ICOPARS Question and Answers

Question and Answers

1. Q - Who is the incumbent contractor?

A - The incumbent is Newbegin Enterprises, Inc.

2. Q – Will this proposal be set-aside for small business?

A - We will not be setting this aside for small business and do not have a small business plan.

3. Q - Other than FOIA is there a means to learn the current contract price for the incumbent A- The current contract threshold was increased to $60M for the life of the contract. We will not release the incumbent’s contract pricing. Request for copies of the contract need to be made through FOIA. Proposal period will not be extended for contractor to receive copies of this contract after requests through FOIA.

4. Q - After reading thru the Exhibit A Bid Schedule, I am uncertain about the Clin 1 thru 3 items, it gives a manufacturer such as GM, Ford for the OEM parts, but no list of parts.

A – The list is written so that all parts required will be manufactured parts from these Companies

5. Q - Should we assume that the list for Clin 4 can be used to determine the pricing for other NTV’s?

A - No. each manufacture prices vary.

6. Q - Also what parts for Clin 2 since these are heavy equipment manufacturers?

A - All Manufactured parts from these companies.

7. Q - The Clin 3 is for motors and such, does this relate to the list of vehicles and VIN numbers in Appendix C?

A - Yes, however not all inclusive. These lists are historical.

8. Q - Will there be a preproposal for this opportunity?

A- If by a preproposal opportunity was meant a site visit, the answer is no. If the Question being asked is a different question, please resubmit.

9. Q- May we receive a copy of the current contract with Newbegin?

A- A request must be submitted through FOIA.

10. Q - In addition, can you please confirm up to what point will you accept questions regarding the RFP or Statement of Work.

A - as long as they do not require alterations to the solicitation, up to the date of proposal. I will post questions and answers weekly so that everyone has the same responses.

11. Q - Past performance questionnaire date submission has expired. Can it be changed?

A - Yes. Will be changed and attached to amendment.

12. Q - Please clarify may the Internet-based Contractor Operated Parts Store (ICOPARS) be a system that is physically installed software onto the DGP’s PC with access limited to the specific computer, or is it required that the ICOPARS system be a live web based interactive system accessible from any computer with DGP login and password? The response to the question above shall determine which solution is offered within our proposal. The USG may not allow software to be installed on Government computers.

A – Must be live web-based system.

13. Q - Please clarify:”shipper” is this the shipping agent/company or shipping method (i.e. normal / expedited / etc.)? Desire to design and deliver product as per customer desire.

A – “Shipper” is defined as the agent/company/carrier. Selection of a carrier is based on priority of part(s) being ordered.

14. Q - Please clarify is warranty tracking in reference to parts provided warranty claims? Or is this OEM vehicle/Equipment Warranty Tracking? Parts supplied warranty is a functional capability. OEM vehicle/Equipment Warranty shall not be controlled by the contractor and as such dependent on DGP input. The desired design criteria determine system design and functionality.

A – All items sold to the Government with a specific manufacture warrantee shall be honored and passed on to the Government and identified as such on each ICOPARs sales slip. Warranty claims submitted to venders/suppliers shall be tracked by the contractor for full credit or exchange for a serviceable suitable item.

15. Q - Is the data sharing / data import export limited to the description in SOW Sections 1.16 and 1.17? If additional data sharing is required further definition shall be required to provide the USG with the desired system.

A – Yes, Wide Area Work Flow and OLVIMS are the desired systems.

16. Q - “Funds Tracking” Please define further this requirement. Funds tracking, is contractor to be provided each AORs budget and track expenditures versus each AORs budget? Alternatively is funds tracking on a total contract basis?

A – Contractor will be provided contract budget and will be expected to track funds on contract and inform both the COR and the Contracting Officer prior to exceeding budget constraints.

17. Q- “Pre-load working stock data for new location”. Is the IPMS required to maintain each location’s local working stock/inventory by part number? If so DGPs shall need to identify to the system/contractor when working stock is consumed. Accuracy dependent on information flow from DPG/location to contractor. A system capability can be developed to manage stock levels and replenishment recommendations, with DPG’s identifying each time a part is consumed from local working stock inventory. This system shall be dependent on each DPG/location entering consumption data into the system.

A – Yes, the IPMS maintains each location’s local inventory requirements. As items are used, it’s each DPG has responsibility to identify and maintain supportable levels.

18. Q - “Pre-Load vehicle fleet data for DGP to select/enter vehicle registration…..”. When vehicles are added or deleted from a location, shall DGPs notify the contractor of the event so contractor may update each locations data fields. System information integrity dependent on DGP notification to contractor.

A – No, the COR is notified from the DGP’s when new or assets arrive in the AOR or assets are forwarded deployed. Data is passed to contractor for mass edits/changes if required.

19. Q - Shipping Cost $ 1,163,500 (Direct Reimbursement to Contractor. No Profit) - Not To Exceed. Does the contract therefore cap the reimbursable freight? Shipping destination, frequency, number of shipments, weight and dimensions are not controlled by the contractor yet contractor is penalized if annual freight exceeds Not To Exceed level.

A – Contractor will not be penalized. Shipping costs are monitored by Government. Contractor will not be responsible for cost exceeding these costs if the Government is responsible for exceeding the NTE.

20. Q - Incoterms undefined. Please confirm Incoterms are consistent with USG Tax and Duty exclusions for all AORs listed or advise for each location tax and duty status.

A – Contractor is responsible for finding the tax and duty status for each AOR location.

21. Q - “See Exhibit # 1 for Price Breakdown.” Should the statement be: See Exhibit A for price breakdown? We did not download the appropriate material.

A - Yes. Should be Exhibit A.

22. Q - “Insert proposed unit and extended prices in Section B for each Contract Line Item Number…”. Contractor unable to locate Section B, should this sentence reference Exhibit A? We did not download the appropriate material.

A – The proposed extended price will be in Section B of the SF 1449.

23. Q - “Search function”. Please describe (or provide examples) what is meant by “nomenclature”. Desire to design and deliver product as per customer desire.

A – Nomenclature is the name of the item of the product you will be providing.

24. Q - “The contractor shall be responsible for resolving all customs issues”. Will all costs associated with customs issues be reimbursable by the US Government? Shall the US Government Air Combat Command provide tax and duty exemption status and required documentation for all shipments within the AOR?

A – All cost associated need to be calculated into contract cost estimates by the contractor. There will be no reimbursable for these items.

25. Q - “Physical Security”. What physical security does the US Government require? Does the US Government require contractor to provide security on-site at each of the RGP’s locations within the AOR to safe guard each locations working inventory? Alternatively, is this requirement limited to providing physical security at Contractor’s facilities which conforms to commercially acceptable standards? Please clarify.

A – Commercially acceptable standards. Not required to safe guard each location.

26. Q - “A working stock program by location, established fill levels, and a simplified re-fill process to include prevention of item duplication and COR approval of any changes to working stock fill levels or adding/removing items.” Please clarify “A working stock program by location…” this statement, it is unclear regarding the specific requirements and open to interpretation:

A -No, stock levels are set by the DGP’s based on the mission support.

27. Q - In as much as the process described requires (reference) each part to be tagged/marked with PO#, order number, registration number and part number. May stock orders for working inventory exclude the vehicle registration number?

A- Yes, there are no vehicle registration numbers associated with these orders, not vehicle specific.

28. Q - “Integration and data sharing / data import and export capability with the Governments On Line Vehicle Integrated Management System (OLVIMS)”. Please clarify OLVIMS Section 1.17.

A- OLVIMs is another vehicle data base required by ACC to manage vehicle Maintenance. Section 1.17 outlines the file format that the IPMS must provide this data so the OLVIMs computer can read it.

Section 1.17 mentions work order master file, delayed maintenance report and high cost bench stock listing, no format or detail of these files is provided so we unsure what is involved in providing this functionality.

A-File format is outline in SOW, high cost bench stock is coded as H8888 and low cost is coded as L9999.

29. Q - One the fields (Section1.17) is bin location, contractor bin location is not relevant to the COR or DGP so does this mean that the contractor IPMS system maintains each location’s bin location by part number?

A-Yes

30. Q - “Vehicle application lookup by year/make/model for aftermarket parts”. Is this functionality limited to aftermarket parts maintained by the contractor in the IPMS system?

A –No, parts are not maintained by the contractor, this data base identifies aftermarket and OEM part numbers by application.