Vehicle Barrier Combo Amendment 0005.pdf

Department of the Air Force 436th Contracting Squadron - DOVER AFB

Combined Synopsis/Solicitation

Requirement Title: Vehicle Barrier Maintenance Solicitation Number: FA449725Q0018

Solicitation Issue Date: 1 April 2025 Questions Response Deadline: 07 April 2025; no later than 04:00 P.M. EST

Quote Response Deadline: 18 April 2025; no later than 04:00 P.M. EST Point(s) of Contact: Daniel Kim / daniel.kim.55@us.af.mil / 302-677-5215 Contracting Officer: Jordon Bongcayao / jordon.bongcayao.1@us.af.mil / 302-677-5211

General Information Amendment 0001: All changes will be marked in RED.

Amendment 0002: Questions Response Deadline changed from 04 April 2025 to 7 April 2025; no later than 04:00 P.M EST.

Amendment 0003: Attachment 5- Q&A and Attachment 6 - Vehicle Barrier Inventory have been added in the Attachments/Links section.

Amendment 0004: Quote Response Deadline changed from 16 April 2025 to 18 April 2025; no later than 04:00 P.M EST.

Amendment 0005: Attachment 2; Reimbursable parts will be set at $7,000.00 for the base year and each option with the exception of 52.217-8 Extension will be $3,500.. Reimbursable parts will be excluded from TEP-see evaluation criteria. (See Attachment 2 - Quote Schedule (Revised) for breakdown.

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2025-03 Defense Federal Acquisition Regulation Public Notice DFARS 01/17/25 Department of the Air Force Federal Acquisition Circular DAFFARS 10/16/24

4. This acquisition is set-aside for 100% Small Business concerns.

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 811210 and the Small Business Size Standard associated with this NAICS is $34,000,000.

6. The Provisions and clauses listed within this document and Attachment 3- Provisions and Clauses apply to this acquisition and can be viewed through internet access at https://www.acquisition.gov.

Requirement Information Description:

Dover Air Force Base has a requirement for Vehicle Barrier maintenance in accordance with Attachment 1 – PWS to be delivered on 01 May 2025. See Attachment 1- PWS for a list of items.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination: Dover, AFB DE 19962 (exact customer address will be provided in the resulting contract) Delivery Period: 30 days after ADC

Instructions to Quoters FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(b)(1), FAR provision 52.212-1 found within Attachment 4 – 52.212-1 Addendum, has been tailored for this requirement and should be referenced along with the following instructions when submitting a quote.

https://www.acquisition.gov/ https://www.acquisition.gov/ https://www.acquisition.gov/

Combined Synopsis/Solicitation

1. Simplified Acquisition Procedures will be used in accordance with (IAW) FAR part 13 and FAR subpart 13.5 in awarding this contract. The Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ); submission of a quote does not guarantee receipt of award.

2. Questions may be submitted to the points of contact above, no later than the specified date and time. Questions submitted after this date and time may not be answered.

3. Site Visit: There will not be one unless a site visit is requested. Request for Site Visit is due NLT 08 April 2025.

• Base Access: In the event of a site visit, Dover AFB is not an open base and you must have a valid ID for both yourself and your vehicle to access the base. Anyone who does not have the necessary identification to enter the base must make arrangements with the contracting office to be signed onto the base. Attendees requiring escorted base access will meet at the Dover AFB Pass and Registration office located at the Visitor’s Center at 331 Main Gate Way 45 minutes prior to the scheduled meeting. A member of the contracting office will be present to escort attendee’s to the site visit location.

4. Quoters must use Attachment 2- Quote Schedule to submit their prices and technical capability. Company information must be included. Quotes in response to this solicitation must be submitted via email to the point of contacts above.

5. Submission of Offers. Quotes will only be accepted electronically. Contractor(s) is responsible for submitting a Quote in response to this solicitation. The subject line of the email shall contain the solicitation number (FA449725Q0018) and your company name. If it is necessary to send more than one email, the subject line of the email shall contain the solicitation number, the company name the sequential order of the email, and the total of emails to be received. For example, an Quoter who would be sending two emails in response to the request for Quote would have the following subject lines:

FA449725Q0018, Your Company Name, Email 1 of 2 FA449725Q0018, Your Company Name, Email 2 of 2

It is the responsibility of the quoter to ensure the Quote, and all required attachments are received by all the above email addresses prior to the close date and time of the solicitation. Amendments must be acknowledged in writing, or the Quote may be ineligible for evaluation and award. It is the Quoter's responsibility to check SAM.gov for amendments issued against this solicitation and respond; accordingly, otherwise, Quotes will not be accepted.

6. For a quote to be eligible for award, the quoter must have a current registration in the System for Award Management (SAM):

https://www.sam.gov, prior to submitting a quote, IAW FAR 4.1102. SAM will be checked to verify the quoter's status before any evaluation is conducted. In accordance with FAR 9.1 prospective quoters must be determined responsible prior to award.

7. FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. Offeror shall identify the applicable paragraphs by completing the fill-ins required per the aforementioned instructions within Attachment 3- Provisions and Clauses.

8. Clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive OrdersCommercial Products and Commercial Services, applies to this acquisition. The additional FAR clauses cited in the clause are identified in Attachment 3-Provisions and Clauses as applicable to the acquisition.

https://www.sam.gov/ https://www.sam.gov/ https://www.sam.gov/ https://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5 https://www.acquisition.gov/far/part-52#FAR_52_212_5

Combined Synopsis/Solicitation

9. Quoters are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Performance Work Statement (PWS), etc. Failure to comply with the terms and conditions of the solicitation may result in the Quoter being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award.

10. The terms and processes used in this acquisition are not subject to the definitions nor processes found in FAR subpart 15.3, even if defined or described in FAR part 15. Reference to offers, offerors, or proposals in this acquisition shall be read as quotations, vendors, quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in FAR part 15 shall be read and interpreted in a manner consistent with FAR part 13. Examples of nomenclature found in FAR part 15 include: Request for Proposals (RFP), De-briefing, Discussions, Clarifications, etc. Unless otherwise defined in this solicitation, or in the specific FAR part being referenced, definitions of words retain their definition under FAR 2.101, unless no definition is provided, in which the common dictionary meaning shall be used IAW FAR 1.108(a).

Evaluation Criteria

FAR Provision 52.212-2, Evaluation – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government intends to award a Firm-Fixed Price contract resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation; is most advantageous to the Government, price and other factors considered; and provides the best value to the Government in accordance with FAR 13.106-1(a)(2)(ii) and FAR 2.101. There is no ranking or assigned importance to evaluation factor IAW FAR 13.106-1(a)(2)(iii). The use of FAR 15.3 and DoD Source Selection Procedures are not applicable to this solicitation, or any award resulting from this solicitation. The following factors shall be used to evaluate quotes: Quality (technical capability) and Price.

Quality and Price are approximately equal.

Basis for contract award:

This is a competitive selection in which the competing quoters will be evaluated on best value. The Government expects to award one (1) firm-fixed price requirements contract as a result of this solicitation. The US Government will make an award to the responsible (IAW the Federal Acquisition Regulation [FAR]) contractor whose offer conforms to the solicitation and are determined to be the most advantageous to the Government considering price and non-price factors. The solicitation requirements include all stated terms, conditions, representations, certifications, and other information required by 52.212-1 of this solicitation.

Evaluation Approach:

All quotations will be evaluated for responsiveness. Responsiveness is determined by verifying compliance with FAR 52.212-1 and information contained within this RFQ.

All responsive quotations will be ranked, by price, from the lowest to the highest Total Evaluated Price (TEP). A Quoter’s TEP is depicted in Attachment 2, Quote Schedule. The TEP is comprised of the total contract value (base and all options) plus the 6month option available at FAR 52.217-8, Option to Extend Services. Pricing for FAR 52.217-8 is determined by taking the average “amount” of the base and four (4) options and dividing by two (2).

Reimbursable Parts will be set by the Government at $7,000.00 for the base year and each option period exception will be 52.217-8 Extension will be $3,500.00. Reimbursable parts will be excluded from TEP evaluation. (See Revised Attachment 2).

Combined Synopsis/Solicitation

The solicitation and subsequent award for this acquisition contains the clause at FAR 52.217-8, Option to Extend Services. This option to extend the contract term is evaluated as part of the initial evaluation, so that any resultant exercise of this option is within scope of the pending contract. The inclusion of this clause provides up to six (6) months of continued performance when it is in the Government’s best interest to continue performance after the end of the current contract performance period. If conditions warrant the exercise of this option, the price(s) for the continued performance under this clause shall be at the same price(s) as the prior performance period.

Technical evaluations will start with the lowest TEP quotation and continue until two (2) Quoters are determined to be technically acceptable, or until all Quoters have been evaluated.

The Quoters determined to be technically acceptable will then be evaluated for past performance until two (2) technically acceptable Quoters have been determined to have acceptable past performance. Steps (c) and (d) will continue until two (2) Quoters have been determined acceptable in both technical and past performance, or until all Quoters have been evaluated.

The Government will make a determination of price fair and reasonable.

Factor 1: QUALITY-TECHNICAL CAPABILITY – Technical Approach/Plan: Shall clearly explain how the quoter intends to ensure successful contract performance IAW the PWS. Technical approach/Plan Quotes shall not simply rephrase or restate the PWS or contain general statements such as "Standard procedures will be employed". Quotes shall provide convincing rationale addressing how the technical portion of the Quote meets solicitation requirements. TECHNICAL APPROACH/PLAN shall not exceed three (3) pages MAXIMUM.

Acceptable: Quote meets the requirements of the solicitation Unacceptable: Quote does not meet the requirements of the solicitation

Factor 2: PRICE

Price will be evaluated as follows:

Completeness:

Upon receipt of quotes, the contracting officer will screen quotes to ensure they are complete, and all required information and pricing are present. This will be done quickly, and in the most minimally burdensome fashion, as determined by the contracting officer.

Price Reasonableness:

The proposed prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is based on competitive quotations, as outlined in FAR 13.106-3(a)(1), but price reasonableness may also be determined through price analysis techniques, as described in FAR 13.106-3.

Total Evaluated Price:

Only the total evaluated price (TEP) submitted in the quote will be evaluated; this includes the total CLIN pricing for the basic year and all option years listed in listed in Attachment 2- Quote Schedule. The total proposed price for all options will be added to the total proposed price for the basic requirement as part of the TEP calculation. TEP will be used for evaluation purposes only. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Combined Synopsis/Solicitation

Solicitation Attachments

Attachment 1 – Vehicle Barrier PWS Attachment 2 – Quote Schedule (Revised) Attachment 3 – Provisions and Clauses Attachment 4 – Wage Determination Attachment 5 – Contractor Questions FA449725Q0018 Attachment 6 - Vehicle Barrier Inventory 3 Feb. 25