FY16_Railroad_PWS_Final.pdf

PERFORMANCE WORK STATEMENT

FOR

RAILROAD INSPECTION, MAINTENANCE AND REPAIR

733D CIVIL ENGINEERING DIVISION (CED)

FORT EUSTIS

JOINT BASE LANGLEY-EUSTIS, VA

Contract No. TBD

TABLE OF CONTENTS

1.0 SCOPE OF WORK

2.0. SERVICE SUMMARY

3.0. GOVERNMENT FURNISHED EQUIPMENT SUPPLIES & SERVICES

TECHNICAL EXHIBIT 1 JBLE PESTICIDES APPLICATION RECORD REPORT

TECHNICAL EXHIBIT 2 PESTICIDES APPROVAL REQUEST FORM

TECHNICAL EXHIBIT 3 RAILROAD REFERENCE MAP

TECHNICAL EXHIBIT 4 TRACK INSPECTION RECORD

TECHNICAL EXHIBIT 5 TRACK BULLETIN (DA FORM 5706-R)

APPENDIX A – DEFINITIONS

APPENDIX B – CONTRACTOR MANPOWER REPORTING

1.0. SCOPE OF WORK. The Contractor shall provide all management, tools, supplies, equipment, labor and other items necessary to perform railroad inspection, preventive maintenance, vegetation control, produce inspection reports and execute special projects as defined within this Performance Work Statement. Work to be performed in this contract includes: Track rehabilitation projects, vegetation control, inspection and maintenance of electric/electromechanical grade crossing signals, and cleaning track flange away at railroad crossings. The work shall be in accordance with (IAW) preventive Unified Facilities Criteria

(UFC) 4-860-03 and shall be intended to maintain the railroad in a safe and reliable operating condition. The Contractor shall prepare and maintain a current preventative maintenance schedule that includes the annual rail inspection for all railroad components. The Contractor shall submit the preventive maintenance schedule to the Contract Officer’s Representative (COR) within 30 days after the contract performance period start and shall keep it current IAW specifications in the UFC. Upon completion of maintenance and inspections, the Contractor shall provide an inspection report.

1.1. DESCRIPTION OF SERVICES. This is a non-personal services contract to provide

Railroad Inspection and Preventive Maintenance. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall perform to the standards in this contract.

1.1.1. Inspections. The Contractor shall inspect and complete preventive maintenance to the railroad at Fort Eustis, VA, in accordance with Unified Facility Criteria 4-860-03, Railroad

Track Maintenance & Safety Standards, within the limits of this contract. The most current version of the UFC is available for view online at (https://www.wbdg.org/ccb/DOD/UFC

/ufc_4_860_03.pdf). Maps illustrating the Fort Eustis rail line are located at Technical Exhibit 3.

All track inspections shall be made on foot.

1.1.1.1. Inspection Schedule. The Contractor shall be responsible for the preparation of an annual inspection schedule. The inspection schedule shall include all track sections and indicate the proposed dates of each monthly safety and annual detailed inspection. The inspection schedule shall be submitted to the COR for approval within 10 calendar days after award of the contract and option period being exercised. In case a conflict arises with a particular scheduled inspection, the Contractor shall provide a revised inspection schedule, for the COR’s consideration of approval.

1.1.1.2. Annual Inspection and Preventative Maintenance. The Contractor shall perform an annual detailed track inspection as outlined within the UFC. The annual detailed track inspection shall be performed during the month of October, where a monthly safety track inspection will not be required. Preventive maintenance requirements shall be performed during the annual detailed inspection. The Contractor shall perform a monthly safety inspection IAW the UFC. During monthly safety inspections, the Contractor shall perform routine preventive maintenance that includes:

1.1.1.3.1. Vegetation Control per the UFC 4-860-03.

1.1.1.3.2. Ballast inspection and maintenance.

https://www.wbdg.org/ccb/DOD/UFC

1.1.1.3.3. Check and replace damaged cross ties (identified and marked prior to replacement, replacement of ties, as-needed, is included as maintenance).

1.1.1.3.4. Operate, clean, check gauge, adjust and lubricate railroad switches, switch stands, frogs, turnouts, derailers, and gear boxes.

1.1.1.3.5. Check and tighten loose or replace missing bolts, other track materials (OTM), tie plates, anchors, end plates, and rail fastenings, etc.

1.1.1.3.6. Rail maintenance and track alignment.

1.1.1.3.7. Check for loose spikes, remove spike, plug, and re-spike as required.

1.1.1.3.8. Replace missing or damaged switch targets, crossing signals, and controls.

1.1.1.3.9. Maintain the existing railroad crossing gates on Route 60.

1.1.1.3.10. Maintain the existing railroad crossings near (2) JBLE golf course.

1.1.1.3.11 Inspect and replace damaged wooden cross ties.

1.1.1.3.12. Inspect and replace damaged switch ties.

1.1.1.4. Unscheduled Special Safety Inspection. The Contractor shall perform unscheduled

Special Safety Inspection services, IAW UFC, due to mass rail movements or unusual occurrences. Unscheduled Special Safety Inspections will be ordered by the lineal foot, where the quantity of track to be inspected may range from all 19.77 miles of track to single segments of the track system. The Contractor shall respond to requests for unscheduled special safety inspections within 48 hours of notification, and shall provide an inspection report to the COR within one day of completing the inspection.

1.1.1.5. Track Stationing and Defect Identification. The Contractor shall on every 500 feet, on the inside web of the right rail, label the track station with numbering stamped on a metal tag or marked with a white grease pencil if there is no observed marking or stamps. The Contractor shall measure between stationing marks, to identify defect locations that are to be entered into the inspection report and PM defects corrected report. During inspections, the Contractor shall mark reported defects with orange paint, so the COR can locate and verify the defect(s).

1.1.1.6. Notification of Track Restriction or Closure. If during any inspection, a defect that would change the restriction level or close a track to traffic is discovered, the Contractor shall immediately contact the COR by phone. If a track must be taken out of service, no work will be started until track closure approval is granted by the CED or COR and closure flags are placed by the Contractor. In a situation where the contractor is required to use the base track for inspection or repairs, the Contractor Track Maintainer shall be required to submit a DA Form

5706-R to the Utility Base Rail Operation Manager (757) 878-5962 or assistance via Telephone, Radio, or delivered in hand prior to starting work on any section of track. Sample of the DA

Form 5706-R is shown in Technical Exhibit 5.

1.1.1.7. Track Obstruction: If during any inspection an obstruction is detected, that is too large to remove manually by the Contractor, the Contractor shall contact the COR for coordination with the Base Operation Support (BOS) roads and grounds crew to remove the obstruction.

1.1.1.8. Inspection Reports. The Contractor shall complete and submit an electronic inspection report file via email to the Contracting Officer (CO) and the COR within seven business days following the completion of the inspection. Inspection reports shall identify changes in rail system conditions, capabilities, limitations and provide recommended repairs. The Contractor shall provide, within the inspection report, a summary of the preventive maintenance work performed by track segment, segment station, and type of PM work performed. The PM defects corrected report shall be submitted with the inspection report.

1.1.1.9. Special Project. Government intent to execute major railroad repair project that is beyond the maintenance capacity. Contractor shall be aware that the special project CLIN allows for project execution for up to the total amount allowed on the CLIN but does not guarantee that projects will be funded every option year for up to the total CLIN amount. The Contractor will under this special project requirement be presented a request for proposal from the Contracting

Office and in turn the Contractor will be required to submit a proposal that captures all that is requested from the Civil Engineering Division (CED) and other items discuss on site, a site visit will be necessary for Contractor to confirm all requirements. Contracting Officer will go into negotiations where there is difference in pricing before the special project award document is issued. Contractor will be required to request a pre-conferencing meeting before a notice to proceed is issued by the Contracting Officer. Contractor shall submit to the Contracting office for approval an AF Form 3000 (material approval submittal sheet) before purchase or installation of project material. A project schedule and progress report will be requested by the Contracting

Officer. The Government representative will at most times inspect project progress until after work completion.

1.1.1.10. Applicable Publications (Current Editions). Publications and forms applicable to this

Performance Work Statement (PWS) are listed below. These publications and forms are considered mandatory for the accomplishment of work under this contract. The Contractor is obligated to follow these publications and use the extent (that is, a specific procedure in a paragraph, section, chapter or volume) necessary to accomplish requirements in the PWS.

Publications are routinely updated/revised and the Contractor shall be responsible for following the most recent version of all mandatory publications. Most of the publications are available by accessing the Internet. Publications not available by the Internet or other sources will be made available to the Contractor upon request.

PUBLICATION TITLE

AR 420-1 Army Facilities Management

UFC 4-860-03 Unified Facilities Criteria Railroad Track Maintenance &

Safety Standards

1.1.2. Maintenance, Repair and Service Calls.

1.1.2.1. Maintenance and Repair Authorization. For any maintenance or repairs required that are not considered to be preventative maintenance, the CO will notify the Contractor of repairs to be made from the inspection report(s) or a service call.

1.1.2.2. Quotes. The contractor shall provide the CO and the COR a quote for repairs within the timeframes specified for regular hour service calls and emergency calls. The quote shall provide a detailed list of parts required to make the repairs as well as all tools, transportation, supplies, labor, materials and supervision necessary to complete the repairs. Work for the specified repair(s) shall only be performed after approval of the Contractor’s quote.

1.1.2.2.1. Repairs under $3,000.00 shall be approved by the COR, all repairs exceeding

$3,000.00 shall be approved only by the CO. For repairs exceeding $3,000.00, the Contracting

Officer or his/her designated representative will inform the contractor to make repairs if the quote is approved. The contractor shall repair the affected system within the mutually agreed upon time after notification. All repair work shall be in accordance with normal commercial practices using parts specified by the railroad manufacturer or items of equal or better quality.

Downtime of the railroad shall be kept to an absolute minimum and shall be coordinated with the

COR prior to beginning work, to include the estimated time for repair.

1.1.2.3. Regular Hours Service Calls. Regular hours shall be Monday through Friday from

0730 to 1630 Eastern Standard Time (EST). The Contractor shall respond to the Government’s request for repairs within 24 hours of notification, survey the condition of the repair work, and provide to the COR a written repair estimate within two business days.

1.1.2.4. Emergency Calls. Emergency calls shall be any time outside of the hours deemed to be regular hours. An emergency is anything which if not remedied will cause further property damage creating cost to the Government. The COR will notify the Contractor of the location of the inoperative railroad track and signal crossing system. The Contractor shall in turn respond to emergency service calls no later than one hours’ notification and survey the scope of work involved and provide service. The Contractor shall take corrective actions to secure the railroad tracks or signal crossing system, make the area safe for personnel, and prevent any further traffic hold ups and damages to the railroad. Before repairs, the Contractor shall brief the Fort Eustis

Rail Operations Manager and the COR. A written estimate is required for emergency calls within

24 hours.

1.1.2.5. Reports. The Contractor shall prepare and submit a written repair report within two business days after the repair is completed.

1.1.2.6. Warranty on Service Call Repairs. The Contractor shall warranty repairs for the length of time consistent with the equipment manufacturer’s recommended commercial standard warranty to include parts and labor. Contractor shall warranty workmanship for a period of one year after a repair completion work.

1.1.2.7. Materials. The Contractor shall provide new or factory reconditioned parts and components when providing preventive maintenance services as described herein. All replacement units, parts, components, and materials to be used in the maintenance of the

Railroad equipment shall be compatible with that existing equipment on which it is to be used;

shall be of equal or better quality as original equipment specifications; and used in accordance with original design and manufacturer intent. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality. The Contractor shall retain parts replaced readily available for inspection by the COR upon request. When disputes arise concerning material, equipment, and components selected for work items already accomplished, the Contractor shall, at no cost to the

Government, remove, replace, and/or rework material, equipment, and components so that compliance with the Government's requirements are satisfied. The resolution of formal disputes is addressed in the "DISPUTES" clause, Section I.

1.1.2.8. Equipment. The Contractor shall furnish all the vehicles necessary to fulfill the requirements of this contract and be maintained in good operating order and meet all Federal, State, local and base requirements. The Contractor shall not perform vehicle maintenance or non-emergency repair on Government property. Vehicles shall present a neat appearance and have the Contractor's name affixed on it for easy identification.

1.1.3. Animal and Vegetation Control. The Contractor shall be required to provide effective pesticide and herbicide control services twice annually to eliminate and/or suppress growth of undesirable vegetation at all Fort Eustis railroads. The Contractor shall use integrated pest management techniques utilizing non-chemical control techniques to maximum extent possible.

Animal carcass removal in and around the railroad areas shall be performed as part of pest control. Contractor shall remove any carcasses within 10 feet of the railroad tracks and dispose of them off post.

1.1.3.1. Pesticides (which include herbicides) and other substances used in pest control operations may pose hazards to pest control personnel, other personnel/Fort Eustis community, emergency responders and non-target organisms. As required by law, ALL pesticides are applied only by certified applicators on the installation and must be done in strict conformance to the given pesticide label. All pest control activities and pesticide applications will be conducted in accordance with federal and state laws and regulations, local ordinances, Joint Base Langley-

Eustis Instruction (JBLEI) 32-101 (Environmental Management) and the JBLE-Eustis Integrated

Pest Management Plan.

1.1.3.2. All chemicals used on a military installation must be approved for use prior to any applications on the installation. Approval of chemical use is accomplished when the contractor submits copies of the label(s) and material safety data sheets (MSDS) for each chemical to be used along with the attached request form. These documents are submitted to the Installation

Pest Management Coordinator (IPMC) who will evaluate the pesticide and forward to Air

Combat Command (ACC) if no unique installation conditions exist and if it is authorized for use in Virginia. Final approval for usage of chemicals will be provided to the contractor by the COR.

1.1.3.3. Contractors will be inspected at the main entrance to the installation prior to gaining access and applying pesticides. All contractors will have photo identification and all documents in their possession including Virginia Department of Agriculture and Consumer Services

(VDACS) applicator certificates, Virginia Pesticide Business License, proof of liability insurance, written plan, labels and materials safety data sheets/safety data sheets for all pesticides to be used at Fort Eustis. Pesticide applicators must possess a category 6 Right-of-Way pest control certification. Registered technicians are NOT authorized to apply pesticides on Fort

Eustis. NO EXCEPTIONS.

1.1.3.4. List of Approved Pesticides. All pesticides intended for use must exist on the Fort

Eustis List of Approved Pesticides. The IPMC maintains this list which is updated periodically as some pesticides are no longer registered by the EPA and/or no longer authorized for use in

Virginia. DoD policies may ban the use of certain pesticides on military installations. Fort

Eustis may deem certain pesticides inappropriate on the installation based on unique issues even when such pesticides are approved for use in Virginia. This list is specific to the Fort Eustis environment and supersedes any other authorized list. An authorized pesticide list for Fort

Eustis can be obtained by contacting the COR at building 1407.

1.1.3.5. Application. Apply pesticides consistent with pesticide label requirements, example:

using a fan spray nozzle when label requires a crack and crevice application. Select appropriate pesticide application equipment for required pest control operation. Use a powered sprayer when

10 or more gallons of formulated pesticide must be applied. Implement procedures to prevent any off-target pesticide applications. Use direct sprays instead of misting to provide area control when uniform coverage (gallons per acre) is required.

1.1.3.6. Surface Water. While applying herbicide to the railroad track, the Contractor shall not apply pesticide within 30 feet of any permanent water source or wetland. There may be cases where vegetation is less than 30 feet of a permanent water source; in such cases, physical removal, cutting or low pressure spot treatment shall be used.

1.1.3.6.1. Virginia Code specifies special regulatory requirements regarding discharges of pesticides into surface waters. Pesticide applications will be performed in accordance with

Virginia Pollutant Discharge Elimination System (VPDES) General Permit VAG87 as specified in 9VAC25-800.

1.1.3.7. Herbicide Application: Contractor shall be required to provide effective herbicide control services to eliminate and or suppress growth of weeds with a minimum threshold limits at all Fort Eustis railroads. The Contractor shall use integrated weed/vegetation management techniques utilizing non-chemical control techniques to maximum extent possible. Contract shall apply all pesticides strictly in accordance with the respective pesticide label without exceptions. This includes wearing/using personal protective clothing/equipment specified in the pesticide label.

1.1.3.7.1. Specific Tasks: Contractor shall control vegetation along the installation rail line to maintain an operational rail line. Large portions of the rail line exist adjacent to surface waters and wetlands and at least eight surface water crossings exist. All aquatic emergent vegetation that pose issues for rail line management shall be mechanically removed and areas shall be maintained from future growth. Consequently, proper application of herbicides is imperative to prevent releases that impact or damage surface water and wetland aquatic systems. Failure to do so would constitute violations of federal and state laws. Contractor shall coordinate with the

IPMC to determine whether permits are required for mechanical removal of aquatic vegetation.

1.1.3.7.2. Contractor shall provide copies of their Virginia Pesticide Business License and certificate of insurance liability at least 30 days prior to applications to the COR and IPMC.

These documents must be current on the day of the application submission.

1.1.3.7.3. Contractor shall provide copies of pesticide labels and material safety data sheets

(MSDS) of all pesticides that will be used to the COR and IPMC. These pesticides must be approved for use in Virginia and must be approved in advance for use on the installation. These documents should be submitted to the IPMC and COR for approval at least 30 days prior to application of pesticides. Contractor shall submit a Pesticide Approval Request Form for each pesticide to the COR and IPMC with the labels and MSDSs/Safety Data sheets (SDSs). All applications are to be coordinated with and applied at a time convenient to the Government.

1.1.3.7.4. Contractor shall notify the COR and IPMC at least seven calendar days prior to proposed pesticide applications. Fort Eustis must ensure only approved pest control contractors perform such work on the installation. A designated Pest Management Quality Assurance

Evaluator (PMQAE) or IPMC must meet with the contractor prior to the application of any pest controls or pesticides. Contractor shall be prepared to avoid spraying during installation events that encroach near rail line spray areas such as, but not limited to, half marathon fun runs, Clean the Bay Day and recreational hunting.

1.1.3.7.5. Contractor shall submit a written plan to the COR and IPMC at least 30 days in advance of applications detailing how the applications will be accomplished without releases to wetlands and surface waters associated with the route/area to be treated. It must comply with

Virginia Permit VAG87. This plan must be coordinated with and approved by the COR and

IPMC.

1.1.3.7.6. The PMQAE or IPMC can be reached at (757) 878-4231 will inspect the contractor's credentials and pesticide application equipment, and verify appropriate pesticides are being used as well as review other appropriate documentation and spill kits. Contract applicator(s) will have photo identification and VDACS applicator certificates on their person as well as copies of all pesticide labels and MSDSs/SDSs to be used on the installation.

1.1.3.7.7. Contractor shall submit a Joint Base Langley-Eustis, Fort Eustis (JBLE-FE) Pesticide

Application Record Report within five working days following each application to the COR and

IPMC.

1.1.3.7.8. Treat only visible vegetation within the 15-foot width of the rail line. Contractor shall apply pesticide where vegetation does not exist along the rail line to keep sterile.

1.1.3.7.9. Contractor shall turn off pesticide application equipment prior to arriving at locations where the rail line crosses surface waters or wetlands. The rail line traverses wetlands and surface waters including several bridges and crossings over streams. At no time can pesticides used to control vegetation along the rail line be discharged into the waters or wetlands.

1.1.3.7.10. Contractor shall take appropriate measures to prevent release of pesticides into surface waters and wetlands. For example, physically remove vegetation that cannot be sprayed without discharges due to proximity to water or wetlands. Use weed eaters, cut or pull the vegetation out physically, spot treat vegetation with low-volume man pack sprayers or other devices that focus on a specific area, turn off equipment when negotiating crossings or bridges over water courses or wetlands. Treat only visible, existing vegetation. The application of all pesticides must be consistent with pesticide label environmental precautionary requirements.

1.1.3.7.11. Mixing of pesticides is not authorized on the installation.

1.1.3.7.12. All spills of pesticides or any hazardous material will be reported to the Fort Eustis

Fire and Emergency Services immediately by calling (757)878-1008. Spills are defined as any intentional or accidental spill, discharge, release of any pesticide/hazardous material in any quantity for which the pesticide/hazardous material was not intended. Any such spill or unauthorized use or release requires emergency response.

1.1.3.7.13. Contractor shall have appropriate spill kit(s) on hand during pesticide applications.

The contractor shall have appropriate spill response materials to effectively respond to spill associated with their equipment and type of pesticides as designated on respective labels or

MSDSs. Pesticide spills (or any condition or event where the release and discharge of a pesticide was not done so in accordance with its respective label) will be reported to Fire &

Emergency Services (FES) immediately by the individual(s) responsible for the spill (or any person witnessing such a spill). FES responds to pesticide spills as it does for any hazardous material.

1.1.3.7.14. Pest control contractor shall perform an assessment of the rail line prior to spraying to determine areas where spraying is not required (i.e., areas vegetation does not exist), locations of water crossings and how much pesticide is required. Pest control contractor shall assess the effectiveness of the treatment within 30 days of the treatment and conduct a site visit with the

COR and IPMC.

1.1.3.7.15. Herbicides and Pesticides submittal: Contractor shall complete and submit for approval copies of pesticide and herbicide labels and material safety data sheets (MSDS)/safety data sheets (SDS) of all pesticides and herbicides that will be used at least 30 days prior to application of pesticides and herbicide along with an Approval Request Form.

1.1.3.7.16. VDACS applicator certificates 30 days prior to EACH application.

1.1.3.7.17. Virginia Pesticide Business License and certificate of insurance liability at least 30 days prior to applications.

1.1.3.7.18. Written plan detailing how applications will be accomplished without releases to wetlands and surface waters associated with the route/area to be treated.

1.1.3.7.19. Contractor shall notify the COR and IPMC at least seven calendar days prior to proposed pesticide applications.

1.1.3.7.20. Pesticide Application Record Report within five working days following each application to the COR.

1.1.3.7.21. Contractor will register in the US Air Force Integrated Pest Management Information

System (IPMIS) as a Pesticide Applicator category at https://web.ipmis-helpdesk.org/.

Contractor will register as a Pesticide Applicator only. All pesticide application data will be entered here in addition to the “Pesticide Application Record Report” requirement noted in section 1.38.15.

1.1.4. Safety Requirements. The Contractor shall conform to the safety requirement contained in the contract for all activities related to the accomplishment of the work.

1.1.4.1. If during any maintenance or inspection as required per PWS the Contractor discovers any defects making the railroad unsafe for use, the Contractor shall immediately notify the

Government Representative and apply lock out tag out procedures per 29 CFR 1910.147 to prevent its use until such time as the hazard is abated in accordance with (IAW) the terms and procedures of this contract.

1.1.4.2. The Contractor shall take precautions as the COR may reasonably require for safety and mishap prevention purposes.

1.1.4.3. The Contractor shall record and report promptly, within two hours, to the Contracting

Officer and COR, all available facts relating to each instance of damage to Government property, Contractors’ property, or injury to either Contractor or Government personnel.

1.1.4.4. The Contractor shall, in the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the Contracting Officer.

1.1.4.5. If the Government elects to conduct an investigation of the accident/mishap, the

Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

1.1.4.6. Include a statement for each subcontract requiring cooperation and assistance in accident/mishap reporting and investigation.

1.1.4.7. Safety Equipment. The Contractor shall provide all safety and personal protective equipment necessary to fulfill the requirements of this contract and be maintained in good operating order and meet all Federal, State, local and base requirements.

1.1.5. Fire Prevention. Under this Contract, the Contractor shall be required to obey all National

Fire Codes and Air Force regulations as they relate to this work.

1.1.5.1. The Contractor shall not execute any open welding or use of flame apparatus without obtaining clearance from the base fire inspector. The contractor shall ensure to contact the COR and the base fire inspector may be contacted at (757) 878-1008; the Contractor shall notify the base fire inspector 24 hours in advance of the intended use of any fire apparatus. When using https://web.ipmis-helpdesk.org/ flame apparatus, Contractor shall provide fire protection devices, such as noncombustible coverings and fire extinguishers, as directed by the fire inspector.

1.1.5.2. Open burning is not allowed on the installation.

1.1.5.3. Control litter at all times by keeping it in containers. Remove and dispose debris from the base. Remove all equipment, drums, containers, and all other construction material upon contract completion.

1.1.6. Environment Protection. Joint Base Langley-Eustis (JBLE) is dedicated to the conservation, protection, and enhancement of the environment. This is accomplished by planning and implementing environmental programs to: maintain environmental compliance; to promote pollution prevention; to continually improve environmental stewardship; and to achieve a sustainable facility by providing coordination between JBLE, the regulatory agencies, and

JBLE Activities including facility or process owners, contractors, and tenants. All services and work provided by contractors shall be performed in such a manner to adhere to this policy.

1.1.6.1. Environmental Requirements. The Contractor shall comply with all: applicable federal, state, and local laws, ordinances and regulations; and relevant installation policies, procedures and Air Force Instructions (AFI) to include, but not limited to, AFI 32-7001, Environmental Management and JBLE Instruction 32-101, Environmental Management. The

Contractor shall comply with the most stringent environmental requirements between differing regulations. The Contractor shall immediately submit in writing to the Contracting Officer (CO) for determination any conflict between requirements and the aforementioned regulations. The

Contractor may be required to indemnify the AF for any enforcement actions which result from violations caused by the contractor.

1.1.6.2. Contractor Environmental Stewardship. The Contractor shall perform work under this contract consistently with the policy and objectives identified in the Environmental

Management System (EMS) and in a manner that conforms to all appropriate Environmental

Management Procedures and Operational Controls identified in the EMS. The Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the EMS and how these requirements affect their work performed under this contract.

1.1.6.3. Environmental Management System.

1.1.6.3.1. JBLE-E has an ISO14001-based EMS to manage environmental program requirements and Environmental Management Procedures (EMPs) to address specific Activity and base operational requirements.

1.1.6.3.2. JBLE-E codifies all base environmental requirements and management procedures in

JBLE Instruction 32-101, Environmental Management, (JBLE I 32-101) and associated EMPs.

JBLE I 32-101 articulates policies and requirements while the various EMPs provide the specific what, when, and how to comply with the requirements. JBLE I 32-101 and the EMPs can be obtained at: https://esohtn.com/

1.1.6.3.3. An Activity is defined as: “An Active Army or Air Force; National Guard or Reserve command or subcommand; 733d Mission Support Group Divisions/Squadrons; tenants https://esohtn.com/

(Department of Defense (DOD) or non-DOD); Contractors and subcontractors; Government-

Owned -Contractor-Operated facilities (GOCO); U.S. Army Corps of Engineers (USACE) office, Defense Logistics Agency; lessees (Army and Air Force Exchange Service [AAFES];

Defense Commissary Agency [DECA]; etc.); or any other organization.”

1.1.6.3.4. Referenced publications change over time due to changing regulatory requirements.

The contractor shall ensure the latest referenced publication is being used to meet compliance.

1.1.6.4. Environmental Awareness and Competency Training.

1.1.6.4.1. All contract personnel performing work on JBLE-E are required to take either the

Basic Environmental Management Awareness (BEMA) training or the Leadership

Environmental Management Awareness and Competency (LEMAC) training. See EMP 4.4.2, Environmental Awareness & Competency Training.

1.1.6.4.2. Contractors that have contracts for more than one year, to include option years, are required to appoint in writing a primary and alternate Activity Environmental Coordinator

(AEC). AECs must complete the Advanced Environmental Management (AEM) training.

1.1.6.4.3. Training sites: BEMA and LEMAC training can be found on the Environmental

Safety Occupational Health Training Network (ESOHTN) at http://esohtn.com/. This is a public site. Login procedures are found in JBLE I 32-101, EMP 4.4.2 Tab 5, ESOHTN Login &

Training Procedures or by contacting the CED Installation Management Flight Environmental

Element (CEIE).

1.1.7. Hazardous Materials Management (HMM).

1.1.7.1. Hazardous Materials (HM) Usage and Reporting. Contractors are required to report the usage of HMs to the government for all projects and contracts, including service contracts.

Each offer or Contractor must provide the Contracting Office with a list of proposed HMs they plan to use on the installation during the performance of the contract. Contractors must obtain authorization prior to using HMs on the Installation and must report usage data to the HazMat.

1.1.7.2. Hazardous materials are any substance defined by: OSHA (29 CFR 1910-1200) as a hazardous chemical requiring a Safety Data Sheet (SDS); DOT (49 CFR 172) as a hazardous material; or covered under Emergency Planning Community Right to Know Act (EPCRA) (40

CFR 370). Hazardous materials that need to be reported include but are not limited to paints;

thinners; sealing compounds; strippers; glues; solvents; all petroleum products including oils, hydraulic fluids, and fuels stored on-site (fuels in vehicles are exempt); pesticides; adhesives;

acids; flammables; corrosives; oxidizers; compressed gases (such as, but not limited to, oxygen, acetylene, propane, flammable and non-flammable gases); all aerosols; and all materials containing hazardous substances.

1.1.7.3. Hazardous Material Storage. Hazardous Materials (HMs) will be managed properly at all times. Containers will be in good condition and properly labeled with the contents and hazard class (flammable, corrosive, oxidizer, etc.). Containers will be closed at all times when not in use. Hazardous materials will be kept under cover to protect them from the elements and to http://esohtn.com/ prevent stormwater runoff contamination IAW JBLE-Eustis EMP 4.4.6.6 Tab 1, Hazardous

Materials Storage and Container Management.

1.1.7.4. HazMat/Non-HazMat Removal: At the end of the performance of the contract and before facilities/projects are turned over to the government, the Contractor will remove all hazardous and non-hazardous materials from the installation. No materials will be left behind in the possession of the government. This includes but is not limited to all solvents, paints, fuels, oils, greases, adhesives, etc. Hazardous Materials that are wastes will be handled at JBLE-Eustis

IAW EMP 4.4.6.8, Hazardous Waste Management (HWM).

1.1.7.5. The Contractor shall request the proposed usage of all HMs IAW EMP 4.4.6.6.1, HazMat Operations, and paragraph 6.D. The Contractor shall also submit a copy of the Safety

Data Sheet (SDS) for each item to the CO prior to bringing the items on the installation. If the

Contractor requires additional HMs not previously submitted for approval, they shall submit the request as stated above prior to bringing the item on the base.

1.1.7.6. HazMat. All HMs used or brought on to the installation must use EMP 4.4.6.6.1 Tab 4, Contractor HazMat Registration Form FEVA Form 32-682, for approval. If there are any questions on how to fill out the Contractor Hazardous Material Worksheet, contact:

JBLE Eustis HazMat

Building 1205, Taylor Road

757-878-2781

Monday thru Friday (0730-1630)

1.1.8. Solid Waste Management (SWM). All waste materials generated by any work under this contract performed on the installation shall be identified, characterized, classified, handled, stored, transported, and disposed of by the contractor and by his/her subcontractors IAW these specifications; all Federal (Resource Conservation and Recovery Act), state (Virginia Solid and

Hazardous Waste Management Regulations), and local laws, ordinances and regulations; and installation policies and procedures to include, but not limited to, AFI 32-7001, Environmental

Management and JBLE I 32-101, Environmental Management.

1.1.8.1. Storage. The Contractor shall collect all solid wastes generated during the performance of the contract in a container/area provided by the contractor and approved by the Contracting

Officer. The Contractor shall provide appropriate containers for the collection and segregation of solid wastes, recyclables, and C&D debris generated directly and indirectly by work under this contract. The Contractor is prohibited from using base dumpsters or other government owned/leased waste receptacles for the disposal of any solid wastes. All solid wastes shall be reclaimed, recycled, or disposed of prior to completion of work.

1.1.8.2. Disposal. As proof of proper disposition of solid wastes, the contractor shall provide legible weight receipts for solid waste disposed and materials recycled bearing the name, address, and phone number of the receiving facilities for every load of materials delivered. The weight ticket shall detail the type of material, weight of the material in pounds or tons, the date of the transaction, and a signature from a representative of the receiving facility. Receipts shall be submitted to the CE PM within ten (10) calendar days after the transaction.

1.1.9. Personnel Qualifications.

1.1.9.1. Track Inspector. The Contractor shall provide a qualified track inspector. The

Contractor’s inspection personnel will be required to attend and pass the Army Railroad Track

Maintenance and Inspection Course. The Contractor shall apply for and attend the Army

Certified Railroad Track Inspector Course, at the earliest possible opening, and provide proof of attending the course and passing the exam to the COR.

1.1.9.2. Pesticides Applicator Qualifications. All pesticide applications accomplished on Fort

Eustis performed by contract personnel must hold current pesticide application certifications issued by the Virginia Department of Agriculture and Consumer Services (VDACS) to apply pesticides in the Commonwealth of Virginia. All contractors authorized to apply pesticides in

Virginia will provide copies of the VDACS Pesticide Applicator Certificates of Competency to the IPMC prior to performing work on the installation. It is the responsibility of the contractor to obtain such certificates and attend respective training requirements set by the Commonwealth of

Virginia. Registered technicians or contract personnel in training and lacking Pesticide

Applicator Certificates of Competency may NOT apply pesticides on Fort Eustis under any circumstances.

1.1.9.3. Herbicides Applicator Qualifications: Contractor shall provide copies of the current applicators holding valid VA Department of Agriculture and Consumer Services (VDACS) category 6 (right of way) certificates at least 30 days prior to EACH application to the

Contracting Officer Representative (COR) and Fort Eustis IPMC by calling (757) 878-4231. All such certificates must be valid on the day(s) of EACH application(s).

1.2. GENERAL INFORMATION.

1.2.1. Hours of Operation. The Contractor is responsible for conducting business, between the hours of 0700 to 1630 hours Monday through Friday except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.2.2. Federal Holidays.

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

1.2.2.1. If a holiday falls on Saturday, the preceding Friday shall be observed. If a holiday falls on

Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance.

1.2.3. Installation Closures. Work scheduled, but not accomplished because of base closure due to weather, exercises, or actual alert, shall be accomplished as soon as possible after reopening the base.

1.2.4. Performance of Services During Crisis. All tasks and services outlined in paragraph 1 are required during a crisis identified by the COR. These services shall be required until the crisis has been abated. These services are not considered mission essential for reporting purposes during severe weather, exercises or actual alert.

1.2.5. Contract Manager. The contractor shall provide a contract manager and an alternate who shall be responsible for ensuring compliance with the PWS. These individuals shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract and shall be designated in writing to the Contracting Officer. The alternate contract manager shall act for the contract manager when the manager is absent.

1.2.5.1. The contractor shall provide a contract manager and an alternate who shall be responsible for ensuring compliance with the PWS. These individuals shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract and shall be designated in writing to the Contracting Officer. The alternate contract manager shall act for the contract manager when the manager is absent.

1.2.6. Contractor Representative. The contractor shall designate, in writing, to the Contracting

Officer a representative who will be in charge of the work during normal working hours. The contractor’s representative shall be empowered with sufficient authority to enable him/her to meet conditions that arise in the operation of the contract without undue delay.

1.2.7. English Language Requirement. All contractor personnel shall read, understand, speak, and write English fluently.

1.2.8. Communication. Contractor personnel shall maintain open and professional communication with government personnel. Complaints validated by the COR shall be reported in writing to the Contracting Officer and the contractor for action. Failure of the contractor to correct validated complaints raised by the COR and the Contracting Officer will be considered a failure to perform.

1.2.9. Contractor Identification Requirements. In accordance with FAR subpart 37.114 all contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious are required to identify themselves as such to avoid being mistaken for Government officials. Contractors performing work at

Government workplaces will provide their employees with an easily readable identification (ID) badge indicating the employee's name, the contractor's name, the functional area of assignment, and a recent color photograph of the employee. Contractors shall require their employees to wear the ID badges visibly when performing work at Government workplaces. Contractor personnel must also ensure that all e-mails, documents, or reports they produce are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All signature blocks on e-mails shall indicate the Contractor's name. All e-mail address lines shall include Contractor in the address line.

1.2.10. Appearance. Contractor personnel shall present a professional, conservative, and neat appearance. Contractor personnel shall report for duty in a professional manner, in appropriate attire and having complied with socially acceptable standards of personal hygiene.

1.2.11. Conflict of Interest. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DoD Directive 5500.7 and Air Force policy. If prior military, must have been discharged under honorable conditions with no administrative discharge actions taken against them.

1.2.12. Security Requirements for Unclassified Contracts. The Contractor shall ensure that all

Contractor personnel receive initial and recurring security education training from the sponsoring agency’s Security Manager.

1.2.12.1. Installation Access. All prospective contractors requiring access to the installation in performance of their contractual duties, must undergo a verification process 72 hours prior to being granted access to federal property. Once approved, contract personnel will receive a

Defense Biometric Identification System (DBIDS) Badge. The COR and/or the Organization’s

Security Manager is responsible for submitting the request to the 733d Security Forces Squadron

(733 SFS) once a visit authorization letter is received from the company.

1.2.12.2. Contractor Conduct Requirements. Contractor employee's conduct shall be IAW 5

CFR Parts 2600-2641 and DOD-5500 7-R (Joint Ethics Regulations). If a Contractor employee is removed from the job site or dismissed from the premises, the Contractor is not relieved of the requirement to provide sufficient personnel to perform the services as required by this PWS. In accordance with 18 USC 1382, Army Regulations, and Air Force Instructions, the authority of the Installation Commander to control and deny a Contractor employee entry to all or part of the installation is absolute. The individual concerned has no right to appeal.

1.2.12.3. Physical Security. The Contractor shall be responsible for safeguarding all

Government property provided for Contractor use. At the end of each work day, all Government facilities, equipment, and materials shall be secured The Contractor shall be responsible for any damage caused by contract personnel to the building finishes, furnishings, equipment, and shall repair, clean, replace, or restore damaged items to the condition existing immediately prior to the item being damaged. The Contractor shall conform to the provisions of AFI 31-209, Resource

Protection Program, for safeguarding government furnished facilities and materials contained therein.

1.2.12.4. Potential Threat. The Contractor shall not employ individuals who are potential threats to the health, safety, security, general wellbeing or operational mission of the installation and its population. The Government has wide latitude to disapprove or revoke security credentials due to disclosed or undisclosed information found during the Government screening process.

1.2.13. Vehicle Access. The Contractor shall comply with all installation rules and regulations regarding motor vehicle use, which includes the mandatory wearing of seatbelts. The Contractor shall also comply with installation regulations, which prohibit the use of cell phones (other than

“hands-free” devices), while operating a motor vehicle on the roads/streets of the installation.

Proof of insurance, valid state driver’s license for the category of vehicle being operated, state inspection and vehicle registration form are required to register their vehicles (to include motorcycles) with the installation SFS immediately upon employment on post or driving vehicles on post IAW AFI 31-218 IP Motor Vehicle Traffic Supervision.

1.2.14. Traffic Laws. The Contractor shall comply with the installation traffic code as specified in Virginia State Law and AFI 31-218 Motor Vehicle Traffic Supervision (current edition). The contractor and/or contractor personnel shall comply with current installation instructions on cell phone use while on a military installation.

1.2.15. Weapons, Firearms, and Ammunition. The Contractor is prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned…