Fitness Equip Maint SOW FY10.docx

STATEMENT OF WORK – EQUIPMENT MAINTENANCE

1. Description of Work.

a. Scope: The contractor shall provide all personnel, tools, parts, supervision and other items necessary to perform preventive maintenance and repairs to exercise equipment at Barksdale Air Force Base Fitness Center and annex called “Pump House” as defined in this Statement of Work and the manufacturer’s specifications.

b. Repairs: The Fitness Center Director, or Fitness Center staff member, has the authority to approve repairs. All replacement parts required to maintain equipment are to be ordered within 24 hours after the initial service call.

2. Personnel/Qualifications.

a. Service Technicians: All technicians must possess experience on the repair and maintenance of commercial brand name fitness equipment to include but not limited to Life Fitness, Legend, Body Master, Hammer Strength and Startrac. The contractor must be approved to perform repairs by the company of equipment under warranty; Startrac cardio and Legend. The only exception shall be a trainee technician who is under the direct and constant supervision of a qualified technician as outlined above (see attached equipment listing).

3. Quality Control.

a. The contractor shall provide all Quality Control in accordance with commercial practices to ensure that all work is performed in accordance with this Statement of Work and manufacturer’s specifications.

4. Hours of Operation.

a. The contractor shall normally work on equipment between the hours of 0800 to 1700, Monday through Friday, except Federal holidays.

b. Any work performed, which deviates from the above listed hours of operation, must be authorized by the Fitness Center Director or designated representative prior to doing so.

c. The contractor shall coordinate with the Fitness Center Director or designated representative in completion of all preventive maintenance on or about the 15th of each month.

5. Government-Furnished Supplies and Services.

The Base Fitness Center reserves the right to supply the contractor with any parts on hand that would bring a piece of equipment up to serviceable condition. Any parts provided to contractor by Fitness Center staff, will be at NO cost to the contractor.

6. Contractor-Furnished Supplies and Services.

a. Replacement Parts: The contractor shall provide all parts unless parts are available from the Base Fitness Center or provided by the company under warranty. All replacement parts shall be new factory warranted parts unless the Fitness Center Director or designated representative gives prior approval for use of any rebuilt parts. All Legend Equipment, Startrec and Hammer Strength are under warranty for parts will be covered by said companies. Contractor is only responsible for coordinating reimbursement with company.

b. Maintenance Repair Log: The contractor shall provide and maintain a detailed log of any and all service performed on each individual piece of equipment covered under the agreement. The log must include the following information: manufacturer, model number, serial number, unit number, date work performed, description of work performed, date of service call, date repaired, cost of repair, parts installed. A copy of the updated log must be provided to the Fitness Center Director or designated representative at completion of service.

7. Specific Tasks.

a. The contractor shall provide scheduled preventive maintenance and on-site unscheduled service calls in accordance with the manufacturer’s specifications on all equipment housed at the Base Fitness Center. The contractor will recover all equipment that has fabric torn or cracked caused by sweat, tear, or otherwise as needed, usually twice a year for each piece. Preventative maintenance should be accomplished within the prescribed time frame recommended by the manufacturer. Fitness Center staff is responsible for daily cleaning of all equipment. All repairs must be completed within (10) business days of first notification unless there is an issue with shipment of parts. If the contractor is unable to meet the (10) business day requirement, prior to the tenth day, the Contractor shall submit a Request for Extension in writing to the Contracting Officer and Fitness Center Director. In this request, the Contractor will specify the following: part(s) affected, reason for delay, mitigating circumstances, and expected repair/completion date. The Contracting Officer will be the final approval authority for granting repair extensions.

b. The contractor shall respond to unscheduled service calls within 48 hours of notification.

c. The contractor’s service technician shall prepare a service report for each service call (scheduled or unscheduled) and obtain a signature from the Fitness Center Director or designated representative to certify that the service was completed and accepted.

d. Before replacing parts exceeding $400.00, the contractor shall provide the Fitness Center Director or designated representative a list of parts required for the job and the cost of those parts. The Fitness Center Director or his designated representative must approve all part purchases exceeding $400.00 prior to ordering. All parts will be mailed to Fitness Center and upon arrival, Fitness Center staff will contact contractor to come out and accomplish repairs. Fitness Center mailing address is: 709 Langley Drive, Barksdale AFB, LA 71110.

e. All equipment, including weight equipment, with torn or cracked coverings will be replaced/reupholstered as needed.

8. Points of Contact (POC).

The Fitness Center Director, MSgt Dangleben or designated representative, can be contacted at (318) 456-4135/2983/2494.

9. Serviceable Equipment.

a. Within ten (10) business days after receipt of this contract, the contractor shall inspect all equipment and baseline for preventative maintenance. Inspection date/time shall be coordinated with the Fitness Center Director or designated representative.

10. Services Not Included.

a. Electrical work exterior to the machine, e.g., electrical outlets.

b. Excessive repairs necessitated by accident, fire, abuse or misuse by government personnel as determined by the Fitness Center Director or designated representative without express written consent by same.

11. Invoicing.

a. The Fitness Center Director or designated representative is required to sign a service receipt verifying completion of work and satisfaction of services received.

b. Contractor is to submit invoice to Fitness Center Director or designated representative and payment will be made through Wide Area Work Flow (WAWF).

Contractor is responsible for reupholstering/recovering any torn/worn coverings. This equipment has frame for life warranty only.

Contractor is responsible for re-upholstery/recovering of any torn/worn coverings. No Warranty on the equipment.

Iso-Lateral Bench Press Iso Lateral Horizontal Incline Press Iso Lateral Decline Press Iso-Lateral Rowing Seated Dip Iso Lateral Wide Pull Down Pullover Seated Bicep

Contractor is responsible for replacement of seat and back of any torn/worn coverings. No warranty on the equipment.

The following equipment is not under any type of warranty. Contractor will be responsible for all parts and labor for repairs to the following equipment: Additionally, contractor is responsible for re-upholstering/recovering any torn/worn coverings as this area is NOT under warranty: