Combined_Synopsis-Solicitation.pdf

65th Contracting Flight/PKA

Commercial: US Postal:

Secção de Contratos, Base Aérea No. 4 65 CONF/PKA Attn: Pedro Mendes, 65 CONF/PKA Attn: Pedro Mendes Avenida do Império, Edf. T-615 Bldg. T-615, Rm. 203 9760-277 Praia da Vitoria APO AE 09720-7710

Terceira, Azores, Portugal

Combined Synopsis/Solicitation

Date of issue: 10 July 2018

Request for Quotation: FA448618Q0013

Subject: UPS Preventive Maintenance and Emergency Repair Service, at Lajes Field, Azores, Portugal.

Request for Information Deadline: 20 July 2018, 2:00PM AZOST (GMT -1) / 10:00AM EST

(GMT -5)

Closing Response: 10 August 2018, 2:00PM AZOST (GMT -1) / 10:00AM EST (GMT -5)

Point of Contact for this solicitation:

Contract Specialist: Pedro Mendes Email: pedro.mendes.pt@us.af.mil and 65conf.lgc.all@us.af.mil Contact: Commercial (+351) 295 576 492, DSN 314-535-6492

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

This solicitation is being issued as a Request for Quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99.

This procurement is a full and open competition. The North American Industrial Classification System (NAICS) code is 811211 Consumer Electronics Repair and Maintenance. The Government intends to solicit and establish a firm fixed price single purchase order and a single award will be made as a result of evaluation of quotes received.

Services shall include all tasks in accordance with all terms, provisions, and conditions defined in the Performance Work Statement (attachment 1). The contractor shall provide all labor, materials, equipment, tools, management and supervision necessary to ensure that UPS Preventive Maintenance and Emergency Repair services are performed in a satisfactory manner.

All prospective contractors interested in submitting a quote for this solicitation shall include the following completed form:

Company Name Cage Code

DUNS Tax Identification Number

GSA Contract Number Telephone Number

Street Address

City State Zip Code

Company Contact Person

Email Address

Discount Terms

Offerors Authorized Representative's Signature Date

Type or Print Name Position or Title

The following price list includes line item numbers and service description, quantities, and units of measure, including options. Ensure the line items are included in the quotation provided in response to this solicitation.

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.

Item Description Unit of Issue Unit Price Total

UPS Preventive Maintenance and Emergency Repair Service Base Year, Period of Performance

– 1 Oct 2018 – 30 Sep 2019 Non-Personal Service: Contractor shall provide all labor, transportation and materials necessary to provide services at Lajes Field, Azores, Portugal.

Services to be performed in accordance with the Performance Work Statement (Attachment 1).

Months $__________ $__________

UPS Preventive Maintenance and Emergency Repair Service Base Year, Period of Performance

– 1 Oct 2019 – 30 Sep 2020 Non-Personal Service: Contractor shall provide all labor, transportation and materials necessary to provide services at Lajes Field, Azores, Portugal.

Services to be performed in accordance with the Performance Work Statement (Attachment 1).

Months $__________ $__________

UPS Preventive Maintenance and Emergency Repair Service Base Year, Period of Performance

– 1 Oct 2020 – 30 Sep 2021 Non-Personal Service: Contractor shall provide all labor, transportation and materials necessary to provide services at Lajes Field, Azores, Portugal.

Services to be performed in accordance with the Performance Work Statement (Attachment 1).

Months $__________ $__________

UPS Preventive Maintenance and Emergency Repair Service Base Year, Period of Performance

– 1 Oct 2021 – 30 Sep 2022 Non-Personal Service: Contractor shall provide all labor, transportation and materials necessary to provide services at Lajes Field, Azores, Portugal.

Services to be performed in accordance with the Performance Work Statement (Attachment 1).

Months $__________ $__________

UPS Preventive Maintenance and Emergency Repair Service Base Year, Period of Performance

– 1 Oct 2022 – 30 Sep 2023 Non-Personal Service: Contractor shall provide all labor, transportation and materials necessary to provide services at Lajes Field, Azores, Portugal.

Services to be performed in accordance with the Performance Work Statement (Attachment 1).

Months $__________ $__________

TOTAL $__________

The provision at 52.212-2, Evaluation -- Commercial Items, is applicable. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factor shall be used to evaluate offers: Price.

The provision 52.212-3, Offeror Representations and Certifications -- Commercial Items is applicable. Offerors shall include a completed copy of the provision with its offer.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Orders -- Commercial Items, applies to this acquisition as follows:

52203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509), 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495), 52.222-21, Prohibition of Segregated Facilities (Apr 2015), 52.222-26, Equal Opportunity (Sep 2016) (E.O.

11246), 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212), 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793), 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212), 52.222-40, Notification of

Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496), 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67), 52.222-50, Combating

Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627), 52.222-51, Exemption from Application of the Service Contract Labor Standards, 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--

Requirements (May 2014) (41 U.S.C. chapter 67), 52.222-54, Employment Eligibility

Verification (Oct 2015), 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015)

(E.O. 13658), 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016), 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

The Defense Priorities and Allocations System (DPAS) does not apply to this solicitation.

No paper copies of the solicitation or performance work statement will be issued from this office.

Telephone requests will not be accepted. You must register on the FedBizOpps.gov website in order to receive notification of changes to the solicitation. Prospective contractors must be registered in the System for Award Management (SAM) in order to be eligible for award. The

SAM site is https://www.sam.gov/index.html. The Government will not pay for any information submitted in response to this solicitation.

If at any time the Government determines that the requested services are no longer required, the

Government reserves the right to cancel the solicitation and not make an award. This announcement does not commit the Government to award a contract.

The following provisions and clauses apply to this acquisition:

CLAUSES INCORPORATED BY REFERENCE

FAR 52.201-1 Definitions FAR 52.203-3 Gratuities FAR 52.204-7 System for Award Management.

FAR 52.204-9 Personal Identity Verification of Contractor Personnel FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.204-13 System for Award Management Maintenance.

FAR 52.204-16 Commercial and Government Entity Code Reporting FAR 52.204-18 Commercial and Government Entity Code Maintenance.

FAR 52.204-19 Incorporation by Reference of Representations and Certifications FAR 52.204-20 Predecessor of Offeror FAR 52.204-22 Alternative Line Item Proposal FAR 52.209-2-Prohibition on Contracting with Inverted Domestic Corporations— Representation.

FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations.

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law.

FAR 52.212-1 Instructions to Offerors- Commercial Items FAR 52.212-2 Evaluation – Commercial Items FAR 52.212-3 Alternate I Offerors Representations and Certifications-Commercial Items.

FAR 52.212-4 Contract Terms and Conditions--Commercial Items.

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items.

FAR 52.216-24 Limitation of Government Liability.

FAR 52.222-50 Combating Trafficing in Persons FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.223-20 Aerosols.

FAR 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals- Representation FAR 52.225-13 Restrictions on Certain Foreign Purchases.

FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Representation and Certifications.

FAR 52.232-1 Payments FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management.

FAR 52.232-39 Unforceability of Unauthorized Obligations FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors FAR 52.233-3 Protest after Award

FAR 52.233-4 Applicable Law for Breach of Contract Claim DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.204-7003 Control of Government Personnel Work Product DFARS 252.204-7011 Alternative Line Item Structure.

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

DFARS 252.213-7000, Notice to Prospective Suppliers on the Use of Past Performance Information Retrieval System—Statistical Reporting in Past Performance Evaluations DFARS 252.223-7006, Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials DFARS 252.225-7048 Export-Controlled Items.

DFARS 252.229-7001, Tax Relief DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7010, Levies on Contract Payments DFARS 252.225-7041 Correspondence in English DFARS 252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States.

DFARS 252.229-7000 Invoices Exclusive of Taxes or Duties DFARS 252.233-7001 Choice of Law (Overseas) DFARS 252.243-7001, Pricing of Contract Modifications DFARS 252.244-7000 Subcontracts for Commercial Items.

DFARS 252.246-7003 Notification of Potential Safety Issues AFFARS 5352.201-9101 Ombudsman AFFARS 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) AFFARS 5352.225-9004 Submission of Offers in Other than United States Currency

CLAUSES AND PROVISIONS INCORPORATED BY FULL TEXT

FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference.Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

(End of Provision)

52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

(End of Clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

F2N34R

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4486 Admin DoDAAC FA4486 Inspect By DoDAAC F2N34R Service Acceptor (DoDAAC) F2N34R

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Pedro.mendes.pt@us.af.mil and celeste.barbosa.pt@us.af.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Defense Finance and Accounting Service (DFAS)-Europe, ATTN: Limestone, Kleber Kaserne (Block 18a of your contract), at +49-631-411-6382/6383/6384 or email dfaseucs@dfas.mil.

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

52.237-9001 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING

APPLICATION (eCMRA) REPORTING (JAN 2015)

The contractor shall ensure ALL contractor labor hours including subcontractor, at all levels/tiers, labor hours required for the performance of services provided under this contract are reported via a secure data collection site.

The contractor and all subcontractors, at all levels/tiers, providing direct labor under this contract shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools:

Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at usaf.pentagon.saf-aq.mbx.cmra-help-desk-dod@mail.mil

(End of clause)

52.217-5 Evaluation of Options (Jul 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). For the Evaluation of the option price pursuant to FAR Clause 52.217-8, Option to Extend Services, 50% of the price(s) proposed for the last option period will be included in the total evaluation price (TEP).

(End of Provision)

52.217-8 Option to Extend Services.

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor no later than 15 days before the contract expires.

(End of Clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor not later than 15 days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires.

The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of Clause)

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL

ITEMS (JAN 2017)

This addendum replaces the below referenced paragraphs of the provision 52.212-1 Instructions to Offerors –Commercial Items (Jan 2017) as follows:

(a) This is not a small business set-aside. The North American Industry Classification System (NAICS) code for this acquisition is 811211.

(b)(1) The solicitation number FA448618Q0013;

(b)(2) The time specified in the solicitation for receipt of offers;

(i) Complete proposals must be received not later than 14h00 AZOST on 10 August 2018.

Offerors may verify receipt of any mailed or delivered proposal with the contracting point of contacts listed.

(ii) Access to Base Facilities: 65th CONF is located on an Air Force installation and all access to the installation is controlled by the Portuguese Air Force. An escort may be required as access will not be granted based solely on the need to submit a proposal. Furthermore, the Air Force is conducting random exercises which may require the closure of the main entrance gate and the utilization of an alternate base entry. Any delay based on access will not be accepted as a reason for late receipt of the proposal by the Government.

(b)(3) Offerors shall provide the name, title, telephone number of those individuals authorized to make decisions on behalf of the company and can negotiate with the government.

b)(6) Price: All proposed prices shall be submitted in EURO. Offers not submitted in EURO will not be considered for award. The offeror shall fill out the price list with their price per month and per year total.. All CLINs from 0001 through 4001 shall be filled in with proposed prices.

The offeror shall calculate the Grand Total by adding the total price of the base period and all option periods.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm until 1 October 2018.

(e) Multiple offers will NOT be accepted.

(h) Multiple awards will NOT be made.

A. To ensure timely and equitable evaluation of the quote, the Offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this combined synopsis and solicitation. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of two

(2) separate parts:

PART I – Price Schedule

PART II – Technical Factors

PART I – Price Evaluation

a) Complete Price Schedule and general information as required.

b) Price should be submited in Euro

PART II – Technical Capability

(a) Certification: Offeror shall provide valid certification/authorization for the prime contractor and any subsequent subcontractors to perform maintainance and repair on EATON products to include UPS and related parts. Certification/authorization may include but not be limited to valid certificates, cards, or other adequate documentation showing proof of training and authorization to handle EATON products. Certification provided shall be so that warranty on such products are not voided when maintenance/repair is required.

(End of addendum)

ADDENDUM TO FAR 52.212-2 Evaluation -- Commercial Items

Quotes will be evaluated in accordance with FAR 13.106, which will be based on price and technical evaluation factors. A comparative evaluation between offers will be conducted. The Government will award the contract, to the offeror who represents the “Best Value” in terms of 1: Price and 2: Technical Capability.

A. Price Evaluation: The offeror’s quote will be determined by the total price provided on the Price Schedule.

All offeror’s proposed price will be determined by multiplying the quantities by the proposed unit price for each Contract Line Item Number (CLIN) to confirm the extended amount and the total amount. Failure to include a price for each CLIN may exclude the offeror from further consideration for award.

The total evaluated price will include all option periods. The price evaluation will document the reasonableness and completeness of the total evaluated price. As referenced in clause 52.217-8, the total evaluated price will be evaluated by factoring in an additional 50% of the final option period price to the proposal to reflect the price of a maximum six month extension.

B. Technical Capability: The offeror’s ability to provide the proper technical capabilities to perform the contract, to be evaluated using the criteria provided in Part II, Technical Capability of Addendum TO FAR 52.212-1, Instructions To Offerors – Commercial Items (JAN 2017).

C. Offerors are cautioned to submit sufficient information and in the format specified in ADDENDA 52.212-1 Instructions to Offerors. The Government reserves the right to perform interchanges, with some, all or none of the offerors.

D. Award Process: The Government intends to award to the lowest priced, technically acceptable offeror. In accordance with 13.106-2(b)(3), the Government is not required to establish a competitive range, conduct discussions, or score offers. Consistent with simplified acquisition procedures, the evaluation process is as follows:

(i) Price: The Government will evaluate all proposals for price, ranking the offerors from lowest to highest total evaluated price.

(ii) Technical: The offerors’ technical data will be evaluated for acceptability.

52.232-18 -- Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

List of Attachements:

1 - Performance Work Statement