COCESS DRAFT RFP posted 14 Dec 10.doc

Section SF 1449 - CONTINUATION SHEET

Operate COCESS Store

FFP

The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to support a Contractor Operated Civil Engineer Supply Store (COCESS) located on Ellsworth AFB, SD from 1 June 2011- 31 May 2012. See Attachment 2, Statement of Work (SOW), for details. The number of transactions varies according to seasonal changes, funding cycles, special events, deployment cycles, etc. The dollar figures listed below are given by the Government for contractor information only. $3.2M is the annual estimated value of Non-Store Stock Sales. $15K is the annual estimated value of Store Stock Sales. Both figures are based on historical data from FY2010. NOTE: Government is not liable if actual amounts exceed or do not exceed estimates provided from history listed above.

THIS CLIN IS NOT SEPARATELY PRICED. UNIT PRICING IS TO BE PROVIDED ON THE LIST OF ITEMS DESCRIBED IN ATTACHMENT 1. PROPOSED UNIT PRICES WILL BE FIXED UNIT PRICES FOR THIS PERIOD OF PERFORMANCE ON THE CONTRACT. THE FIXED PRICE LIST WILL BE REVISED AND RENEGOTIATED AS NECESSARY FOR EACH OPTION YEAR.

FOB: Destination

SIGNAL CODE: A

MAX

NET AMT

Mileage for Item P/U Beyond Local Area

COST

Base Period, 1 Jun 2011- 31 May 2012

See Sections 1.10.4 and 1.12.4 of the SOW.

There will be no additional delivery cost to the government for any items procured within a 75 mile radius. For items procured between 76- 450 miles, the contractor will be reimbursed based on the current Joint Travel Regulation government mileage rate at the time of pickup. The contractor will not go beyond 450 miles for item pickup.

MAX COST

Standby/ Emergency Support

Base Period, 1 June 2011- 31 May 2012

See Section 4.3.1 of the SOW.

For this CLIN, offerors are required to provide an hourly labor rate for standby/emergency support.

MAX

Reports

Base Period, 1 June 2011- 31 May 2012

The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to provide reports in accordance with Section 1.11 of the SOW. For this CLIN, offerors are required to provide a monthly rate for providing required reports.

MAX

FFP

The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to support a Contractor Operated Civil Engineer Supply Store (COCESS) located on Ellsworth AFB, SD from 1 June 2012- 31 May 2013. See Attachment 2, Statement of Work (SOW), for details. The number of transactions varies according to seasonal changes, funding cycles, special events, deployment cycles, etc. The dollar figures listed below are given by the Government for contractor information only. $3.2M is the annual estimated value of Non-Store Stock Sales. $15K is the annual estimated value of Store Stock Sales. Both figures are based on historical data from FY2010. NOTE: Government is not liable if actual amounts exceed or do not exceed estimates provided from history listed above.

THIS CLIN IS NOT SEPARATELY PRICED. UNIT PRICING IS TO BE PROVIDED ON THE LIST OF ITEMS DESCRIBED IN ATTACHMENT 1. PROPOSED UNIT PRICES WILL BE FIXED UNIT PRICES FOR THIS PERIOD OF PERFORMANCE ON THE CONTRACT. THE FIXED PRICE LIST WILL BE REVISED AND RENEGOTIATED AS NECESSARY FOR EACH OPTION YEAR.

MAX

COST

Base Period, 1 Jun 2012- 31 May 2013

See Sections 1.10.4 and 1.12.4 of the SOW.

There will be no additional delivery cost to the government for any items procured within a 75 mile radius. For items procured between 76- 450 miles, the contractor will be reimbursed based on the current Joint Travel Regulation government mileage rate at the time of pickup. The contractor will not go beyond 450 miles for item pickup.

MAX COST

FFP

Option Period, 1 June 2012- 31 May 2013

See Section 4.3.1 of the SOW.

For this CLIN, offerors are required to provide an hourly labor rate for standby/emergency support.

MAX

FFP

Option Period, 1 June 2012- 31 May 2013

The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to provide reports in accordance with Section 1.11 of the SOW. For this CLIN, offerors are required to provide a monthly rate for providing required reports.

MAX

FFP

The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to support a Contractor Operated Civil Engineer Supply Store (COCESS) located on Ellsworth AFB, SD from 1 June 2013- 31 May 2014. See Attachment 2, Statement of Work (SOW), for details. The number of transactions varies according to seasonal changes, funding cycles, special events, deployment cycles, etc. The dollar figures listed below are given by the Government for contractor information only. $3.2M is the annual estimated value of Non-Store Stock Sales. $15K is the annual estimated value of Store Stock Sales. Both figures are based on historical data from FY2010. NOTE: Government is not liable if actual amounts exceed or do not exceed estimates provided from history listed above.

THIS CLIN IS NOT SEPARATELY PRICED. UNIT PRICING IS TO BE PROVIDED ON THE LIST OF ITEMS DESCRIBED IN ATTACHMENT 1. PROPOSED UNIT PRICES WILL BE FIXED UNIT PRICES FOR THIS PERIOD OF PERFORMANCE ON THE CONTRACT. THE FIXED PRICE LIST WILL BE REVISED AND RENEGOTIATED AS NECESSARY FOR EACH OPTION YEAR.

MAX

COST

Base Period, 1 Jun 2013- 31 May 2014

See Sections 1.10.4 and 1.12.4 of the SOW.

There will be no additional delivery cost to the government for any items procured within a 75 mile radius. For items procured between 76- 450 miles, the contractor will be reimbursed based on the current Joint Travel Regulation government mileage rate at the time of pickup. The contractor will not go beyond 450 miles for item pickup.

MAX COST

FFP

Option Period, 1 June 2013- 31 May 2014

See Section 4.3.1 of the SOW.

For this CLIN, offerors are required to provide an hourly labor rate for standby/emergency support.

MAX

FFP

Option Period, 1 June 2013- 31 May 2014

The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to provide reports in accordance with Section 1.11 of the SOW. For this CLIN, offerors are required to provide a monthly rate for providing required reports.

MAX

FFP

The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to support a Contractor Operated Civil Engineer Supply Store (COCESS) located on Ellsworth AFB, SD from 1 June 2014- 31 May 2015. See Attachment 2, Statement of Work (SOW), for details. The number of transactions varies according to seasonal changes, funding cycles, special events, deployment cycles, etc. The dollar figures listed below are given by the Government for contractor information only. $3.2M is the annual estimated value of Non-Store Stock Sales. $15K is the annual estimated value of Store Stock Sales. Both figures are based on historical data from FY2010. NOTE: Government is not liable if actual amounts exceed or do not exceed estimates provided from history listed above.

THIS CLIN IS NOT SEPARATELY PRICED. UNIT PRICING IS TO BE PROVIDED ON THE LIST OF ITEMS DESCRIBED IN ATTACHMENT 1. PROPOSED UNIT PRICES WILL BE FIXED UNIT PRICES FOR THIS PERIOD OF PERFORMANCE ON THE CONTRACT. THE FIXED PRICE LIST WILL BE REVISED AND RENEGOTIATED AS NECESSARY FOR EACH OPTION YEAR.

MAX

COST

Base Period, 1 Jun 2014- 31 May 2015

See Sections 1.10.4 and 1.12.4 of the SOW.

There will be no additional delivery cost to the government for any items procured within a 75 mile radius. For items procured between 76- 450 miles, the contractor will be reimbursed based on the current Joint Travel Regulation government mileage rate at the time of pickup. The contractor will not go beyond 450 miles for item pickup.

MAX COST

FFP

Option Period, 1 June 2014- 31 May 2015

See Section 4.3.1 of the SOW.

For this CLIN, offerors are required to provide an hourly labor rate for standby/emergency support.

MAX

FFP

Option Period, 1 June 2014- 31 May 2015

The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to provide reports in accordance with Section 1.11 of the SOW. For this CLIN, offerors are required to provide a monthly rate for providing required reports.

MAX

FFP

The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to support a Contractor Operated Civil Engineer Supply Store (COCESS) located on Ellsworth AFB, SD from 1 June 2015- 31 May 2016. See Attachment 2, Statement of Work (SOW), for details. The number of transactions varies according to seasonal changes, funding cycles, special events, deployment cycles, etc. The dollar figures listed below are given by the Government for contractor information only. $3.2M is the annual estimated value of Non-Store Stock Sales. $15K is the annual estimated value of Store Stock Sales. Both figures are based on historical data from FY2010. NOTE: Government is not liable if actual amounts exceed or do not exceed estimates provided from history listed above.

THIS CLIN IS NOT SEPARATELY PRICED. UNIT PRICING IS TO BE PROVIDED ON THE LIST OF ITEMS DESCRIBED IN ATTACHMENT 1. PROPOSED UNIT PRICES WILL BE FIXED UNIT PRICES FOR THIS PERIOD OF PERFORMANCE ON THE CONTRACT. THE FIXED PRICE LIST WILL BE REVISED AND RENEGOTIATED AS NECESSARY FOR EACH OPTION YEAR.

MAX

COST

Base Period, 1 Jun 2015- 31 May 2016

See Sections 1.10.4 and 1.12.4 of the SOW.

There will be no additional delivery cost to the government for any items procured within a 75 mile radius. For items procured between 76- 450 miles, the contractor will be reimbursed based on the current Joint Travel Regulation government mileage rate at the time of pickup. The contractor will not go beyond 450 miles for item pickup.

MAX COST

FFP

Option Period, 1 June 2015- 31 May 2016

See Section 4.3.1 of the SOW.

For this CLIN, offerors are required to provide an hourly labor rate for standby/emergency support.

MAX

FFP

Option Period, 1 June 2015- 31 May 2016

The contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to provide reports in accordance with Section 1.11 of the SOW. For this CLIN, offerors are required to provide a monthly rate for providing required reports.

MAX

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$400,000.00

$25,000,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$1,000.00

$5,000,000.00

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

31-MAY-2012

CINDY ANDERSON

1970 TRAVIS ST BLDG 7613

ELLSWORTH AFB SD 57706-4753

605-385-2643

F1V3P4

31-MAY-2012

F1V3P4

31-MAY-2012

F1V3P4

31-MAY-2012

F1V3P4

31-MAY-2013

F1V3P4

31-MAY-2013

F1V3P4

31-MAY-2013

F1V3P4

31-MAY-2013

F1V3P4

31-MAY-2014

F1V3P4

31-MAY-2014

F1V3P4

31-MAY-2014

F1V3P4

31-MAY-2014

F1V3P4

31-MAY-2015

F1V3P4

31-MAY-2015

F1V3P4

31-MAY-2015

F1V3P4

31-MAY-2015

F1V3P4

31-MAY-2016

F1V3P4

31-MAY-2016

F1V3P4

31-MAY-2016

F1V3P4

31-MAY-2016

F1V3P4

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.204-1 APPROVAL OF CONTRACT (DEC 1989)

This contract is subject to the written approval of Mr. Bernard W. Clemens and shall not be binding until so approved.

(End of clause)

CLAUSES INCORPORATED BY FULL TEXT

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (APR 2010)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall enter the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the Central Contractor Registration database at http://www.ccr.gov (see 52.204-7).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(End of provision)

CLAUSES INCORPORATED BY FULL TEXT

UPDATES OF INFORMATION REGARDING RESPONSIBILITY MATTERS (DEVIATION) (OCT 2010)

(a)(1) The Contractor shall update the information in the Federal Awardee Performance and Integrity Information System (FAPIIS) on a semi-annual basis, throughout the life of the contract, by posting the required information in the Central Contractor Registration database at http://www.ccr.gov (see 52.204-7).

(2) At the first semi-annual update on or after April 15, 2011, the Contractor shall post again any required information that the Contractor posed prior to April 15, 2011.

(b)(1) The Contractor will receive notification when the Government posts new information to the Contractor's record.

(2) The Contractor will have an opportunity to post comments regarding information that has been posted by the Government. The comments will be retained as long as the associated information is retained, i.e., for a total period of 6 years. Contractor comments will remain a part of the record unless the Contractor revises them.

(3) Public access to information in FAPIIS.

(i) Public requests for system information that was posted prior to April 15, 2011, will be handled under Freedom of Information Act procedures, including, where appropriate, procedures promulgated under E.O. 12600.

(ii) As required by section 3010 of Public Law 111-212, all information posted in FAPIIS on or after April 15, 2011, except past performance reviews, will be publicly available.

(End of clause)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2008)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR PROVISION 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (INCORPORATED BY REFERENCE ON STANDARD FORM 1449)

1. FAR 52.212-1, paragraph (b)(8), is changed to read:

(8) A completed copy of the representations and certifications at FAR 52.212-3 and DFARS 252.212-7000.

2. FAR 52.212-1, paragraph (b)(10), is changed to read:

(10) Past performance information, to include relevant/ recent contracts and subcontracts over the past three years but limited to the most relevant/ recent 10 contracts, for the same or similar items, and other references (including contract numbers, points of contact with telephone numbers, and other relevant information); and

3. FAR 52.212-1, paragraph (c), is changed to read:

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

4. SITE VISIT/PREPROPOSAL CONFERENCE:

(a) A site visit/preproposal conference is scheduled for 7 January, 2011 at 9:00 a.m. local time. The purpose of the site visit/preproposal conference is to improve the understanding of the government requirements. Discussions will also include the importance of past performance, best value, and required proposal documents.

(b) Attendees will meet at the 28th Contracting Squadron, 1000 Ellsworth St, Suite 1200, Ellsworth AFB, SD. In order to insure adequate seating, those planning to attend are requested to notify Lt Jake Sabin, 605-385-4394 at least two working days prior to the site visit/preproposal conference.

5. TECHNICAL PROPOSAL: Offerors must demonstrate the ability to provide a fully functional web-based purchasing system and catalog by providing access to an Internet web address. The web address will be used for evaluation purposes of each offeror’s proposal and shall be submitted at the time proposals are due. The web address shall provide the evaluation team the capability to evaluate the web-based purchasing system functionality referenced in the addendum to FAR Clause 52.212-2. Offerors submitting an Internet web address shall have a fully functional web-based purchasing system at the time of this evaluation. Reference Statement of Work Section 1.5.

6. SMALL BUSINESS SUBCONTRACTING PLAN: Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business Subcontracting Plan (Required from large businesses only). The offeror shall provide a Subcontracting Plan that demonstrates compliance with FAR Part 19, Small Business Programs, and its supplements.

7. PAST PERFORMANCE: As part of the evaluation process, the Government will assess each offeror’s past performance deemed relevant to the requirements of this solicitation. The offeror shall present factual material dealing with contracts held with other Government agencies or with private sector businesses on which the same or similar services were provided. Information requested includes successful execution of contracts, and in problem areas, the steps taken to resolve or correct. Offerors are cautioned that the Government will use information provided by the offerors and information obtained from other sources in the development of the performance confidence assessments.

a. Content.

(1) Offerors shall submit a consecutive list of all past and present performance for the last three years of the date of this solicitation, except that ongoing programs must have begun no less than three (3) months from issuance of the RFP, but limited to the most relevant/ recent 10 contracts. Offerors shall submit the list no later than the date and time indicated on the Standard Form 1449, Block 8, to Lt Jake Sabin, 1000 Ellsworth St, Suite 1200, Ellsworth AFB, SD 57706, jacob.sabin@ellsworth.af.mil, or fax 605-385-1741. For all listed contracts, provide the following information:

a. Company/Division name

b. Contracting agency

c. Contract number

d. Brief description of contract effort, including the number of separate and distinct commodities supplied under contract and whether the effort supported a multi craft facility maintenance operation providing building supplies, repair parts and system components to carpenters, electricians, heating, ventilation and air conditioning mechanics, plumbers, and entomologists

e. Total occupied square footage of facilities supported

f. Annual contract expenditures

g. Period of performance

h. Total contract value, including all modifications and options

i. Contracting Officer’s name, address, and telephone number

j. Comments regarding compliance with contract terms and conditions

k. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(2) Required information is limited to two pages per contract. Company name shall be indicated on the upper right hand corner of each page.

(3) A past performance questionnaire (Attachment 2) is provided with the solicitation so that offerors may send them to the references of their choice. Past performance references who have returned the questionnaires will be used in the past performance assessment. Relevant past performance is defined in the addendum to FAR 52.212-2, paragraph 6.a., in this solicitation. Recent past performance is defined as contracts performed within the last three years, but limited to the most recent 10 contracts. Past performance information shall include information on corporate experience and past performance which clearly demonstrates that the offeror is capable of conforming to contractual requirements. Past performance information may include data on efforts performed by other divisions, predecessor companies, key personnel who have relevant experience, critical subcontractors, or teaming contractors, if such resources will be brought to bear or significantly influence the performance of the proposed effort. Past performance information should address how well the work was performed on other contracts, perception of customer satisfaction, interface and working relationship with key government personnel, whether there were cure notices, show cause letters or termination actions, whether Contract Discrepancy Reports (CDRs) were issued, total number of CDRs if applicable, and final amount of deductions. Discuss whether quality services were provided at original proposed prices. Describe any awards or special recognition for high-quality service. Offerors with no past experience in operating a supply store for resale shall state so.

(4) Teaming Arrangements: Teaming Arrangements are characterized by two or more business entities that are working together under the representation of one of the existing business entities for the duration of the contract. A teaming arrangement is not a formal merger of two or more business entities. The government recognizes the validity and integrity of teaming arrangements as detailed in FAR Subpart 9.6. All offerors are encouraged to review FAR Subpart 9.6 to acquaint themselves with its details. Since the government can only determine the responsibility of the prime contractor, per FAR 9.604(b), in accordance with FAR 9.1, Responsible Prospective Contractors, offerors must identify in their offer any teaming arrangement to be considered and completely identify the relationships/responsibilities of the teaming members to include any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time teaming arrangement, each party to the arrangement must provide a list of past and present relevant contracts.

(5) Joint Ventures: Joint Ventures are characterized as two or more business entities that have been merged to create one business entity with equal responsibility during the course of the contract. If this is a first time Joint Venture, each party to the arrangement shall provide a list of project summaries as identified in para 2(b) above.

b. Each offeror is responsible for sending the attached past performance questionnaire to its chosen references. Upon completion of the questionnaires, they shall be returned directly from the references to the attention of Lt Jake Sabin, 1000 Ellsworth St, Suite 1200, Ellsworth AFB, SD 57706, jacob.sabin@ellsworth.af.mil, or fax 605-385-1741. Completed questionnaires must be submitted no later than the offer due date and time indicated on Standard Form 1449, Block 8. This requirement for the submission of questionnaires is in addition to the requirement for a list of consecutive contracts specified in paragraph 7.a.(1) above.

c. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime offeror.

8. PRICE PROPOSAL: Complete the “Signature of Offeror/Contractor” part of the Standard Form 1449 in Blocks 30a, 30b, and 30c. An authorized official of the firm must sign the Standard Form 1449. Provide complete pricing for all items listed in Attachment 1 of this solicitation; substitutions are not acceptable for any items.

9. GENERAL INFORMATION

INFORMATION REGARDING SUBMISSION OF PROPOSALS: WE WILL NOT ACCEPT EMAILED OR FAXED PROPOSALS. Hand carried proposals must be delivered to the 1000 Ellsworth St, Suite 1200, Ellsworth AFB, SD 57706. The sealed envelope or package used to submit your proposal must show the time and date for receipt, solicitation number, and name and address of the offeror. Mailed proposals (USPS, FedEx, UPS, DHL, etc..) shall be sent to 1000 Ellsworth St, Suite 1200, Ellsworth AFB, SD 57706, Attention: Lt Jake Sabin.

Late proposals will be processed in accordance with FAR 212-1(f) “Late submissions, modifications, revisions, and withdrawals of offers.”

(End of provision)

(End of Addendum)

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1 Technical

2. Past Performance

3. Price

Technical and past performance, when combined, are Significantly More Important than Price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR PROVISION 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

1. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical

Past Performance

Price

2. Basis for contract award: The Government will select the best overall offer, based upon an integrated assessment of past performance and price for proposals determined to be technically acceptable, with past performance being evaluated as significantly more important than price. The Government intends to award one contract to the offeror deemed responsible in accordance with Federal Acquisition Regulation (FAR), as supplemented, whose proposal conforms to the Request for Proposals (RFP) requirements including all stated terms, conditions, representations, certifications, and all other information required by the RFP and is judged, based on the evaluation criteria, to represent the best value to the Government. The Government seeks to award to the offeror who in the Government’s estimation, provides the greatest overall benefit in response to the requirements. This may result in an award to a higher rated, higher priced offeror where the decision is consistent with the evaluation criteria and the Government reasonably determines that the superior past performance of the higher priced offeror outweighs the cost/price difference. Offerors may be given the opportunity to clarify certain aspects of their written proposals (e.g., defining the relevance of the offeror’s past performance information and adverse past performance information to which an offeror has not previously had an opportunity to respond) or to resolve minor clerical errors. Any such exchange between the offeror and the Government will be for clarification only and will not constitute discussions within the meaning of FAR 15.306(a). While the Government’s evaluation team will strive for maximum objectivity, the selection process, by its nature, is subjective and, therefore, professional judgment is implicit throughout the entire process. The Government intends to evaluate proposals and make award without discussions (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a technical, performance, and price standpoint.

All offerors’ proposals will be evaluated first for technical acceptability followed by a past performance price tradeoff (PPT) evaluation with past performance evaluated as significantly more important than price. The evaluation process will be conducted as follows:

a. An Evaluation of Technical acceptability of each offeror's proposal shall be made. IAW FAR 15.306(a)&(b) prior to establishing the competitive range of proposals for this acquisition, the contracting officer may conduct discussions, request clarifications, and/or have communications with offerors to determine technical acceptability of their…