Questions and Answers _25 Aug 23.pdf

Q&A:

FA448423Q0026 Visual and Sound System

Lifecycle extension

Repairs to Equipment

Q1. Cotillion Room Sec 2.1.1

Sub Sec 2.1.1.7 Would repairs on existing equipment be a change order for new equipment if needed?

A. There is an allowance for repairs in the contract however any repairs that exceed that amount would need to be a change order.

Q2. Colonial Room Sec 2.1.2

Sub Sec 2.1.2.8 Would repairs on existing equipment be a change order for new equipment if needed?

A. There is an allowance for repairs in the contract however any repairs that exceed that amount would need to be a change order.

Q3. Starlifter Room Sec 2.1.3

Sub Sec 2.1.3.7 Would repairs on existing equipment be a change order for new equipment if needed?

Q4. Liberty Room Sec 2.1.5

Sub Sec 2.1.5.7 Would repairs on existing equipment be a change order for new equipment if needed?

Q5. Rack Coat Check Room 2.1.6

Sub Sec 2.1.6.3 Is Contractor / Offeror responsible for functionality of existing equipment?

A. Yes

Equipment Identification

Q6. Cotillion Room Section 2.1.1

Sub Sec 2.1.1.1 Please Identify Make and Model for Projector and Screen?

A. Projector: Eiki EK-G11W S/N: E67A1109

Q7. Sub Sec 2.1.1.7 Please Identify Make and Model for Sound System?

A. Microphone: AKG SR450, Extron MTP Series, CTS 2000 Amplifier

Q8. Colonial Room 2.1.2

Sub Sec 2.1.2.2 Please Identify Make and Model for Projector Screen?

A. Eiki LC-XN200L S/N: E4ZA1081

Q9. Sub Sec 2.1.2.8 Please Identify Make and Model for Sound System?

B. Microphone: AKG SR450, Extron MTP Series, CTS 2000 Amplifier

Q10. Sub Sec 2.1.2.7 Wireless handheld / lavalier microphone (See Enclosure 7 for Technical

Specifications).

a. -Audio Technica ATW-1312/L Handheld, Lavalier System, System PRO

Digital Combo System, 1 ATW-T1003 Handheld, 1 ATWT1001Bodypack and 1

MT830cW Lavalier Microphone, Black / Wrong Description the correct is ATW-T1002 handheld not

ATW-T1003

A. OK

Q11. Starlifter Room Sec 2.1.3

Sub Sec 2.1.3.7 Please Identify Make and Model for Sound System?

A. Microphone: AKG SR450, Extron MTP Series, CTS 2000 Amplifier

Q12. Liberty Room Sec 2.1.5

Sub Sec 2.1.5.1 Please Identify Make and Model of Projector and Screen?

A. EK-611W S/N: E4ZA1245

Q13. Sub Sec 2.1.5.7 Please Identify Make and Model for Sound system?

A. Current system does not have a Make and Model, it is an engineered system incorporating several different manufactures equipment.

Q14. Rack/Coat Check Room Sec 2.1.6

Sub Sec 2.1.6.3 Please Identify make and Model existing amplifiers, DVD players, CD players.

A. Tascam DOIV DVD, Tascam CD-01U (CD player no longer needed; DVD needs upgrading for

Blu-Ray capability)

Q15. May I ask if we could get an extension to have time to work on our proposal after our visit?

A. We do not intent to extend at this time.

Q16. Can a dimensioned floor plan with device locations be provide for each room?

A. Yes.

Q17. You mention a PC for remote access for maintenance. Is that for their team or would you like a maintenance agreement for continued service after system acceptance?

A. The installation contractor will be expected to maintain this system after the installation.

This maintenance would either be on a pay as you go basis or on a maintenance contract to be determined after the installation.

Q18. 2.1.1.5 - Each room will receive one “PTZ camera with output for local presentation VTC (Via USB plate)”

• Will this camera be used for MS Teams? Yes.

• A USB Bridge device is not specified. Does a USB Bridge exist in each room? No.

• Should one be provided? Yes.

• Will this camera be directly connected to a GFE PC for MS Teams? Yes.

• What is the distance from the camera location to the GFE PC?

A. Various depending on the room, contractor should survey this during the site visit.

Cotillion Room Q19. 2.1.1.1 -Retain original projector and screen.

Provide projector and screen manufacturer and model number.

A. Eiki EK-611W

Q20. 2.1.1.7 - Retain existing sound system and repair if needed.

• Define the components of the existing sound system. (Provide manufacturer and model numbers) o Microphones: SR450 o Audio DSP or mixer: Unknown o Amplifier: CTS 2000 o Loudspeakers: Unknown

• Identify any sound system items that need repaired.

A. SR450 receiver, Mic 2 needs to be repaired/replaced.

Q21. 2.1.1.8 - Any required additional wiring, interfaces, encoder/decoders etc. to properly connect components.

• Provide a sketch of the room.

• Identify how many HDMI inputs are required and where they are located.

• Identify if there are any other display devices besides the projector.

A. A floorplan of the building will be provided at the end of this document. Contractor should determine the needed cable runs from that and during the site visit.

Colonial Room Q22. 2.1.2.1 -1 replacement Laser video projector and lens (original mounting bracket).

• Provide the throw distance between the projector lens and the projection screen.

A. 18 ft.

Q23. 2.1.2.2 -Retain original video screen

• Provide the projection screen dimensions (Width and Height)

A. 13 ft. 6 in. wide, 9 ft. 3 in. tall

Q24. 2.1.2.8 - Retain existing sound system and repair if needed.

numbers) o Microphones: SR450 o Audio DSP or mixer. Unknown o Amplifier: CTS 2000 o Loudspeakers: Unknown

• Identify any sound system items that need repaired.

A. Other than the items identified in the Statement of Work, no other items are known to be inoperable however we know items can arise during an installation that are unexpected.

Q25. 2.1.2.9 - Any required additional wiring, interfaces, encoder/decoders etc. to properly connect

• Provide a sketch of the room.

Starlifter Room Q26. 2.1.3.1 -New projector and screen

b. -Eiki EK-308U, 6,000 lumen LCD projector, WUXGA, manual zoom & focus lens, 2 HDMI

• This projector model has a built-in lens with a throw ratio of 1.07-1.75:1.

• With this lens, the throw distance will be between 10’-4” to 16’-11”

• Verify that there are no ceiling obstructions in this area of the ceiling.

• Is there an existing ceiling mount that can be reused? No.

• What is the ceiling construction? Acoustic Ceiling Tiles? Traditional ceiling tiles- non acoustic

• If possible, verify if there are any obstructions above the ceiling. No obstruction.

c. -Eiki AH-A22030, Eiki Lens with 1.22 - 1.53 Throw Ratio Part# AH-A22030

• This lens does not fit the above projector. If this throw ratio is required, a different projector will be required. Please clarify.

A. Room does not have a dedicated sound system, just loudspeakers that can be linked to the

Cotillion and Colonial.

Q27. 2.1.3.7 - Retain existing sound system and repair if needed.

numbers) o Microphones SR450 o Audio DSP or mixer Unknown o Amplifier CTS 2000 o Loudspeakers Unknown

A. Other than the items identified in the Statement of Work, no other items are known to be inoperable however we know items can arise during an installation that are unexpected.

Q28. 2.1.3.8 - Any required additional wiring, interfaces, encoder/decoders etc. to properly connect

• Provide a sketch of the room.

Imperial Room Q29. 2.1.4.8 -2- in ceiling speakers

a. -JBL Control 47 C/T Loudspeaker WH, Two-Way 6.5" coaxial ceiling loudspeaker with extended bass, White

• These speakers are 10.2 inches tall. Please verify that there are no obstructions above the ceiling tile at these locations.

A. There are two (2) chandeliers and recessed lighting, but it should not be an interference with loudspeaker installation.

Q30. 2.1.4.9 - Any required additional wiring, interfaces, encoder/decoders etc. to properly connect

• Provide a sketch of the room.

• Identify where the AV Cart and the HDMI output plate will be located.

• Identify where the HDMI input plate will be located.

Liberty Room Q31. 2.1.5.1 -Retain original projector and screen.

• Provide projector and screen manufacturer and model number.

A. Eiki EK-611W

Q32. 2.1.5.7 - Retain existing sound system and repair if needed.

• Section 2.0 in the SOW indicates that speakers, speaker wiring, and amplifiers will be replaced.

o Please verify this.

A. Yes, confirmed.

• Define the components of the existing sound system. (Provide manufacturer and model numbers) o Microphones: SR 450 o Audio DSP or mixer. Unknown o Amplifier: CTS 2000 o Loudspeakers: Unknown

A. Other than the items identified in the Statement of Work, no other items are known to be inoperable however we know items can arise during an installation that are unexpected.

Q33. 2.1.5.8 - Any required additional wiring, interfaces, encoder/decoders etc. to properly connect

• Provide a sketch of the room.

B. A floorplan of the building will be provided at the end of this document. Contractor should

Rack/Coat Check Room Q34. Please define the use case for this room.

2.1.6.3 -retain existing amplifiers, DVD players, CD players and speaker wiring.

• Are there any other sound system devices that should be retained?

o Microphones?

o Audio DSP or mixer?

A. Retain all existing amplifiers and speaker wiring. Upgrade DVD players to Blu-Ray capability and remove CD players.

Q35. 2.1.6.6 -Install new Crestron controller

a. -Crestron Electronics CP4N Control Processor

• Does this room require a new touch panel?

A. No touch panel located in the coat room.

Q36. 2.1.6.7 - Any required additional wiring, interfaces, encoder/decoders etc. to properly connect

• Provide a sketch of the room.

• Identify if there are any other display devices.

Front Office Q37. Please define the use case for this room.

2.1.7.2 -Mobile ipad or like tablet for control

• Will this system require a central controller?

A. Yes

Q38. 2.1.7.4 -HDMI input plate

• Will this input plat be directly connected to the 32” display?

A. Unsure; believe all signals run back to the DSP.

Q39. 2.1.7.6 - Any required additional wiring, interfaces, encoder/decoders etc., to properly connect

• Provide a sketch of the room.