Attachment 5 - Contractor Questions FA449725Q0018.pdf

Contractor Questions FA449725Q0018

1. Solicitation says that offers are due 16 April 2025, but the site visit is scheduled for 28 April 2025. Is one of these dates a typo or is the site visit scheduled for after bids are received?

There was a clerical error in the initial solicitation posting. Please reference amendment 0001 for correct and final solicitation information. All information not included in the combined synopsis/solicitation is not applicable.

2. NAICS code that is listed on the solicitation is 811210 but I would like to ask if there is any way that any of these can be used 561621, 236220, 237310, 237990, 238210, 238990, 335314, 541330, 541512, 541690, 811219, 811310?

The NAICS code has been set aside for total small business under NAICS 811210 that cannot be changed due to the timeline of the acquisition.

3. Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

The previous requirement was under an enterprise sourcing contract by the Air Force. Since the enterprise sourcing contract has expired, this is considered a brand-new requirement. Previous task order award information will not be disclosed.

4. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number

See answer 3.

5. Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

See answer 3.

6. One question we have now is who is the current maintenance provider and can you provide the award amounts for each contract year?

See answer 3.

7. The bid documents do not provide an inventory of the barrier equipment to be maintained. Please provide a breakdown by gate location of the barriers including make, model, quantity of each make/model, and, if available, year of installation.

See amendment 3 additional attachment 5.

8. Please indicate which, if any, of the gate locations have Access Control Systems as described in SDDCTEA Pamphlet 55-15, Traffic and Safety Engineering for Better Entry Control Facilities to include traffic light delays, overspeed detection, wrong way detection, and other traffic safety devices as described.

See amendment 3 additional attachment 5.

9. Please indicate also which gate locations have over-the-roadway traffic lights vs. side-of-the-road traffic lights

Main gate, North gate and South gate have side of the road traffic lights. Crash gates 1, 2, and 3 have side of the road traffic lights.

10. Would like to see breakdown for each gate, to include:

1. Site Name (e.g.: Main Gate)

2. Equipment at that site (barrier type, make, model)

3. Power Unit(s) for that Equipment (HPU/EPU)

4. Quantity (of barriers and power units) at each site

See amendment 3 additional attachment 5.

REF: Para 1.2.2 – states “All deficiencies shall be corrected during the service call repair whenever possible or within a maximum of one (1) business day.

11. Question: if parts for a repair are not available and are not COTS parts, how is the response handled?

a. See inventory sheet dated 3 Feb 2025 for breakdown of barrier systems.

b. It is expected the contractor should come prepared with parts needed for repairs if the problem is a known issue. If parts for a repair are not readily available then contractor should provide a date of expected delivery and installation at the earliest possible date.

REF: Para 4.1 – “Note” states PMI work on Main Gate needs to be done “…outside of normal duty hours typically on Thursday from 1900 to 2300 hours…”

12. Question: can the other sites be started during the normal duty hours and continue until 1900 hours and then start at the Main Gate at 1900 hours?

a. Yes, other gates can be worked on except the North gate is open from 0630 – 0830 hours Monday through Friday so anytime after these hours this gate can be worked on.

b. REF: Para 1.2.2.6 states “…and shall be reimbursed at cost.” and “…for the purpose of reimbursement, the contractor must submit invoices and supporting documentation.

Vendor receipts must be original.

13. Question: when purchasing parts for repairs the Contractor incurs overhead costs. How can these costs be recouped?

a. Some barrier systems have proprietary equipment installed thus limiting the ability for the vendor to secure competitive pricing. For transparency the vendor will need to provide proof of purchase for them for any parts over $50. Any shipping costs for parts should be included in the final price of the part or material to the government. Any administrative cost associated with the research and purchase of the parts or material should be included in supervision and or administrative labor costs.

REF: Para 1.2.3.5 – states “The requirement and frequency of this sandblasting option will be established by the installation.

14. Question: sandblasting is a significant cost to add to the PM. How do we price this if we don’t know if it will be required or not required?

a. If the barriers require sandblasting of non-galvanized surfaces in lieu of pressure washing, the Contractor shall submit a quote for evaluation and approval. Over the course of the last contract no sandblasting was required due to excessive corrosion of metal components since recurring painting kept parts from rusting. A visual inspection or site visit can be requested to determine if the vendors would like to add this pricing to their bids.

REF: Bid Schedule, Reimbursable Parts, only lists Quantity of 1 Lot.

15. Question: This is a pricing that is typically assigned by the Solicitation Contracts Office to ensure that it is an equal comparison. If I guesstimate $1,000 per year and someone else guesstimates $100 per year, their TEP will be significantly and unfairly less. Will Dover AFB Contracts Office be assigning this amount?

a. The reimbursable parts unit of measured is listed as a “Lot” because this amount is not typically invoiced in the same amount on a recurring basis. The materials charges are different from one repair to another and for invoicing purposes this unit of measure is appropriate for this purpose due to the fluctuation in the amount for parts and material.

16. Question: What happens if the actual reimbursable parts price used exceeds the proposed amount?

a. The vendor would have to justify why the proposed price had changed from the quoted amount and a determination would have to be made about reimbursement.

17. Vehicle+Barrier+Combo+Amendment+0001 requires the Technical Response to be 3 pages maximum. Technical responses to this PWS at other bases typically require 20 pages at a bare minimum. We request that the technical response page limit be increased to 20 pages.

No increase will be made. This is not an extensive source selection where technical will exceed a narrative or plan/approach. In order to stay under the 3-page maximum, it’s recommend to remain concise, reduce fluff, and stay on point. The intent is not to restate the PWS, but your own approach/plan to performing the requirement. This is considered a commercial service and combined with the PWS is a defined requirement.