Solid Waste Management PWS Draft 1 wo appendices.doc

PERFORMANCE WORK STATEMENT

FOR

SOLID WASTE MANAGEMENT

VANDENBERG AFB

December 2008

PERFORMANCE WORK STATEMENT

FOR

SOLID WASTE MANAGEMENT

TABLE OF CONTENTS

PAGE

1.0 DESCRIPTION OF SERVICES

1.1 Collection Requirements

1.2 Recyclable Materials Processing

1.3 Disposal

1.4 Equipment Maintenance

1.5 Reports and Records

2.0 SERVICE DELIVERY SUMMARY

2.1 Surveillance Methods

2.2 Periodic Progress Meetings

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Facilities and Equipment

3.2 Equipment Inventory

3.3 Utilities

3.4 Recycling Center

4.0 GENERAL INFORMATION

4.1 Quality Control

4.2 Quality Assurance

4.3 Government Remedies

4.4 Hours of Operation

4.5 Security Requirments

5.0 APPENDICES

APPENDIX #A Estimated Workload

APPENDIX # B Collection Areas

APPENDIX # C Government- Furnished Facilities and Equipment

APPENDIX #D Recyclable Materials

APPENDIX #E Forms

APPENDIX #F Environmental Compliance

EXHIBIT #1 Contract Data Requirements List (CDRL’s)

1. DESCRIPTION OF SERVICES: The contractor shall provide all personnel, equipment, tools, materials, supplies, vehicles, supervision and other items and services necessary to perform integrated solid waste management and municipal solid waste (MSW) collection and recycling at Vandenberg AFB. The contractor shall perform to the standards in the contract as well as all current local, state and federal regulations, international agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing Standards (FGS) or, in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD). The contractor shall comply with the Solid Waste Facility Permit (SWFP) and the Waste Discharge Requirements (WDR) issued by the California Regional Water Quality Control Board. The contractor shall ensure compliance with the operation and maintenance requirements of the base Class III Sanitary Landfill as defined in Vandenberg Landfill Master Plan (LMP), Joint Technical Document (JTD), Solid Waste Management Plan (SWMP) and Waste Facility Permit. Estimated workload factors are in Appendix A and collection areas are in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1 Main Base

1.1.1.1. Integrated Solid Waste Management. Empty MSW/recycling containers/dumpsters based upon historical data for the first 30 days of performance or at least weekly. The contractor shall establish initial vehicle routes and collection schedules upon contract award. These are to be submitted to the contracting officer five (5) calendar days prior to the start of contract performance. The contractor may propose adjustments to the schedule at any time, but as a minimum the government Quality Assurance Personnel (QAP) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without prior QAP approval. Historical frequency tables are located at Appendix A. When the contractor completes service at a location, there shall be no litter, waste or recyclable material on the ground within a 10-foot radius of the container. For recycling containers, the contractor shall be responsible for separating the various types of recyclable materials (see section 1.2.). (CLIN 000X & CLIN 000X)

1.1.1.2. Food Waste Containers. Empty trash containers at food service facilities daily (on days when the serviced facility is in operation). Food waste containers and pickup days are identified in Appendix A. (CLIN 000X)

1.1.2. Military Family Housing (MFH). RESERVED

1.1.2.1. Municipal Solid Waste. RESERVED

1.1.2.2. Recycling. RESERVED

1.1.2.3. Yard and Wood (Organic Waste). RESERVED

1.1.2.4. Bulk Item Pickup. RESERVED

1.1.3. Over and Above Requirements. RESERVED

1.1.3.1. Unscheduled Pickup and Special Events (IDIQ). In addition to the scheduled solid waste collections, the contracting officer or designated QAP may request the contractor make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one business day of notification from the contracting officer or QAP. For special events, the contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the QAP. The contracting officer or his or her representative shall notify the contractor in writing at least seven days in advance of the special event date. See Appendix A for workload data. (CLIN 00XX & 00XX)

1.1.3.2. Construction and Demolition Debris (C&D) (IDIQ). When requested by the QAP, the contractor shall provide roll-off containers for collection of C&D. The contractor shall place containers at the designated site within one business day of notification by the QAP. The contractor shall recycle or dispose of all C&D at a permitted landfill or recycling facility. Clean (uncontaminated) concrete and asphalt shall be transported to the base clean fill site as an alternative to off-base recycling or landfill facilities. Contractor shall be on an “on call” basis within one business day of notification by the QAP. (CLIN 0011 & 0014).

1.1.3.3. Public/Common Use MSW Receptacles. RESERVED

1.1.3.4. Public/Common Use Recycling Receptacles. RESERVED

1.1.3.5. Ash Collection. RESERVED

1.1.3.6. Additional Pickups (IDIQ): In the event unusual conditions cause a container to require pickup before the scheduled time, the QAP and/or contracting officer may request in writing (email or FAX) pickup within 24 hours and the contractor will be compensated at a unit rate based on the container size. (CLIN 000X)

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the QAP may authorize exceptions. When exceptions are granted, all missed collections shall be performed within 24 hours after the severe weather has terminated unless the contracting officer authorizes additional time.

1.1.5. Route Parameters. The contractor shall propose routes to the base by point of entry to the Contracting Officer for approval. Collection shall be made between the hours of 7:30 am and 3:30 pm for all areas, including food service areas and municipal areas. Collection outside these hours shall require prior approval of the QAP.

1.1.6. Points of Collection. Collection stations for MSW and recyclable materials are shown in Appendix B. The contractor shall position bulk containers for customer ease in depositing MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the QAP. No changes shall be made unless approved by the QAP.

1.1.8. Government-Approved Containers. Collection of MSW and recyclable materials in all areas except residential areas shall be from government-provided, QAP approved containers or recycling bins.

1.1.9. Maintaining Containers and Collection Areas. The contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The contractor shall notify the QAP of locations where debris is frequently placed outside of containers so the QAP may notify facility managers and, if necessary, the contractor can adjust the container size or pickup frequency with QAP approval. The contractor shall be responsible for keeping collection areas free of solid waste and debris.

1.1.10. Weighing of Vehicles. All vehicles used in the collection of MSW, C&D, and recyclable materials shall be weighed on a state-certified vehicle scale before entering the landfill. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the operator at the weigh station. The contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage figures, date of disposal, type of vehicle and cost of landfill tipping fees (if applicable).

1.2. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The contractor shall provide a detailed accounting report of recyclable commodities processed (type/weight) to the QRP Manager and provide a copy to the QAP.

1.2.1. Materials. The following items shall be recycled: Industrial scrap metal, metal beverage containers, glass (clear, brown, green), office paper, newspaper, cardboard/pressboard, Class 1 through 7 plastics, scrap wood, rags/textile wastes, batteries, tires. Contractor may recycle materials not listed above with prior approval of the QAP. All recyclable items shall be stored, shipped and disposed of in accordance with state, federal and local environmental regulations.

1.2.2. Pickup Points. Contractor shall provide recycling containers at the locations specified in Appendix A. Containers shall be emptied as specified in section 1.1.1.1.

1.2.3. Base Recycling Center. The government will provide the contractor use of the base recycling center. Alternately, the contractor may transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables.

1.2.3.1. Contractor Responsibilities. Separate and prepare for transport/resale all recyclable materials. Perform daily general facility maintenance such as housekeeping and light bulb replacement. Perform recommended maintenance on government furnished equipment. Provide appropriate personal protective equipment for employees. Notify Base Civil Engineer customer service for facility maintenance or repair requirements. Return equipment listed in Appendix C to the government upon conclusion of contract. With the approval of the contracting officer, contractor may procure and install additional equipment as required to more efficiently process recyclable materials. Contractor-purchased equipment will be procured at the contractor's expense and may be removed upon contract termination.

1.2.4. Marketing. The contractor shall assist the QRP in efforts to educate all residential and base facility occupants on the benefits of recycling and encourage the widest possible participation. Written publications such as original published pamphlets, brochures, magnets or other informative media may be used to inform users.

1.2.5. Sales Receipts. RESERVED

1.2.6. Composting. The contractor shall provide the following services for yard waste:

1.2.6.1. Chipping/Debagging. Chip all shrubs, tree limbs and uncontaminated lumber delivered to the landfill. The contractor may stockpile organics until a sizable amount has accumulated to operate processor for four (4) hours of continuous operation. Contractor shall comply with state and local ordinances regarding permits for organic stockpiling. The contractor shall debag all bags of organic waste not in biodegradable bags. Properly debagged waste shall be free of visible bag material.

1.2.6.2. Material Placement. The contractor shall mix all chipped and un-chipped organic waste, and place the mixed waste into windrows. A windrow mix shall contain no more than 25 percent grass clippings. The windrows shall be free from contamination. Add water to the mixture to maintain moisture to achieve a humus end-product by producing sufficient temperatures to destroy/kill weed seeds and pathogens.

1.2.6.3 Windrow Maintenance. Turn, mix and aerate each windrow once a calendar month. The contractor shall provide a turning, mixing, and aeration schedule to the QAP on the contract start date. At least once every twelve (12) months, the contractor shall consolidate windrows of the same approximate age for curing.

1.2.6.4. Disposition. Fully stabilized and mature compost shall be made available to base and MFH personnel in an accessible area.

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport recyclable commodities to an off-base material recovery facility (MRF). The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the operation and use of an off-base MRF.

1.3.2. Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an off-base facility shall be the responsibility of the contractor. This includes any recyclable material rejected for any reason. Contractor shall inform the QAP what material was rejected and reason for rejection.

1.4. EQUIPMENT MAINTENANCE. The contractor shall maintain all contractor and government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. Contractor shall repaint container markings if faded. All containers must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup.

1.5. REPORTS AND RECORDS. The contractor shall provide a monthly report detailing total tonnage of solid waste (MSW, C&D and recycling) collected, landfill tipping fees and weight tickets. In addition, recyclables report shall detail materials collected and recycled by commodity. All reports are due not later than the fifth day of the following month.

2.0 SERVICE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Regulatory Agency Inspector

Compact and cover refuse

2.1. Surveillance Methods.

2.1.1. 100% Surveillance. This method requires the QAP to inspect the service each time it occurs. Results shall be annotated on the inspection schedule. Any deficiency shall be documented and the contractor shall re-perform service as directed by the QAP. Any unsatisfactory inspection identified but re-performed acceptably shall still be counted as an unsatisfactory inspection for trending purposes.

Receiving two or more unsatisfactory 100% surveillances within a 12 month period may result in unsatisfactory past performance documentation. Continued receipt of unsatisfactory 100% surveillances during the contract period shall constitute a negative trend and the Contracting Officer may take any appropriate action in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.2 Periodic Surveillances. This method requires the QAP to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic surveillances will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the QAP.

Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the Contracting Officer. Exceeding the performance threshold of these performance objectives for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.3. Customer Complaints. The QAP will receive and investigate base customer complaints. The QAP shall be responsible for initially validating customer complaints. The Contracting Officer shall make final determination of the validity of customer complaint(s) in cases of disagreement with the QAP and the Contractor. Validated customer complaints shall be re-performed, if not already performed, after notification by the QAP. Exceeding the performance threshold for performance objective in any one month period may result in a warning or letter of concern from the Contracting Officer. Exceeding the performance threshold for performance objective for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.2. Periodic Progress Meetings. The Contracting Officer, QAP, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues should be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

Contracting will put the minutes in writing, signed by the Contracting Officer and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Facilities and Equipment. The government shall furnish or make available the facilities and equipment described in Appendix 2. Government facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). Should a hazard be subsequently identified, the government corrects OSHA hazards according to government developed and approved plans of abatement taking into account safety and health priorities. Compliance with the OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor. Further, the government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such requirements. The contractor shall maintain the facilities, including general housekeeping services, on a daily basis. Contractor shall return the facilities to the government in the same condition as received, fair wear and tear and approved modifications excepted. These facilities shall only be used in performance of this contract. Contractor shall have the responsibility of being the facility manager for these facilities and attend all local classes and meetings to maintain these facilities in accordance with Air Force and local regulations.

3.2. Equipment Inventory. The contractor shall conduct an inspection and inventory of all government property identified as GFP in Appendix 2 no later than 5 calendar days before the start of the contract and no later than 10 calendar days before completion of the contract. This inventory shall be monitored by government personnel and shall have as its purpose, the verification of assets to be accepted and the transfer of accountability to the contractor by the start date of the contract. The contractor and the government shall certify their agreement on the inventory accuracy and serviceability of listed property. If GFP is received by the contractor in a condition not suitable for the intended use, the contractor shall refer to the Government Property Clause of this contract.

3.3. Utilities. The government shall furnish water, electrical service, and class C phone service, and local computer LAN access for the landfill operations. The contractor shall be responsible for procurement, installation, and recurring costs of any other utilities required by his operation.

3.4. Recycling Center. Provide utility service to the recycling center and perform facility maintenance and repairs.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The contractor shall develop and maintain a quality control inspection (QCI) program to ensure integrated solid waste management are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2.0 Service Summary.

4.2. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The QAP will periodically inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not the performance meets the standards contained in this PWS. The QAP will use the contractor’s work schedule to record surveillance results. This surveillance record then becomes the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the QAP will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

4.3. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. HOURS OF OPERATION. Except during federal holidays, the contractor shall perform the services required under this contract from 7:30 am to 1630 hours, Monday through Friday.

4.4.1. Exceptions. Relocation, additional placement and/or emptying of bulk containers may be requested by the Government at other than normal duty hours including on weekends and holidays.

4.4.2. Contingencies. The contractor shall respond no later than one hour in the event of accidents and rescue operations, civil disturbances and natural disasters, in military peacetime and during wartime contingency operations and exercises.

4.5. SECURITY REQUIREMENTS

4.5.1 Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW FAR 5353.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference. The contractor and their employees shall comply with Vandenberg AFB security requirements imposed by the Installation Commander at all times while on VAFB. The contractor shall obtain all security passes, decals, badges or other items required to perform contract services at Vandenberg AFB.

4.1.1 Base Access. The contractor shall provide a letter to the contracting officer on company stationery including address, telephone number, and contract number listing employees, with their social security number and duty hours, requiring access to Vandenberg AFB. This letter shall be provided by the contractor at the pre-performance conference and updated as required. After approval, the access letter shall be on file with the Security Forces at the Visitor’s Control Center, in order for employee to receive individual identification badges for VAFB. Entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the FBI for permanent base access.

4.3.2 Contractor Employees. All contractor personnel operating a Privately Owned Vehicle (POV) on VAFB shall obtain a vehicle registration pass. Proper state registration, proof of insurance, and a valid drivers license are required in order to register the vehicle and drive on base. Upon completion or termination of the contract or employee, the contractor shall surrender all passes and identification badges to the contracting officer the following workday.

4.3.3 Restricted/Controlled Areas. The majority of work performed on this contract will be accomplished at non-secured facilities. However, there are buildings that are controlled areas and require special security procedures. Contractor shall comply with various levels of security and established personnel security entry Control procedures. The contractor shall ensure that all contractor employees are processed for a controlled area, limited access or a visitor badge as required.

4.4 Fines Assessed Against the Government. The contractor shall operate in accordance with all applicable permits, federal, state, local laws and Air Force regulations governing solid waste operations. The contractor, as the operator, shall be held responsible for any enforcement, compliance or corrective action, penalties, assessments and other monetary damages taken by a regulatory agency that is directly related to their action or inaction. The government shall retain from amounts otherwise due the contractor an amount equal to any fines assessed against the government.

4.5 Forms and Publications. The contractor shall be responsible to generate or reproduce all forms and publications. A sample of forms will be provided at the post-award conference.

4.5.1 AF Form 714 (Customer Complaint Record): The end user and /or the government Program Office (QA personnel) generate this form. The contractor shall provide action to customer complaints (AF Form 714) prior to the close of business on the next workday (unless the complaint constitutes a safety hazard, in which case immediate corrective action is required). The contractor shall return all customer complaints to the government Program Office with corrective action noted and the program manager’s signature annotated in the “Action Taken By Contractor” block.

4.5.2 30 SW Form 35 (Base Civil Engineer Work Request): Also referred to as 332s, work orders, or work request. This form will be generated by the government Program Office (QA personnel) and is utilized to assign work requirements to the contractor. Contractor shall only respond to work orders that have been processed through the government Program Office (QA personnel).

4.5.3 Mandatory Documents: 30 SW Plans, Forms, and Compliance Documents. Supplements or amendments to listed publications may be issued during the life of the contract: it is the contractor’s responsibility to comply with the most current regulations.

30 SWI 32-702

(30 Oct 98)

Environmental Management Air Emission Inventories

30 SW 32-4002A (07 Jan 02)

Hazardous Materials (HAZMAT) Emergency Response Plan

30 SW 32-4002C (30 Sep 2003) Spill Prevention Control and Countermeasures Plan

30 SW 32-7041A (31 Aug 2000) Wastewater Management Plan

30 SW 32-7041B (31 Aug 2000) Storm Water Pollution Prevention Plan

30 SW 32-7042

(30 Jun 2000)

Solid Waste Management Plan

30 SW 32-7043A (15 Apr 2002)

Hazardous Waste Management Plan

30 SW 32-7080

(06 May 96)

Pollution Prevention Management Plan

30 SW 32-7086

(15 Sep 2001)

Hazardous Materials Management Plan

Joint Technical Document for Landfill Operations, Vandenberg AFB Sanitary Landfill (Latest Revision)

Vandenberg Environmental Compliance Requirements Document (Latest revision)

30 SW Fuel Use Monitoring Plan (FUMP), Call 30 CES/CEVC, (805) 606-6863 /Air Quality Manager

4.6. Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis.

4.7. SPECIAL QUALIFICATIONS. RESERVED

4.8. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

5. APPENDICES.

A. Estimated Workload Data

B. Maps and/or Site Plans

C. Government Furnished Property/Services/Equipment D. Environmental

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