18R0005_WAFB_MessAtt_RFP_Amend_2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Provide answ ers to submitted questions

2) To correct Addendum to FAR 52.212-2

3) Incorporate updated PWS dated 2 Apr 2018 (Attached Separately)

4) Change date to receive quotes from 10 April 2018 to 12 April 2018 at 1:00 P.M. CST ////Last Item/////

1. CONTRACT ID CODE PAGE OF PAGES

S 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA462518R0005

X 9B. DATED (SEE ITEM 11)

01-Mar-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Apr-2018

CODE

509 CONS/PKB - FA4625

660 TENTH STREET, STE 222

WHITEMAN AFB MO 65305-5316

FA4625 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA462518R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

QUESTIONS & ANSWERS

Questions

1. Who is responsible for providing flight meal boxes at the Touch and Go?

a. The government furnishes all supplies for flight meals. Boxes included. The accountant purchases these upon request.

2. Is the contractor or government providing restroom supplies at both buildings ,,,,paper towels, soap, trash liners, toilet tissue etc ?

a. Contractor supplies restroom supplies.

3. Is the contractor responsible for chemicals for the dish machine and pots & pans?

a. Contractor supplies chemicals for dish washer and pots & pans.

4. Does the union have a pension?

a. No Pension

5. Does the union provide insurance?

a. No Insurance

6. Would our proposal obtain full credit on the past performance of the subcontractor if we formed a joint venture and the JV submitted the proposal?

a. Per FAR 52.212-1 addendum in the solicitation, page 38, "Past performance regarding minor members of joint ventures or teaming arrangements will be considered as highly as the majority member of those arrangements."

7. Will subcontractor’s past performance will be graded/valued in the evaluation process? I look forward to obtaining an answer to my question soon.

a. Per FAR 52.212-1 addendum in the solicitation, page 38, "Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror."

8. In regards to CLIN X010, does the government want an actual price or is there a not to exceed price in place since there is no way of knowing current condition or historical usage of GFE?

a. Not to exceed price

9. In Regards to CLIN 1003 please confirm the quantity of 24 hours. It does not conform with other years respectively.

a. 720 hours. CLIN 1003 has been corrected.

10. Please provide additional information about the contractor’s scope of work at the Touch & Go facility to allow bidders to estimate the staffing required.

a. Dishwashing, cleaning and cashiers. This requirement is a performance based service. It is the contractor's requirement to determine the number of personnel to fulfill the Performance Work Statement. (Update from Amendment 1)

11. Is Ozark in open for all holidays in addition to Thanksgiving and Christmas? If closed on other holidays please provide these holidays.

a. Ozark Inn is open to all holidays. Touch & Go closed on federal holidays.

12. What is the contractor’s responsibility at the flight kitchen?

a. dishwashing, cleaning and cashiers.

13. The PWS refers to “Vehicle Operators”. Will the contractor be required to provide any vehicles in connection with the work being performed under any service in the PWS?

a. No

14. Who assigned the schedules and tasks for contingency cooks?

a. PWS determines duties. Contractor determines schedule

15. Will this contract require table bussing?

a. No, customers bus their own tables.

16. Are the UTA's serviced in Ozark? If UTAs are serviced in Touch & Go then Weekend Hours are needed to staff for UTAs.

a. They are now considered RSD for Regularly Scheduled Drill (changed in PWS). The Guard, Reserve, and Army all go to the Ozark Inn. However, on the 131st weekends The Touch N Go will be required to be open as stated in PWS. (Update from Amendment 1)

17. Will the government require company logos on the uniform?

a. No, altough name tags are required. (Update from Amendment 1)

18. Is there internet access for the contractor’s use at the Luke AFB facilities? Are the internet service providers that the contractor can use at the Luke AFB facilities?

a. This is Whiteman AFB and yes there is internet access.

19. The contractor will furnish all paper products for carryout, ground support and flight meal service. These include, but are not limited to the items listed in Technical Exhibit. Does the government provide the paper goods to include Styrofoam cups, paper ware, plastic ware …etc, for meals served and consumed in the dining facilities?

a. Paper products are government provided.

20. Please clarify PWS I. 13 Hours of Operation bottom of page 3 continuing to page 4 sentence seems out of place.

a. The PWS should state, "a. Normal The Contractor shall maintain operating hours at the Ozark Inn and the Touch & Go as listed in Technical Exhibit 1. During the required serving hours for the dining facility, any authorized patron may select foods from a complete menu. The Contractor shall not remove foods from the serving area until 15 minutes after the end of the posted meal hours. This allows all patrons to be served an additional time for second servings".

21. What are the responsibilities of the lines services during the meal? The Service of Food” work statements on states to provide line servers but only states the required before and after the meals. It is our understanding that the Government will be doing the serving for the lines, and the contractor will only serve during contingency. Is this a correct understanding?

a. Contractors only serve on the line if in a cook position which occurs in contingencies.

22. Will the Government or the Contractor be providing the flight meal boxes and the containers that go in the boxes?

a. The Government provides the boxes and containers. For a list of consumbale goods the contract provides is in Section III.4 Contractor Furnished Items and Service

23. Will the Government be providing their own toners and paper for the CFS account and ordering system?

a. The project manager purchases their own toner and paper for their office. As for the aloha cahsier computers please refernce pg. 8. (Update from Amendment 1)

24. Is any food prep, cooking or serving required of the contractor other than for periods of contingency? If so to what extent?

a. Only during contingency

25. Do we have access to Wi-Fi internet on the site?

a. Yes

26. When is the baking done by the military? Does this require a contractor employee on site for cleaning during this time?

a. Baking is done on nights. If a contractor is available to assist, then yes. Otherwise it is the responsibility of the military to clean up after themselves.

27. Who is responsible for refilling the meal serving lines with fresh food? Is this done by contractor employees?

a. Military

28. Are the midnight meals, full meals? If not, what do they consist of?

a. Yes, it is a mixture of breakfast and dinner foods served on a full line with an omelet bar.

29. Is the contractor or are Air Force personnel responsible for preparing and refilling the salad bars?

a. Military

30. Reference Solicitation page 36, bottom of the page reads, “The response shall consist of two

(2) separate parts, Part I – Price Proposal, and Part II – Past Performance Information. Submit two copies of each part via compact disk (CD) (original and one sanitized copy with CAGE code only).

a. Please confirm that both Parts are contained on the same CD as separate files, as the Instructions for the Price Proposal state, “The Offerors price proposal will be submitted in a separate volume.”

i. Both Parts can be contained on the same CD; however, it must be separate files.

b. Please clarify the requirements for the sanitized copy. Does this require offerors to remove their name from any text and insert just the cage code?

i. Yes, the second copy will just have the CAGE Code.

31. Reference Solicitation page 37, Past Performance. In Section a. it states “…contracts completed in the past five years…” and in Section b. it states, “Relevant past performance is defined as completed mess attendant/food service contracts of similar scope magnitude…” Please clarify if on-going contracts, that are not yet completed, are acceptable for Past Performance, provided the offeror has at least one year of service.

a. On-going contracts are acceptable as long as they have at least one year of service.

32. All CLIN Items X001 state, “Meal service at the Ozark Inn for Breakfast, Lunch, Dinner (weekday), Dinner (weekend), and Midnight per the Performance Work Statement (PWS). Only CLIN 2002 for the Ozark Inn – Extended Meal Service Hours to mentions that requirement.

Please clarify.

a. CLIN 2002 has been corrected

33. I, 10., Maintenance and Repair, states, “Provide maintenance on food service equipment to include repair of all Government-Furnished Equipment (GFE) and replacement of component parts, hood filters, and water faucets.” Will the Government consider providing a “plug” number cost for these replacements, as the costs to replace component parts can vary significantly?

a. The Maintenance and repair average for the past 3 Fiscal Years is $31,360.

34. I, 10., a. states, “The Contractor shall connect and disconnect all utility lines to equipment when required and provide maintenance for the utility line connections.” Under Services, page six, (2) it states the Government is responsible for, “Electrical power into the building and including panel board and circuit breaker and sewer lines from floor and wall drains of buildings.”

q. Please clarify the Contractor’s responsibility.

a. This is stating that the contractor will unplugged the equipment before the base does the maintenance to the power or water if need be.

q. What is meant by “provide maintenance for the utility line connections?”

a. That means if something is wrong to the equipment i.e. power cords, drain line, things that are affixed to the equipment, it is the contractor. But if it is affixed to the building i.e. outlets, floor drains, vents, etc. it is the government.

35. I, 10., b. states, “The Contractor shall furnish a written cost estimate to the Contracting Officer's Representative (COR) on any equipment repair exceeding $500.00 to include material and labor costs.”

q. Is $500.00 considered the limit of liability for the contractor?

a. No. It is to weight the option of cost of fixing item or replacing item.

q. Can the Government provide historical data or a plug number for costs not associated with exceeding this obligation?

a. The Maintenance and repair average for the past 3 Fiscal Years is $31,360.

36. I, 10., d., states, “The Contractor shall own all parts purchased until they are installed on Government-owned equipment.”

q.1. With 24 and 48 hour response times for Emergency and Urgent repairs is the Government expecting contractors to maintain an inventory of replacement parts?

a.1. Yes q.2. Will the Government provide storage on the Base for replacement parts?

a.2. Yes. There is a Storage Closet at the Dining Facility

37. Reference PWS IV. General Information, 3, c. “Employees must be escorted at all times while within the restricted areas of the flight-line while awaiting security clearances.”

q.1. What level of clearances are required?

a.1 NACI/T1 clearance. Minimum of a favorable.

q.2 Will the Government provide escorts while employees await clearances?

a.2 Yes

38. Reference PWS, page 3, b., for equipment repairs under the $500.00 threshold limit, who is responsible for the cost of the material and labor?

a. The contractor is responsible for the cost. However, the cost will be added to the invoice at the end of the month to be reimbursed by the Government

39. Reference PWS, page 3, b., states, “… the Contractor shall ensure the repair is completed satisfactorily by a licensed technician.”

q.1. Since Urgent and Emergency repairs are required within 48 and 24 hours respectively, is there currently a licensed technician on the contract?

a.1. No.

q.2. Are there currently contracts in place with licensed technicians to ensure Contractors can meet the required repair timeframes?

a.2. It is the responsibility of the contractor to have a subcontractor readily available that can provide these repairs in a timely manner.

q.3. Are there currently licensed technicians with clearances for access to the Touch & Go facility?

a.3. It is the responsibility of the contractor to have a subcontractor readily available that can provide these repairs in a timely manner.

40. Is the Food Services Accountant (FSA) a Government or Contractor employee?

a. Government

41. During the site visit at 08:00, it was noted that two contract personnel were working in the dish room and at least three workers were plating up food (i.e., desserts). That number of personnel does not match the schedule on page 10 of the PWS, which calls for one on serving line and one cashier starting at 08:00. Will the government provide the current staffing plan by shift?

a. Pg 10 states the number of lines open, not the number of line servers. Line servers are for contingency or RSD weekends. The staffing plan the current contract has is however many personnel it takes to accomplish the tasks. However, the minimum staff required is a cashier and a project manager.

42. Reference Contingency Workload for Contract Cooks, (2) Qualifications. The Contractor shall provide qualified chefs to prepare food in accordance with AF cooking guidelines.

q.1. Who is responsible for qualifying the chefs?

a.1. The Contractor q.2. Is there currently a call out roster for qualified chefs and kitchen cooking staff?

a.2 The Current Contractor does have a list based off of their current employees

43. Reference Quality Control Program. What is meant by the Contractor shall establish, through an independent function, a quality program?

a. Daily inspection checklists

44. Reference Solicitation, Price Proposal, d., (2), indicates a (Total Evaluated Amount for 60-day Transition Period). Will the Government provide a Contract Line Item Number (CLIN) for the Transition Period?

a. Price Proposal, d has been revised to removed “Total Evaluated Amount for 60-day Transition Period”.

45. Reference PWS, Training, states, “The Contractor shall provide necessary training to employees and maintain records of all training on-site and have them available for Government review.”

q.1. For determination of productive labor hours, what is the duration of the required training?

a.1. Annual training 1.5 hrs.

q.2. Is training time allowed to be billable to the Government?

a.2. No.

46. What medical and/or health screenings and immunizations are required for food service workers?

a. No.

47. Reference PWS, Contractor Manpower Reporting. Will the Government provide a secure data collection site to report all contractor labor hours?

a. The website is listed in paragraph IV.6. which is used for the secure data collection.

48. Will the Government provide internet service for contractors to access their corporate offices for time keeping purposes?

a. Internet is provided to the project manager.

49. Please provide additional workload data to allow offerors to estimate the number of personnel required in addition to the cashiers and serving lines (i.e., for dishwashers, table cleaners, and mess attendants, etc).

a. See Technical Exhibit 2 for the workload estimates. This requirement is a performance based service. It is the contractor's requirement to determine the number of personnel to fulfill the Performance Work Statement.

50. Please provide additional clarification on work responsibilities for the Contractor and the Air Force.

a. Essentially the Military personnel, cook, serve, prep salad, bake, etc. Whereas the contractor cleans, cut desserts, cashiers, maintenance of equipment, etc.

51. Please identify historical consumption rates for consumables at both locations (i.e., napkins, to-go boxes, cardboard and paper products, etc.)

a. There is not historical data for consumption rates. However, there is purchase history for the consumables that the contractor purchases

52. What is the seating capacity for both facilities (Ozark Inn and Touch & Go).

a. Ozark: 226, Touch N Go: 48

53. Is there a Union Hall that must be contacted for additional personnel to support UTA workload?

a. As of right now, the contractor does not hire personnel from a union hall to for additional staffing

54. What is the current contract’s annual dollar value?

a. $1,565,351.45

55. Request for relevant information: Nondisplacement of Qualified Workers Under Service Contracts; The regulations require that workers on a federal service contract who would otherwise lose their jobs as a result of the completion or expiration of a contract be given the right of first refusal for employment with the successor contractor.

Since the Federal Government’s procurement, interests in economy and efficiency are served when the successor contractor hires the predecessor’s employees. Their studies have shown that a carryover work force reduces disruption to the delivery of services during the period of transition between contractors and provides the Federal Government the benefits of an experienced and trained work force that is familiar with the Federal Government’s personnel, facilities, and requirements.

Since all Offers will see immediate reductions in the cost of hiring new workers do to this regulation all Offers will need to be provided the same information about the current incumbent force has does the incumbent and those Offers that them may team or collaborate with. They would have an unfair competitive advantage over other Offers without this cost saving information. Please provide all Offers, the number incumbent employees on the list the contractor is required to provide the government upon request and the current position these employees are qualified for.

a. This requirement is a performance based service. It is the contractor's requirement to determine the number of personnel to fulfill the Performance Work Statement.

55. What requirements do contract employees have in the opening or closing of facilities?

a. Please reference Section I.4-8 of the PWS, for tasks.

56. Key control, what keys will the contractor have access to?

a. The project manager maintains control of janitor closet, Back dock supply closet, and Project manager office.

57. Can we install a time clock at the site?

a. Yes

58. Does teaming arrangement apply to a subcontractor? Do you consider utilizing a subcontractor the same as teaming arrangement?

a. Per FAR 52.212-1 addendum in the solicitation, page 38, "Past performance regarding minor members of joint ventures or teaming arrangements will be considered as highly as the majority member of those arrangements." "Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror."

59. Is line reserving and salad/vegetable prep part of the Mess Attendant service or only part of the contingency pricing?

a. Only part of the contingency

60. Will the government identify the qualifications required for a contingency cook?

a. The contractor will identify qualifications based off of the government operations

61. What is the cost of the equipment maintenance Program each year?

a. The average for the past 3 Fiscal Years is $31,360. However, this will vary.

62. Can you provide a list of required light bulbs/tubes and past usage?

a. See attachment

63. What is the number and type of bulbs used in each facility?

a. See attachment

64. Extended service CLIN price. Is this for one person for the number of unit hours or the total number of persons need for one hour?

a. It is the total number of people for one hour.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Apr-2018 01:00 PM to 12-Apr-2018 01:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 2002

The CLIN extended description has changed from:

Meal service at the Ozark Inn for Breakfast, Lunch, Dinner (weekday), Dinner (weekend), and Midnight per the Performance Work Statement (PWS).Period of Performance 1 Oct 2020 - 30 Sep 2021.**The quantity for this CLIN is an "estimated" amount.**

To:

Provide Extended Meal service at the Ozark Inn in accordance with Para I.13.b-I.13.d of the Performance Work Statement (PWS)..Period of Performance 1 Oct 2020 - 30 Sep 2021.**The quantity for this CLIN is an "estimated" amount.**

The following have been modified:

ATTACHMENTS

ATTACHMENTS

Attachment 1 – Performance Work Statement (PWS) Dated: 2 Apr 2018 Pages: 23 Attachment 2 – Collective Bargaining Agreement (CBA) Dated: 01 Oct 2016 – 30 Sep 2019 Pages: 17 Attachment 3 – Quality Assurance Surveillance Plan (QASP) Dated: 8 Feb 2018 Pages: 10 Attachment 4 – Past Performance Questionnaire (PPQ) Dated: Jan 2018 Pages: 5

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers in a step by step process:

Past Performance Price

Past performance is significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Addendum to FAR 52.212-2:

BASIS FOR CONTRACT AWARD: The basis of award for this acquisition will be Performance Price Tradeoff (PPT). Past Performance history will be evaluated as being significantly more important than Cost or Price;

however cost/price will contribute substantially to the selection decision. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications. Failure to meet a requirement may result in an offer being determined unacceptable. The Government intends to award one contract. The evaluation process shall proceed as follows:

A. Evaluation Process:

1. Initially, all proposals will be ranked by the total evaluated price IAW the evaluation criteria described below in paragraph B.1.

2. The three lowest priced offers will receive a performance confidence assessment IAW the evaluation criteria described below in paragraph B.2.

3. If none of the three lowest priced Offerors are determined to have a Substantial Confidence performance assessment, the next lowest priced Offeror will be evaluated and the process will continue (in order by price) until an Offeror is judged to have a Substantial Confidence performance assessment. The Source Selection Authority shall make an integrated assessment best value award decision if the lowest priced Offeror is not determined to have a Substantial Confidence performance assessment.

4. Prior to award, a responsibility determination will be made as described in FAR Part 9.

B. Evaluation Criteria:

1. PRICE PROPOSAL

a. Offers shall be ranked according to price, including option prices. The Offerors price proposal will be submitted in a separate volume. No price information is to be included in the past performance sections of the proposal.

b. For award purposes, the Government will evaluate the total prices in the Base and Option Periods of this solicitation. The total price of the Transition Period, Base or Option Period is the sum of the extended unit prices within the applicable period. The extended amounts for the transition period, base period and all option periods will be added together for a total contract price and will be used for the ranking of Offerors. Unit prices shall prevail in the event the extended price is calculated incorrectly. The Government may determine an offer unacceptable if the proposed prices are materially unbalanced which is defined as significantly understated or overstated of the item or when the price is determined not to be fair and reasonable. Proposed prices will become fixed prices on the contract. In the event the Government extends services under the authority of FAR 52.217-8, “Option to Extend Services”, unit pricing for the last option period exercised preceding the extension shall remain in effect. These prices are already determined to have been evaluated at time of contract award.

c. Each Offeror’s price proposal will be evaluated for completeness and reasonableness. Unrealistically low proposed costs/prices may be grounds for eliminating a proposal from competition either on the basis that either the Offeror does not understand the requirement or the Offeror has made an unrealistic proposal. Proposed unit prices of the fixed price list, including options, will be evaluated for unbalanced pricing IAW FAR 15.404-1(g).

Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items or sub-line item(s) appear to be significantly overstated or understated as indicated by the application of cost or price analysis techniques.

d. Price evaluation will be conducted as follows:

(1) Total evaluated amount for Base Period and Option Periods: Extended amounts for CLINS X001 thru X010 (excluding Maintenance CLINs) are all added together for a total for that specific period.

(2) Total Contract Amount: (Total Evaluated Amount for Base Period) + (Total Evaluated Amount for Option Period 1) + (Total Evaluated Amount for Option Period 2) + (Total Evaluated Amount for Option Period

3) + (Total Evaluated Amount for Option Period 4) + (6 month extension of services/52.217-8) = Total Evaluated Amount.

e. The Government will use various techniques and procedures described under FAR 15.404-1(b) as the primary means of assessing proposal reasonableness. The evaluation techniques described under FAR 15.404-1(c), as determined appropriate, may also be performed in further determining the reasonableness of the proposal.

f. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists, no additional cost/price information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, Offeror’s may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of price.

g. An Offeror’s proposal may be rejected if the Contracting Officer determines the lack of realistic, balanced, unreasonably low or reasonable price information contained in any portion of an Offerors price proposal.

2. EVALUATING PAST PERFORMANCE:

a. Finally, the Past Performance Evaluation Team (PPET) will conduct the past performance evaluation on the three lowest priced offers. The PPET will primarily rely on information provided by Offeror’s completed Past Performance Questionnaires and/or from the Offeror Performance Assessment Reporting System (CPARS).

However, the Government may use information previously obtained from Past Performance Questionnaires or data independently obtained from other government and commercial sources in the evaluation process. In the event an Offeror submits a Past Performance Questionnaire and it is subsequently determined that the referenced project was formally evaluated in the CPARS, CPARS ratings shall take precedence.

b. First, each past performance reference shall undergo a recency determination. In order to be determined recency, the contract effort shall have been performed during the past five (5) years from the date of issuance of this solicitation. Offerors who do not meet the recency determination will not be evaluated further for relevancy.

c. Next, each recent past performance reference shall undergo a relevancy determination. Relevant past performance is defined as contracts involving:

(1) Past experience mess attendant/food service contracts.

d. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the Offeror, joint ventures, subcontractors and/or teaming partners whose contract is being reviewed and evaluated. The following relevancy definitions apply:

Adjectival Rating Description Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/Past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

e. A relevancy determination of the Offerors present and past performance, including joint ventures, subcontractors and/or teaming partners, will be made.

f. The Past Performance Evaluation will be accomplished by reviewing aspects of an Offerors recent and relevant past performance.

g. As a result of an analysis of those positive and negative aspects indicators identified, each Offeror will receive an integrated Performance Confidence Assessment, which is the rating for the Past Performance factor.

Although the past performance evaluation focuses on performance that is relevant to the Mission Capability Sub factors (Past Performance Questionnaire) and price, the resulting Performance Confidence Assessment is made at the Past Performance factor level and represents an overall evaluation of Offeror performance. The purpose of the past performance evaluation is to allow the Government to assess the Offerors ability to perform the effort described in the solicitation, based on the Offerors demonstrated past performance.

h. When relevant performance record indicates performance problems, the Government will consider the number and severity of the problems and the appropriateness and effectiveness of any corrective actions taken (not just planned or promised). The Government may review more recent contracts or performance evaluations to ensure corrective actions have been implemented and to evaluate their effectiveness.

i. The assessment process will result in an overall performance confidence assessment rating of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Neutral Confidence as defined in DOD Source Selection Procedures, Table 5. The three Offerors that have the lowest pricing and are considered acceptable will receive one of the ratings described below for the Past Performance factor.

Table 1 - Performance Confidence Assessments

Adjectival Rating Description

Substantial Confidence Based on the Offerors recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence Based on the Offerors recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the Offerors recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offerors recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

j. The Government reserves the right to seek information on higher priced Offerors if none of the lower priced Offerors receive a “Substantial Confidence” performance assessment rating. Past performance regarding minor members of joint ventures or teaming arrangements will be considered as highly as the majority member of those arrangements. Offerors with no relevant past or present performance history or the Offerors performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating “Neutral Confidence”, meaning the rating is treated neither favorably nor unfavorably.

k. If none of the three lowest priced Offerors is judged to have a “Substantial Confidence” performance assessment rating, the next lowest priced Offeror will be evaluated and the process will continue (in order by price) until an Offeror is judged to have a “Substantial Confidence” performance assessment rating or until all acceptable Offerors are evaluated. Then, the Government will perform an integrated assessment of the Offerors to determine the best value to the Government. The Government reserves the right to award a contract to other than the lowest priced Offeror if the lowest priced Offeror is judged to have a performance confidence assessment of other than “Substantial Confidence”. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

l. Offerors are cautioned to submit sufficient information and in the format specified in 52.212-1.

Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the Offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revision.

m. The Government intends to award a contract without discussions with respective Offerors. Therefore, the Offeror’s initial offer should contain that Offeror’s best terms from a price standpoint. The Government, however, reserves the right to conduct discussions if deemed in its best interest. Prior to discussions, a competitive range may be established and the Offerors within the competitive range will be part of the discussions. The Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

n. A written notice of award or acceptance of an Offer mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Summary of Changes)