18R0011_Attachment_1_-_PWS_Copy_5_Mar_2018.pdf

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT

MAINTENANCE, REPAIR, & INSPECTION SERVICES

April 2018

PERFORMANCE WORK STATEMENT (PWS) FOR VERTICAL TRANSPORTATION

EQUIPMENT MAINTENANACE SERVICES, REPAIR & INSPECTION SERVICES

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, parts, and labor necessary to maintain repair, and inspect the real property vertical transportation equipment (VTE) at Whiteman AFB, MO in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2 below). The VTE and their locations will be listed in Appendix B. NOTE: The term “VTE” in this Performance Work

Statement (PWS) includes all equipment listed in Appendix B: freight and passenger elevators, escalators, and may include wheelchair/stair lifts.

1.1 This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. This contract allows the government to budget total yearly annual costs and eliminates concerns relating to individual parts repair or replacement invoicing. The contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 6.

1.2 Work conducted on VTE will be in accordance with the American Society of

Mechanical Engineers (ASME) A17.1-2016 (or applicable code for the year the VTE was put in service), Safety codes for Elevators and Escalators (ASME A17.1), ANSI/ASME

A17.2-2016, Guide for Inspection of Elevators, Escalators, and moving walks (applicable to equipment), A17.3-2015, Safety Code for existing Elevators and Escalators (applicable equipment), National Fire Protection Association Standards (NFPA), Unified Facilities

Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturers (OEM)

2. EXCLUDED SERVICES. The following are not covered in the full maintenance service arrangement and are considered over and above services:

2.1. Alterations (a.k.a. modernizations) after contract award are not covered in the full maintenance service agreement. (See paragraph 3.2)

2.2. Acts by parties other than the contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operation, acts of God (including damage resulting from emergency power generator power spikes) are not included in this contract.

2.3. Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the VTE system include the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoistway door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the VTE, air conditioners, and heaters.

2.4. Routine cleaning and refinishing of the interior of cars and the exterior of the hoistway doors and frames is not included in the basic full maintenance services.

2.5. In the event that the contractor encounters an item of work included in paragraph 2.1 through 2.4, the contractor will report the situation to the government (i.e, Civil Engineer

Squadron Service Contracts or Contracting Squadron). The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered product from a commercial source.

3. DEFINITIONS:

3.1. Maintenance, Repair, and Replacement. Maintenance, repair, and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair, and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair, replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations.

See ASME A17.1 for requirements.

3.2. Alterations. An alteration is also on existing VTE but is not included under the full maintenance service arrangement. Alteration/modernization will be covered on an over above Contract Line Item or it may result in a modification to the contract. The typical alteration results in the betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with the current ASME

A17.1 Code edition. See ASNE A17.1 for requirements.

4. MAINTENANCE AND INSPECTION SERVICES

4.1. The Contractor with the Contracting Officer (CO)/Contracting Officer’s

Representative (COR) shall determine the working order and condition of all VTE listed in Appendix B within the thirty (30) calendar days of contract award. The Government will either replace missing items or repair all items not in working order or serviceable condition, or the CO will direct the Contractor to replace to replace the missing items, accomplish the repair, and reimburse the Contractor in accordance with the contract. The

CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3. The Contractor and the CO will certify their agreement as to the working order of the equipment. All repair work shall be in accordance with the standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which is tested, as determined by the certifying agency).

4.2. The Contractor shall develop and submit to the government as annual written

Maintenance Control Program (MCP) for each VTE within thirty (30) days after contract award to cover the basic contract any option periods. The MCP shall, at a minimum, include require inspections, timelines for inspections, and maintenance to be performed.

The Contractor shall ensure compliance with all minimum code requirements.

4.3. The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacture’s specifications, if available, and shall be intended to maintain the VTE in a safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

4.4. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs is required.

4.5. The Contractor shall perform necessary inspections and tests as required under

ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI). The first annual test shall include the five (5) year test for all traction and roped hydraulic elevators regardless of due date. The Three (3) year test shall be scheduled in conjunction with the annual test two (2) years later from the first annual test.

4.6. The Government may perform inspections of the VTE at no cost to the contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspection, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

4.7. The Contractor shall prepare and submit a written report within two (2) business days of work, The report shall identify each VTE, the location, maintenance performed, repairs needed, date of inspection, name of inspector, and overall condition of the VTE.

4.8. The Contractor shall maintain a copy of the current VTE inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to the CO/COR. The index and copies of certificates shall be delivered to the CO/COR upon request; however, no later than one

(1) business day of request to review.

5. REPAIR SERVICE CALLS. The Contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. The contractor shall repair and replace components of the VTE at no additional cost to the government. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which is tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. The Unified Facilities Guide

Specifications (UFGS) and the UFC will be used to benchmark acceptable replacement components. See UFGS 14 21 00.00 20 Electric Traction Elevators, UFGS 14 21 13 Electric

Traction Freight Elevators, UFGS 14 21 23 Electric Traction Passenger Elevators, and UFHS 14

2 00 Hydraulic Elevators for guidance.

5.1. Routine Service Calls. Service calls we be classified as routine when the work or adjustments do not qualify as an emergency call.

5.1.1 Authorization call list will be separately attached.

5.1.2. The contractor shall respond in-person to the VTE and begin work on routine service calls at no additional cost to the government within 24 hours after receipt of the call on regular scheduled work days/hours.

.1.3. The contractor shall report to the work location, survey the repair, and provide the

CO/COR an estimate of time and cost of repairs if not covered in the full maintenance service contract, but necessary to bring the VTE back to operation, The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two (2) business days after the repair. The report shall include the date and time of the service call, the location of the

VTE, the repairs performed, and the name of the technician performing the repairs.

5.2. Emergency Calls. Emergency calls are defined as calls made for service when the VTE system fails and constitutes a danger to personnel; threatens damage to properties, or threatens to disrupt activity, operations, and/or training missions.

5.2.1. Authorization call list will be separately attached.

5.2.2. The Contractor shall respond in-person to the VTE and begin work in emergency service calls within 12 hours of receipt of the call.

5.2.3. The contractor shall report to work location, survey the repair, and provide base contrasting an estimate of time to repair and cost of repairs if not covered in the basic full maintenance service contract but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two (2) business days after the emergency repair. The repair shall include the date of the service call, the location of the VTE, The repairs performed, and the name of the technician performing the repairs.

6. SERVICES SUMMARY.

The Government will evaluate the Contractor’s performance in accordance with the following criteria. Performance evaluation will be rendered in one or more Government databases for that purpose.

The Contracting Officer may tailor the performance objectives to meet individual installation needs.

Performance Objective PWS

Para

Performance Threshold

1. Written Maintenance Control Program

(MCP) for each VTE for all equipment. MCP identifies all maintenance intervals to include safety inspections

4 MCP in accordance with

ASME A17.1 delivered within 30 calendar days of contract award.

2. VTE Service Availability 4 VTE Available is 95% calculation =((Sum of all

VTE *# days in service during the selected month for each

VTE/(#VTE*#days in selected month)).

3. Repair Service Call Routine – Response

Time 24 Hours

Response to routine calls within time specified in paragraph 5.1.2.

5 Response to Routine service calls are on –time

100% of the time on a monthly basis.

4. Repair Service Call Emergency – Response to emergency calls within time specified in paragraph 5.2.2.

5 Response to emergency service calls are on –time

100% of the time on a monthly basis.

5. Service Call repairs – Repair quality.

Repairs are high quality resulting in reduced call backs.

5 Only two (2) call backs of the same problem (same instance) each month

6. Inspection – MCP Adherence Inspection MCP 100%

7. Prevention Maintenance – MCP Adherence 4.7., 5.1.3., 5.2.3.

Submit reports in a manner consistent with PWS 100% of the time.

8. Reporting 2,4,5 Submit reports in a manner consistent with PWS 100% of the time

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government does not anticipate providing any government furnished property (GFP).

8. GENERAL INFORMATION.

8.1. QUALITY CONTROL. The Contractor shall develop and maintain a quality control program (QCP) to ensure maintenance and repair services are performed in accordance with

ANSI/ASME A17 and other applicable standards and codes. The Contractor shall develop and implement procedures to eliminate the reoccurrence of once identified/repaired defects. As a minimum the Contractor shall develop quality control procedures that address the areas identified in paragraph 6, Service Summary. The QCP shall demonstrate how the contractor ensures quality performance during the contract period of performance. The contractor shall maintain the QCP throughout the period of performance of this contract. The CO will be provided updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for inspections, individual responsible, VTE MCP, and the location of all inspection records and key control logs which will always be available to the government upon request. The QCP will have the inspection forms and records which will be used for service. The Contractor will identify to the CO/COR the responsible quality control inspector to notify in case of customer complaints.

8.2. HOURS OF OPERATION. Routine service call will be handled during normal hours of

0700-1600 HOURS. Emergency service calls may be required 24 hours per day. See paragraphs

5.1 and 5.2.

8.4. SECURITY REQUIREMENTS. The Contractor shall provide information below for the minimum two (2) elevator technicians. At least two (2) technicians are requested to ensure availability of at least one (1) technician with pre-approved base access. Information is required to issue contractor base passes. Information required is as follows: full name, date of birth, social security number, driver’s license number and state of issuance. All others will be issued on an as needed basis.

8.5. SPECIAL QUALIFICATION. The Contractor will be licensed by the state in which the work will be conducted to provide services specified in this contract. All work will be performed by personnel who are trained and qualified for the systems and equipment.

Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in maintenance of VTE (documentation shall be provided to CO/COR 7 days of contract award).

8.6. SCHEDULED COORDINATION. The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO/COR. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around normal activities of the facility.

8.7. ENVIRONMENTAL CONTROL. The Contractor shall comply, and assure all subcontractors comply with all applicable federal, state, and local laws, regulations, ordinances, policies, and standards related to environmental matters. Where applicable, the Contractor shall use environmental safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, material Safety Data Sheets (MSDS) for all chemicals. A copy of all MSDS will be provided to the CO/COR. The MSDS data is subject to random checks by the government. The Contractor shall maintain and provide on demand, an inventory of all materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to: solvents, paints, degreasers, greases, Ozone depleting Substances, and oils brought on to the Government facility. If the Contractor spills or releases and HAZMAT or other substances contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the

CO/COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The

Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

8.8. ASBESTOS. The Contractor shall comply with section 29 CFR 1910.1001(j)(7)(iv). VTE may be located in facilities that may contain ACM or PACM. The Contractor (not the

Government) shall determine if any exposure to ACM may result in performing work under the contract.

ATTACHMENTS: (Map)

A. Location Map

APPENDICES.

A. VTE Equipment listing

B. Local/State specific requirement(s)

C. List of authorized callers – Separate Letter

Performance Work Statement for Vertical Transportation Equipment Maintenance, Repair and Inspection Services

Attachment A

Location Map(s)

(See Attached)

Performance Work Statement for Vertical transportation Equipment Maintenance, Appendix A

VTE Equipment Listing

Item Type of VTE Location of

VTE

Manufacturer Capacity Year

Installed and

Modified

1 Hydraulic Passenger BLDG 50 Elevator

Controls

2500 1993/2017

2 Hydraulic Freight BLDG 139 Freight Inc. 2500 1994

3 Hydraulic Passenger BLDG 153 ESCO 2500 1998

4 Hydraulic Passenger BLDG 509 Dover 3000 1990

5 Hydraulic Passenger BLDG 709 ESCO 2500 1984/2018

6 Hydraulic Passenger BLDG 1230 Otis 6000 1963

7 Hydraulic Freight BLDG 2005 Schumacher 2500 1993

8 Hydraulic Passenger BLDG 3200 Motion Control 2500 2011/2015

9 Hydraulic Passenger BLDG 157 Otis 2500 2010

10 Hydraulic Passenger BLDG 515 Kone 2500 2006

11 Hydraulic Passenger BLDG 41 ThyssenKrupp 2500 2009

Performance Work Statement for Vertical transportation Equipment Maintenance, Appendix B

Local/State requirement(s)

Operation of elevator must be in compliance with the most current version of 11 CSR

40-5 dated 05/31/15