Attachment_1_-__Statement_of_Work.pdf

STATEMENT OF WORK

Delivery Method: Design-Build (D-B), FFP

Construct Lightning protection for Comm. Hub Bldg. 475.

Vandenberg AFB, CA

Project # XUMU 09-1371C Revised 2 Feb 2017

1.0 INTRODUCTION

The work to be conducted under this Contract shall be done under the general conditions of the Contract Statement of Work contained therein. This Contract shall be accomplished using the Design-Build (DB) delivery method.

2.0 SCOPE OF WORK

2.1 SCOPE & APPLICABLE DOCUMENTS

This Statement of Work (SOW) sets forth the requirements for a FFP Contract design and construction effort at Vandenberg AFB, CA. The Contractor is to provide the government with a complete engineering design, construction, and warranty for the expansion of the existing Lighting Protection for the Comm. Hub in Building 475 to meet current Air Force Standards.

2.2 DESCRIPTION OF WORK

As part of the proposed effort on this contract, the Contractor shall implement the following tasks for the completion of this project. The Contractor’s proposal shall include information on each type of equipment they are bidding to install (i.e. cut sheets from the manufacture).

2.2.1 General Description of Project:

The Contractor is to design and build (D/B) a catenary lighting protection system for Bldg. 475 in compliance with 30 CES VAFB LPS Design Guidelines (Attachment A), AFI-32-1065, NFPA 780, and all other applicable federal, state, and local codes with respect to lightning protection system design and construction. The objective of this contract is to design and construct the project as described by the following. The Contractor shall provide all labor, equipment and material to perform the design and construction for this project. The Contractor is responsible for visiting the site before submitting his proposal.

PRINCIPAL FEATURES OF WORK:

1) The Contractor shall be responsible for the professional quality, technical accuracy and coordination of all designs, drawings, specifications and other documents or publications upon which construction is based. The design of the lightning protection system shall be accomplished, reviewed, approved and sealed by engineers who are licensed professionals with a minimum of six years of experience in the state or California.

2) The Contractor is responsible for the complete Project design, shall retain all responsibilities, and be recognized as the Designer of Record.

3) The design and construction shall include but not be limited to installation of a new catenary lightning protection system to protect Bldg. 475, as well as the associated antenna tower, roof mounted antennas, and the nearby propane tank. Poles shall be galvanized steel.

4) All roof-mounted and tower-mounted antennas shall by protect by appropriate surge protection devices.

5) It is the Contractor’s responsibility to locate and avoid all underground utility lines.

6) Any power outages caused by this project will be coordinated a minimum of three weeks in advance with the Project Manager (PM). Approval of any proposed power outages are dependent on approval from the Project Manager.

7) Any and all monitoring is the responsibility of the Contractor. 30CES may be able to provide some assistance with monitoring but this does not relieve contractor of responsibility.

The Contractor shall implement this contract in two phases: the design phase and construction phase.

2.3 DESIGN PHASE

The Contractor shall complete development of plans and specifications in accordance with defined levels of effort necessary to construct the project and provide as-built drawings (both electronically and in hard copy) for retention by the Government. The

Attachment 1 2 Feb 17

Contractor shall be responsible for implementation, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the contract.

2.3.1 Project Phasing

This project shall be accomplished in phases as agreed upon by the Base engineers and production staff. All telecoms and meetings shall be coordinated by contractor with CO and Base COR/PM. The Government shall have 14 calendar days to review each design deliverable. The contractor shall submit meeting minutes within 7 calendar days after each teleconference or meeting. The Contractor shall complete the work as described below.

2.3.2 Site Survey

The contractor shall also avail themselves for a short site survey on the day of or the day after the Kickoff Meeting. The site survey will allow the Government and/or Contractor to discuss any specific concerns not previously addressed.

2.3.3 95% Design

The Contractor shall within 45 calendar days from the kick-off meeting provide 95% design for review and comment. Included in the 95% design package shall be drawings 95% complete showing all major details, specifications, and design analysis including calculations. Government shall have 14 calendar days to provide review comments. Contractor shall schedule and attend review conference at Vandenberg AFB within 7 calendar days of receipt of Government comments.

2.3.4 100% Design

Within 14 calendar days from Government approval of the 95% submittal, the contractor shall provide the 100% Final Design package.

2.3.5 Verification of Existing Conditions and Site Survey

Use of existing condition data provided by the Air Force conveys acceptance and as such does not relieve the contractor of liability associated with performance as the Engineer of Record. The Contractor shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment.

2.3.6 Architect of Record

The term “Architect of Record” in the context of this contract shall mean the principal professional Architect or Engineer. The Contractor shall serve as the “Architect of Record” and, as such, will ensure that all completed designs and as-builts are signed, stamped and sealed by registered professionals. The Contractor is accountable for all aspects of the completed design and as-built drawings under all applicable Federal, State and local laws, regulations and base-specific standards.

2.3.7 Hazardous Materials Surveys

The Contractor shall perform an Asbestos Survey and Lead Based Paint Survey prior to the construction phase of this project.

This information shall be reviewed and a Hazardous Materials Abatement Plan produced to address these hazardous materials, if found. The Contractor shall conform to the requirements of the Vandenberg AFB Specification Environmental Specifications 01 57 20 (Attachment B)

2.3.8 Floor Plans/Elevations Design Requirements

The Lightning Protection System shall be compatible with all United States Air Force and Vandenberg AFB Guidelines provided in the Attachments listed below:

a) 30 CES VAFB LPS Design Guidelines (Attachment A)

b) Vandenberg AFB Specification Environmental Specifications 01 57 20 (Attachment B)

2.4 CONSTRUCTION PHASE

Upon the approval of the Contracting Officer, the Contractor may commence onsite construction activities. The Contractor shall complete the work as described below:

2.4.1 On-Site Field Oversight

The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this design/build contract. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this contract. The Contractor shall provide a Site Superintendent (SS), Quality Control Manager (QCM), and Site Safety and Health Officer (SSHO). The SS and QCM shall be two separate individuals, however, the SSHO may be the same person as either the SS or QCM.

2.4.2 Delivery/Warranty

The Contractor shall complete all inspection and commissioning requirements prior to final inspection. Following final inspection, the Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy and reproducible format. The warranty shall be issued in accordance with FAR 52.246-21.

3.0 GENERAL REQUIREMENTS

3.1 QUALIFIED PERSONNEL

The contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW. Competent is defined as registered professional or, where registration is not applicable, trained, and/or certified in their respective field.

3.2 AIR FORCE PROPERTY

All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Air Force; and shall not be used and/or distributed by the contractor without specific written permission of the Contracting Officer’s Representative (COR).

3.3 DESIGN AND CONSTRUCTION REQUIREMENTS

The project shall conform to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications (UFGS)... Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consider. Mandatory base specific standards include but are not limited to General Spec 01000, Environmental Spec 01 57 20, and an applicable UFGS Quality Control specification (01 45 00).

4.0 GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that the Base CE will provide:

4.1 AF FORM 103

The Base CE will assist the Contractor with efforts to fully complete the Base Civil Engineering Work Clearance Request (AF Form 103). The Base CE will locate underground utilities and issue the AF Form 103 to the Contractor. It is the Contractor’s responsibility to have a completed and approved Form 103 prior to beginning any construction activities including clearing, grubbing, exploratory geophysical work, etc. It is also the Contractor’s responsibility to maintain any markings provided by Base agencies.

4.2 STAGING AREA

The Base CE will identify space on the jobsite or in a base contractor staging area where the contractor may deliver non-hazardous materials within the installation.

4.3 EXISTING ENGINEERING PLANS, ETC.

The Base CE will provide the contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested.

4.4 PRECONSTRUCTION MEETING

The Base CE will host a pre-construction (i.e., Kick-Off) meeting to advise and coordinate on local procedures, safety and security requirements, and project coordination activities. The Contracting Officer Representative (COR) - PM will arrange for a suitable Kick-Off meeting location. The COR will ensure the appropriate base agencies attend the Kick-Off meeting to provide necessary information or briefings to facilitate the success of the contract effort.

4.5 BASE REQUIREMENTS

The Base CE will advise the contractor of the location and processes to obtain the following as needed:

a. Personnel identification badges, vehicle passes, and/or entry permits.

b. Information on base fire prevention/security practices and procedures.

c. Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

d. Security escorts for work in restricted areas.

e. Safety training classes for the purpose of allowing access within secure or hazardous areas.

f. A paved area where equipment can be cleaned.

g. A set of keys to locks as necessary.

4.6 TITLE II CONSTRUCTION MANAGEMENT SERVICES

Title II construction management services will be provided through an alternate contract vehicle. The Construction Management Architect-Engineer (A-E) Representative duties and responsibilities are to perform on-site surveillance and inspection of the construction work in-progress and to ascertain that the work is properly executed in conformance with the specifications. The A-E Project Representative is authorized to review and coordinate on monthly status reports from the contractor and to sign AF Form(s) 3064 and 3065 to recommend approval or disapproval to the CO and COR/PM.

5.0 DELIVERABLES

Project deliverables shall be as shown in the table below. A description of each deliverable follows.

TABLE OF DELIVERABLES

Document Title

Copies Per Addressee

Delivery Date

A ir

F or ce P

M ir

F or ce C

O

El ec tro ni c H ar d

C op y El ec tro ni c

H ar d C op y

Project Management Plan (PMP) 1 2 1 0 14 calendar Days after Award

Kick-Off Meeting & Pre-Construction Meeting 10 calendar days after Award & before Construction starts

Progress Meetings Once a week Meeting Minutes 1 0 1 0 2 calendar days after each meeting Monthly Status Report 1 0 1 0 15th of each month

Progress Schedule (AF 3064 or approved equivalent) 1 0 1 0

10 work days after award or at the Kick-Off Meeting, whichever is later. Updated form shall be submitted on or about the 15th of each month

Progress Report (AF 3065 or approved equiv) 1 0 1 0 On or about the 15th of each month 95% Design 1 3 1 0 45 work days after Kick-Off Meeting

95% Design Review Conference Within 7 work days of receipt of Gov. comments on the 95% Design

The Government will provide final comments within 14 calendar days of 95% Design Submittal 100% Design, with Signed & Sealed Drawings & Specifications 1 3 1 0 14 work days after receipt of Government Review

Comments from the 95% Design

TABLE OF DELIVERABLES

Document Title

Copies Per Addressee

Delivery Date ir

F or ce P

M ir

F or ce C

O

El ec tro ni c H ar d

C op y El ec tro ni c

H ar d C op y

Material Approval (AF Form 3000) 1 0 1 0 30 work days prior to requirement Incidental Design Documents / Shop Drawings (AF Form 3000) 1

Production or Delivery Problem Report 1 0 1 0 Same day as issue or occurrence Pre-Final Inspection Report 1 0 1 0 5 work days before Final Inspection Daily Logs (AF Form 1477 or approved equivalent) 1 0 1 0 Final Inspection

As-built Drawings 1 2 1 0 30 work days after Final Inspection Transfer & Acceptance of Military Real Property (DD 1354) 1 1 1 0 Within 15 work days of Final Inspection

Final Inspection Report 1 0 1 0 5 work days after Final Inspection

5.1 PROJECT MANAGEMENT PLAN

The Project Management Plan shall be as prepared as described in the Specifications.

5.2 CONTRACT PROGRESS SCHEDULE (AF 3064)

The contractor shall submit a signed AF 3064 Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance. The COR/PM will sign the AF 3064 and send to the CS for coordination and approval by the CO.

5.3 CONTRACT PROGRESS REPORT (AF 3065)

The contractor shall submit AF 3065 as described in the Table of Deliverables above. This report shall be signed by the contractor’s on-site representative in the Remarks section of the AF 3065. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064. If the Contractor is more than 5% behind schedule, the Contractor shall note in the Remarks section the reason why and what is being done to get back on schedule. The COR/PM will sign the AF 3065 and send to the CS for coordination and approval by the CO. If the contractor requires reimbursement of a high dollar value item, the item shall be identified on the AF 3065, an appropriate percentage applied, and the item must be received and stored on site.

Each invoice shall be accompanied by an AF 3064 and AF 3065 which are signed by the COR/PM or the Government Inspector. The AF 3064, AF 3065, and invoice shall all cover the same period of time.

5.4 MONTHLY STATUS REPORT/pm (MSR).

The Monthly Status Reports shall communicate activities accomplished during the previous period, document discussions, identification of problems, proposed solutions, corrective actions taken, outstanding issues, and record issues or concerns. The Monthly Status Report shall include a financial tracking table containing columns with the following headings:

a. Task Breakout

b. Current Project Status (summary of work previously completed and completed during the current reporting period).

c. Task Value

d. Effort % Complete

e. Dollars % Expensed To Date

f. Dollars Earned This Month

g. Dollars Earned To Date

h. Expected work activities for the following month

i. Problems and/or concerns

j. RFI’s and Statuses

k. Updated Submittal Register

l. Safety

m. Photographic Log of Pervious Period Operations

Each invoice shall be accompanied by an AF 3064, AF 3065 and a Monthly Status Report. The AF 3064, AF 3065, Monthly Status Report and invoice shall all cover the same period of time.

5.5 KICK-OFF MEETING

It is the responsibility of the Contractor to coordinate the date and time of pre-construction (i.e., Kick-Off) meeting with the COR/PM, CS, and CO. During the meeting, the Contractor shall present a complete overview of the project and review the schedule, highlighting any issues (review periods, material submittals, etc.) which are key to maintaining the schedule. The Contractor shall take meeting minutes to include the recording of the attendance list.

5.6 CHARRETTE

Not Applicable to this Contract

5.7 PROGRESS MEETINGS

The Contractor shall perform Progress Meetings as described in the Table of Deliverables. These meetings will include all relevant base POC’s and Contracting Personnel on an as needed basis. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future contract progress. The following items shall be covered:

a. Meeting Attendees and Contact Information

b. Project Percent Complete (Actual and Scheduled)

c. RFI’s and Statuses

d. Material Submittals and Statuses

e. Two Week Look Ahead

f. Schedule

g. Safety

h. Resolution of Existing Issues

i. New Business

5.8 FORMAT OF DELIVERABLES

An electronic copy of all deliverables shall be provided, formatted for use on the latest version and compatible with the Government’s version of Microsoft Word, Excel, Adobe Acrobat, and AutoCAD. All deliverables shall also be dated. The design and as-built drawings shall meet the Vandenberg AFB CAD standards. As-built drawings provided to the contractor to assist in preparation of the design or as-built drawings may not meet Vandenberg AFB CAD standards. The use of Government provided as-built drawings in the Contractor’s design or as-built drawings will not relieve the Contractor from ensuring the final design and as-built drawings meet Vandenberg AFB CAD standards. The contractor will be provided samples of the deliverables, upon request.

5.9 DESIGN SUBMITTAL REQUIREMENTS

In addition to the requirements of applicable UFC’s, each design package shall include the following:

a. Executive summary with statement of work and all modifications.

b. Table of Contents

c. Minutes and sign-in sheets of all meetings pertaining to the development of the design.

d. Previous government review comments and contractor responses.

e. All appropriate Engineering Calculations.

f. Design Drawings.

5.10 PRE-FINAL INSPECTION

The Contractor shall conduct a pre-final walk through inspection with Base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report. The contractor shall include a draft DD Form 1354, Transfer and Acceptance of Real Property to the COR/PM for review.

5.11 FINAL INSPECTION

The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punchlist) report has been resolved. At the final inspection, the Contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE)/COR or other appropriate organization for signature and acceptance, if required.

6.0 CONTRACT ADMINISTRATION/POINTS OF CONTACT

Contracting Officer (CO), the term used herein, does not include any representative not acting within the scope of his/her authority. Notwithstanding any of the provisions of this contract, the CO shall be the only individual authorized to in any way amend or modify the terms of this contract.

LGCA Contracting Officer (CO):

Patricia A. Rosa

30 CONS/LGCA

1515 Iceland Ave, Bldg 8500, Rm 150 Vandenberg AFB, CA 93437 805-606-1506 patricia.rosa@us.af.mil

VAFB Project Manager (PM):

Richard Heslop

30 CES/CENMP

1172 Iceland Ave Vandenberg AFB, CA 93437 805-606-2079 richard.heslop@us.af.mil

LGCA Contract Specialist MSgt Susan Sooknanan

30 CONS/LGCA

1515 Iceland Ave, Bldg 8500, Rm 150 Vandenberg AFB, CA 93437 805-606-7610 Susan.sooknanan.1@us.af.mil mailto:patricia.rosa@us.af.mil mailto:Susan.sooknanan.1@us.af.mil