SV_Minutes_ALS__5_Oct_16_.pdf

7 October 2016

MEMORANDUM FOR RECORD

FROM: 49th CONTRACTING SQUADRON/LGCA

1210 FORTY NINER RD, STE 426

BLDG 811

HOLLOMAN AFB, NM 88330

SUBJECT: Pre-Proposal Conference/Site Visit Meeting Minutes for Advance Life Support (ALS)

(Ambulance), Solicitation FA4801-16-R-0007

1. The pre-proposal site visit began at 0805 on October 5, 2016, at the Holloman AFB (HAFB) Visitor

Center, Bldg 1. The following individuals listed below were in attendance:

Name Organization / Company Title Phone

Major Wendy Habel 49 MDOS/SGOP Flight Commander 575-572-7919

Ms. Sally D. Roberts 49 CONS/LGCA Contracting Officer 575-572-5293

1Lt Emily M. Burns 49 MDSS/SGSM Logistics Flight Commander 575-572-2073

TSgt James Capers 49 MDOS/SGOP Flight Chief 575-572-1869

Ms. Karen Mata 49 CONS/LGCA Contracting Officer 575-572-5800

Mr. Bobby Middleton 49 MDSS/SGSM Contract Manager 575-572-2072

Mr. Tarik Booze 49 CONS/LGCA Contract Specialist 575-572-0660

SrA Kelly Lowe 49 CONS/LGCA Contract Specialist 575-572-7155

Ms. Adriana (Danielle) Wilson United MedEvac Solutions, Inc. President/CEO 512-366-8126

Mr. Raymundo Trevizo United MedEvac Solutions, Inc. Southwest Regional Manager 915-491-8751

2. Ms. Roberts welcomed and thanked all attendees for their appearance. After attendance was taken, the group boarded two (2) government buses and began the site visit. The bus, entered through the main gate (south) and traveled down First Street, passing the Medical Center, on the left (Bldg 15, plus others).

Mr. Middleton informed Ms. Wilson that a new Medical Center is under construction, behind the current one, with a projected completion date in March. He stated that a new ambulance shelter providing lodging quarters for the ALS contractors, would be located near the Medical Center. The bus passed the

Base Headquarters building (Bldg 29) and the Holloman Shoppette (Bldg 33), turning left at the end of

First Street onto Delaware.

3. At 0810, the buses arrived at Fire Station #1 (Bldg 525). All attendees exited the buses and assembled outside the Fire Station, near the vehicle bays. Ms. Roberts informed the attendees that this location was

Fire Station #1. Additionally, Ms. Roberts explained that the present ALS contractors are lodged at Fire

Station #1 until the new ambulance shelter is completed. TSgt Capers informed attendees there are a total of three (3) fire stations on HAFB, but Fire Station #1 is where all emergency calls are routed and dispatched. TSgt Capers provided a map that illustrated the location of all fire stations and their specific zones (ref. Attachment 2). A question and answer session ensued, as well as brief inspection of an ambulance. All questions from the site visit will be posted as a separate document on the Federal

Business Opportunities (FBO) website. A current ALS contractor was present and informed the group

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 49TH WING (ACC)

HOLLOMAN AIR FORCE BASE, NEW MEXICO

Global Power for America that a binder is kept in the ambulance listing the proper protocol for state and military emergencies. Ms.

Roberts informed all attendees that the protocol information was written into the Performance Work

Statement (PWS). TSgt Capers concurred with Ms. Roberts.

4. At 0829, the buses departed the Fire Department heading east on Delaware, turning right onto First

Street, destined for 49 MDG Main Clinic (aka Medical Center) (Bldg. 15). The buses pulled into the north side parking lot of Bldg 15 and all attendees exited at 0832. First Lt. Burns informed the attendees that the construction north of Bldg 15 is the site for the new ambulance shelter. She also used a map to better illustrate the location of the new ambulance shelter in proportion to the new medical facility.

Supplemental: When a copy of the New Ambulance Shelter Map is available, it will be posted on FBO.

5. Ms. Wilson inquired about the integration of the Service Contract Act (SCA) (now known as the

Service Contract Labor Standards Statute) into the contract. Ms. Roberts responded, “Yes, it is the intent of the Government that the wage determination rates incorporated in the contract integrate the Service

Contract Labor Standards.” All attendees boarded the buses at 0836 and continued to the south side of the parking lot to the Logistics Warehouse (Bldg. 12).

6. At 0838, the buses arrived at Bldg 12. All attendees took a short walk to the warehouse’s conference room for the out brief and to take and address any remaining questions. After that questions and answers session, Ms. Roberts informed the attendees of the Real ID Act for New Mexico and HAFB. Currently, the state of New Mexico-issued driver's licenses are not in compliance with the REAL ID Act, but the state has a waiver, which is not applicable for the base. The base had a phase in period which expires 10

Oct 2016. Any person needing access to the base must have two (2) forms of ID. Supplemental: In

September the following was posted on the 49th Wing homepage:

Enforcement of the REAL ID requirements takes effect on 10 October 2016.

Non-compliant state-issued driver’s licenses will no longer be acceptable for entry to federal installations. Acceptable documents for entry per the

Department of Homeland Security include Enhanced Driver’s Licenses and

Transportation Security Administration (TSA) Acceptable Documents, e.g. a US

Passport.

7. Since there were no further discussions or questions, Ms. Roberts informed all attendees that the pre-proposal conference/site visit minutes will be posted to FBO. Furthermore, she stated that the deadline for all questions concerning this requirement are due by noon on 7 October 2016, and should be posted by the middle of the next week.

8. Ms. Roberts again thanked all attendees for attending the pre-proposal conference which concluded at

0902. The potential contractors were escorted back to the main gate visitor's center (Bldg 1) which ended the Site Visit at 0904. The foregoing is a brief summary of the site visit held for the subject solicitation.

SALLY D. ROBERTS, Civ., DAF

Contracting Officer

Attachments:

1. Itinerary for ALS Site Visit

2. Fire Stations/Zone Map

Attachment 1 Page 3 of 5

ITINERARY AMBULANCE SERVICE SITE VISIT, 5 OCT 16

1. 0730 meet at Visitor Center (Bldg. 1) and pick up base passes for attendees

2. 0745 leave Visitor Center and head toward Fire Department (Bldg. 525).

3. 0800 arrive at Fire Department.

4. 0830 leave Fire Department and head toward 49 MDG Main clinic (Bldg. 15).

5. 0845 arrive at 49 MDG Main clinic (Bldg. 15) for tour of the new ambulance shelter.

6. 0915 arrive at Logistics Ware House (Bldg. 12) main conference room for out brief and remaining questions.

7. 1015 load van and return to Visitor’s center for drop off.

8. Tour is over

Thank you for coming and have a great day!

Attachment 2 Page 4 of 5

Fire Response Districts (FRD):

Holloman AFB has three FRD to effectively deploy our response assets to meet the emergency response demands. FRDs are designed to meet required aggregate response time (ART) criteria, as outlined by table E3.T1 of DoDI 6055.06. The boundaries were established after numerous timed test responses during different periods of the day and weather conditions. Additionally, response times are continually reevaluated through real world responses. Full alarm assignment = Effective Response Force (ERF)

Program Elements ART (minutes) Rate (%) # of Companies Staffing

Structural Fire:

First Arriving Company 7 90 1 4

Initial Full Alarm Assignment/ERF 12 90 3 13

Investigative Fire Alarm Activation:

First Arriving Company 7 90 1 4

HAZMAT/CBRNE:

First Arriving Company (Defensive) 7 90 1 4

Full Alarm Assignment (Offensive) 22 90 3 15

Emergency Medical:

First Arriving Company (BLS w/AED) 7 90 1 2

Transport Unit (BLS w/AED) 49 MDG 12 90 1 2

ARFF (on Airfield Surfaces):

Unannounced (First Arriving Company) 5 90 1 3

Announced (First Arriving Company) 1 90 1 3

Additional Companies (+30 seconds) -

Technical Rescue:

First Arriving Company 7 90 1 4

Full Alarm Assignment/ERF 22 90 3 13

Wildland Fire:

As required for Wildland FMP 7 90 1 4

Other Response:

As required to meet NFPA standard, other consensus standard, or installation standard of coverage

The three Holloman FRDs are:

District 1 – Main Base/Housing Area containing Fire Demand Zones 1, 2, 3, 4, 5, & 6

District 2 – West Side Area containing Fire Demand Zones 2, 6, & 7

District 3 – Northern Air Field Area containing Fire Demand Zone 2, 6, & 7

In 2010, our flight modified what was formerly identified as fire district 4's fire demand zones (FDZ), in accordance with AFCESA direction in the October 2010 NFPA 1710, Technical Implementation Guide, to be classified as a remote or rural zones. The performance standards for the new Remote/Rural Area are:

Remote/Rural

Area

Performance

Standard Apparatus Staffing

First Arriving 20:00 1 4

Full Alarm 25:00 Based on Incident Type

Attachment 2 Page 5 of 5

FRD #2

West Area

FRD #1

Main Base

FRD #3

North

Ramp

Remote/Rural FRD Area

- Current Fire Stations

Fire Demand Zones (FDZ):

In order to provide adequate coverage and response times for all of Holloman AFB, we established 7

FDZs that contain like hazards/occupancies/risk factors. Holloman AFB’s 7 FDZs to permit effective risk management and response planning functions:

Fire Demand Zone #1 – Privatized Housing

Fire Demand Zone #2 – Base Industrial/Commercial Buildings

Fire Demand Zone #3 – School/Day Care Facilities

Fire Demand Zone #4 – Dormitories/Lodging/TLF

Fire Demand Zone #5 – Public Assembly

Fire Demand Zone #6 – Airfield/Flightline Support Facilities

Fire Demand Zone #7 – Munitions Storage Facilities