Attch_1,_SOW_(Final).pdf

STATEMENT OF WORK

FOR

SANITARY SEWER CLEANING

AND

VIDEO RECORDING

March 2019 Fairchild AFB, WA

FA462019QA201

Attachment 1

STATEMENT OF WORK FOR

SANITARY SEWER CLEANING AND

VIDEO RECORDING ON FAIRCHILD AFB

1. Description of Services: The Contractor shall furnish all labor, supervision, tools, equipment, transportation, material and incidentals necessary to service Fairchild AFB, sanitary sewer flushing and video recording listed in Appendix A in order to meet the requirements of this Statement of Work (SOW). Quantities in Appendix A are estimates and may differ from actual site conditions.

1.1. System Maintenance

1.1.0. Cleaning:

a. DEFINITION: The Contractor shall thoroughly clean and flush the line. The term “clean” shall be defined as the removal of sufficient material to render the sewer line to 95 percent of its original capacity, and to allow the passage of the necessary videotaping inspection equipment. Particular emphasis is made to the accumulation of grease so that cracks and breaks can be observed during television inspection.

b. PROTECTION OF EXISTING SERVICES: The Contractor shall conduct his/her work in such a manner as to prevent wastewater from backing up or being forced into buildings which are connected to the Fairchild AFB sanitary sewer main. Cleaning with a sewer cleaning ball and low water pressure will not be acceptable.

c. HIGH-PRESSURE WATER CLEANING: All high-velocity sewer cleaning equipment shall be truck-mounted for ease of operation. The equipment shall have a minimum of 500 feet of high-pressure hose. The pump shall have a minimum capacity of 60 gallons per minute and a working pressure of 1,000 pounds per square inch. The nozzles shall be capable of producing a scouring action from 15 to 45 degrees in the pipes to be cleaned. The equipment shall also include a high-velocity gun for washing and scouring manhole walls and floor.

d. CLEANING PROCEDURE: Cleaning shall proceed from the downstream manhole to the upstream manhole. The nozzle shall then be pulled back to the downstream manhole, forcing the debris ahead of it. In the case where the manhole reach is longer than the hose, the upstream half shall be cleaned first. If necessary, the operation shall be repeated until the pipe is clean. A screen shall be placed in the downstream manhole to prevent debris which has been removed from the pipe from entering the sewer downstream from the cleaning operation.

The Contractor shall dispose of all debris collected on the screen off-site and off of Fairchild AFB property. There is no storage area on base to temporarily store the debris generated by the Contractor’s operations. The Contractor shall

FA462019QA201

conform to all Federal, state, and local environmental regulations when disposing of the debris/waste.

1.1.0.1 VIDEO INSPECTION:

a. Videos used in recording all sewer line inspections shall be made in color on computer CD or DVD format disks. The replay of the recorded video information shall be free of electrical interference and provide a clear, stable image with horizontal resolution of at least 400 lines and a gray scale rendition of at least eight shades of gray.

b. To ascertain that the equipment to be used in this survey meets the minimum requirements, a video image of a suitable color test pattern will be required prior to initiation of work, and at intervals during the project as requested by the government POC. The audio portion of the composite signal shall be sufficiently free from electrical interference and background noise to provide complete intelligibility of the oral report. Audio reports shall be recorded by the operating technician on the videos as they are being produced; in no case will dubbing of the audio portion be allowed after the survey. The video equipment shall have the capability to instantly review both video and audio quality of the video productions at all times during the television survey.

c. The television inspection shall be performed in one manhole section at a time, only after the section of sewer has been thoroughly cleaned so that a clear, definitive picture of the interior of the pipe can be obtained. The television camera used for the inspection shall be one specifically designed and constructed for such inspections. The inspection shall be performed by pulling the television camera through the line along the axis of the pipe. The inspection may be made in either a forward or backward direction, according to the line condition at the time the inspection is made.

d. The operating technician shall have control of the movement of the television camera at all times. The travel speed of the camera shall be uniform and shall not exceed 30 feet per minute. At the operating technician’s discretion the camera shall be stopped and/or backed up to view and analyze conditions that appear unusual or uncommon to a good, sound sewer. The operating technician shall at all times be able to move the camera through the line in either direction without loss of quality in the video presentation on the monitor. The picture at all times shall be free of electrical interference and provide a clear, stable image of the resolutions specified.

e. Continuously displayed on the monitors as part of the video presentation shall be the date of the survey, number designation of the manhole section being surveyed, and a continuous forward and reverse read-out of the camera distance from the manhole of reference. Audio reports shall include the location of the sewer, manhole depth, sewer size, pipe size, pipe material type, the numbers of the

FA462019QA201

manholes involved, a manhole-to-manhole direction of travel, a description of the conditions in the sewer line as they are encountered, and a statement of the amount and type of debris cleaned out of the pipe section during the cleaning phase of the contract. Infiltration and/or exfiltration shall be inspected, the cause(s) determined, and the flow rate estimated; the video image shall pause at these sites to allow determinations to be made. The purpose of the video recording shall be to supply a permanent visual and audio record of the manhole section surveyed. The video CD and/or DVD disks shall become the property of the Government upon completion of the project.

f. A digital camera (with proper lens and mountings to frame the monitor) shall be utilized for making still photos. Photos may be taken at the discretion of the operating technician to record conditions of interest during the survey. In no case shall less than two acceptable photographs be taken per manhole section.

g. During the television inspection operation, a written inspection report shall be prepared by the Contractor which shall clearly show the exact location (in relation to the centerline of the manhole of reference) of each point of infiltration or exfiltration and the amount of flow; each sewer service line (live and stubbed);

roots; storm sewer connections; collapsed sections of pipe; joints sealed; a presence of scale, corrosion, or grease; and other discernible features. The Contractor shall also make written recommendations in the report on what additional work needs to be accomplished, and what the estimated cost of that work would be. The information shall be consolidated in a typewritten report, and shall be presented to the Government within 30 calendar days of the completion of the inspection. The Contractor shall make hand-corrections to the Sanitary Sewage System maps provided to him/her by annotating correct manhole locations, pipe sizes/composition, etc. The Contractor shall return the corrected maps to the Government. Send the report and maps to 92 CES/CEOES, 100 W.

Ent St., Suite 310, Fairchild AFB, WA 99011 within 30 calendar days of the completion of the contract.

1.1.1. Scheduling. Contractor shall submit a cleaning schedule to the Government Representative within fifteen (15) working days after award of the contract. Areas identified in Appendix A shall be scheduled and completed no later than 30 September 2019.

1.1.2. One-time Schedule Changes. One time (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the Government Representative and do not require CO approval.

1.1.3. Coordination. The Contractor shall coordinate with the Government Representative who shall, in turn, coordinate with any other agencies at least ten (10) working days before performing scheduled work.

FA462019QA201

The Contractor’s loss of productivity resulting from failure to show, complete all work on schedule, or to coordinate with the Government Representative shall be at no additional cost to the Government.

1.1.4. Clean-up. The Contractor is responsible for the complete cleaning of the work site at the end of each day. Upon completion of specified work, all materials and other property belonging to the Contractor shall be removed and the work site shall be returned to its original condition or as specified by the Contracting Officer (CO).

1.1.5. Security. Contractor shall be responsible for keeping and securing the work location, which he/she is working.

1.1.6. Damage. The Contractor will survey the area where work is to be performed and notify the Government Representative in writing of any damage noted prior to beginning performance in that location. Damage not recorded prior to starting work will be repaired at the Contractor’s expense.

1.1.7. Documentation. After each inspection, the Contractor shall provide a signed report of the services performed to the Government Representative. The report shall contain the manhole numbers and sections of pipe completed, locations, date of service, maintenance actions accomplished, issues or concerns and the person who completed the task. The Contractor shall also provide the COR with all records concerning the status of the system in accordance with applicable regulations and criteria outlined in section

1.1.0. and 1.1.0.1. no later than 30 business days after completion.

1.2. Contractor Provided Equipment and Supplies

1.2.1. Equipment, Machines, and Tools. All equipment, machines, and tools used during the performance of the work shall be maintained in satisfactory operating condition, and used in the manner that the tool was designed to be used for. The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials. The Contractor may perform cleaning, minor repair and other normal maintenance requirements of equipment on site.

1.2.2. Vehicles. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance.

Contractor vehicles shall be used solely for the intended purpose of performing services in this performance work statement during normal hours of operation.

2. Contracting Officer (CO) Quality Assurance Personnel. The CO may appoint a primary and alternate representative for the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contact award.

3. Government Furnished Utilities and Services

3.1. Government-Furnished Utilities. The government will provide access to designated fire hydrants and water free of charge. The contractor will be responsible for the installation, maintenance, testing, and certification of an approved backflow prevention device. Backflow test results will need to be a deliverable to the Contracting Officer within 10 days of award. The backflow prevention device can be stationary on one hydrant or mobile, in either case a load bearing support must be used to prevent damage to the fire hydrant. Once the backflow prevention device is installed, the contractor shall remove the ball valve handles to lessen the chances of water hammer on the system, and the hydrant operated as it was designed.

3.1.1. The Contractor shall be responsible for installation, maintenance, repair, and removal of temporary connections or lines, and for returning all utilities connections to original conditions.

3.1.2. No utility service shall be interrupted unless authorized by the CO. Request for permission to shutdown services shall be submitted in writing to the COR fourteen (14) calendar days prior to date of proposed interruption. The request shall give relevant information, i.e., date, time, duration, etc.

3.2. Restroom Facilities. Public restrooms in the vicinity of the work site may be used by the Contractor’s personnel.

3.3. Security, Fire and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

4.0. General Information

4.1. Hours of Operation. Normal working hours are 0700-1600 Monday through Friday, excluding Federal Holidays.

4.2. Federal Holidays.

If a holiday falls on a scheduled service day, the Contractor will be responsible for scheduling services for the first business day after the holiday observance.

January 1 New Year’s Day 3rd Monday in January Martin Luther King, Jr. Day 3rd Monday in February President’s Day Last Monday in May Memorial Day July 4 Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day November 11 Veterans Day 4th Thursday in November Thanksgiving Day December 25 Christmas

FA462019QA201

4.3. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.4. Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander. IAW DODI 1100.22 (Policy and Procedures for Determining Workforce Mix), and any applicable AF implementation (unless otherwise directed by an authorized Government representative), services under this SOW have been determined by the Functional Commander/Functional Director as being NON-ESSENTIAL during a crisis.

4.5. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. All documentation needed for base passes shall be submitted at the Pre- Performance Conference.

4.6. Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change the term of this contract, the Contractor shall comply with such law/regulation as changed. If there is an increase or decrease in cost as a result of the change, the Contractor shall immediately inform the CO.

4.7. Recycled Materials. In accordance with Federal procurement goals, the Contractor shall use recycled material where possible. The Contractor shall identify the quantities and value of recycled material included in invoices submitted to the CO.

4.8. Disposition of Materials. The title to all scrap, salvage, waste and excess material generated as a direct result of this contract is vested to the Contractor unless specifically exempted. The Contractor shall dispose of scrap, salvage, waste and excess material off base in accordance with applicable Federal, State, and local laws and regulations.

4.9. Notification of Environmental Spills. If the Contractor spills or releases any substance listed in 40 CFR 302 into the environment, the Contractor shall immediately report the incident to the COR. The Contractor shall be liable for the spill or release of such substances.

4.10. Environmental and Hazardous Material Handling. The Contractor is responsible for advising his employees of all Environmental and Hazardous Materials Handling and is also required to have and maintain Safety Data Sheets (SDS) on all materials that are required by State and Federal Laws and/or Regulations (Reference AFI 91-301 and OSHA requirements) to include AF and OSHA requirements.

4.11. Hazardous Material and Hazardous Waste (HM/HW)

4.11.1. Hazardous Material. Hazardous material includes all material hazardous to health, safety, or the environment, such as but not limited to, hazardous chemicals, hazardous substances, toxic chemicals, and extremely hazardous substances, as defined by any of the following:

29 Code of Federal Regulation (CFR) 1910.1200 40 CFR Part 302, Table 302.4 40 CFR Part 355 with Appendices

40 CFR 372.65

The Contractor shall use non-hazardous materials whenever possible.

4.11.2. Requirements. Hazardous materials must be approved by the HMP prior to being brought onto the installation. The Contractor shall submit a list of all hazardous materials intended for use, along with corresponding safety data sheets (SDS), to the HMP, through the Contracting Officer (CO), at least five (5) days prior to beginning work or bringing hazardous materials onto the installation. The listing shall include product name, chemical type, and quantity to be brought onto the installation, process for which it will be used, and disposal method for empty containers and any resulting hazardous or nonhazardous waste. The Contractor shall report how and when approved hazardous materials are used, including any amount spilled, evaporated as an air emission, or properly disposed of as solid or hazardous waste. Special reporting may be required at the Contractor’s expense. The Contractor is responsible of disposal of their hazardous materials.

4.11.3. Cost or Fines. Any costs or fines levied against the installation due to the Contractor’s failure to comply with applicable Federal, State, or local laws shall be borne by the Contractor.

4.11.4. Hazardous Waste. Government policy is to reduce the disposal of hazardous waste in keeping with Federal pollution prevention goals. Hazardous waste includes, but is not limited to material discarded or disposed of which exhibits characteristics of toxicity, reactivity, corrosively, or ignitability, or which is listed as hazardous waste by any of the following:

40 CFR Part 261 CCR Title 22, Division 4.5 RCRA Subtitle D of 40 CFR Parts 240-247 and 255-258 DOD Directive 4165.60

AFI 32-7042

4.11.5. Spill Prevention and Response. The Contractor shall ensure all employees are knowledgeable of spill prevention and response procedures. If a spill does occur, the Contractor shall take immediate action to contain it and report the incident to the Fire Department by dialing 911 from any base phone. Make sure you inform them you are calling from Fairchild AFB so they can forward your call. If calling directly to the Fire Department, dial (509) 247-5215. The Contractor shall also notify 92 CES/CEI at (509)

FA462019QA201

247-8132. The spill shall also be reported in writing by the Contractor to 92 CES/CEI within 48 hours. SPILL CLEAN UP: The Contractor shall clean up, containerize and properly dispose of any spills caused by Contractor employees such that no petroleum product, toxic chemical or hazardous substance enters any creek, gutter, or other appurtenance leading to natural drainage, storm drainage, or sanitary sewer systems.

This includes any chemicals or substances that cause soil staining or other potential for air, water, or soil degradation as determined by the Base Installation Management Flight (92 CES/CEI). All spills shall be cleaned to the satisfaction of 92 CES/CEI.

4.11.6. Spill Report. The Contractor should anticipate that the Government will report any hazardous spills or discharges to Federal, State, and local environmental regulatory agencies, as appropriate, and that the Contractor will be held responsible for cleanup and remedial action according to Federal, State, local and Government specifications. If required by the Government, the Contractor shall sample, in the presence of 92 CES/CEI, the spill site to show adequacy of spill cleanup.

4.11.7. Government Spill Clean-up. Spill cleanup using Government resources will be charged to the Contractor at an amount determined by the CO, based upon actual costs incurred.

4.12. Ozone Depleting Chemicals (ODC). The Contractor shall not use, in performance of this requirement, Class I ODCs, nor shall the delivery of these Class I ODCs be any item of supply or part of any service. If no suitable substitute to a Class I ODC exists, the Contractor must contact the CO.

4.13. Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

4.14. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately-owned vehicle while on FAFB.

4.15. Reporting Requirements. Contractor personnel shall report to the Law Enforcement (LE) Desk at (509) 247-5494 any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

4.16. Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.17. Contract Manager. The government may request the contractor to establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The Contractor shall provide the CO with telephone number(s) where surveillance results and complaints can be reported. The Contractor shall also provide to the CO the names and phone numbers of Contractor POCs for after business hours, FA462019QA201 including nights, weekends, and holidays. This information will be kept updated by the Contractor whenever personnel changes occur. The after hour calls will only be made if any emergency arises and is to inform the Contractor to respond the next duty day.

4.18. Personnel Appearance. Contractor personnel shall present a neat appearance.

Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, rain gear, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.19. Key Control. The Contractor shall establish and implement methods of making sure all keys/combinations issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks at cost to the Government. The Government may, however, at its option, replace the affected lock or locks or, at its option perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system at the Contractor’s expense.

4.20. Restrictions. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

4.21. Work Site Access. Work areas will be made available to the Contractor to the greatest degree possible. Work shall be arranged by the Contractor so that interference with traffic is minimized. The government will provide escorts to areas that are restricted access areas. Coordination will need to be made with the COR five (5) working days prior to scheduled maintenance.

4.22. Safety. The Contractor shall comply with all applicable Federal, state and local safety standards. Current Air Force Occupational Safety and Health (AFOSH) standards also apply.

4.23. Work Reservations. The Government reserves the right to accomplish any of the work outlined in this specification with its own resources. This reservation is extended to work that is integral to other contracts for the maintenance, repair, renovation, or construction of base facilities and infrastructure.

4.24. Safety Requirements and Reports. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or

FA462019QA201

an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.25. Non-Personal Services and/or Inherently Governmental Services. The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the CO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently Governmental functions). All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

5. Fire Prevention.

5.1. General. The Contractor shall report any fire, no matter how small, by dialing 911.

Make sure you state you are calling from Fairchild AFB so the operator can forward your call. Fire hoses and extinguishers shall not be moved or used for any purpose other than firefighting. Smoking is strictly prohibited in any Federal facility or near flammables.

The Contractor shall notify the Fire Department of any utility outage that might affect fire suppression or detection systems. Prior to leaving the work site at the end of each day, the Contractor shall ensure the area is left in a fire-safe condition. Bulk storage of gasoline and burning of any material is strictly prohibited.

5.2. Assistance. The Base Fire Department Technical Services Section is available to advise and assist on matters related to fire prevention and fire protection. They can be reached at (509) 247-3222.

5.3. Fire Hydrants. Use of fire hydrants is prohibited without prior written approval from the Base Fire Department. Requests for fire hydrant use shall be submitted to the Fire Department Technical Services Section a minimum of five (5) working days prior to the desired date of use by calling (509) 247-3222.

5.4. Welding, Cutting, or Flame Operations. Any welding, cutting or open flame operations will require the Contractor to secure a welding permit from the base Fire Department’s Fire Prevention Section at (509) 247-3222.

6. Appendices.

APPENDIX A - SANITARY SEWER WORKLOAD

APPENDIX B - SANITARY SEWER MAPS