09-Q-S943-P0001 solicitation.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

a. The purpose of this amendment is to change CLIN 0004 to accuratly reflect its status as a Reimbursable Parts CLIN. In addition the SOW has been changed to include reimbursable parts information as well as update to the warrenty information.

POC: A1C DAVID A LONG

(318) 456-2430

b. All the terms and conditions remain unchanged.

c. This modification constitutes a complete and final settlement of all terms, conditions, and price adjustments arising from said change, by its execution the contractor releases the government from all liabilities, obligations, and claims under or arising out of said change.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0004

The CLIN description has changed from Parts to Cost Estimate for Reimbursable.

The CLIN extended description has changed from The contractor shall replace all parts required to keep all equipment housed on Barksdale AFB fitness center and annex operable. Parts may be available from the Base Fitness Center or provided by the manufacturer under warranty. A listing of said equipment as well as warranty information is included in the Statement of Work. to Cost Estimate for Reimbursable parts (Reference SOW Section 5 through 8): $ 6,240.00 per year government estimate..

The pricing detail quantity has increased by 6,239.00 from 1.00 to 6,240.00.

The unit of issue has changed from Lot to Unitless.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0004 has been changed from:

POP 01-OCT-2009 TO

30-SEP-2010

709 LANGLEY DR

BLDG 3800

BARKSDALE AFB LA 71110

FOB: Destination F1G3C8

To:

POP 01-OCT-2009 TO

30-SEP-2010

709 LANGLEY DR

BLDG 3800

BARKSDALE AFB LA 71110

FOB: Destination F1G3C8

The following have been added by full text:

STATEMENT OF WORK

STATEMENT OF WORK – EQUIPMENT MAINTENANCE

1. Description of Work:

1.a. Scope: The contractor shall provide all personnel, tools, parts, supervision and other items necessary to perform preventive maintenance and repairs to exercise equipment at Barksdale Air Force Base Fitness Center and annex called “Pump House” as defined in this Statement of Work and the manufacturer’s specifications.

1.b. Repairs: The Fitness Center Director, or Fitness Center staff member, has the authority to approve repairs. All replacement parts required to maintain equipment are to be ordered within 24 hours after the initial service call.

2. Personnel/Qualifications:

2.a. Service Technicians: All technicians must possess experience on the repair and maintenance of commercial brand name fitness equipment to include but not limited to Life Fitness, Legend, Body Master, Hammer Strength and Startrac. The contractor must be approved to perform repairs by the company of equipment under warranty; Startrac cardio and Legend. The only exception shall be a trainee technician who is under the direct and constant supervision of a qualified technician as outlined above (see attached equipment listing).

3. Quality Control:

3.a. The contractor shall provide all Quality Control in accordance with commercial practices to ensure that all work is performed in accordance with this Statement of Work and manufacturer’s specifications.

4. Hours of Operation:

4.a. The contractor shall normally work on equipment between the hours of 0800 to 1700, Monday through Friday, except Federal holidays.

4.b. Any work performed, which deviates from the above listed hours of operation, must be authorized by the Fitness Center Director or designated representative prior to doing so.

4.c. The contractor shall coordinate with the Fitness Center Director or designated representative in completion of all preventive maintenance on or about the 15th of each month.

5. Government-Furnished Supplies and Services:

5.a. The Base Fitness Center reserves the right to supply the contractor with any parts on hand that would bring a piece of equipment up to serviceable condition. Any parts provided to contractor by Fitness Center staff, will be at NO cost to the contractor.

5.b. The contractor shall provide all parts unless parts are available from the Base Fitness Center or provided by the company under warranty. All replacement parts shall be new factory warranted parts unless the Fitness Center Director or designated representative gives prior approval for use of any rebuilt parts. All Legend Equipment, Startrec and Hammer Strength are under warranty for parts will be covered by said companies. Contractor is only responsible for coordinating reimbursement with company.

6. Contractor-Furnished Supplies and Services:

6.a. Replacement Parts:

6.b. Except for those items or services specifically stated in Section 5 as Government furnished, the contractor shall furnish everything needed to perform the services required by the contract.

6.c. REPLACEMENT PARTS. All replacement parts must meet or exceed original manufacturer specifications.

a. GOVERNMENT REIMBURSEMENT FOR PARTS. Prior to replacing any major part on the equipment in this contract, the contractor shall obtain the Fitness Center Director’s approval to purchase major parts. The Government will reimburse the contractor for those major parts that have been approved by the Fitness Center Director. Major parts are defined as parts exceeding the amount of $400.00. Reimbursement requests shall be submitted monthly.

7. GOVERNMENT REIMBURSEMENT FOR REBUILDING/REFURBISHING PARTS. Prior to rebuilding/refurbishing any part on the equipment in this contract, the contractor shall obtain the Fitness Center Director’s approval to rebuild/refurbish parts.

7.a Reimbursement for Parts Above and Beyond: Parts Above and Beyond the normal materials used in preventive maintenance. The contractor shall not replace any parts that are above and beyond until the FFP is agreed upon and the Contracting Officer issues a proceed notice!

8. Reimbursement for Parts:

8.a Prior to replacing any part on the equipment in this contract, other than those parts covered under normal preventative maintenance replacement, the contractor shall obtain the Fitness Center Director’s approval to purchase parts. The Government will reimburse the contractor for those parts that are approved by the Fitness Center Director, and to that end the contractor shall submit to the Fitness Center Director (as well as send a copy to the Contracting Officer) the cost of any parts (Prior to purchasing those parts.), which shall include the contractor's G&A and Profit, which will be added to the cost of the parts thereby giving the total price of any parts required and approved for purchase. In order to allow the Contracting Officer to determine the price of such parts as being fair and reasonable, the contractor shall submit documentation as needed or subsequently ask for by the Contracting Officer. Reimbursement of parts under this paragraph shall be charged and invoiced against the appropriate reimbursement CLINs depending upon which fiscal year the purchase of such parts is accomplished. When applicable, invoices shall be submitted monthly. NOTE: The reimbursement CLINs may or may not be funded at the beginning of this contract or subsequent option years. If these CLINs are not funded, funding shall be required and a contract modification accomplished before parts can be purchased and charged against this contract. All replacement parts must meet or exceed original manufacturer specifications. This reimbursement process does not apply to the parts that the contractor proposed to in support of the basic maintenance services for this contract

8b. Maintenance Repair Log: The contractor shall provide and maintain a detailed log of any and all service performed on each individual piece of equipment covered under the agreement. The log must include the following information: manufacturer, model number, serial number, unit number, date work performed, description of work performed, date of service call, date repaired, cost of repair, parts installed. A copy of the updated log must be provided to the Fitness Center Director or designated representative at completion of service.

9. Specific Tasks:

9.a The contractor shall provide scheduled preventive maintenance and on-site unscheduled service calls in accordance with the manufacturer’s specifications on all equipment housed at the Base Fitness Center. The contractor will recover all equipment that has fabric torn or cracked caused by sweat, tear, or otherwise as needed, usually twice a year for each piece. Preventative maintenance should be accomplished within the prescribed time frame recommended by the manufacturer. Fitness Center staff is responsible for daily cleaning of all equipment. All repairs must be completed within (10) business days of first notification unless there is an issue with shipment of parts. If the contractor is unable to meet the (10) business day requirement, prior to the tenth day, the Contractor shall submit a Request for Extension in writing to the Contracting Officer and Fitness Center Director. In this request, the Contractor will specify the following: part(s) affected, reason for delay, mitigating circumstances, and expected repair/completion date. The Contracting Officer will be the final approval authority for granting repair extensions.

9b. The contractor shall respond to unscheduled service calls within 48 hours of notification.

9c. The contractor’s service technician shall prepare a service report for each service call (scheduled or unscheduled) and obtain a signature from the Fitness Center Director or designated representative to certify that the service was completed and accepted.

9d. Before replacing parts exceeding $400.00, the contractor shall provide the Fitness Center Director or designated representative a list of parts required for the job and the cost of those parts. The Fitness Center Director or his designated representative must approve all part purchases exceeding $400.00 prior to ordering. All parts will be mailed to Fitness Center and upon arrival, Fitness Center staff will contact contractor to come out and accomplish repairs. Fitness Center mailing address is: 709 Langley Drive, Barksdale AFB, LA 71110.

9e. All equipment, including weight equipment with torn or cracked coverings will be replaced/reupholstered as needed.

10. Points of Contact (POC):

10a.The Fitness Center Director, MSgt Dangleben or designated representative, can be contacted at (318) 456-4135/2983/2494.

11. Serviceable Equipment:

11a. Within ten (10) business days after receipt of this contract, the contractor shall inspect all equipment and baseline for preventative maintenance. Inspection date/time shall be coordinated with the Fitness Center Director or designated representative.

12. Services Not Included:

12a. Electrical work exterior to the machine, e.g., electrical outlets.

12b. Excessive repairs necessitated by accident, fire, abuse or misuse by government personnel as determined by the Fitness Center Director or designated representative without express written consent by same.

13. Invoicing:

13a. The Fitness Center Director or designated representative is required to sign a service receipt verifying completion of work and satisfaction of services received.

13b. Contractor is to submit invoice to Fitness Center Director or designated representative and payment will be made through Wide Area Work Flow (WAWF).

Contractor is responsible for reupholstering/recovering any torn/worn coverings. This equipment has frame for life warranty only.

Item

Quantity Power Rack Model #AP1010

Smith Machine Model #BE218B

Pull up/Dip Machine Model #S215

Incline Leg Press Model #LXP740

Calf Raise Model#CA301B

Adjustable Abdominal Bench Model #FW1212

Leg Raise Model #FW1226

Leg Press Model #1414A

Leg Curl Model #1408

Leg Extension Model #1402

Seated/Standing leg Adduction Model #1422

Seated Calf Raise Model #CA301B

Standing Raise Model #S100

Overhead Press Model #1802

Hip and Glut Model #S114A

Lateral Raise Model #1808

Shoulder Raise Model #1706

Chest Press Model #1702

Cable Lat pull down Model #S212A

Seated Row Model #1514

Pecktorial Fly Model #S314

Bicep Curl Model #1902

Tricep Press Model #1912

Crunch Machine Model #1600

Back Extension Model #1502B

High-low Pull Model #6X214

Weight Assisted Dip Machine Model #S215

Olympic Bench Model #FW1101

Olympic Incline Bench Model #FW1103

Olympic Decline Bench Model #FW1105

Adjustable Incline Bench Model #FW1204B

Preacher Curl Bench Model #FW1220

Flat Bench Model

Cable Cross Over Model #CM292

Seated/Standing Leg Abduction Model #1422

Contractor is responsible for re-upholstery/recovering of any torn/worn coverings. No Warranty on the equipment.

Iso-Lateral Bench Press

Iso Lateral Horizontal Incline Press

Iso Lateral Decline Press

Iso-Lateral Rowing

Seated Dip

Iso Lateral Wide Pull Down

Pullover

Seated Bicep

Contractor is responsible for replacement of seat and back of any torn/worn coverings. No warranty on the equipment.

16 treadmills

Startrac 5 stair steppers

Startrac, 16 crosstrainers

Startrac, 16 recumbant bikes

Startrac, 6 upright bikes

Startrac, The following equipment is not under any type of warranty. Contractor will be responsible for all parts and labor for repairs to the following equipment: Additionally, contractor is responsible for reupholstering/recovering any torn/worn coverings as this area is NOT under warranty:

Velocity Spin Bikes

20 each

Recumbant Bike Life Fitness, Mdl 9500 HR

1 each Hammer Strength Bench press

Hammer Strength 4 way neck—mdl 11

Body Master, plate loaded, decline leg press machine

1 each The following have been modified:

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical capability of the item offered to meet the Government requirement as defined: All technicians must possess experience on the repair and maintenance of commercial brand name fitness equipment to include but not limited to Life Fitness, Legend, Body Master, Hammer Strength and Startrac. The contractor must be approved to perform repairs by the company of equipment under warranty; Startrac cardio and Legend. The only exception shall be a trainee technician who is under the direct and constant supervision of a qualified technician

(ii) price Technical capability is more important than price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)