volume I.

4. All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Aug-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4819-16-R-5001

X 9B. DATED (SEE ITEM 11)

15-Jul-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Aug-2016

CODE

325 CONS/LGCBB

501 AIREY AVE, STE 5

TYNDALL AFB FL 32403-5526

FA4819 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4819-16-R-5001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM 52.212-1

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (Oct 2015)

PROPOSAL PREPARATION INSTRUCTIONS

A. SUBMISSION OF PROPOSAL: Proposals shall be submitted no later than the date and time in Block 8 of the SF 1449. If amendments are issued, they must be acknowledged in writing prior to the due date. Proposals must be sealed and must show the time and date specified for receipt, the solicitation number, and the name and address of the Offeror. It is the Offerors’ responsibility to confirm receipt of correspondence.

1. Offerors should submit proposal to the address listed below:

325th Contracting Squadron Attn: Ms. Laytesha Batchelor/ Ms. Rebecca Natal 501 Illinois Ave, Suite 5 Building 647 Tyndall AFB FL 32404-5526

2. TELEGRAPHIC OR FACSIMILE PROPOSALS WILL NOT BE ACCEPTED.

B. INQUIRIES BY OFFERORS: Ms. Laytesha Batchelor, Contract Specialist, and Ms. Rebecca Natal, Contracting Officer (CO) are the sole points of contacts for this acquisition. All questions or concerns regarding this request for proposal (RFP) must be directed IN WRITING via e-mail (preferred method) to laytesha.batchelor.1 @tyndall.af.mil or rebecca.natal.1@tyndall.af.mil or mailed (least preferred method) to the above address. Offerors shall verify receipt of questions or concerns.

C. HANDCARRYING PROPOSALS: Offerors are cautioned that Tyndall AFB, FL, has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance.

DELAY SHOULD BE ANTICIPATED IF HANDCARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the depository PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

D. PERIOD FOR ACCEPTANCE OF OFFERS: The Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

E. AWARD WITHOUT DISCUSSIONS:

1. The Government intends to award without discussions with respective Offerors. Offerors shall submit sufficient information and in the format specified in Proposal Preparation Instructions per the FAR Clause 52.212-1 Addendum. Offerors may be asked to clarify certain aspects of their proposal (e.g., the relevance of past performance information) or respond to adverse past performance information to which the Offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Exchanges conducted with regard to adverse past performance or to resolve minor or clerical errors will not constitute discussions, and the CO reserves the right to award a contract without the mailto:%20laytesha.batchelor.1%20@tyndall.af.mil mailto:%20laytesha.batchelor.1%20@tyndall.af.mil mailto:rebecca.natal.1@tyndall.af.mil opportunity for proposal revision. Therefore, each initial proposal should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if deemed in its best interest.

F. EVALUATION OF PROPOSALS: To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Non-conformance with these instructions may result in an unfavorable proposal evaluation. Failure to meet a requirement may result in an offer being ineligible for award.

1. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirement but rather shall provide facts and convincing rationale addressing how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror's proposal.

2. Offerors shall prepare their proposal as set forth in Table 1 below. Proposals shall be submitted in the number of hard copies specified and one compact disk with electronic files. The titles and contents are defined in Table 1 of this document, all of which shall be within the required page limits and with the number of copies as specified in the table. The contents of each proposal are described in table below and the paragraphs that follow it. In the event that this table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

3. The response shall consist of four (4) separate volumes: Volume I – Executive Summary, Volume II – Technical Capability, Volume III – Past Performance Information, and Volume IV – Price.

Table 1—Proposal Organization

Volume Volume Title Hard & Electronic Copies

Page Limit

I Executive Summary Tab 1 – Master Table of Contents Tab 2 – Narrative & Authorized Offeror Personnel Tab 3 – Proof of Financial Responsibility (Attachment 7) Tab 4 – 8(a) Joint Venture Certifications (if any) Tab 5 – Glossary of Abbreviations and Acronyms Tab 6 – Representations and Certifications

1 Original, 3 Copies, plus Electronic Version

20* (applicable to

Tab 2)

II Technical Capability Tab 1 – Table of Contents Tab 2 – Experience Tab 3 – Staffing Plan Tab 4 – Facility Security Clearance Tab 5 – Glossary of Abbreviations and Acronyms

1 Original, 3 Copies, plus Electronic Version

30*

III Past Performance Tab A – Table of Contents Tab 1 – Reference 1 Tab 2 – Reference 2 Tab 3 – Reference 3 Tab 4 - Subcontractor consent (if required) Tab 5 - Glossary of Abbreviations and Acronyms

1 Original, 3 Copies, plus Electronic Version

2* per reference

IV Price Tab 1 – Table of Contents Tab 2 – SF 1449 & All Amendments Tab 3 – Glossary of Abbreviations and Acronyms

1 Original, 3 Copies, plus Electronic Version

No Limit

*Excess pages will not be evaluated.

4. Page Limitations. Page limitations shall be treated as maximums. Compliance with page count limits shall be verified via the hardcopy. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

5. Page Structure. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Pages shall be 8.5 x 11 inches. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point. Margins on all four edges of each sheet will be at least one inch. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 12 point. Pages shall be numbered sequentially.

6. Binding and Labeling. Each volume should be separately bound in a three-ring loose-leaf binder permitting the binder to lie flat when opened. Do not use staples. A cover sheet should show volume number, title, copy number, solicitation identification, and the Offeror's name. The same identifying data should be placed on the spine of each binder. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

7. Electronic Offers: The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and/or attachments, if any. The Offeror shall submit volumes I through IV in electronic format, using recordable CDs. Each volume shall be in a different directory on a CD. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel 2007, and MS Office Power Point 2007, as applicable. In the event that there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation of Offeror’s proposal.

G. DISCREPANCIES: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the perceived omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions in accordance with FAR 52.212-1(g).

H. EXCEPTIONS TO TERMS AND CONDITIONS: Exceptions taken to terms and conditions of the RFP, to any of its formal attachments, or to other parts of the solicitation shall be identified to the CO as soon as they are identified and prior to the proposal due date. Each exception shall be specifically related to a paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

I. PRICE COMPETITION: The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO's opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this evaluation the CO determines that adequate price competition no longer exists; Offerors may be required to submit information other than cost or pricing data that is adequate to the extent necessary for the CO to determine the reasonableness of the price using FAR 15.404-1.

J. SITE VISIT: A site visit will be held on 28 July 2016 from 1300-1400. Responses to question asked during the site visit as well as a list of all attendees at the site visit will be posted to the Federal Business Opportunities (FedBizOpps) website at http://www/fbo.gov (as an Amendment to the solicitation within 3 business days after the site visit). The contractor shall complete the Request for Site Visit Pass attached (Attachment 8) to this solicitation.

The request shall be e-mailed to the Contracting Specialist laytesha.batchelor.1@us.af.mil and Contracting Officer rebecca.natal.1@us.af.mil NLT five (5) business days prior to the site visit. Each company shall be limited to two

(2) employees for the site visit. Once request is received the contractor will be provided the location to meet for the site visit.

VOLUME I – EXECUTIVE SUMMARY

The executive summary volume shall consist of the following sections.

Tab 1. Table of Contents. Include a master table of contents of the entire proposal.

Tab 2: The Offeror’s narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should tie in with 52.212-2 evaluation factors/sub-factors. Also identify authorized Offeror personnel and individuals authorized to negotiate with the Government. Provide the name, title, CAGE, DUNS and telephone number of the company/ division point of contact regarding decisions made with respect to the Offeror‘s proposal and who can obligate the company contractually. Additionally, provide the name, title, and telephone number of the CEO, Division President, and/or Vice President of the company for notification purposes. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal. The narrative portion of the executive summary has a limit of 20 pages.

Tab 3: The Offeror shall include Proof of Financial Responsibility (letter from the Offeror’s bank on the bank letterhead) as acceptable evidence to the CO that the Offeror has sufficient financial resources to cover startup expenses for this acquisition IAW FAR 9.104-3(a). See Attachment 7 as an example template.

Tab 4: If the Offeror is part of an 8(a) Joint Venture, the Offeror shall provide a copy of the Small Business Administration’s (SBA) approved 8(a) Joint Venture certification documentation. For 8(a) Joint Ventures, the SBA must receive the certification documentation prior to the proposal due date and must approve the documentation before award of any contract.

Tab 5: Glossary of Abbreviations and Acronyms

VOLUME II – TECHNICAL CAPABILITY – Maximum 30 pages

The Technical Capability Volume shall be specific and complete. Clarity and coherence are very important. The offeror’s responses will be evaluated against the technical evaluation criteria in 52.212-2, Evaluation--Commercial Items. Using the instructions provided below, provide as specifically as possible the actual methodology the Offeror would use for accomplishing/satisfying these sub-factors. All the requirements specified in the solicitation are mandatory. By the Offeror’s proposal submission, the Offeror is representing that the Offeror’s firm will perform all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation, but instead discuss how the Offeror plans to accomplish each of the requirements. The Technical Capability Volume shall address the proposed approach to meeting the minimum capability requirements of the following four sub-factors: Experience, Staffing Plan and Facility Security Clearance.

Tab 1: Table of Contents http://www/fbo.gov mailto:laytesha.batchelor.1@us.af.mil mailto:rebecca.natal.1@us.af.mil

Tab 2: Sub-factor1 – Experience in accordance with Addendum to 52.212-2

Tab 3: Sub-factor 2 - Staffing Plan in accordance with Addendum to 52.212-2

Tab 4: Sub-factor 3 – Facility Security Clearance in accordance with Addendum to 52.212-2

Tab 5: Sub-factor 4 – Glossary of Abbreviations and Acronyms

VOLUME III – PAST PERFORMANCE

a. The Government will evaluate the quality and extent of Offerors’ recent and past performance deemed relevant to the requirements of this solicitation. Offerors shall select a minimum of one (1) but no more than three

(3) past and current contracts for past performance information (PPI) consideration. These contracts may include Federal, State, and local government and private efforts similar to the requirements of this solicitation performed within the last 5 years. The Government will use this information to assess performance. Accordingly, it is critical you provide the Past Performance Questionnaire at Attachment 6 to interests your firm has performed for and ensure they prioritize its prompt completion and submission to: 325th Contracting Squadron, Attn: Ms. Laytesha Batchelor/Ms. Rebecca Natal, 501 Airey Ave, Ste 5, Tyndall AFB FL 32403-5526, or email to laytesha.batchelor.1@tyndall.af.mil or rebecca.natal.1@tyndall.af.mil.

b. The evaluation (see Addendum to 52.212-2 for relevancy and recency criteria) of PPI will take into account PPI regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

Furnish the following information for each contract referenced:

(i) Company/Division name

(ii) Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, address, e-mail, and telephone number of the contracting officer

(viii) Comments regarding compliance with contract terms and conditions

(ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

c. Early Proposal Information: The Government requests Offerors ensure that their PPI is received by the CO no later than ten (10) calendar days prior to the date set for receipt of proposals. Federal agencies and commercial customers will use the past performance questionnaire to submit PPI on the Offeror.

d. Subcontractor Consent (Tab 4 - If required): PPI pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. With the proposal, provide a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their PPI to the prime contractor.

The Past Performance Volume shall consist of the following sections.

Tab A: Table of Contents

Tabs 1-3: Past Performance Information References

VOLUME IV - PRICE PROPOSAL – Unlimited pages

a. This section is to assist the Offeror in providing the pricing information that is required to evaluate the reasonableness and balance of the proposed price. Compliance with these requirements is mandatory and failure to comply may result in rejection of the proposal. The price proposal shall be based on Offerors’ own technical approach submitted in the Technical Proposal (Volume II) and the PWS requirements. Note that unreasonably high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition on the basis that the Offeror may not understand the requirement. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may render a proposal unawardable. Unreasonably low prices may be grounds for eliminating a proposal from competition on the basis that the Offeror may not understand the requirement. The burden of proof for credibility of proposed prices rests with the Offeror.

b. Information beyond that required by this instruction shall not be submitted, unless the Offeror considers it essential to document or support a price position. The information listed below must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

c. SF 1449 and amendments (if applicable): Complete blocks 12, 17a, and 30a, b, and c of the SF 1449. Fill in unit prices, amounts and totals for each Labor CLIN. In doing so, the Offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

1. TRANSITION CLIN 0004: The Government will only pay actual expenses up to $37,106.78. Refer to PWS section 4.27.1.

d. The proposal prices must be submitted for all CLINs for the base year and all four (4) option periods within the SF1449. FAR 52.217-8, Option to Extend Services, is included in the RFP and will be incorporated into the resultant contract; IF exercised, the clause will extend the terms and conditions of the contract period being extended at the rates specified in the contract, the evaluation of which will be considered and included in the initial evaluation of the proposal (to include the base period plus all option periods) as demonstrated herein.

The Price Volume shall consist of the following sections.

Tab 1: Table of Contents

Tab 2: SF 1449 & All Amendments

Tab 3: Glossary of Abbreviations and Acronyms

(End of Addendum)

(End of Summary of Changes)