FA4486-10-R-0016 Attachment 1.pdf

Simplified Acquisition of Base Engineering

Requirements (SABER)

Specifications 14 December 2010

USAFE

Lajes Field, Azores, Portugal 65th Civil Engineer Squadron

APO AE 09720

TABLE OF CONTENTS

GENERAL INFORMATION.………………………...…………………………………………. 5

SABER TECHNICAL SPECIFICATIONS………………………………………………………6

ENERGY EFFICIENT DESIGN…………………………………………………………………7

METRIC MEASUREMENTS…………………..………………………………………………..7

USE OF MEASUREMENTS IN SPECIFICATIONS……………………………………………7

COORDINATION………………………………………………………………………………...8

RELATIONSHIP TO SUBMITTALS……………………………………………………………8

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

CONTRACTOR STATEMENT OF WORK……………………………………………..8

DETAILED LINE ITEM PROPOSAL………………………………………………..….9

PROFESSIONAL REGISTRATION AND CERTIFICATION…...……………………..9

COST ESTIMATING SYSTEM…………………….……………………………………9

PRICE DETERMINATION……………………………………………………………..11

PREPRICED UNIT PRICE BOOK……………………………………………………...12

NON-PREPRICED UNIT PRICE GUIDES…………………………………………….12

NOTICE OF COMPLETION OF DELIVERY ORDER/FINAL INSPECTION.………12

DESIGNATION OF GOVERNMENT INSPECTOR…………………………………..13

EQUIPMENT DATA (FOR WARRANTY/GUARANTEE ITEMS)…………………..13

CONSTRUCTION ASBUILTS…………………………………………………………14

AIRFIELD REQUIREMENTS…………… ……………………………………………14

ENVIRONMENTAL

CONTRACTORS ENVIRONMENTAL COMPLIANCE STATEMENT……………..15

HAZARDOUS MATERIAL DETERMINATION AND AUTHORIZATION

PROCEDURES………………………………………………………………….16

HAZARDOUS WASTES MANAGEMENT AND DISPOSAL REQUIREMENTS…..16

INSPECTION LIABILITY…………………………………………..………………….17

ENVIRONMENTAL PROTECTION…………………….……………………………..17

ENVIRONMENTAL PROTECTION REGULATORY REQUIREMENTS.…………..23

ENVIRONMENTAL PROTECTION PLAN……………………...…………………….24

INSPECTION LIABILITY……………………………………………………………...25

EXECUTION

PROTECTION OF NATURAL RESOURCES…………………………………………25

HISTORICAL AND ARCHAEOLOGICAL RESOURCES……………………………25

NOISE………………………………...………………………………………………….26

RESTRICTIONS ON EQUIPMENT……………………………………………………26

EROSION AND SEDIMENT CONTROL MEASURES……………………………….26

CONTROL AND DISPOSAL OF SOLID WASTES………………………..………….27

DUST CONTROL………………………….……………………………………………28

ORIGIN OF MATERIALS………………………………………………………………28

INVESTIGATION OF DAMAGE OR INJURY………………………………………..28

SAFETY ASSURANCE…………………..…………………….……………………….28

HOUSEKEEPING…………………………….…………………………………………29

UTILITIES, WORK RELATED…….…………………………………………………..29

SITE OFFICE……………………………………………………………………………30

TOILET FACILITIES, WORK RELATED……………………………………………..30

CONSTRUCTION SITE MAINTENANCE……………………………………...……..30

HAULING MATERIALS/DEBRIS…………………..…………………………………30

NOTIFICATION OF START WORK…………………………………………………..30

SCHEDULING WORK………………………………………………………………….30

COORIDATIONS…..……………………………………………………………………31

FIRE PROTECTION………………...…………………………………………………..34

SEVERE WEATHER……..……………………………………………………………..34

BARRIERS AND ENCLOSURES……………………………………..……………….34

ACCESS ROADS………………………………….…………………………………….35

CONSTRUCTION SIGNS………………………………………………………………35

CONSTRUCTION AND SITE MAINTENANCE.……………………………………..35

VALUE ENGINEERING CHANGE PROPOSALS…………………………………….36

LAJES FIELD, DEFINED……………………………………………………………….36

TRAILERS OR STORAGE BUILDINGS………………………………………………36

ORDERING PROCEDURES……..……………………………………………………..36

PERFORMANCE……………………..…………………………………………………39

DRAWINGS…………………………….……………………………………………….40

MATERIAL EQUIPMENT SUBMITTALS…………………………………...………..41

HAAZ APPROVAL………………………….………………………………………….42

SHIPPING…………...…………………………………………………………………..42

KEY PERSONNEL…………………….………………………………………………..42

PRECONSTRUCTION CONFERENCE SCHEDULE…………………………..……..43

WORK BY GOVERNMENT…………………………..………………………………..43

GOVERNMENT-FURNISHED MATERIAL…………………………………………..43

DESIGNATION OF GOVERNMENT-FURNISHED PROPERTY

ADMINISTRATOR………………………………………………………….….44

COMMENCEMENT OF WORK………………………………………………………..44

QUALITY CONTROL PLAN…………………………………………………………..44

COORDINATION MEETING…………………………..………………………………46

QUALITY CONTROL ORGANIZATION….………………………………………….46

SUBMITTALS AND DELIVERABLES……………………………………..…………47

CONTROL……………………………………………………………………………….47

TESTS…………………………………………………………………………..………..49

COMPLETION INSPECTIONS…………………………...……………………………50

DOCUMENTATION………………………………………...………………………….51

MATERIAL APPROVAL SUBMITTAL FORM (AF FORM 3000)

TRANSMITTAL FORM (AF FORM 3000)……………………….……………………52

SUBMITTAL PROCEDURES…………………………………………………………..52

CONTROL OF SUBMITTALS……………………………………..…………………..53

GOVERNMENT APPROVED SUBMITTALS…………………...……………………53

INFORMATION ONLY SUBMITTALS………………….……………………………53

PREPARATION OF PROGRESS SCHEDULES AND REPORTS……………………53

ESTIMATED QUANTITIES……………………………………………………………54

CONDUCT OF CONTRACTOR PERSONNEL/DEPENDENTS...……………………54

EXPORT LICENSES………………..…………………………………………………..54

EMPLOYEE RECRUITING (PORTUGUESE NATIONALS).………………………..54

PROCESSING OF CONTRACTOR’S PERSONNEL AND PROPERTY……………..55

VISAS, DIPLOMATIC CLEARANCES………………………………………………..55

REGISTRATION OF VEHICLES AND DRIVING PRIVILEGES

FOR US CONTRACTORS……………………………….……………………………..56

AUTHORIZATION AND USE OF WEAPONS.……………………………………….56

BASE IDENTIFICATION CARD……..………………………………………………..56

EMERGENCY MEDICAL TREATMENT………………………………….………….56

DELAYS IN ENTERING AND LEAVING WORK AREA……………………………56

CONTRACTOR RESPONSIBILITY………………………………..………………….57

MANDATORY SEATBELT REQUIREMENTS……………………………………….57

CONSTRUCTION EQUIPMENT………………………………………………………57

SECURITY REQUIREMENTS……..…………………………………………………..57

GOVERNMENT LIABILITY…………………………………...………………………58

TELEPHONE COMMUNICATION SECURITY MONITORING…………………….58

SABER PROJECT DESIGN/ESTIMATING……………………………...……………58

EXCLUSION OF PERIODS IN COMPUTING COMPLETION SCHEDULES………60

TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER…………………….60

GENERAL INFORMATION

1. This contract is for a broad range of maintenance, repair and minor construction work on real property at Lajes Field, Azores, Portugal. The contract will be an indefinite delivery, indefinite quantity (IDIQ) type. During the contract period, the Government will identify construction tasks required to complete each specific job. The Contractor will not be provided an office or storage facility on the Lajes Field. The Contractor shall provide and maintain a suitable management office and storage area off base from Lajes Field. Some of the major work elements expected for this solicitation ,will include but are not limited to :

Non-load-bearing metal stud and sheetrock wall construction Public restroom plumbing, fixtures and finishes Commercial kitchens and equipment Aluminum frame storefront systems Custom-fabricated cabinets, counters Carpet, vinyl and tile installation Suspended acoustical ceiling system Roofing Systems Pavements and grounds work Construction of metal, wood and masonry buildings Concrete forming and construction High and Low voltage installation, modification and repair of lines, transformers, electrical panels and devices at 50/60 Hz Heating Ventilation Air Conditioning (HVAC) Fire alarm systems Wet or Dry pipe sprinkler systems Interior electrical distribution and lighting Water systems

2. For each task order the Government will provide the Contractor with a project Statement of

Work (SOW), which may include basic drawings or sketches of the intended work. A site visit will then be conducted with the Contractor and the Government to go over the SOW and view the project location. Any changes discussed and agreed to during this site visit shall be incorporated into the SOW by the Contractor and submitted in the SABER Package Proposal.

The Contractor shall clearly note any changes made from the original SOW given to them from the Government. The Contractor shall expand upon the drawings or sketches given to them and provide 35% drawings for the project. Drawings shall include; site plans, basic layouts material schedules and any other required by the project. A detailed line item cost estimate using RSMeans (e4Clicks) shall be included with the Contractor’s proposal. The minimum basic items to be included in the Government request and Contractors proposal are listed below: (additional items may be required, depending on the scope of work requested in the task order)

Government Request includes:

Project SOW Basic Drawings or Sketches of the work Submittal Register (basic items filled in)

Suggested Performance Time

Contractor Proposal includes:

Project SOW (may be Revised or Expanded with all changes clearly noted) 35% design drawings to include: (site map, layouts, material schedules) Detail Cost Estimate using e4Clicks software (based on RSMeans Cost Data) Completed Submittal Register (including all major work items) Estimated Performance Time

3. The Contractor will be responsible for identifying tasks, refining quantities, pricing non-priced tasks, preparing required working drawings, developing performance times, and submitting a formal proposal in the prescribed format. The Government will respond to any questions the Contractor may have regarding the work and the Contractor will submit his proposal to the Contracting Officer. Following Government review, negotiations and acceptance of the proposal, the Contracting Officer will prepare and issue delivery orders.

4. The Contractor may be required to work within controlled or restricted areas. Work may be subject to brief delays due to security access.

5. New construction projects issued under this contract will be designed to European standards as much as possible, to include European equivalent products and power requirements.

Remodels and renovations may include a mixture of both European standard and American standard products and voltage requirements. The intent is to convert as much as possible, when feasible to the European standard on all projects.

SABER TECHNICAL SPECIFICATIONS

1. The technical specifications to be utilized during the life of the contract will be Lajes Field

Facilities Excellence Standards (LFFES), Construction Criteria Base (CCB Specifications), International Civil Aviation Organization (ICAO), Unified Facilities Criteria (UFC), Requirements and Management Plan (RAMP), US Green Building Council (USGBC), Lajes Field Construction Site Standards, American Society of Testing and Materials (ASTM), American National Standards Institute (ANSI), National Fire Protection Association Codes (NFPA), any manufacturer specifications associated with materials and supplies, and the latest appropriate building codes. If a discrepancy exists between these documents, the Contractor shall use the most stringent requirements. The Contractor will maintain its own copies of the listed codes on site and will provide the government one copy of the following codebooks and keep them up to date as changes occur.

Uniform Building Code Uniform Plumbing Code Uniform Mechanical Code National Electric Code Americans With Disabilities Act Accessibility Guidelines for Buildings and Facilities

2. All project specifications shall be based on the latest Unified Facilities Guide Specifications.

These specifications shall form the basis for evaluating work performance throughout the life of this contract. The intent of these specifications is to furnish concise industrial and/or commercial standards for maintenance and repair of Government facilities. The Contractor is responsible for maintaining a current copy of these specifications in the SABER Office.

ENERGY EFFICIENT DESIGN

1. All design work will follow Air Force policy on energy efficiency. The Contractor shall utilize the Leadership in Energy and Environmental Design (LEED) Green Building Rating System as developed by the U.S. Green Building Council to earn a minimum LEED Silver Rating for the entire project. The Host Nation equivalent sustainable design green building rating system shall supersede the LEED rating system in applications where it is the superior system. The Contractor shall complete the LEED v.3 Reporting Format for the Design Development Submittal and shall provide two copies of the LEED documentation when complete. Host Nation, NATO-funded, and temporary facilities projects are not required to be capable of achieving LEED certification but shall incorporate sustainable concepts to the maximum extent possible.

2. The Contractor shall also design in accordance with the energy conservation measures stipulated in the latest version of the Regulamento Geral das Edificacoes Urbanas developed to implement European Union (EU) energy conservation and sustainable building directive.

The Contractor shall provide a written report documenting what conservation methods were applied

METRIC MEASUREMENTS

Some projects under this contract may include metric units of measurements. The metric units used are the International System of Units (SI) developed and maintained by the General Conference on Weights and Measures (CGPM); the name International System of Units and the international abbreviation SI were adopted by the 11th CGPM in 1960. A number of circumstances require that both metric SI units and English inch-pound (I-P) units be included in a section of the specifications. When both metric and I-P measurements are included, the section may contain measurements for products that are manufactured to I-P dimensions and then expressed in mathematically converted metric value (soft metric) or, it may contain measurements for products that are manufactured to an industry recognized rounded metric (hard metric) dimensions but are allowed to be substituted by I-P products to comply with the law.

Dual measurements are also included to indicate industry and/or Government standards, test values or other controlling factors, such as the code requirements where I-P values are needed for clarity or to trace back to the referenced standards, test values or codes.

USE OF MEASUREMENTS IN SPECIFICATIONS

Measurements in specifications shall be either in SI or I-P units as indicated, except for soft metric measurements or as otherwise authorized.

When only SI or I-P measurements are specified for a product, the product shall be procured in the specified units (SI or I-P) unless otherwise authorized by the Contracting Officer. The Contractor shall be responsible for all associated labor and materials when authorized to substitute one system of units for another and for the final assembly and performance of the specified work and/or products.

COORDINATION

Discrepancies, such as mismatches or product unavailability, arising from use of both metric and non-metric measurements and discrepancies between the measurements in the specifications and the measurements in the drawings shall be brought to the attention of the Contracting Officer for resolution.

RELATIONSHIP TO SUBMITTALS

Submittals for Government approval or for information only shall cover the SI or I-P products actually being furnished for the project. The Contractor shall submit the required drawings and calculations in the same units used in the contract documents describing the product or requirement unless otherwise instructed or approved. The Contractor shall use IEEE/ASTM SI 10 and ASTM E 621 as the basis for establishing metric measurements required to be used in submittals.

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

CONTRACTOR STATEMENT OF WORK

1. The Statement of Work (SOW) shall contain the following sections at a minimum:

a. General Description section of the project

b. Scope of Work

c. Performance Period

d. Additional Requirements

2. The General Description section at a minimum shall give a brief description of the project, to include: DO number, project title and what the Contractor shall provide (e.g. all plant, labor, material, equipment)

a. The Scope of Work section at a minimum shall include all elements of work to be performed (e.g. Demolition, Architecture, Mechanical, Electrical) and the work to be accomplished under them that flows in a logical manner.

b. The Performance Period section at a minimum shall identify the proposed realistic performance period that takes everything necessary into account (e.g. material acquisition, weather).

c. The Additional Requirements section at a minimum shall identify any additional items applicable to the DO. (e.g. Submittals, Workmanship, Government Furnished Material/Property)

DETAILED LINE ITEM PROPOSAL

The Contractor will provide a detailed line item proposal based on the current version of RSMeans cost data, to the Government for each delivery order issued under this contract. The detailed line item proposal shall include the following sections at a minimum:

1. Phase

2. Item

3. Description

4. Takeoff Quantity

5. Material Cost/Unit

6. Equipment Cost/Unit

7. Total Cost/Unit

8. Total Amount

9. Location

10. Notes

11. Any other section necessary to determine Contractor’s final cost

PROFESSIONAL REGISTRATION AND CERTIFICATION.

1. The Contractor shall have ready access to the services of a professional engineer, and shall employ at least one individual on staff holding at least a bachelor’s degree in engineering.

This individual(s) shall have direct oversight of all project design and planning activities.

The requirement for a professional engineer shall not be construed to imply that the designs require professional engineering services. The requirement provides the Government with a measure of demonstrated assurance that the Contractor’s design and project planning activities are managed by a competent authority. The possibility exists that unforeseen events or unexpected site conditions require minor modifications to the completed minimum design that require proof of licensing (i.e., an Engineer’s stamp) for the modification. The Government anticipates less than five percent (5%) of the designs will require this type of modification. However, if such conditions do occur, the Contractor shall provide said proof for the discipline appropriate to the modification.

2. Any design required by a project will conform to Architectural and Professional Engineering Registration and Certification laws.

COST ESTIMATING SYSTEM (CES)

1. The Contractor shall purchase and maintain six (6) network copies of e4Clicks Premier Project Estimator (e4Clicks) software as listed in this specification or equal. This shall include all data base, software updates as needed to keep the software up to date. These copies shall become the property of the Government.

2. The estimating and project management software package shall be Windows™-based software and must be able to import and export estimates and projects electronically in a secured estimate file format. It shall be able to track projects by contract, contract year, estimator, customer, and/or project location. It shall support project management tracking of project milestones, project costs, locations, contacts, and project notes. It shall provide a means for document management, whereas the user can setup template documents, point and click, and create new, project specific documents using the current project details. The software must support multiple contracts, Contractors, and coefficients. The software shall be able to import the Contractors estimate, complete an electronic comparison and technical evaluation showing the government’s pre negotiation strategy, as well as producing the Contractors revised estimate report to show the post negotiation changes made from the initial estimate to the final accepted estimate. The software must be capable of handling multiple coefficients and Contractors markups within a project. The database shall contain all of the line items found in the RSMeans bound volumes. Software must support Specification management, whereby specific line items will be linked to specific specifications and the user can automatically produce a detailed Specification document for each project as they build their estimates. The software must support estimate line item notes and takeoff both manually and via electronic drawings, providing the ability for instant drill down from a line item quantity to the specific drawing and measurement. The software report engine say support square foot planning and programming detailed reports for future projects and budgeting. All RSMeans databases must be protected from being changed by any user. The software must support all of the City Cost Index provided by RSMeans annually and quarterly in addition to supporting Division Level Material/Installation, Division Level Weighted Average, Weighted Average Material/Installation and Weighted Average Totaling for Bare Cost pricing and O&P unit pricing. The RSMeans data must be provided in both book description and full character descriptions. The software shall be able to export to Microsoft Excel™ and Adobe PDF™ file types as well as create electronic Air Force Form 3064’s, 3065’s 66, 3000’s, 3052’s, etc. and DOD Form 1354 Real Property documents. The Contractor shall purchase all annual maintenance plans and upgrades and make them available as soon as they are ready for the life of the contract.

3. The Contractor shall purchase, and provide technical assistance for the installation and maintenance of the software. The contractor shall also maintain the latest version of e4Clicks Professional Project Estimator on their own computers. The Contractor shall use e4Clicks software to estimate and submit all of their estimates, both electronically and on paper. The Contractor shall be responsible to maintain the functionality of all copies of the software and provide technical assistance if needed.

a. Information on this software and pricing can be obtained by emailing sales@4-clicks.com; let them know this is for the Lajes Field SABER contract. GSA pricing is available for this contract with written consent from the Contracting Officer.

b. The Contractor shall provide on-site computer support in the form of a trained software installer to remedy any problems associated with the installation of the estimating software and associated databases. The Contractor will have all software fully operational within twenty-one (21) calendar days of contract award. After the software is successfully installed, the Contractor shall provide a toll-free number that the Government shall use for over-the-phone software support. The Contractor shall also provide an on-site trained software installer whenever problems are experienced with installing upgraded software.

c. The Contractor shall provide, both the most current version of the software program and databases and the annual updates to both, as they become available from 4Clicks, for the life of the contract. The Contractor and the Government shall both have the most current version of the software and databases at all times.

d. The Contractor shall provide annual training for Government personnel on e4Clicks.

Annual e4Clicks training shall consist of two full days of training on or near the installation. All training classes shall be completed within the first 30 calendar days of the award and exercise of the option years or as coordinated with the Contracting Officer.

PRICE DETERMINATION

1. CITY COST INDEX (CCI): No City Cost Index will be used on this contract.

2. PREPRICED LINE ITEMS: Bare cost line items from the Unit Price Book (UPB) will be summated. The appropriate coefficient shall then be applied to the total. This is the prepriced line item total.

3. NON-PREPRICED LINE ITEMS: All non-prepriced line items shall be identified separately by the contractor. Contractor shall submit their purchase order or receipt for verification.

The Government shall pay the cost of the item plus co-efficient. The Government reserves the right to negotiate the cost of all non-prepriced line items. Non-prepriced items shall not exceed 15% of the delivery order.

4. FINAL PROJECT PRICE: The summation of the prepriced and non-prepriced line item totals shall result in the final project price.

5. COST ESTIMATE ORGANIZATION: Cost Estimates will be comprised of three sections:

1) Division Summary, 2) Totaling Components and 3) Line Item Estimate.

6. SECTION 1, DIVISION SUMMARY: This section shall include the RSMeans prepriced divisions, Trades, Assemblies and Alternates (both prepriced and non-prepriced). These items shall make up the Bare Total. No markups shall be applied at this level.

7. SECTION 2, TOTALLING COMPONENTS: This section includes totaling components setup for all applicable markups, including Contractor coefficients.

8. SECTION 3, LINE ITEM ESTIMATE: This section shall include all of the estimate line items. The report shall include a sequential line item number, full RSMeans item number, unit of measure, quantity, and bare unit cost, total amount (quantity multiplied by bare unit cost). The report will print: prepriced line items by division for all RSMeans prepriced line items found in the UPB, with division breaks and division subtotals, and a listing of the Trades, Assemblies and Alternates, both prepriced and non-prepriced.

9. All non-prepriced line items will be submitted with three independent price quotes including line item number, description, material, labor, and equipment breakdowns. List the supplier names and telephone numbers for each non-prepriced item. Do not apply any type of markup to these line items.

PREPRICED UNIT PRICE BOOK

1. UNIT PRICE BOOK: The unit price book shall consist of the most current RSMeans Facilities Cost Data Guide, RSMeans Assemblies, and the RSMeans Master Composite Cost Data Guides – consisting of Building Construction, Electrical, Mechanical, Plumbing, Green Book, Interior, Site Work & Landscape, Concrete & Masonry and Heavy Construction Cost Data. This guide shall be provided in two formats (as described below): bound RSMeans’ hard copy books and electronic software database to be used by the cost estimating software.

2. All bound volumes, electronic databases, and software licenses shall be provided by the Contractor to the Government, and will remain the property of the Government.

3. No informational portion of RSMeans books (introduction, chapter tips, etc) shall be construed as permitting cost changes or deviations from the RSMeans line items used for the

UPB.

4. The Contractor shall provide copies of software, electronic databases, and hard copy books for the Government. These shall be supplied to the Contracting Officer, within 21 calendar days of contract award and exercised contract periods.

5. Provide 6 (6) network licenses of e4Clicks Premier Project Estimator. This shall include copies of the Facilities Cost Data, Master Composite Cost Data and Assemblies Cost Data.

6. Provide Six (6) complete set of hard copy books of the RSMeans Facilities, Assemblies, and Master Composite Guides. When updated copies become available, the contactor shall provide 6 copies of the new versions of the books to the Government.

NON-PREPRICED UNIT PRICE GUIDES

1. Line items not covered in the prepriced UPB but within the scope and general intent of the contract and necessary to complete the requirements of a specific task order may be negotiated and incorporated into the task order by the Contracting Officer. These non-prepriced line items (NPI’s) shall only be allowed if the Government deems that an appropriate line item is not provided by the prepriced UPB.

2. To permit recurrent use, a non-prepriced line item must be incorporated by supplemental agreement into the non-prepriced UPB. This may be done at any time during the contract period.

NOTICE OF COMPLETION OF DELIVERY ORDER/FINAL INSPECTION

1. When the project is ready for final inspection, Contractor will request final inspection in writing to the Contracting Officer. The final inspection will normally be requested 5 working days prior to the desired date or as otherwise negotiated with the Contracting Officer. Final inspections shall be scheduled prior to the completion date of the applicable delivery order.

2. Once the Contractor has requested a final inspection, the Government Inspector may then conduct a pre-final inspection. Any discrepancies noted will be corrected by the Contractor prior to final inspection.

3. The final inspection will be performed with the Contractor, Civil Engineering, and Contract Administrator. The Contracting Officer may, at his/her discretion, include technical representatives from other areas of expertise such as Fire Protection, Safety, Environmental, Bioenvironmental, or the Civil Engineering shops. The Contractor will correct any discrepancies noted within five (5) working days or as specified by the Contracting Officer, and prior to final payment. The Contracting Officer reserves the right to both, decline the Contractor request for a final or suspend a final inspection when it is evident that the Contractor is not ready for a final inspection. Up to five (5) percent of the total value of the project delivery order will be retained until all discrepancies are corrected.

4. Contractor is responsible for completing DD Form 1354 (Transfer and Acceptance of Military Real Property) turning it into 65th Contracting Squadron as a submittal item.

DESIGNATION OF GOVERNMENT INSPECTOR

The Base Civil Engineer or an authorized representative is designated as the representative of the Contracting Officer for the purpose of technical surveillance of workmanship and inspection of materials for work being performed under this contract. This designation in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract or in a delivery order.

EQUIPMENT DATA - (FOR WARRANTY/GUARANTEE ITEMS).

1. Major Equipment: The Contractor shall submit a list of all equipment furnished and installed for each delivery order under this contract. This list shall include, but not be limited to, each piece of equipment, which has a serial number. Each listing shall positively identify the piece of property by including all the following information: date installed/replaced, warranty/guarantee expiration date, item installed, type, model, serial number, style, voltage, cycles, horsepower, size, quantity, frame, item cost, item replacement cost, and location of item/equipment. The list shall be furnished to the Contracting Officer as one (1) reproducible and three (3) copies.

2. Major equipment includes, but is not limited to: air conditioners, air handlers, transformers, electric motors, compressors, condensing units, chillers, exhaust fans, generators, and transfer switches.

3. This is not meant to include: light switches, fixtures, relays, Contractors, valves, and such material items as piping, insulation, and minor component parts of larger assemblies.

CONSTRUCTION ASBUILTS

Upon the completion of each project the Contractor at a minimum shall provide the Government one final printed set of as built drawings for the project and an electronic copy on AutoCAD 2009. Individual projects may have additional requirements and quantities of drawings required.

AIRFIELD REQUIREMENTS

1. Contractor shall contact the Lajes Field Airfield Management Operations (thru the

Contracting Officer Representative) for construction restrictions involving the flight line, taxiway, and runway areas and shall comply with applicable Air Force and base security requirements while construction is in progress. A mobilization/pre-construction meeting will be held between Airfield Management, Contracting, Civil Engineering and Contractor prior to project start. At this meeting Contractor will be mandated to adhere to USAFE 32-1007 Attachment 16, Construction Phasing Plan and Operational Safety on the Airfield During Construction and IAW ICAO Annex 14, Chapter 7.4 and ATT-16, Section 13.

2. A construction phasing plan shall be included in each delivery order. The construction phasing plan should be submitted for coordination and review at the concept and design stage.

3. All construction activities will be separated into phases. The phasing plan will show or describe the sequence of construction activities for each phase.

4. The work area limits, barricades and temporary fencing requirements will be clearly delineated for each phase.

5. The work area limits should include identification of restricted areas requiring escorts and free zones with secure areas (if applicable).

6. Construction vehicle access roads, including access gates and haul routes will be shown on the phasing plan.

7. Temporary pavement marking and lighting details will be presented on the phasing plan.

8. The Contractor’s personnel shall identify vehicle parking area and access routes to the work area, as well as designated waste and disposal areas.

9. Contractor shall provide information about maximum height of construction equipment expected to be used during construction, debris cleanup responsibilities and schedule (if applicable).

10. Holes, trenches, obstacles, loose pavement, trash and other debris shall be identified, closed or protected and lit at the end of the working day.

11. Construction equipment should not penetrate the 50:1 approach departure clearance surface (if applicable).

12. The construction area will be closed off with barricades, fence and lights (if applicable) and shall be placed at intervals sufficiently close so as to delineate the construction area.

13. Contractor shall ensure adequate marking and lighting is provided for the duration of the project.

14. Contractor should have a person on call 24hrs a day for emergency maintenance, if required.

15. Contractor shall adhere to the Operational Risk Management (ORM) provided by Airfield Management.

16. Vehicle drivers must be trained and qualified to drive on the airfield prior to the start of any airfield project. This training will be provided by Airfield Management.

17. Contractor must pick up a radio at Airfield Management Operations (AM Ops) every day, and sign the Contractor’s Tracking Sheet, indicating how many people and vehicles are working at the site.

18. Contractor shall check with AM Ops for construction restrictions involving the airfield, taxiways, and runway areas, and shall comply with applicable Air Force, ICAO and Base requirements while the construction is in progress.

19. At the end of the work day, Contractor will stop by AM Ops to return the radio and sign out the Contractor’s Tracking Sheet, and brief Airfield Management Personnel on duty about the work accomplished during the day.

20. Airfield Management, CES and Wing Safety personnel will continue to monitor the construction area to ensure all safety precautions are still being adhered to and remain effective (missing fence, barriers, cleanup, etc).

21. AM Ops personnel will perform random construction checks to evaluate and ensure new hazards are identified, mitigated and proper risk assessment is accomplished.

ENVIRONMENTAL

CONTRACTORS ENVIRONMENTAL COMPLIANCE STATEMENT

ENVIRONMENTAL REFERENCES: The contractor is responsible for strict adherence to any Federal, or local environmental regulations relating to this project. The critical environmental regulations for this project are as follows: Final Governing Standards for Portugal (FGS-P), Lajes Field Hazardous Waste Management Plan (HWMP), AFI32-7042 Waste Management, 21 April 2009, AFPM 32-7043 Hazardous Waste Management, 14 June 1999, the European Agreement Concerning the International Carriage of Dangerous Goods by Road (ADR) and Portuguese Laws and Decrees. This is not intended to be an exclusive listing of contractor legal responsibilities and cannot in any way release the contractor from any regulatory requirements not listed. 65 CES/CEAN is the base expert on environmental compliance/noncompliance issues and will provide assistance to the contractor or the contracting office whenever interpretations of environmental regulations and procedures are required.

HAZARDOUS MATERIAL (HAZMAT) DETERMINATION AND AUTHORIZATION

PROCEDURES FOR CONTRACTORS:

1. Contractors using hazardous materials on Air Force installations must comply with the authorizations procedures established in the most current AFI32-7086 Hazardous Materials Management and Chapter 5, Hazardous Materials, Final Governing Standards (FGS). For the purposes of this project hazardous material shall be defined as any substance or preparation of materials that presents one or more may danger property to the public health or safety or the environment and included in Appendix C5.A1, Chapter 5 of the most current version of the FGS Portugal.

2. Prior to the final closeout of the construction project any hazardous material brought onto Lajes Field by the contractor must have a current copy of the manufacturer’s Material Safety Data Sheet (MSDS). The contractor must ensure through certification that the MSDS contains at minimum, the following information:

a. Manufacturer’s Name

b. List 100% of the hazardous chemical components

c. Chemical Abstract Number (CAS Number) for each chemical component

d. Specific Gravity/Unit Volume and or Unit Weight

e. Ph (Acidity or Alkalinity) if applicable

f. Flash Point/Ignitability

g. Exact weight in pounds/ounces of the material initially brought on base

3. Reuse of Surplus Hazardous Materials: Surplus hazardous materials will be the responsibility of construction contractor. A certification of surplus hazardous material is required prior to construction project closeout certifying both the quantity and reuse of that hazardous material.

4. Prior to final acceptance of this project the contractor shall compile a listing of all hazardous materials relating to this project. The listing will include the product name, manufacturer, and exact weight of material remaining. All material tracking shall be done on the Hazardous Material Tracking List. Attachment 1 at the end of this section is a blank copy of the Hazardous Materials Tracking List.

5. Requirement for special haul routes to deliver or remove hazardous materials for this project shall be addressed by the Contractor.

HAZARDOUS WASTES MANAGEMENT AND DISPOSAL REQUIREMENTS:

1. All types of hazardous waste, to include, used petroleum, asbestos, Lead-Based Paint and

PCB’s that are generated by this project shall be managed and disposed of at contractor’s expense, in the manner required by Chapter 6 and Chapter 7 of FGS-P and, the ADR and approved by the Contracting Officer. For this project hazardous waste shall be defined as any solid wastes satisfying the criteria listed in Appendixes C6.A1 and C6.A2 Chapter 6 of FGS-P and Table C7.T4 European Waste Catalogue (EWC) in Chapter 7.

2. The contractor shall be responsible for proper handling, containerization, labeling and storage of hazardous wastes created from this project.

3. The contractor shall be responsible for obtaining all necessary manifest forms and for proper completion of each form.

a. Each manifest line item must have the quantity listed on the manifest in the quantity listed in Kilograms.

b. Each manifest line item must have supporting documentation to allow proper chemical characterization of the hazards as defined in the FGS-P. Sampling and analysis will be required on all wastes that have been contaminated or altered during the course of this project.

c. The contractor shall ensure all hazardous wastes are moved off base in accordance with

ADR.

INSPECTION LIABILITY:

1. The contractor should understand that any operations on Lajes Field property are fully inspected by the 65 CES/CEAN and other federal regulatory, Air Force, or local agencies.

Compliance with all requirements in areas where called for in this project is mandatory.

2. By accepting this project the contractor will also permit no notice inspections of all activities related to the project by 65 CES/CEAN (Base Natural Resources Management). Issues of noncompliance will be addressed directly to the Contracting Officer to assure rapid correction of the unsatisfactory features.

3. Any breach of environmental regulations deemed serious by the Contracting Officer shall result in withholding of all progress or final payments related to this project until environmental compliance has been restored.

ENVIRONMENTAL PROTECTION

The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by the basic designation only. This is not intended to be an exclusive listing of contractor legal responsibilities and cannot in any way release the contractor from any regulatory requirements not listed. 65 CES/CEAN is the base expert on environmental compliance/noncompliance issues and will provide assistance to the contractor or the contracting office whenever interpretations of environmental regulations and procedures are required.

Applicable Laws and Regulations

Bases outside of the United States and its territories must comply with Air Force Instruction (AFI) 32-7006, Environmental Program in Foreign Countries. AFI 32-7006 states that FGS, as the sole compliance standard at installations and facilities in foreign countries, takes precedence over compliance with the AFI 32-7042, Waste Management, 21 April 2009. USAFE Instruction 32-7042, Hazardous Waste Management, 14 JUNE 1999 and Lajes Field Hazardous Waste Management Plan (HWMP).

The Final Governing Standards for Portugal (March 2006) requires the base (Lajes Field) to identify, collect, store, transport, treat, dispose, and recycle wastes they generate in a safe manner that is protective of human health and the environment. The FGS-P compiles requirements from Host Nation legislation as well as U.S. laws, selecting the more stringent requirements for each of the 18 media areas to apply to the DoD installations in Portugal.

Solid Waste

Rubbish, debris, garbage, and other discarded solid materials, except hazardous waste as defined in paragraph entitled "Hazardous Waste," resulting from industrial, commercial, and agricultural operations and from community activities.

Sanitary Wastes: Wastes characterized as domestic sanitary sewage.

Rubbish: Combustible and noncombustible wastes such as paper, boxes, glass, crockery, metal, lumber, cans, and bones.

Debris: Combustible and noncombustible wastes such as ashes and waste materials resulting from construction or maintenance and repair work, leaves, and tree trimmings.

Chemical Wastes: This includes salts, acids, alkalis, herbicides, pesticides, and organic chemicals.

Garbage: Refuse and scraps resulting from preparation, cooking, dispensing, and consumption of food.

Hazardous Waste (HW)

Definitions:

Generator: Any person or entity that generates treats or mixes wastes or conducts other operations that modify the nature or composition of wastes.

Hazardous Waste: Wastes that either present 1 or more hazardous properties listed in Appendix C6.A2 of Chapter 6, and table C7.T4 of Chapter 7 of FGS-P that are marked with an asterisk in the waste catalog, and in accordance with the European Agreement Concerning the International Carriage of Dangerous Goods by Roads (ADR), and any material or mixture of materials which may present a danger to the public health, safety or the environment.

Hazardous Waste Accumulation Point (HWAP): A shop, site or other work center where hazardous waste are accumulated until removed to a Hazardous Waste Storage Area (HWSA). A HWSA may be used to accumulate per waste stream no more than one container as specified for the particular waste stream in the ADR. The HWAP must be at or near the point of generation and under the control of the operator.

Hazardous Waste Management: The systematic control of the collection, separation, storage, transportation, processing, treatment, recovery, and disposal of HW.

Hazardous Waste Storage Area: One or more locations on a DoD installation where HW is collected prior to shipment for treatment of disposal. A HWSA may store multiple containers per HW stream.

Treatment Storage of Disposal Facility (TSDF): Refers to any facility not located on a DoD installation that is used for the collection, source separation, storage, transportation, transfer, processing, treatment, or disposal of HW.

Asbestos Containing Materials (ACM)

Definitions:

Adequately Wet: ACM sufficiently mixed or penetrated with liquid to prevent the release of particulates. If visible emissions are observed coming from ACM, then that material has not been adequately wetted. However, the absence of visible emissions is not sufficient evidence of being adequately wet.

Airborne Asbestos Dust :(Poeiras de Amianto em Suspensão no Ar) (for measurement purposes). Dust particles measured by gravimetric assessment or other equivalent method.

Asbestos: Generic term used to describe six distinctive varieties of fibrous mineral silicates, including chrysotile, amosite, crocidolite, tremolite asbestos, anthophyllite asbestos, actinolite asbestos, and any other of these materials that has been chemically treated and/or altered.

Asbestos Action Level: A regulatory airborne concentration value set for asbestos at 0.1 fibers per cubic centimeter (f/cm3) as an 8-hour time-weighted average and that when exceeded generally requires additional actions to be taken (i.e., increased personal air monitoring, posting of warning/hazard signs, implementation of engineering controls).

Asbestos - Containing Material (ACM): Any material containing more than one percent asbestos by weight.

Asbestos Dust (Poeiras de Amianto). Airborne particles of asbestos or settled particles of asbestos that are liable to become airborne in the working environment.

Breathable Asbestos Fibers (Fibras Respiráveis de Amianto): Asbestos fibers having a diameter of less than 3 µm (micrometers) and a length-to-diameter ratio greater than 3:1. Only fibers of a length greater than 5 µm shall be taken into account for purposes of measurement.

Exposed Worker (Trabalhador exposto): Any worker undertaking an activity that might present a risk of exposure to asbestos dust.

Exposure to Asbestos (Exposição ao Amianto): Exposure at work to airborne breathable asbestos fibers or asbestos dust, whether originating from asbestos or from minerals, materials or products containing asbestos.

Friable Asbestos: Any material containing more than one percent asbestos that, when dry, can be crumbled, pulverized or reduced to powder by hand pressure.

The contractor must comply with the asbestos references below:

Chapter 15 of Final Governing Standards for Portugal – March 2006

Lajes Field Asbestos Management and Operating Plan – November 2007

Lead Based Paint (LBP)

Definitions:

Lead-based paint: any paint, plaster, or other surface encapsulation material containing more than 0.50 percent or greater than 5,000pm lead by weight calculated as lead metal in the dried solid, or more than 1.0 milligram per square centimeter.

Abatement: Any set of measures designed to permanently eliminate lead-based paint or lead-based paint hazards. Abatement includes the removal of lead-based paint and lead-contaminated dust, the permanent enclosure or encapsulation of lead-based paint, the replacement of components or fixtures painted with lead-based paint, and the removal or covering of lead-contaminated soil. Abatement also includes all preparation, cleanup, disposal, and post-abatement clearance activities associated with such measures.

Accessible Surface: An interior or exterior surface painted with lead-based paint that is accessible for a young child to mouth or chew.

Bare Soil: Soil, including sand, not covered by grass, sod, or other live ground covers, or by wood chips, gravel, artificial turf, or similar covering.

Child-Occupied Facility: A facility, or portion of a facility, visited regularly by the same child, 6 years of age or under, on at least 2 different days within any week, provided that each day’s visit lasts at least 3 hours and the combined weekly visits last at least 6 hours, and the combined annual visits last at least 60 hours. Child-occupied facilities may include, but are not limited to, day-care centers, preschools, playgrounds, and kindergarten classrooms.

Clearance: Visual evaluation and testing (collection and analysis of environmental samples) conducted after lead-based paint hazard reduction activities, interim controls, and standard treatments to determine that the work is complete and no lead-contaminated bare soil or lead-contaminated settled dust exists in a facility in which children under the age of 6 frequent.

Deteriorated Paint: Any interior or exterior paint or other coating that is peeling, chipping, chalking, cracking or is otherwise damaged or separated from the substrate.

Elevated Blood Lead Level: A confirmed concentration of lead in whole blood of 20 g/dL (micrograms of lead per deciliter) for a single test, or of 15-19 g/dL in two tests taken at least 3 months apart.

Encapsulation: The application of any covering or coating that acts as a barrier between the lead-based paint and the environment. Encapsulation may be used as a method of abatement if it is designed to be permanent.

Enclosure: The use of rigid, durable construction materials that are mechanically fastened to the substrate in order to act as a barrier between lead-based paint and the environment. Enclosure may be used as a method of abatement if it is designed to be permanent.

Evaluation: A visual evaluation, risk assessment, risk assessment screen, paint inspection, paint testing, or a combination of risk assessment and paint inspection to determine the presence of deteriorated paint, lead-based paint, or a lead-based paint hazard.

Friction Surface. An interior or exterior surface that is subject to abrasion or friction, including but not limited to, window, floor, and stair surfaces.

Hazard Reduction. Measures designed to reduce or eliminate human exposure to lead-based paint hazards through methods including interim controls or abatement or a combination of the two.

Impact Surface: An interior or exterior surface that is subject to damage by repeated sudden force, such as certain parts of doorframes.

Interim Controls: A set of measures designed to temporarily reduce human exposure or likely exposure to lead-based paint hazards. Interim controls include, but are not limited to, repairs, occasional and ongoing maintenance, painting, temporary containment, specialized cleaning, clearance, ongoing activities, and the establishment and operation of management and resident education programs.

Lead (Chumbo): Metallic lead and all its ionic compounds.

Lead Action Level: A regulatory airborne concentration value set for lead at 30 micrograms per cubic meter (ųg/m3) as an 8-hour time-weighted average and that when exceeded generally requires additional actions to be…