Questions and Answers.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- Linen and Laundry Services Federal contract opportunity
- Solicitation number
- FA468621Q0011
About this file
This document contains questions and answers regarding a linen and laundry services solicitation for multiple squadrons at Beale Air Force Base in California. The solicitation requires pick up and delivery of soiled and clean linen on a simultaneous one-for-one swap basis three times per week. It provides estimated monthly and weekly quantities of various linen and shop towel items based on annual usage averages. The performance work statement outlines requirements for each unit but does not specify items for the supply and service line items. The basic period of performance is one year from November 2021 to October 2022 with four one-year option periods and a potential six-month extension. Questions were due by August 27, 2021 and bids are due by October 18, 2021, allowing approximately two months for proposal preparation. Negotiation of a later start date for the awarded contractor is permitted given supply chain challenges from Covid-19.
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Sheet1
| Linen and Laundry Questions and Answers FA468621Q00110002 | |
| Question | Answers |
| 1. Table 3 Example: bundled by 10, quantity of bundles/year 300, extended total of item/year 3000. Would I divide by 12 (monthly) to get an estimated average for weekly deliveries, 250 pieces? Would that amount be delivered once a week or divided 3 times weekly? | Quantities were the average usage per year. The Ktr can divide the amount by 52 to get a weekly average. However, because the nature of hotel business (usage is tied to occupancy), it probably will not be very accurate; some weeks will be much higher (or lower) from the others. When occupancy is high, there is a need fpr the soiled linen to be picked up, cleaned, and delivered the next scheduled delivery date. When occupancy is low, once a week delivery of clean linen is suffice to meet the demand. There will be three (3) deliveries per week. |
2. Table 4 Usually these would be a clean exchange item due to Inventory control. What we pick up dirty one week, will be returned the following week. Is this correct? Yes. Per paragraph 4.3 Delivery, “pick up and delivery should be accomplished simultaneously on a one for one swap basis.”
3. Between Table 5 &6 If I combine every department, I come up with a total of 800 shop towels weekly, is this correct? Shop towels are a very light weighted item, is this a dirty or clean weighted? Quantities listed in the PWS is whats needed from each maintenance unit. The maintenance squadron does not have a scale to weight their items and will be counting by article for pick up and delivery to ensure accurate numbers.
4. Table 7 “Linen Items” Example: Blanket- Dry W.t Per Item 7.51, bundled by 10, Qty of Bundles 20, Extended total of items. 200. Are the 200 blankets delivered once a week or divided 3 times a week? Extended total of items is what is needed per week of service.
5. Same for the SCRUBS-Example: Jacket Warm Up, Sapphire Blue. Size XXX LG, bundled by 15, Qty of Bundles 1, extended total of items 15. Do we deliver bundles by 15 once a week or divided 3 times a week? Extended total of items is what is needed per week of service.
6. What are the terms, how many year(s) contract, and the value of this contract amount Please review the SF1449. This covers the terms and years of the contract. We are unable to give an estimated dollar amount. Basic Period 1 November 2021 - 31 October 2022 0001—0005 Option Year 1 1 November 2022 - 31 October 2022 1001—1005 Option Year 2 1 November 2023 - 31 October 2022 2001—2005 Option Year 3 1 November 2024 - 31 October 2022 3001—3005 Option Year 4 1 November 2025 - 31 October 2022 4001—4005 6 month ext. 1 November 2026 - 30 April 2021 5001- 5005
7. On the attachment FA468621q00110001 – Pages 7 & 8 are blank. I am trying to understand page (3) Supplies or Services and Pricing. The current amendment is FA468621Q00110002. Page 7 & 8 do not contain any information. Page (3) is a breakdown of the CLINs. CLINs 0001-0005 are each units requiring the services. Quantity is 12, unit of measure is each (for each month) and unit price would be the price to service each item for the unit outlines in the PWS unit for the month, and lastly the amount would be the unit price x the quantity (12).
8. It does not specify what the items are for each of the item / supplies services. Can you please assist me in determining this? Please refer to the Performance Work Statement (PWS). The PWS documents what is required by each unit.
| 9. Previously, the solicitation had ~30 days from when bids were due to the start date of the contract. Now with the amended solicitation, the due date is Oct 18th, this only leaves ~13 days to prepare for the contract. Is there any way, if awarded, to push the start date back at least a week? Speaking as a small business and with suppliers still reeling from Covid, it will be difficult to acquire supplies in a timely manner. | |
| Yes, the offical start time for the contract can be discussed between the contractor and customer once the contract gets awarded. |
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