Attch_6_Addendum_52.212-1_Instructions_to_offerors.pdf

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) This competitive Request for Quote (RFQ) will be conducted in accordance with Federal Acquisition

Regulation (FAR) Part 12, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures.

The Government will award a contract resulting from this RFQ to the responsible quoter whose quote conforms to the RFQ and will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1. Price

2. Technical Acceptability

All quoters will be ranked by total contract price from low to high, and will then be evaluated for both Technical and

Past Performance. Technical and Past Performance will be evaluated on an “Acceptable/ Unacceptable” basis.

Quoters shall receive an “Acceptable” rating for both Technical and Past Performance in order to be eligible for award. The government will evaluate the 4 (four) lowest priced quoters for technical acceptability, past performance acceptabilityand price reasonableness. Should the lowest priced quoters not receive an acceptable technical and past performance rating and cannot be remedied through minor corrections, the process will continue in order of price until 4 (four) quoters with acceptable technical and past performance rating, and fair and reasonable price are identified. Award will be made to the quoter with the lowest proposed price and receiving an “Acceptable” rating for both Technical and Past Performance.

Quoters are cautioned to submit sufficient information and in the format specified in these preparation instructions.

Quoters may be asked to clarify certain aspects of their proposal or respond to adverse past performance information to which the quoter has not previously had an opportunity to respond.

A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror by the

Government within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). In accordance with FAR 52.217-8, Option to Extend Services, the Government will evaluate 50% (or 6 months’ worth) of the final option year price to determine the price to be fair and reasonable in the case that this extension clause needs to be utilized.

(c) By submission of its quote, in accordance with the instructions in clause 52.212-1 “Instructions to Offerors”, the quoter accedes to all solicitation requirements, including terms and conditions, representations and certifications, and Performance Work Statement requirements. All quotes shall be treated equally for technical portions and performance records. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:

EVALUATION OF PRICE

Price will be evaluated using techniques established in FAR 15.404-1 to ensure the Government receives a fair, reasonable and balanced price. If the Government cannot determine the proposed pricing to be fair and reasonable, other than cost and pricing data will be obtained from the quoters. The Government will evaluate quotes for award purposes by adding the total price for all CLINS including basic period, option years, and fifty percent (50%) of the last option period price to cover the option to extend services IAW clause 52.217-8.

There is a great expectation of competition for this requirement; quoters are cautioned to present their best price quote up-front. Price quotes shall represent the quoters best effort to respond to the solicitation.

NOTE: Evaluation of the option periods shall not obligate the Government to exercise such options.

Option to Extend Services. Both the solicitation and resultant contract shall contain FAR Clause 52.217-8, entitled

“Option to Extend Services”. This clause allows for up to an additional six month continued contract performance if required. Interested quoters shall not include pricing in their quote for this clause as fifty percent (50%) of the last option period shall be used for the pricing only if clause 52.217-8 is required.

Materially Unbalanced Quote: If the contracting officer sees a wide variation in prices, the contracting officer can consider the need to amend the solicitation or ask the quoter(s) appropriate questions. Unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject a quote.

EVALUATION OF TECHNICAL

The technical rating reflects the degree to which the quoters technical volume meets or does not meet the minimum performance or capability requirements. The focus is on the ability of the quote to meet the minimum requirements of the PWS. Each quoter shall submit information clearly identifying how they will meet the following technical criteria:

Factor 1 – The quoter shall detail their process for obtaining personnel with the necessary qualifications and experience to support this requirement described in the PWS showing evidence of current certification/licenses needed to maintain bullet trap systems for the business and individuals.

Factor 2 – The quoter shall provide the capability to respond within the required time for services calls, during

Standard and Non-Standard Duty Hours. Offeror shall provide outlined procedures to meet this requirement.

Technical quotes will be evaluated on an “Acceptable/ Unacceptable” basis. To receive a rating of “Acceptable,” the quoter must adequately address their plan to meet the above mentioned technical criteria. Quoters must receive a rating of “Acceptable” for technical in order to be eligible for award. Quotes that exceed the evaluation criteria will not receive higher ratings.

TABLE 1. Technical

Rating Description

Acceptable The quote clearly meets the minimum technical requirements of the solicitation.

Unacceptable The quote does not clearly meet the minimum technical requirements of the solicitation.

(End of provision)