Atch_3_NCIC_Base_access.pdf

National Crime Information Center (NCIC) – Visit Access Request (VAR), Holloman AFB, NM

For contracts awarded/administered by the 49th Contracting Squadron.

Request that a visitor pass be issued to all contractor employees to gain access to Holloman AFB, NM.

All employees will be briefed on and shall comply with Holloman AFB security requirements. The VAR will consist of employees FULL Name, Date of Birth, Social Security Number, Place of Birth and Citizenship, and/or a residential alien card. The format for a Visit Access Request Form will be provided upon request. By submitting this information on the VAR the employee is authorizing the U.S.

Government (United States Air Force) to conduct a background check to confirm their eligibility or ineligibility to gain access to Holloman AFB, New Mexico. Fitness determinations for civilian contractors will be conducted by vetting these individuals through NCIC, NMLETS, TSDB and HAFB debarment, suspension, revocation roster, and the HAFB Base Access Eligibility Matrix. Contractors will ensure that the VAR is provided to the 49 SFS Welcome Center (Bldg. 1) at least 7 business days prior to requested installation access for processing and 3 business days prior for foreign nationals. Foreign nationals will not be granted unescorted entry to the installation. Civilian contractors requiring base access are not, at any time, authorized unescorted access to sensitive areas or access to government information networks.

Delivery drivers will provide a bill-of-lading or delivery receipt at the time of pass issuance; passes will not exceed 6 hours. Routine deliveries require the contracting company to add the driver(s) to a VAR to undergo the appropriate background check. Contractor employees shall report to the 49 SFS Pass and Registration Office (Bldg. 1) with photo identification issued by a federal/state activity. Contractor employees requesting to operate a contractor or privately owned vehicle on the installation shall provide a valid driver’s license, current vehicle registration, and proof of current vehicle insurance or car rental agreement. Contractor personnel requesting to operate a motorcycle on Holloman AFB shall provide proof they have completed a motorcycle safety course (i.e. motorcycle safety course certificate/card) prior to being authorized to ride on the installation.

All Contracting Organizations:

(a) Ensure contract provisions are included requiring contractors to return all local access credentials to the WC when contract is completed or when a contractor employee no longer requires access to the installation. The sponsoring organization of the contract will ultimately be responsible for the conduct of contractors. Ensures contracting organizations include commercial vehicle inspection requirements are included in Statements of Work.

End NCIC REQUIREMENTS

Sol #FA4801-16-R-0007

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Base Access/Contractor Background Checks Inquiry (December 2015)

1. Base access waiver request and instructions documents (Appeal Process/Instruction): If an individual contractor was denied installation access as a result of an unfavorable background check and cross referenced with the attached matrix, the individual and contractor are advised that the individual in question, has received an unfavorable background check and that the information in the check cannot be released outside of Law Enforcement agencies. They are then advised how to obtain information concerning their record and the appeal process and provided written step-by-step instructions on how to do same.

The process is as follows; if past criminal history is unknown: The individual must send a written request to the Federal Bureau of Investigations, Criminal Justice Information Services Division and attach an $18.00 check. Additionally, they must submit a complete set of (rolled inked fingerprint impressions), with name, date, and place of birth which can be obtained from the local police departments.

Once the individual receives the information pertaining to their background from the FBI, they must then submit a letter of memorandum explaining the negative information identified in the background check and justification as to why the decision to be denied access should be reconsidered. Furthermore, a character reference letter will be required by their immediate supervisor along with a letter from the sponsoring unit commander requesting the contractor employee be authorized access.

2. Procedures for contractors to submit access requests for pre-approval (prior to work): Contractors are able to proceed with contractor employee installation access paperwork when given the order to proceed at the final preconstruction meeting. The final preconstruction meeting occurs 14-30 days prior to the project start date. At that time, the contractor is provided all the paperwork and instructions required for their employees to be granted installation access. The background checks are then completed by Holloman AFB (HAFB) Security Forces (SF). The background checks are completed an average of 3 business days upon receipt but will not exceed 5 business days. Contractors will re-submit and vetting re-accomplished at least every 12 months for the duration of the specified contract. Contracting units (CONS/MICC) ensure contractors are aware of the 49 WG contractor vetting requirements and the potential effects of revealed unfavorable information.

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