FA465915R0015_Solicitation_Cover_Letter.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 319TH AIR BASE WING (AMC)

GRAND FORKS AIR FORCE BASE, NORTH DAKOTA

26 June 2015

MEMORANDUM FOR PROSPECTIVE OFFERORS

FROM: 319th Contracting Flight

575 Tuskegee Airmen Blvd, Bldg 418

Grand Forks AFB ND 58205-6436

SUBJECT: Request for Proposal, FA4659-15-R-0015 Repair HVAC Controls and Equipment, Bldg. 607 at Grand Forks AFB, ND

1. The following guidance is provided to your company in an effort to clarify the award process utilizing best value practices. This acquisition is being solicited on an un-restricted basis. Our expectation is that each contractor performs a detailed analysis of the solicitation and addresses any issues and concerns regarding the solicitation to the Contracting Officer prior to proposal submission in accordance with this solicitation.

2. Award shall be made using Trade-off Source Selection Procedures with Past Performance being significantly more important than Price. An assessment shall be conducted on performance risk based on the offeror's recent and relevant performance; hence, an award may be made to other than the lowest evaluated price based on the performance risk assigned. The solicitation is a Request for Proposal (RFP), a process by which the government may or may not conduct negotiations or discussions. No formal bid opening will be held, and the results will be released after award.

3. In addition to implementing the Best Value process, environmental compliance has been an ongoing consideration. Below guidance has been established outlining the standards that must be complied with:

Offerors are reminded of the environmental requirements contained in the solicitation to comply with all applicable federal, state, and local environmental statutes and regulations. In addition to the scrutiny of the civil environmental regulatory and enforcement agencies, environmental compliance incidental to Air Force activities or on Air Force property is subject to Air Force scrutiny. The Air Force routinely investigates environmental violations and cooperates fully with civil authorities to secure remedies and discourage future violations. Failure to comply with environmental statutes and regulations can subject the contractor to criminal and civil penalties and/or contractual sanctions including, but not limited to, termination, suspension, and debarment, and adverse past performance assessment.

4. It is the contractor’s responsibility to check FedBizOpps (https://www.fbo.gov/) for any amendments/changes to solicitation.

https://www.fbo.gov/

5. All offerors must be registered in the System for Award Management (SAM) database to be eligible for a contract award. Offerors are advised to have their Reps and Certs updated prior to responding to solicitation because this RFP requires Reps and Certs along with a proposal.

System for Award Management can be accessed at https://www.sam.gov.

6. Notice to Offerors(s)/Supplier (s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the government has no obligation to reimburse an offeror any costs.

Contractor must hold their prices firm until 31 December 2015.

7. If you have a question contact, AIC Irinieta Tabuyaqona, phone: 701-747-3023, Email:

irinieta.tabuyaqona.fj@us.af.mil or Mr. Matt Sanders, phone: 701-747-5281, Email:

matt.sanders.1@us.af.mil.

MATT SANDERS

Contracting Officer

Attachment:

1. Technical Specifications dated May 20, 2015

2. Drawings

3. Material Submittal Schedule

4. Climatological Summary Data

5. Past and Present Performance Questionnaire (PPQ)

6. Financial Institution Reference Sheet (FIRS) https://www.sam.gov/ mailto:irinieta.tabuyaqona.fj@us.af.mil mailto:matt.sanders.1@us.af.mil