SAM Laundry Solicitation - FA448425R0032.pdf

Combined Synopsis/Solicitation:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; Proposals are being requested, and a written solicitation will not be issued. Solicitation number FA4484-25-R-0032 is being issued as a Request for Proposal (RFP) using Simplified Acquisition Procedures. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025- 05 effective August 7, 2025. It is the contractors’ responsibility to be familiar with applicable clauses and provisions.

- Invitation for Bid - Request for Proposal - Request for Quote

Product/Service

Code S209 NAICS Code 812320

Size Standard

$8.0M

In accordance with FAR Part 19 this requirement is being set aside as:

100% Small Business HUBZone 8(a)

SDVOSB EDWOSB WOSB

Summary of Prices Base Base Year $ OY1 First Option Year $ OY2 Second Option Year $ OY 3 Third Option Year $ OY 4 Fourth Option Year $

Grand Total with base + options $

Procurement Description:

The contractor shall provide all management, tools, equipment and labor necessary to provide laundry and dry-cleaning services at Joint Base McGuire-Dix-Lakehurst (JB MDL), NJ in accordance with federal, state, and local regulations, commercial standards and this performance work statement (PWS) and its appendices. Services will be performed at the contractor’s facility and will include pick-up and delivery according to schedule, correct quantities of laundry are picked up and delivered, laundry is delivered free of all visible dirt, debris, dampness, offensive odors, mildew, cleansing chemicals residue, has a uniform appearance, and items are properly finished and packaged. The contractor shall accomplish all tasks to meet the requirements of this PWS. Proposals shall include itemized pricing for each Contract Line Item Number (CLIN) detailed in this request for proposal:

INSTRUCTIONS TO OFFERORS: Addendum to FAR Clause 52.212-1, Instructions to Offerors

- Commercial Services

1. The purpose of this solicitation is to procure laundry services on JB MDL.

2. The Government intends to award an IDIQ firm-fixed-price contract. The services will be performed in accordance with the PWS.

3. See Federal Acquisition Regulation (FAR) Clause 52.212-1, "Instructions to Offerors -- Commercial Items" for additional information.

4. See the Basis for Award for additional information and evaluation criteria.

5. Questions regarding this solicitation shall be submitted via email to the Contract Specialist, Capt. Jared Skipper at jared.skipper.1@us.af.mil and the Contract Officer, Lizbette Zalybniuk at lizbette.zalybniuk@us.af.mil NLT 0900 EST on Thursday, 4 September.

6. All services shall be performed in accordance with and meet the specifications included in the Performance Work Statement (PWS). Contractors must have an active registration in System for Award Management (SAM) to be eligible to be awarded a Department of Defense (DoD) contract.

If you need to register in SAM, please do so using the following link: https://www.sam.gov/sam.

7. You must include all Representations and Certifications with your quote or reflect they're completed in SAM.

8. Contractor offers shall be submitted NLT 0900 EST on Wednesday, 17 September via email to the Contract Specialist, Capt. Jared Skipper at jared.skipper.1@us.af.mil and the Contracting Officer (CO), Lizbette Zalybniuk at lizbette.zalybniuk.1@us.af.mil and shall contain the following information:

A. Technical: Limited to no more than 10 pages. Submit (1) original proposal and (1) redacted quote. Redacted proposals should not have company names/logos or pricing. Failure to furnish a properly redacted proposal may, at the CO’s discretion, result in exclusion of the proposal from further award consideration.

B. Past Performance:

1. The government will conduct a present/past performance evaluation that examines an offeror's recent, relevant present/past performance record to assess the government’s confidence in the offeror’s ability to perform as proposed. The present/past performance evaluation will consider the number and severity of problems, the effectiveness of any corrective actions taken, and the offeror's overall performance record. The present/past performance factor will use the Performance Confidence ratings and descriptions in the DoD Source Selection Procedures.

2. Potential sources of performance data are government sources such as Contractor Performance Assessment Reporting System (CPARS) Federal Awardees Performance and Integrity Information

System (FAPIIS), questionnaires tailored to the circumstances of the acquisition, interviews with program managers, contracting officers or other sources known to the government and/or non-government sources. Additionally, data from previous source selections or contractor capability assessments should be used if the data is recent and relevant.

3. Performance Questionnaires: The offeror will provide the government furnished questionnaire (“Past Performance Questionnaire”) to those federal agencies and commercial customers whose performances are deemed recent and direct them to return the completed questionnaires to the point of contact listed on the questionnaire. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have recent, relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past relevant contracts.

C. Price/Admin:

1. Unit and extended pricing for all Contract Line Item Numbers (CLINs) found on the Supplies or Services & Prices or Costs page of the solicitation. A total price should also be included. Prices shall not extend past the second decimal point for unit and extended amounts. The proposed price shall include all personnel, supplies, services, management, overhead, other directs costs, G&A, and profit to fulfill the contractual requirements of the Performance Work Statement (PWS).

2. All offers shall remain valid for 90 calendar days. Multiple offers will not be accepted.

BASIS FOR AWARD

Evaluation – Commercial Items

1. This competitive acquisition will be conducted in accordance with FAR Subpart 13. Award shall be made to a single contractor. Selection shall be made on a "Partial Tradeoff" basis. Award will be made to the Offeror providing the combination most advantageous to the Government based upon an integrated assessment of the evaluation factors as defined in this solicitation. This selection approach allows for tradeoffs between the past performance, and price/cost factors.

Award will be made to the Offeror who gives the Government the greatest confidence that they will best meet or exceed the requirements and provide affordability. This may result in an award to an Offeror with a higher rated past performance and a higher-priced proposal, where the decision is consistent with the evaluation factors and the Contracting Officer determines that the past performance of the higher-priced offer outweighs the price difference. While the entire evaluation team strives for maximum objectivity; the selection process is subjective by nature and professional judgment is implicit throughout the tradeoff process. Ultimately, the contract will be awarded to the Offeror whose proposal, based upon the evaluation criteria, represents the best value to the Government.

2. The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

3. Award shall be made to a single contractor. Award will be made to the responsible offeror whose proposal represents the best value to the government and meets all requirements outlined in the PWS and this solicitation.

The following evaluation factors will be used to evaluate each proposal. The relative importance of each factor is as follows: Technical submission, Past Performance, and Price are listed in descending order of their importance with Factors 1(Technical Submission) and 2 (Past performance) being considered significantly more important than Factor 3 (Price).

Factor 1- TECHNICAL ACCEPTABILITY

The Government will evaluate offers to determine if the offer meets the requirements of the PWS to determine technical acceptability. Offers determined to be unacceptable will not be evaluated further.

Adjectival Rating Description

Adjectival Rating Description

Acceptable The proposal meets the requirements of the PWS and solicitation.

Unacceptable The proposal does not meet the requirements of the PWS and the solicitation.

Factor 2- PAST PERFORMANCE

The Past Performance evaluation results in an integrated assessment of the Offerors’ probability of meeting the PWS requirements and the assignment of an overall rating (Table 2) based on consideration of the Offeror's recent, relevant and quality past performance based on the Offeror's submittals (Project Summaries and PPQs) and other information.

The Government will use the following definitions/ratings in Table 2 when making an overall Performance Confidence Assessment (PCA).

Table 2. Performance Confidence Assessments Rating Method

Adjectival Rating

Description

Substantial Confidence

Based on the Offeror's recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the Offeror's recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available, or the Offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the Offeror's recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence

Based on the Offeror's recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

Table 3. Relevancy Ratings

Adjectival Rating

Description

Very Relevant

Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The criteria is met when the Offeror:

- Demonstrates recent, relevant and quality past performance.

- Recent past performance is defined as "A portion or all work completed within three (3) years from the date of solicitation Issuance.".

- Relevant past performance is defined as those contracts that provide the same or comparable services as described in the PWS to the government or commercial organizations. A minimum of three (3) and no more than five (5) Past Performance Questionnaires shall be submitted.

Evaluation Process

This factor is assessed with an overall performance confidence assessment (PCA) rating (Table 2) which is based on an integrated assessment of the Offerors’ recent, relevant and quality past performance.

The resulting performance confidence assessment rating is determined at the factor level and represents an overall evaluation of contractor performance. Offerors without a record of recent, relevant and quality past performance or for whom information on past performance is so sparse that no meaningful confidence assessment rating can be reasonably assigned will not be evaluated favorably or unfavorably on past performance and, as a result, will receive a "Neutral Confidence" rating for the Past Performance factor.

More relevant past performance record may receive a higher confidence rating and be considered more favorably than a less relevant record of favorable performance. A strong record of relevant past performance will be considered more advantageous to the Government than a "Neutral Confidence" rating.

Factor 3- PRICE

1. Proposals shall include prices for each line item listed and should include a total price for the base year and all option years, in order that proposals may be properly evaluated.

Offers shall also include the completed SF 1449 and any amendments.

2. The Government will evaluate offers for award purposes by adding the total price for all Contract Line Item Numbers (CLIN). In the event there is a difference between a unit price and the total CLIN amount, the unit price will be held as the intended price multiplied by the number of units. If the offeror shows only the total amount but fails to submit a unit price, the total CLIN amount divided by the quantity will be held as the intended price.

3. Unbalanced pricing exists when, despite an acceptable total evaluated price, one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

4. The Past Performance Information Retrieval System and Federal Awardee Performance & Integrity Information Systems as well any other Government-sponsored information available may be utilized to help make a responsibility determination in accordance with FAR Subpart 9.104.

5. Failure to provide the requested information may deem the proposal Unacceptable and may not be eligible for award.

NOTE 1: CLAUSES AND PROVISIONS IN THIS DOCUMENT WILL BE NUMBERED IN

SEQUENCE BUT WILL NOT NECESSARILY APPEAR IN CONSECUTIVE ORDER.

NOTE 2: INSTRUCTIONS TO OFFERORS FOR COMMERCIAL ACQUISITIONS,

OFFEROR REPRESENTATIONS AND CERTIFICATION- COMMERCIAL ITEMS AND

PROPOSAL PREPARATION INSTRUCTIONS WILL BE PHYSICALLY REMOVED FROM

ANY RESULTANT AWARD BUT WILL BE DEEMED TO BE INCORPORATED BY

REFERENCE IN THE AWARD.

NOTE 3: WAWF CLAUSE WILL BE ADDED TO EACH TASK ORDER WITH THE

CORRESPONDING MISSION PARTNER/REQUIRING ACTIVITY.

ALL QUESTIONS PERTAINING TO THIS SOLICITATION ARE DUE NO LATER

THAN: 4 September 2025 at 0900

ALL PROPOSALS/QUOTES ARE DUE NO LATER THAN: 17 September 2025 at 0900

***** SOLICITATION AMENDMENTS MUST BE ACKNOWLEDGED IN WRITING

OR THE PROPOSAL/QUOTE MAY BE CONSIDERED NON-RESPONSIVE. IT IS THE

OFFEROR’S RESPONSIBILITY TO CHECK FBO FOR AMENDMENTS ISSUED AGAINST

THIS SOLICITATION AND RESPOND ACCORDINGLY. ******

L Contracting Officer

Supplies or Services & Prices or Costs Additional Information/Notes

Item Supplies / Services Estimated Quantity Unit Unit Price Amount

87TH FORCE SUPPORT SQUADRON FSS

0001AA

Bed Covers

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

5,200 Pound

0001AB

Bath Towels

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

98,676 Pound

0001AC

Hand Towels

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

83,388 Pound

0001AD

Wash Cloths

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

77,832 Pound

0001AE

Bath Mats

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

77,124 Pound

0001AF

Flat/Fitted Sheets

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

208,440 Pound

0001AG

Pillowcases

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

185,280 Pound

0001AH

Blanket

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

8,064 Pound

0001AJ

Bed Spread

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

4,572 Pound

0001AK

Mattress Pad

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

2,568 Pound

0001AL

Bed Skirts

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

360 Pound

0001AM

Shower Curtains

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

3,180 Pound

0001AN

Pillows

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

108 Pound

0001AP

Window Liners

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

375 Pound

0001AQ

Window Curtains

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

375 Pound

USASA Fort Dix

0002AA

Blankets

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

160,000 Pound

0002AB

Sheets

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

175,000 Pound

0002AC

PillowCases

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

19,500 Pound

0002AD

Mattress Pads

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

51,000 Pound

0002AE

Pillows

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

100 Pound

Dix Noncommissioned Officer Academy

0003AA

Sheets

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

10,368 Pound

0003AB

PillowCases

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

5,200 Pound

0003AC

Pillows

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

1,600 Pound

0003AD

Mattress Pads

Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

5,200 Pound

Blankets

0003AE Product Service Code: S209 Pricing Arrangement: Firm Fixed Price

5,200 Pound

Description/Specifications/Statement of Work PERFORMANCE WORK STATEMENT FOR LAUNDRY AND DRY-CLEANING SERVICES AT JOINT BASE MCGUIRE-DIX-LAKEHURST (JB MDL)

1.0 DESCRIPTION OF SERVICES

The contractor shall provide all management, tools, equipment and labor necessary to provide laundry and dry-cleaning services at Joint Base McGuire-Dix- Lakehurst (JB MDL), NJ in accordance with federal, state, and local regulations, commercial standards and this performance work statement (PWS) and its appendices. Services will be performed at the contractor's facility and will include pick-up and delivery according to schedule, correct quantities of laundry are picked up and delivered, laundry is delivered free of all visible dirt, debris, dampness, offensive odors, mildew, cleansing chemicals residue, has a uniform appearance, and items are properly finished and packaged. The contractor shall accomplish all tasks to meet the requirements of this PWS and the Services Summary in paragraph 4.0.

1.1 REQUIREMENTS.

1.1.1 GENERAL. The contractor shall be responsible for loading and unloading of laundry and dry-cleaning. The contractor shall ensure that soiled laundry does not come into contact with clean laundry and dry-cleaning. The contractor shall ensure all parties receive the same linen and quantity shipped upon delivery. The contractor shall process and return all laundry and dry cleaning to JB MDL according to Pick-Up/Delivery Schedule in paragraph 5.0.

1.1.2 COUNT/WEIGHT OF ARTICLES. The contractor and a Government representative for each pick-up/delivery location shall count or weigh the articles and sign the laundry ticket/count sheet together when items are picked up and delivered. The contractor shall furnish the original copy of the laundry ticket to the Government representative. The contractor shall be liable for return of the same number and/or weight (accounting for wet/soiled pick-up) of articles turned in for service. The contractor, if providing linen service by weight, will provide standardized scale to ensure proper weights are being taken at each location identified in paragraph 5.0. The standardized scale must be brought to each site that has a scheduled pickup through the delivery truck that comes on base. The scale must have documented periodic scale checks, every 3 months, to guarantee that the scale is balanced and the weights are correct.

1.1.3 STATE OR LOCAL DEPARTMENT OF HEALTH REQUIREMENTS. The contractor shall ensure its operations comply with any certification of labeling or cleaning requirements arising from state or local Department of Health regulations.

1.1.4 SPECIAL WASH. Special wash items are defined as items that have been stained while in the Government's possession and will need special attention.

Government personnel will separate these items and put in bags marked "special wash." Contractor shall ensure items in "special wash" bags are segregated from other laundry items during wash and will be returned to the Government in marked bags with condition and quantity labeled. If items are not returned serviceable, contractor will mark item "damaged" and will follow damaged item procedures in para 1.1.9.

1.1.5 CLEANING/DRY CLEANING: The contractor shall clean or dry clean all items in accordance with common commercial/industry standards, all applicable Department of the Air Force Instructions (DAFIs) and regulatory guidance included in paragraph 1.1.15, and the specifications for Laundry and Dry-Cleaning Operations. This will include the removal of all non-permanent soil, spots, and stains. Each article shall be thoroughly dried and free of lint. Whites will be free of gray and yellow and color fabrics shall be bright and clean.

1.1.6 WORKMANSHIP AND SANITATION: Delivered finished articles shall conform to the generally accepted industry standards of quality of cleanliness, finish, and appearance. All items shall be delivered in a sanitary condition after being thoroughly laundered or dry-cleaned and properly dried. All work performed for JB MDL laundry shall be done under sanitary conditions, in accordance with generally accepted commercial/industry standards, all DAFIs and regulatory guidance in paragraph 1.1.15, and Department of Health regulations. The contractor's facility shall be open to inspection of sanitary conditions at any time by a representative of the Government, and the Government reserves the right to perform or cause to have performed any test necessary, to determine the sanitary conditions of articles delivered by the contractor. The contractor shall ensure that at no time JB MDL items come into contact with items of other customers that may be in progress.

1.1.7 FLATWORK IRONING: Contractor shall ensure flatwork ironing is processed so that surfaces are smooth, without rough dried spots, or wrinkling that is noticeable and significant in area affected, for example areas that are achieved through machine finishing. Flatwork shall be folded to ensure a neat and uniform appearance that is not marred by excessive loose ends.

1.1.8 UNSATISFACTORY CLEANED ITEMS: Any items found to have been unsatisfactorily laundered or dry-cleaned as determined by the Contracting Officer Representative (COR) shall be re- cleaned at no additional cost to the Government. Such items will be identified by the COR to the contractor's representative after the unsatisfactory condition is discovered. The item(s) shall be re-cleaned and returned to the same exchange point at the next scheduled normal delivery day (unless a shorter turn-around is specified by the COR). If the return period should fall on a legal holiday, the item is to be returned the next scheduled normal delivery day following that holiday. The contractor shall ensure re-cleaned items are segregated from other laundry/dry cleaning items and other types of items to be re-washed when returned. The contractor shall also ensure that items are readily identifiable upon return to the government as re- cleaned items, to include the date and load number with which they were originally returned. For example, items may be labeled with a tag stating, "re-wash".

1.1.9 DAMAGED/LOST ARTICLES: If any item is missing from a delivery, the contractor shall on the same day the shortage occurs, issue an IOU (shortage) ticket.

Lost items must be re-delivered by the contractor in the next regularly scheduled delivery at no additional cost to the Government. If a lost item is not delivered by the next scheduled delivery the item is lost, and the contractor shall reimburse the Government the replacement cost of the item. That cost will be offset as a deduction to the appropriate invoice. Any items returned to the government that have been damaged by the contractor will be returned separately in individual packaging tagged "damaged item." The contractor will then be responsible for the cost of the damaged item in accordance with government provided cost data.

See Defense Federal Acquisition Regulation Supplement (DFARS) 252.237-7014, Loss or Damage (Count-of- Articles) and DFARS 252.237-7015, Loss or Damage (Weight of Articles).

1.1.10 PICK-UP/DELIVERY: The contractor shall pick-up, sort, annotate weight (if applicable) of all items to be serviced and delivered to all JB MDL buildings identified in Pick-Up/Delivery Schedule in paragraph 5.0. The contractor shall pick-up on the day and time specified in paragraph 5.0, excluding federal holidays. The contractor shall ensure that correct quantities of laundry are delivered, and that laundry is free of all visible dirt, debris, dampness, offensive odors, mildew, cleansing chemicals residue and have a uniform appearance. All items should be properly finished and packaged. The laundry cleaning service will be performed at the contractor's facility and include pick-up and delivery of items. Any discrepancy between the Government's and the contractor's count/weight shall be resolved prior to departure. The contractor shall provide a delivery ticket reflecting the time and quantity as well as the number of items delivered each time, and all shortages must be annotated on a separate delivery ticket. Any shortages noted shall be delivered on the next scheduled delivery day. The original delivery ticket will be retained by the Government at each applicable delivery point. The contractor shall process and return all laundry and dry cleaning to JB MDL no later than the timeframe specified by the agency location (see Pick-Up/Delivery Schedule, paragraph 5.0).

1.1.11 RETURN OF ITEMS: All items provided by the Government for performance under this contract will be returned to the Government, no substitute items will be allowed. Items shall be returned to the Government by the contractor in the same manner (assembled/unassembled) in which they were provided by the Government during contractor pick-up.

1.1.11.1 Discrepancies: The following discrepancies shall be identified by the COR and presented to the contractor upon occurrence:

Shipment was not delivered on time in accordance with Pick-Up/Delivery Schedule in paragraph 5.0.

Shipment was not picked up on time in accordance with Pick-Up/Delivery Schedule in paragraph 5.0.

Shipment did not occur during scheduled day in accordance with Pick-Up/Delivery Schedule in paragraph 5.0.

Items returned in an unserviceable condition (wet, soiled, ripped, torn, destroyed, etc.), Items requiring pressing were not pressed properly.

Items not delivered in bundles as specified in paragraph 6.0 Variance in weight/quantity of items returned, in accordance with agency requirements in paragraph and the applicable Workload Estimates in paragraph 6.0.

Allowable variance in weight of items returned is 2%

1.1.12 CONTRACTOR FURNISHED ITEMS: The contractor shall be responsible for providing scales, serviceable storage containers and laundry bins if requested by the units at all pick-up locations for the storage of soiled articles if requested.

1.1.13 CONTAMINATED LAUNDRY: Contaminated laundry will be given to the contractor in easily identifiable bags. The contractor shall pick-up and clean contaminated laundry in accordance with DAFI44- 108, Infection Prevention and Control Program.

1.1.14 PUBLICATIONS

Publication No. Title:

HLAC: Healthcare Laundry Accreditation Council P.O. Box 1306 Plainfield, IL 60544 PH # 855-277-4522 http://www.hlacnet.org/ Current Standards Checklist

APIC: Guidelines for Environmental Infection Control in Health Care Facilities U.S Department of Health and Human Services Centers for Disease Control and Prevention (CDC) Section 4 Parameters of the Laundry Process http://www.apic.org/Search/Index?Keywords=linen&x=0&y=0

DAFI44-108: Infection Prevention and Control Program http://www.e-publishing.af.mil

DAFI41-210: TRICARE Operations and Patient Administration Functions http://www.e-publishing.af.mil

DoD 5500.7-R: The Joint Ethics Regulation (JER) http://www.dtic.mil/whs/directives/corres/pdf/550007r.pdf

The Joint Commission: Standards and Recommendations of The Joint Commission (TJC) https://www.jointcommission.org/standards_information/tjc_ requirements.aspx

Contractor Security Appendix - 1 Oct 13. Reference: Appendix C. https://files.govtribe.com/fbo/7787729d5ebfb935042f272ca9bb1952/a8 9c9277b863a4f8bec45452a824cbd1

Safety Guide for Civilian Contractors on Appendix B http://dtic.mil/whs/directives/corres/pdf/605501p.pdf

2.0 GOVERNMENT FURNISHED UTILITIES. All reasonable quantities of utilities will be available to the contractor without charge. Any temporary lines and connections that may be required shall be installed, maintained and removed by the contractor at their expense and in a manner satisfactory to the COR.

2.1. POLICE PROTECTION. Base Security Forces shall provide initial law enforcement response and services to the contractor. The Base Security Operations Desk can be reached at phone number (609) 562- 6001. If dialing 911 from a cell phone, the location must be fully identified to ensure that the proper responder is notified.

2.2. FIRE PROTECTION. Base Fire Departments shall provide initial response and fire protection services to the contractor. The base Fire Alarm Control Centers can be reached at phone number 911 from a base telephone. If dialing 911 from a cell phone, the location must be fully identified to ensure that the proper responder is notified.

2.3. EMERGENCY MEDICAL SERVICE (EMS). The medical treatment facility may provide urgent health care to contract employees (contract employee is not a government employee but is a contractor or an employee of a contractor) for injuries occurring while on duty. Urgent health care is defined as medical care authorized to the extent necessary to save life or limb and prevent undue pain and suffering. In accordance with DAFI41-210, TRICARE Operations and Patient Administration Functions, contractors employed in CONUS are authorized Medical Treatment Facilities (MTF) emergency care associated with employment related accidents, or injuries. The contract employee will be transferred to a civilian medical facility as soon as the contract employee is stabilized.

2.4. PHYSICAL SECURITY. The contractor shall be held fully accountable for any failure to maintain the physical security of all base restricted areas, secured facilities or sites that they are responsible for providing services within. All losses or damages caused by the contractor, or by the contractor's failure or negligence in maintaining proper security of these areas will be paid for by the contractor.

3.0 GENERAL INFORMATION.

3.1. CONTRACTOR EMPLOYEE UNIFORMS AND IDENTIFICATION. All contractor employees shall wear a distinctive company logo on their outer garment at all times. The contractor employee shall be neat and professional in appearance and meet current commercial standards.

3.2. TOBACCO POLICY. The contractor shall ensure that all contractor employees do not use tobacco products within 50 ft. of any base facility, around fuel tanks and generators, within any clearly marked "No Smoking" areas or within 50 ft. of any flight line aircraft parking areas.

3.3. SAFETY AND ACCIDENT REPORTING. The contractor shall be responsible for providing services under this contract in accordance with all base, local, state and federal occupational safety requirements. The contractor shall ensure that all services are conducted safely at all times. The contractor shall ensure that all contractor employees are issued and properly use all required safety personal protective equipment. The contractor shall use mechanically sound and safe vehicles and equipment in the performance of services under this contract. The contractors shall take necessary corrective actions if the contractor's employees are conducting operations in an unsafe manner. In the event of an accident, the contractor shall contact the base emergency 911 service and the COR immediately.

Additionally, the contractor and contractor's personnel will be knowledgeable of and comply with all other base incident- reporting procedures. See the Safety Guide for Civilian Contractors in Appendix B for additional information.

3.4. HIRING GOVERNMENT PERSONNEL. The contractor is restricted from hiring the COR, inspectors, monitors or any other government employees whose employment could result in conflict of interests in accordance with DoD 5500.7R, Joint Ethics Regulation.

3.5. SECURITY REQUIREMENTS/VEHICLES AND PASSES. All contractor or contractor employees' vehicles used for the performance of this contract shall comply with all local, state and federal regulations. In addition, all vehicles described above must be registered through the Security Police Squadron, Pass and Registration and will comply with JB MDL directives. Within 24 hours after award of contract, the contractor shall request through the COR, CO and Security Forces to be issued base passes and identification badges for their employees and work vehicles in accordance with the attached Contractor Security Appendix - 1 Oct 13, Appendix C.

3.6. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR THE LOCAL INSTALLATION COMMANDER. This service does not meet the criteria for continuation of performance during a crisis.

3.7. EXECUTIVE ORDER (EO) 13423 (Strengthening Federal Environmental, Energy, and Transportation Management). The contractor shall assist in compliance with this EO through the:

(a) Use of products with post-consumer recycled content

(b) Use of products that are recyclable

(c) Use of low toxicity or non-toxic products

(d) Use and installation of low-maintenance products

3.8. ENVIRONMENTAL COMPLIANCE. The contractor is required to comply with all applicable bases, local, state, and federal environmental laws and regulations, including DAFIs, in effect at the time of performance of this contract. The contractor shall be responsible for obtaining and complying with any required operating permits. The contractor shall be responsible and liable for penalties, fines, or environmental damage claims that may be required or assessed by the local, state or federal governments as a result of the contractor's performance, or failure to perform, during the course of this contract. The Government will inspect for environmental compliance at their discretion and will notify the COR of any discrepancies found. In addition, the contractor may be subject to contractual sanctions including, but not limited to, termination, suspension, debarment, and adverse past performance assessment.

4.0 SERVICES SUMMARY:

PERFORMANCE OBJECTIVE PWS PARAGRAPH PERFORMANCE THRESHOLD

Pick-up and delivery schedules are met 1.1.10, 1.1.11 95% of the time per year

Correct quantities of laundry are delivered and properly packaged 1.11 No more than 5 valid discrepancies per agency within 30 days

Laundry is delivered free of all visible dirt, debris, dampness, odor, mildew, cleaning chemical residue, has a uniform appearance and is properly finished

1.1.1, 1.1.5, 1.1.6, 1.1.7, 1.1.8, 1.1.9, 1.1.11, 1.1.13

No more than 5 valid discrepancies per organization within 30 days

Laundry is cleaned in accordance with standards 1.1.4, 1.1.7, 1.1.13, 1.1.15 95% of drop-offs are free of discrepancies per year

Clean laundry is delivered correctly packaged 1.1.10 No more than 5 valid discrepancies within 30 days

4.4 QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure laundry and dry-cleaning services are performed in accordance with common commercial/industry standards, all DAFIs and regulatory guidance in Department of Health regulations. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the performance objective identified within the appropriate areas of responsibility in paragraphs 1.0 and 4.0 above.

4.5 WORKMANSHIP AND SANITATION. Delivered finished articles and service shall conform to the standards and recommendations of TJC and generally accepted industry standards of quality and cleanliness, finish, and appearance. All work performed shall be done under sanitary conditions.

4.6 HOLIDAYS. If a scheduled pick-up falls on an observed federal holiday, service will be performed on the next workday (i.e. if holiday falls on a Thursday, service will be performed on Friday). The only exception is Thanksgiving, in which pick-up and delivery will occur on the Wednesday before the holiday. Refer to attached Wage Determination for observed federal holidays.

4.7 CONTRACTOR FULL-TIME-EQUIVALENT REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Laundry and Dry Cleaning Services via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 Oct through 30 Sep. While inputs may be reported any time during the FY, all data shall be reported no later than 31 Oct of each calendar year. The contractor may direct questions to the Contractor Manpower Reporting Application help desk at http://www.ecmra.mil.

5.0 PICK-UP/DELIVERY SCHEDULE.

LOCATION DAY/TIME

All-American Inn: Contractor will pick-up on Monday-Friday 5x Per week

McGuire Buildings 2783 and 2786 Contractor will pick-up on Monday-Friday 0800 - 1400 and delivery serviced items on Monday - Friday, 48-hours after pick-up or the next business day, whichever is sooner. (WITH PICK-UP ON ALL FLOORS OF EACH BUILDING)

Dix Buildings 5254 and 5997

Contractor will pick-up on Monday-Friday 0800 - 1400 and delivery serviced items on Monday - Friday, 48-hours after pick-up or the next business day, whichever is sooner. (WITH PICK-UP ON ALL FLOORS OF EACH

BUILDING)

Lakehurst Buildings 33 and 481

Contractor will pick-up on Monday-Friday 0800 - 1400 and delivery serviced items on Monday - Friday, 48-hours after pick-up or the next business day, whichever is sooner. (WITH PICK-UP ON ALL FLOORS OF EACH

BUILDING)

USASA Fort Dix Building 5505

Contractor will pick-up on Monday-Friday 0800 - 1400 and deliver serviced items on Monday - Friday, 48-hours after pick-up or the next business day, whichever is sooner.

Dix Noncommissioned Officer Academy (NCOA) Building 5517:

Dix area: Weekly turn-around laundry service. Pick-up and delivery date/time to be coordinated with contractor as required but not to exceed once per week

6.0 WORKLOAD ESTIMATES

6.1 87TH FORCE SUPPORT SQUADRON (FSS) Lodging requests the service by weight with contractor's provided scales with the following requirements.

Bed Covers 5,200 lbs Annually Dry Cleaned/1 per hanger/Sealed in Plastic sheet/Pressed Bath Towels 98,676 lbs Annually Laundered/Sealed in plastic/12 per bundle Hand Towels 83,388 lbs Annually Laundered/Sealed in plastic/12 per bundle Wash Cloths 77,832 lbs Annually Laundered/Sealed in plastic/24 per bundle Bath Mats 77,124 lbs Annually Laundered/Sealed in plastic/12 per bundle Flat/Fitted Sheets 208,440 lbs Annually Laundered/Sealed in plastic/12 per bundle Pillowcases 185,280 lbs Annually Laundered/Sealed in plastic/24 per bundle Blanket 8,064 lbs Annually Laundered/Sealed in plastic/1 per bundle Bed Spread 4,572 lbs Annually Laundered/Sealed in plastic/1 per bundle Mattress Pad 2,568 lbs Annually Laundered/Sealed in plastic/1 per bundle Bed Skirts 360 lbs Annually Dry Cleaned/1 per hanger/Plastic sheet/Pressed Shower Curtains 3,180 lbs Annually Laundered/Sealed in plastic/1 per bundle Pillows 108 lbs Annually Laundered/Sealed in plastic/1 per bundle Window Liners 375 lbs Annually Laundered/Sealed in plastic/1 per Hanger Window Curtains 375 lbs Annually Dry Cleaned/1 per hanger/Plastic sheet/Pressed

6.2 USASA Fort Dix requests the service by weight with the following requirements: All clean blankets will be delivered to TBSA wrapped in bundles of 3 with plastic banding tape. All clean white sheets will be delivered to TBSA wrapped in bundles of 12 with saran wrap. All clean green sheets will be delivered to TBSA wrapped in bundles of 12 with saran wrap. All clean pillowcases will be delivered to TBSA wrapped in bundles of 12 with plastic banding tape. All clean mattress pads will be delivered to TBSA wrapped in bundles of 5 with plastic banding tape. The contractor shall maintain a continuous inventory at TBSA Warehouse in Building 5505 on USASA Fort Dix of 20 large laundry roller bins (approx. 6ft) for receiving dirty linen. The contractor shall also be responsible for providing 4 scales for weighing laundry at TBSA Warehouse in Building 5505 on USASA Fort Dix.

Blankets 160,000 lbs Annually Laundered/ wrapped in bundles of 3 with plastic banding tape Sheets 175,000 lbs Annually Laundered/ bundles of 12 sealed with with saran wrap PillowCases 19,500 lbs Annually Laundered/ wrapped in bundles of 12 with plastic banding tape Mattress Pads 51,000 lbs Annually Laundered/ wrapped in bundles of 5 with plastic banding tape Pillows 100 lbs Annually Laundered/ Bagged in large plastic bag

6.3 Dix Noncommissioned Officer Academy (NCOA): Request the service by weight with the following requirements

Sheets 10,368 lbs Annually Laundered/Sealed in plastic/12 per bundle PillowCases 5,200 lbs Annually Laundered/Sealed in plastic/25 per bundle Pillows 1,600 lbs Annually Laundered/ 10 per bag Mattress Pads 5,200 lbs Annually Laundered/ Tied together/ 5 per bundle Blankets 5,200 lbs Annually Laundered/ Tied together/ 5 per bundle

ANTI-TERRORISM

References:

- Department of Defense Instruction O-2000.16, Volume 1 DoD Antiterrorism (AT) Standards, Standard 18

- Defense Federal Acquisition Regulation Supplement (DFARS) (Reference (r)) reflects current DoD AT security requirements for defense contractors

- Joint Publication 3-07.2 Antiterrorism

Terrorism is defined as:

The calculated use of unlawful violence or threat of unlawful violence to inculcate fear; intended to coerce or to intimidate governments or societies in the pursuit of goals that are generally political, religious, or ideological.

Antiterrorism - As a prelude and during performance of any contract, it is critical that the Contractor be supportive of all Department of Defense (DoD) requirements to protect personnel and their families, installations, facilities, information, and other resources from terrorist acts.

1. All Contractors and Sub-Contractors are responsible for providing their personnel information on the Joint Base McGuire-Dix-Lakehurst (JB MDL) Antiterrorism Program (AT). All contractors and sub-contractors will review the JB MDL AT Awareness Guide for Contractors pamphlet. During performance of work, personnel security and protection of resources is critical for the installation to maintain a safe and secure work environment. Contractors and contracted personnel will be alert for any suspicious activities while on the installation. If any situation appears to be suspicious, immediate actions must be taken to properly notify the 87th Security Forces Squadron (SFS) Emergency Control Center (ECC) at 609-754-6001.

2. Contractors must ensure that contracted personnel and vehicles are strictly controlled during performance of duty. For instance, contractors shall use reasonable efforts to prevent any personnel or equipment from being placed in harm's way or in a position that could aid or abet terrorists.

3. It is strongly recommended that all contracted personnel take the computer-based training (CBT) for the DoD-approved Antiterrorism Level I Training at http:// jko.jten.mil/courses/atl1/launch.html. Contractors are encouraged to contact the JB MDL Antiterrorism Office at 609-562-5362/2445 for information regarding the installation Antiterrorism Program.

4. Force Protection Condition (FPCON) Impact on Work Levels: If the JB MDL FPCON level is elevated to Charlie, the installation shall evaluate the need for contract services to be discontinued. At FPCON Delta, services are discontinued. Services shall resume when the FPCON level has been lowered.

Administrative Note: In the event of an emergency, dial 9 1 1 from any land line on the installation. The call will be routed to the ECC (609-754-6001) on the Joint Base. If you use a cell phone and dial 9 1 1, you will be routed to the county 9 1 1 dispatch (Burlington County for McGuire and Dix or Ocean County for Lakehurst).

Simply inform the dispatcher that you are on JB MDL, they will route your call to the JB MDL ECC.

The following statement will be placed in all solicitations/awards/TOs/DOs/calls with performance on JBMDL:

"The 87th Medical Treatment Facility (MTF) may provide urgent health care to any contractor employees or agents for injuries occurring while on duty. Urgent health care is defined as medical care authorized to the extent necessary to save life or limb and prevent undue pain and suffering. Contractor employees will be transferred to a civilian medical facility as soon as they are appropriately stabilized. The cost of such treatment will be paid for, in full, within a reasonable period of time (as determined with/by the Base Legal Office's assistance), by the contractor or the contractor's employee and will not be borne by the 87th MTF, the United States Air Force or the government. Billing/accounts receivable is processed based on services provided, which is captured on an Air Force FORM 552 (Pre- Hospital Evaluation Patient Care Report). If a contractor employee or agent cannot pay for the treatment at the time the bill is rendered, a statement of charges and a letter of indebtedness will be completed and billed to such contractor employee for medical services rendered. Contractor employee or agents shall ensure they provide timely notice to their medical insurance company and to the extent an insurance company is to make payment, provide the insurance company with adequate information and documentation necessary to make payment."

Requirements PKB, Laundry Services FSS/Lodging/ASA-NCOA 2025, POP 30 SEP 25 - 29 SEP 26

Packaging and Marking

Inspection and Acceptance

Deliveries or Performance

Line Item Delivery Schedule Estimated Quantity Address and POC

0001AA

5,200 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0001AB

98,676 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0001AC

83,388 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0001AD

77,832 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0001AE

77,124 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0001AF

208,440 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0001AG

185,280 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

8,064 Pound

0001AH

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0001AJ

4,572 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0001AK

2,568 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0001AL

360 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0001AM

3,180 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0001AN

108 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0001AP

375 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0001AQ

375 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0002AA

160,000 Pound

Period of Performance From 30 Sep 2025 To

0002AB

175,000 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0002AC

19,500 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0002AD

51,000 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0002AE

100 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0003AA

10,368 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0003AB

5,200 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0003AC

1,600 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0003AD

5,200 Pound

Period of Performance From 30 Sep 2025 To 29 Sep 2026

0003AE

5,200 Pound

Period of Performance From

30 Sep 2025 To

Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative. Dec 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003,…