FA4486-10-R-0016-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Provide answ ers to questions from contractors.

2. Change the maximum number of pages for Proposal, Part II, Technical Proposal from 20 to 50.

The proposal due date remains unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Jan-2011

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4486-10-R-0016

X 9B. DATED (SEE ITEM 11)

22-Dec-2010

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Jan-2011

CODE

65 CONS/LGC

65TH CONTRACTING

SQUADRON BLDG T-615

APO AE 09720-7775

FA4486 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4486-10-R-0016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part I - Price Proposal, Part II - Technical Proposal, and Part III - Past Performance Information.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

C. Specific Instructions:

1. PART I – PRICE PROPOSAL - Submit original and one (1) copy

(a) The price/cost proposal shall consist of separate coefficients as solicited in the Price Schedule and the price for Project Estimating. Offerors shall explain the basis for development of the coefficients. The explanation shall, as a minimum, address the offeror’s perception of the accuracy of the unit price book (RS Means), and the basis for any assumptions regarding expected volume (dollars) of work under the contract.

(b) Complete blocks 14, 15, 16, 17, 18, 20A and 20B of the RFP Section A, SF1442. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through J. These sections constitute the model contract.

(c) Insert proposed co-efficient in Section B for each Contract Line Item Number (CLIN), including all option periods.

(d) Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety. For Sections C through I, the offeror shall submit only those pages that require a fill-in.

2. PART II – TECHNICAL PROPOSAL - Limited to no more than 50 pages. Submit original plus one (1) copy.

At a minimum, the submission shall be prepared in a form consistent with the instructions described within this section and the evaluation criteria for award set forth in Section M of this solicitation. All information the offeror deems appropriate to address these criteria should be included in the proposal in an orderly format following the evaluation criteria to include factors and subfactors. To facilitate evaluation, Part II Technical Proposal, should be specific, detailed, and clearly demonstrate that the offeror has a thorough understanding of the requirements for the accomplishment of this effort. Statements that the offeror understands, can, or will comply with the Specifications and phrases such as, standard procedures will be employed, or well known techniques will be used etc., will be considered unacceptable.

The following technical subfactors comprise the Technical Capability:

SUBFACTOR 1 - Project Management Ability Offeror shall address their management organization, to include a description of functions, authorities and credentials of key management personnel fulfilling at a minimum the personnel requirements specified with the contract specifications. Offeror shall address their plan for acquiring qualified subcontractors. Methods and criteria described must include consideration of subcontractor’s previous experience, present capabilities, and quality of previous jobs to ensure effective management of subcontractors to ensure quality workmanship and timely completion. Offerors shall address the proposed support and interface with the company or home office, initial startup/management of contingency situations, quality control plan, response and completion of warranty calls and punch list items, and overall management ability to coordinate multiple subcontractors and multiple projects.

Key Project Management Staff: Offeror shall provide an organizational chart describing functions, responsibilities and authorities performing such duties as overall project management, project engineering, CAD support, site superintendence, quality control, and subcontract purchasing and administration. Qualified personnel may be able to hold more than one of the required positions. Qualified personnel shall have all required liscenses, registrations or degrees required by the Portuguese Government to occupy those positions.

Quality Control Plan: Provide a summary which shall address all aspects of quality control to include responsibility for surveillance of work by both subcontractors and in-house quality control inspectors. Describe the process for acceptance, rejection, documentation and resolution of deficiencies for work performed by in-house work force or subcontractors, and corrective action to identify poor performance by any work staff. In addition, the Quality Control Plan should discuss how the inspectors and/or superintendents will be qualified to supervise various trades to ensure quality workmanship.

On-Site Support/Workload Management: Clearly define on-site support for such aspects as management, technical, minimal design effort and financial support. Demonstrate the ability to execute a large number of multi-discipline delivery orders simultaneously, demonstrate how staffing and resources will be acquired to meet peak workloads and describe a strategy for executing a large number of delivery orders in a highly compressed timeframe as a result of cyclic nature of Government funding resulting in contract award late in the fiscal year.

Response and Completion of Warranty Calls and Punch List Items: Identify and describe plans for warranty of construction as it applies to routine, urgent and emergency calls, as well as punch list items. The plan should support response and correction completion time frames, personnel responsible for responding to such calls and performing corrections, and provisions for non-standard hour calls.

SUBFACTOR 2 Project Development/Planning and Minimal Design/Completeness of the Seed Project This factor will address the Offeror methods and procedures for project development and planning. This factor will cover the development of a plan/checklist for covering these procedures and a plan/checklist for the major items to be included in each minimal design package.

Project Development and Planning: Identify methods and procedures for scheduling work to ensure performance periods are not excessive. Identify a plan and methods to track projects and interface with Government planners and inspectors. Identify a plan for the upkeep of a submittal log throughout the duration of the contract. Identify a plan and specify time for running work clearance requests permits for work on the installation. Identify a plan, contents, and time frame for updating property records and closing out projects.

Completeness of Seed Projects: Provide a detailed unit price cost estimate utilizing the RS Means Unit Price Book, as defined in the Simplified Acquisition for Base Engineer Requirements (SABER) Specifications. The project is Repair Bathrooms at Club, T-121 (MQNA 09-1001) and is attachment 4 to the solicitation. Submit one design concept for the attached seed project which includes a technical description, execution narrative, and engineering calculations to support the design. Include a list of assumptions used to develop concept(s), design drawings, material submittals, a progress schedule, revised Summary of Work, and a walk through of the development of performance period.

3. PART III – PAST PERFORMANCE INFORMATION - Limited to no more than 5 pages per contract listed. Only references for same or similar type contract desired. Submit original plus one (1) copy.

(a) Quality and Satisfaction Rating for Contracts Completed in the Past Five Years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(b) Performance Surveys: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess performance. Provide a list of no more than ten (10), of the most relevant contracts performed for Federal agencies and commercial customers within the last five (5) years.

(c) Past Performance Questionnaires: The offeror shall send out Past Performance Questionnaires to each of the Points of Contact (POCs) identified in the Past Performance Volume. In turn, the evaluating agencies shall submit the completed questionnaire directly to the Contract Specialist/Contracting Officer, Anthony Weiss/Timothy Angermeier via email (anthony.weiss@lajes.af.mil/timothy.angermeier@lajes.af.mil ) or hand delivered to 65th

Contracting Squadron no later than 14 days after solicitation issuance date. No questionnaire submittals will be accepted from the offeror being evaluated. Once the evaluator completes the questionnaires, the information shall be considered sensitive and shall not be released to the offeror. A cover letter for transmitting the questionnaire to each point of contact is provided in Section J, Attachment 5.

(d) Relevant past performance information must demonstrate non-complex requirements (up to 35% design) with multiple projects performed simultaneously, such as construction, renovation, alteration and repair, with multiple disciplines, along with specific work in heating, ventilation and air conditioning (HVAC), electrical, mechanical and other major trades. Projects should be similar in size, scope, and complexity as those anticipated under this contract, i.e., having a project value between $3,000 and $750,000, and include projects with the Federal Government, state and local government agencies, and commercial customers.

(e) The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract listed:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, address, FAX & telephone number of the contracting officer

(viii) Comments regarding compliance with contract terms and conditions

(ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(f) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

D. Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1. Requirements of the RFP (CLINs & Specifications) and government standards and regulations pertaining to the specifications.

2. Evaluation Factors for Award in Section M of this RFP.

3. Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in this

Section L will not be read or evaluated, and will be removed from the proposal.

4. Format for proposal Parts II and III shall be as follows:

(a) The proposals will be 8 1/2” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(b) A page is defined as one face of a sheet of paper containing information.

(c) Typing shall not be less than 12 pitch.

(d) Elaborate formats, bindings or color presentations are not desired or required.

(End of Summary of Changes)

Questions and Answers

FA4486-10-R-0016, SABER

Question 1: Can you provide the price coefficients; standard hours and non-standard hours from previous contract?

Answer 1: See Attached Bid Schedule

Question 2: Contractor shall use US Flag Vessels when transporting any supplies by sea. Does this include supplies from Portuguese mainland and Europe? Are shipping costs government supported?

Answer 2: This contract requires use of US flagged vessels for shipment. Please see the clause for definition of a US Flagged vessels. See the clause for all options available when using ocean liners. All costs not associated in the RS Means line items should be calculated in your co-efficient.

Question 3: Contractors office shall be outside base?

Answer 3: No Government office facilities shall be provided.

Question 4: Contractor’s material storage shall be outside base?

Answer 4: No Government storage facilities shall be provided.

Question 5: Contract price is in Euros or Dollars?

Answer 5: Dollars

Question 6: Regarding the RS Means book that we need to use for the Seed Project estimating do you consider the current edition of 2010 or 2011?

Answer 6: For the purpose of estimating the seed project consider RS Means 2010 the current copy.

Once contract performance begins RS Means 2011 shall be the current copy.

Question 7: Can we increase the maximum number of pages for Part II, Technical Proposal?

Answer 7: Yes, in this amendment the maximum number of pages is now 50.