ICOPARS Solicitation 15 Oct 10.doc

Section SF 1449 - CONTINUATION SHEET

ICOPARS

FFP

Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items or services necessary to perform an Internet-based Contractor Operated Parts Store (ICOPARS), in accordance with the Statement of Work dated 14 Apr 10. See Exhibit# 1 for price breakdown. Period of Performance 1 Jan 2011- 31 Dec 2011.

FOB: Destination

SIGNAL CODE: A

MAX

NET AMT

FFP

Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items or services necessary to perform an Internet-based Contractor Operated Parts Store (ICOPARS), in accordance with the Statement of Work dated 14 Apr 10. See Exhibit# 1 for price breakdown. Period of Performance 1 Jan 2012- 31 Dec 2012.

MAX

FFP

Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items or services necessary to perform an Internet-based Contractor Operated Parts Store (ICOPARS), in accordance with the Statement of Work dated 14 Apr 10. See Exhibit# 1 for price breakdown. Period of Performance 1 Jan 2013- 31 Dec 2013.

MAX

FFP

Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items or services necessary to perform an Internet-based Contractor Operated Parts Store (ICOPARS), in accordance with the Statement of Work dated 14 Apr 10. See Exhibit# 1 for price breakdown. Period of Performance 1 Jan 2014- 31 Dec 2014.

MAX

FFP

Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items or services necessary to perform an Internet-based Contractor Operated Parts Store (ICOPARS), in accordance with the Statement of Work dated 14 Apr 10. See Exhibit# 1 for price breakdown. Period of Performance 1 Jan 2015- 31 Dec 2015.

MAX

CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE

The minimum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not be less than the minimum quantity(s) and CLIN value(s) stated in the following table. The maximum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not exceed the maximum quantity(s) and CLIN value(s) stated in the following table.

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

31-DEC-2011

GLENDA FAULKNHAM

524 SHAW DRIVE BLDG 1130 SUITE B29

SHAW AFB SC 29152

(803) 895-4420

F3UTA4

31-DEC-2012

F3UTA4

31-DEC-2013

F3UTA4

31-DEC-2014

F3UTA4

31-DEC-2015

F3UTA4

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.204-5 Women-Owned Business (OTHER THAN SMALL BUSINESS) (MAY 1999)

(a) Definition. Women-owned business concern, as used in this provision, means a concern that is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

(b) Representation. [Complete only if the offeror is a women-owned business concern and has not represented itself as a small business concern in paragraph (b)(1) of FAR 52.219-1, Small Business Program Representations, of this solicitation.] The offeror represents that it ( ) is a women-owned business concern.

(End of provision)

CLAUSES INCORPORATED BY FULL TEXT

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS (JUL 2010)

(a) Definitions. As used in this clause:

Executive means officers, managing partners, or any other employees in management positions.

First-tier subcontract means a subcontract awarded directly by a Contractor to furnish supplies or services (including construction) for performance of a prime contract, but excludes supplier agreements with vendors, such as long-term arrangements for materials or supplies that would normally be applied to a Contractor's general and administrative expenses or indirect cost.

Total compensation means the cash and noncash dollar value earned by the executive during the Contractor's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)):

(1) Salary and bonus.

(2) Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments.

(3) Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees.

(4) Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.

(5) Above-market earnings on deferred compensation which is not tax-qualified.

(6) Other compensation, if the aggregate value of all such other compensation (e.g., severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000.

(b) Section 2(d)(2) of the Federal Funding Accountability and Transparency Act of 2006 (Pub. L. 109-282), as amended by section 6202 of the Government Funding Transparency Act of 2008 (Pub. L. 110-252), requires the Contractor to report information on subcontract awards. The law requires all reported information be made public, therefore, the Contractor is responsible for notifying its subcontractors that the required information will be made public.

(c)(1) Unless otherwise directed by the contracting officer, by the end of the month following the month of award of a first-tier subcontract with a value of $25,000 or more, (and any modifications to these subcontracts that change previously reported data), the Contractor shall report the following information at http://www.fsrs.gov for each first-tier subcontract. (The Contractor shall follow the instructions at http://www.fsrs.gov to report the data.)

(i) Unique identifier (DUNS Number) for the subcontractor receiving the award and for the subcontractor's parent company, if the subcontractor has a parent company.

(ii) Name of the subcontractor.

(iii) Amount of the subcontract award.

(iv) Date of the subcontract award.

(v) A description of the products or services (including construction) being provided under the subcontract, including the overall purpose and expected outcomes or results of the subcontract.

(vi) Subcontract number (the subcontract number assigned by the Contractor).

(vii) Subcontractor's physical address including street address, city, state, and country. Also include the nine-digit zip code and congressional district.

(viii) Subcontractor's primary performance location including street address, city, state, and country. Also include the nine-digit zip code and congressional district.

(ix) The prime contract number, and order number if applicable.

(x) Awarding agency name and code.

(xi) Funding agency name and code.

(xii) Government contracting office code.

(xiii) Treasury account symbol (TAS) as reported in FPDS.

(xiv) The applicable North American Industry Classification System code (NAICS).

(2) By the end of the month following the month of a contract award, and annually thereafter, the Contractor shall report the names and total compensation of each of the five most highly compensated executives for the Contractor's preceding completed fiscal year at http://www.ccr.gov, if--

(i) In the Contractor's preceding fiscal year, the Contractor received--

(A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and

(B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and

(ii) The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)

(3) Unless otherwise directed by the contracting officer, by the end of the month following the month of a first-tier subcontract with a value of $25,000 or more, and annually thereafter, the Contractor shall report the names and total compensation of each of the five most highly compensated executives for each first-tier subcontractor for the subcontractor's preceding completed fiscal year at http://www.fsrs.gov, if--

(i) In the subcontractor's preceding fiscal year, the subcontractor received--

(A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and

(B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and

(ii) The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)

(d)(1) If the Contractor in the previous tax year had gross income, from all sources, under $300,000, the Contractor is exempt from the requirement to report subcontractor awards.

(2) If a subcontractor in the previous tax year had gross income from all sources under $300,000, the Contractor does not need to report awards to that subcontractor.

(e) Phase-in of reporting of subcontracts of $25,000 or more.

(1) Until September 30, 2010, any newly awarded subcontract must be reported if the prime contract award amount was $20,000,000 or more.

(2) From October 1, 2010, until February 28, 2011, any newly awarded subcontract must be reported if the prime contract award amount was $550,000 or more.

(3) Starting March 1, 2011, any newly awarded subcontract must be reported if the prime contract award amount was $25,000 or more.

(End of clause)

CLAUSES INCORPORATED BY FULL TEXT

52.207-4 ECONOMIC PURCHASE QUANTITY--SUPPLIES (AUG 1987)

(a) Offerors are invited to state an opinion on whether the quantity(ies) of supplies on which bids, proposals or quotes are requested in this solicitation is (are) economically advantageous to the Government. _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________

Each offeror who believes that acquisitions in different quantities would be more advantageous is invited to recommend an economic purchase quantity. If different quantities are recommended, a total and a unit price must be quoted for applicable items. An economic purchase quantity is that quantity at which a significant price break occurs. If there are significant price breaks at different quantity points, this information is desired as well.

OFFEROR RECOMMENDATIONS

PRICE

ITEM

QUANTITY

QUOTATION

TOTAL _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________

(c) The information requested in this provision is being solicited to avoid acquisitions in disadvantageous quantities and to assist the Government in developing a data base for future acquisitions of these items. However, the Government reserves the right to amend or cancel the solicitation and resolicit with respect to any individual item in the event quotations received and the Government's requirements indicate that different quantities should be acquired.

(End of provision)

CLAUSES INCORPORATED BY FULL TEXT

52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (DEC 2008)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that-

(i) The Offeror and/or any of its Principals-

(A) Are ( ) are not ( ) presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have ( ) have not ( ), within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property; and

(C) Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.; and

(D) Have [ballot], have not [ballot], within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples. (i) The taxpayer has received a statutory notice of deficiency, under I.R.C. Sec. 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. Sec. 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. Sec. 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has ( ) has not ( ), within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) Principal, for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment; and similar positions).

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of provision)

ADDENDUM TO FAR 52.212-1

Addendum to FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jun 2008)

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jun 2008)

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.”

ADDENDA TO 52.212-1 PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts;

Part I – Technical/Management

Part II – Past Performance

Part III - Price

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine price reasonableness and completeness.

C. Specific Instructions:

1.

PART I – TECHNICAL/MANAGEMENT– Submit copies of CD/DVD for all technical items. Submit original plus three (3) copies.

(a) The Technical/Management Proposal Volume II should be specific and complete. Legibility, clarity, and coherence and very important. Your responses to the Specific Criteria/Factors will be evaluated utilizing the criteria listed in Technical Criteria section of FAR 52.212-2, Evaluation- Commercial Items. Using the instructions provided below and in consideration of the Assessment Criteria, provide as specifically as possible the actual methodology you would use for accomplishing these factors. All the requirements specified in the SOLICITATION are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the SOLICITATION. It is not necessary or desirable for you to tell us so in the proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the SOLICITATION. In the order listed, explain your proposed approach to the following:

i) Factor 1. Quality Control. This area will address the offeror’s management ability based on their Quality Control Approach.

(a) Sub-Factor 1. Quality Control Approach

Provide a preliminary quality control approach to ensure all services listed on the Service Summary (SS) are performed and inspected in accordance with the standards of the SOW.

(b) Sub-Factor 2. Service Interruptions

(a) Provide a preliminary service interruption approach defining procedures and provisions for reacting to major service interruptions. The approach shall address possible causes for interruptions including, but not limited to, natural disasters (e.g., hurricanes, tornados, and floods), equipment failure, and employee disputes or strikes, and the solutions to preclude/cure them.

(b) The Service Interruption Approach must define the following at a minimum:

(i) Cause of interruption

(ii) Detailed plan of action (including Government notification)

(iii) Estimated time for establishment of temporary services

ii) Factor 2. Internet-Based Parts Management System (IPMS): This area will address the offeror’s ability to provide a user-friendly Internet-Based interface.

Product Demonstration

Provide a presentation on DVD/CD media demonstrating the interfaces’ capability to support all the requirements listed in the SOW Para 1.2. Failure to demonstrate all the following requirements will result in the proposal being considered technically unacceptable, and will be eliminated from further consideration (taken from SOW Para 1.2):

(1) A user friendly/intuitive screen for ordering parts.

(2) Program capability to identify parts as either critical or non-critical. “Critical” is defined as those parts necessary to return the vehicle to a safe and serviceable condition. The Government will identify items as “Critical” upon input of requirement.

(3) Location specific PO#s (contractor generated).

(4) A print option for all orders placed to include the PO#.

(5) Automatic notification, via email, to the COR each time an order is placed and filled to include the

PO#, vehicle registration number, work order number, parts cost, and shipping costs for accounting purposes.

(6) By location program management. Each location will only have access to information pertaining to their site.

(7) Status of all orders and deliveries to include in route and completed.

(8) A working stock program by location, established fill levels, and a simplified re-fill process to include prevention of item duplication and COR approval of any changes to working stock fill levels or adding/removing items.

(9) Purchase history by site, vehicle type, shipper, part number, parts cost/shipping costs for the duration of the contract.

(10) Warranty tracking.

(11) Core charge tracking.

(12) Tracking of COR shipping time waivers.

(13) Historical pricing data, as needed, to support items in Schedule B of the contract.

(14) Messaging capability for DGP to communicate directly with the contractor.

(15) East Coast date/time stamping for all transactions.

(16) On-line help/tutorial.

(17) On-line DGP account/password system managed by COR.

(18) DGP listing for all registered users.

(19) Print capability.

(20) Daily data backup.

(21) Program and database security IAW commercially accepted standards.

(22) Integration and data sharing / data import and export capability with the government’s On-line

Vehicle Integrated Management System (OLVIMS).

(23) Reports by location/vehicle/time period for PO costs, shipping costs, shipping times, backorders, warranties, cores, and for anything else tracked in the IPMS.

(24) Analysis on delivery times to destination, carrier delivery times, contractor to shipper times, vehicle deadline for parts (VDP) parts delivery times, routine parts delivery times, and other analysis as requested by the government.

(25) Documentation of price comparison for non-price listed (NPL) parts.

(26) Direct order messaging between DGP, COR, and Contractor.

(27) Ability to attach files and upload with messages.

(28) Multiple user account authorization levels for each location.

(29) Notification on location account homepage of any action required by DGP.

(30) Local purchase tracking.

(31) Vehicle application lookup by year/make/model for aftermarket parts.

(32) WAWF tracking and invoice reconciliation.

(33) Funds tracking.

(34) Search function by base/location, work order, vehicle registration number, nomenclature, date ranges, and orders.

(35) Credit tracking (returns and core credits.

(36) Display shipment data for each shipment (weight, dimensions, piece numbers, piece IDs, packing list identifying contents in each piece, TCN or WWX carrier tracking number).

(37) Pre-load working stock data for new location/account.

(38) Pre load vehicle fleet data for DGP to select/enter vehicle registration number on parts request and auto-populate vehicle data fields such as year/make/model.

(39) DGP ability to view vehicle parts request history.

(b) The above areas will be considered during proposal evaluation and require submittal of information and evidence from the offeror specifically address each factor completely and concisely in the order indicated. If the proposal receives an unacceptable rating, the proposal will be rendered unacceptable, the Offeror will be excluded from competition, and they will not progress to the next round of evaluations. The Offeror will be notified of their exclusion and will not be allowed to correct any deficiencies.

2.

PART II – PAST PERFORMANCE - Limited to no more than 35 pages. Only references for same or similar type contract desired. Submit original plus two (2) copies.

(a) Quality and Satisfaction Rating for Contracts Ongoing and/or Completed in the Past Three Years: Provide information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(b) Performance Surveys: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this SOLICITATION. The government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess performance. Provide a list of no more than ten (10), of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years. Relevant contracts include but are not limited to, those contracts for online parts ordering and/or supply-chain management that are similar to the magnitude and complexity of those services required to be performed under this requirement as provided in the Statement of Work contained in this solicitation. At a minimum, previous efforts must have supported an Internet Based Parts Management System (IPMS) to furnish automotive and related vehicle parts, automotive chemicals, corrosion control materials, upholstery material, and accessories for a fleet of over 5000 vehicles/equipment and a contract minimum value of $50 million. Furnish the following information for each contract listed:

(i) Company/Division name

(ii) Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract type (e.g. firm-fixed price, time & material, etc)

(vi) Contract Dollar Value

(vii) Period of Performance

(viii) Verified, up-to-date name, address, FAX & telephone number of the contracting officer

(ix) Comments regarding compliance with contract terms and conditions

(x) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(xi) Offers may submit using Joint Ventures, Teaming Arrangement, or propose using a Subcontractor Agreement. If such arrangements are contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous Joint Ventures, Teaming Arrangement with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts, not to exceed those listed in paragraph (b) above.

(c) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

(d) The Government may evaluate offeror’s financial history as part of past performance, which may include past payments to employees, suppliers and/or subcontractors. Consideration for performance-based contracts may be combined with other information to obtain the overall performance assessment of each contractor.

(e) Offerors shall provide information on problems encountered on the contract and subcontracts identified and corrective actions taken. Provide a brief description of any pending disputes and claims. Be specific in identifying the problem and describing its resolution. This information is required as the Government may award without discussions. Failure to provide past performance information as defined above may result in the offeror not being considered for award.

3. PART III – PRICE- Submit original and one (1) copy

(a) Complete blocks 12, 17, 26 and 30 a-c of the SF1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION with attachments. These sections constitute the model contract.

(b) Insert proposed unit and extended prices in Section B for each Contract Line Item Number (CLIN) or Sub CLIN (SCLIN), including all option periods. The extended amount must equal the whole dollar unit price multiplied by the number of units.

(c) Complete the necessary fill-ins and certifications in provisions. The provisions in FAR 52.212-3 and DFAR 252.212-7000 shall be returned along with the proposal.

(d) Complete and return Standard Form 30, Amendment of Solicitation/Modification of Contract (if applicable).

D. GENERAL INFORMATION

(1) Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

1. Requirements of the solicitation (Item Numbers) and Statement of Work (SOW), and the government standards and regulations pertaining to the SOW.

2. Evaluation factors for the award at FAR 52.212-2, EVALUATION – COMMERCIAL ITEMS of this solicitation.

3. Format for proposal Part I, II, III Shall be as follows:

(i) The proposals will be 8 1/2” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(ii) A page is defined as one face of a sheet of paper containing information.

(iii) Typing shall not be less than 12 pitch.

(iv) Elaborate formats, bindings or color presentations are not desired or required.

(2) General Information

(a) A pre-proposal conference and site visit will Not be conducted.

(b) INFORMATION REGARDING SUBMISSION OF PROPOSAL:

(i) Proposal due date is: _15 Nov 10___200PM EST________

(ii) Submit proposal to: 20th Contracting Squadron/LGCAA

Attn: Barbara Bonnette

321 Cullen St

Shaw AFB, SC 29152

E-mail: barbara.bonnette@shaw.af.mil

FAX: (803)895-5339

(iii) FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day

1 January

Martin Luther King’s Birthday

Third Monday in January

President’s Day

Third Monday in February

Memorial Day

Last Monday in May

Independence Day

4 July

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

11 November

Thanksgiving Day

Fourth Thursday in November

Christmas Day

25 December

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 -- Evaluation -- Commercial Items. (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Part I – Technical/Management Part II – Past Performance

Part III - Price

Technical/Management will be evaluated on an Acceptable/Unacceptable Basis. Offerors receiving an Unacceptable rating on Technical Management will be eliminated from further considerations. All others will be evaluated using Performance Price Tradeoff (PPT) where Past Performance is significantly more important than Price when being evaluated.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Offerors are cautioned against submitting an unbalanced offer. The Government will analyze offers to determine whether they are unbalanced with respect to prices. Offers that are determined to be unbalanced may be rejected. The Government will make the determination that an offer is unacceptable if the prices are significantly unbalanced based upon the procedures in FAR 15.404-1(g). Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to 52.212-2

BASIS FOR CONTACT AWARD: This is a competitive selection. Technical/Management will be evaluated on an Acceptable/Unacceptable Basis. Offerors receiving an Unacceptable rating on Technical Management will be eliminated from further consideration. All others will be evaluated using Performance Price Tradeoff (PPT) where Past Performance is significantly more important than Price when being evaluated. By submission of its offer in accordance with the instructions provided in clause 52.212-1, Instructions To Offerors, the offeror accedes to the terms of this solicitation and all such offers shall be treated equally except for their prices and performance records. The evaluation process shall proceed as follows:

A. Initially offers will be evaluated on their Technical/Management Proposal compared to the evaluation criteria and standards. In performing this evaluation, technical evaluators will consider the proposal in the context of the assessment criteria. Offeror’s proposals will not be compared to each other for purpose of assigning evaluation ratings. Each offeror’s proposal will be evaluated against the following criteria:

Factor 1. Quality Control. This area will address the offeror’s management ability based on their Quality Control Approach. The sub-factors will weight equally.

Sub-Factor 1. Quality Control Approach

Offeror will provide a preliminary quality control approach to ensure all services listed on the Service Summary (SS) are performed and inspected in accordance with the standards of the Statement of Work (SOW) section 2.0. Provides methods and procedures for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable as outlined in the SS.

Sub-Factor 2. Service Interruptions

The Government will evaluate each Offeror’s ability to provide continued support during periods of interruptions. Offeror will provide a preliminary service interruption approach defining procedures and provisions for reacting to major service interruptions. The Approach shall address possible causes for interruptions including, but not limited to, natural disasters (e.g., hurricanes, tornados, and floods), equipment failure, and employee disputes or strikes, and the solutions to preclude/cure them.

The Service Interruption Approach must define the following at a minimum:

· Cause of interruption

· Detailed plan of action (including Government notification)

· Estimated time for establishment of temporary services

Factor 2 – Internet-Based Parts Management System (IPMS): This area will address the offeror’s ability to provide a user-friendly Internet-Based interface.

Product Demonstration

The Government will evaluate each Offeror’s ability to provide an Internet Based system that supports all the requirements listed in the SOW Para 1.2. Offeror will provide a presentation, either on paper or DVD/CD media, demonstrating the interface’s capability to support all the requirements listed in the SOW. Failure to demonstrate all the following requirements will result in the proposal being considered technically unacceptable, and will be eliminated from further consideration (taken from SOW Para 1.2):

(2) A user friendly/intuitive screen for ordering parts.

(3) Program capability to identify parts as either critical or non-critical. “Critical” is defined as those parts necessary to return the vehicle to a safe and serviceable condition. The Government will identify items as “Critical” upon input of requirement.

(4) Location specific PO#s (contractor generated).

(5) A print option for all orders placed to include the PO#.

(6) Automatic notification, via email, to the COR each time an order is placed and filled to include the PO#, vehicle registration number, work order number, parts cost, and shipping costs for accounting purposes.

(7) By location program management. Each location will only have access to information pertaining to their site.

(8) Status of all orders and deliveries to include in route and completed.

(9) A working stock program by location, established fill levels, and a simplified re-fill process to include prevention of item duplication and COR approval of any changes to working stock fill levels or adding/removing items.

(10) Purchase history by site, vehicle type, shipper, part number, parts cost/shipping costs for the duration of the contract.

(11) Warranty tracking.

(12) Core charge tracking.

(13) Tracking of COR shipping time waivers.

(14) Historical pricing data, as needed, to support items in Schedule B of the contract.

(15) Messaging capability for Designated Government Personnel (DGP) to communicate directly with the contractor.

(16) East Coast date/time stamping for all transactions.

(17) On-line help/tutorial.

(18) On-line DGP account/password system managed by COR.

(19) DGP listing for all registered users.

(20) Print capability.

(21) Daily data backup.

(22) Program and database security IAW commercially accepted standards.

(23) Integration and data sharing / data import and export capability with the government’s On-line Vehicle Integrated Management System (OLVIMS).

(24) Reports by location/vehicle/time period for PO costs, shipping costs, shipping times, backorders, warranties, cores, and for anything else tracked in the IPMS.

(25) Analysis on delivery times to destination, carrier delivery times, contractor to shipper times, vehicle deadline for parts (VDP) parts delivery times, routine parts delivery times, and other analysis as requested by the government.

(26) Documentation of price comparison for non-price listed (NPL) parts.

(27) Direct order messaging between DGP, COR, and Contractor.

(28) Ability to attach files and upload with messages.

(29) Multiple user account authorization levels for each location.

(30) Notification on location account homepage of any action required by DGP.

(31) Local purchase tracking.

(32) Vehicle application lookup by year/make/model for aftermarket parts.

(33) WAWF tracking and invoice reconciliation.

(34) Funds tracking.

(35) Search function by base/location, work order, vehicle registration number, nomenclature, date ranges, and orders.

(36) Credit tracking (returns and core credits.

(37) Display shipment data for each shipment (weight, dimensions, piece numbers, piece IDs, packing list identifying contents in each piece, TCN or WWX carrier tracking number).

(38) Pre-load working stock data for new location/account.

(39) Pre load vehicle fleet data for DGP to select/enter vehicle registration number on parts request and auto-populate vehicle data fields such as year/make/model.

(40) DGP ability to view vehicle parts request history.

The above areas will be considered during proposal evaluation and require submittal of information and evidence from the offeror specifically addressing each factor completely and concisely in the order indicated. They are set forth above and are to be considered equal importance in the technical evaluations. The overall rating assessed for each technical evaluation factor will be Acceptable/Unacceptable. If the proposal receives an unacceptable rating, the proposal will be rendered unacceptable, the Offeror will be excluded from competition, and they will not progress to the next round of evaluations. The Offeror will be notified of their exclusion and will not be allowed to correct any deficiencies.

B. Offers considered Technically Acceptable in the Technical/Management area will progress to the next stage of evaluations. Offers shall be ranked according to total price, including option prices.

(1) Price proposals will be reviewed in terms of mathematical correctness, relevancy, completeness and reasonableness.

(2) Price reasonableness is established through adequate price competition, but may also be determined through cost and price analysis techniques as described in FAR 15.404-1(b).

(3) The pricing evaluation team shall use the following procedures to rank offers:

(i) The service charge for Non-Price Listed (NPL) for one price range shall be multiplied by 12 months to get a yearly service charge. Service charges from the same price range shall be used for each offeror (i.e. service charge from $25,000.01 to $100,000.00 price range from offeror A will be compared to the same price range from offeror B, etc).

(ii) 10 Manufacturer Price Lists (MPL) will be evaluated from each offeror. The manufacturer shall be the same for each offeror (i.e., Oshkosh from offeror A will be compared to Oshkosh from offeror B, etc).

(iii) Apply offeror’s proposed discount % to the associated MPL selected.

(iv) Apply a random sampling of 10 items to each offeror’s adjusted MPL to obtain a bottom line price for those items. The items will be the same for each offeror (i.e., Oshkosh muffler from offeror A will be compared to Oshkosh muffler from offeror B, etc).

(v) This process shall be repeated for each MPL.

(vi) (i) through (v) shall be repeated for each option year.

(vii) The sum of the NPL service charge and the 100 items (10 MPL * 10 Items per MPL) shall be used for ranking purposes, from low to high.

C. Using questionnaires, the contracting officer shall seek relevant performance information on all offerors based on (1) the references provided by the offeror and (2) data independently obtained from other government and commercial sources. Relevant contracts include but are not limited to, those contracts for online parts ordering and/or supply-chain management that are similar to the magnitude and complexity of those services required to be performed under this requirement as provided in the Statement of Work contained in this solicitation. At a minimum, previous efforts must have supported an Internet Based Parts Management System (IPMS) to furnish automotive and related vehicle parts, automotive chemicals, corrosion control materials, upholstery material, and accessories for a fleet of over 5000 vehicles/equipment and a contract minimum value of $50 million. The government reserves the right to seek information on higher priced offerors if none of the lower priced offerors receive a “Substantial Confidence” performance assessment rating. The purpose of the past performance evaluation is to allow the government to assess the offeror’s ability to perform the effort described in the solicitation, based on the offeror’s demonstrated present and past performance. The assessment process will result in an overall performance confidence assessment rating based on the AFFARS Mandatory Procedures 5315.3, Table 3 below.

TABLE 3- PERFORMANCE CONFIDENCE ASSESSMENTS