SOO__-__Intercom_Phone_PA__System_(Updated_19Sep18).pdf

STATEMENT OF OBJECTIVE FOR

BUILDING #1805 / PHONES, INTERCOM, PA SYSTEM SCOTT

AIR FORCE BASE, ILLINOIS

1. PROJECTSCOPE:

Provide and install all equipment needed to support a phone, intercom, and public announcement (PA) system in Bldg 1805. Contractor will provide equipment, technical support, system start-up, programming, testing, low voltage cable, cable supports, and owner training. All purchased parts and labor should be covered for a period of at least 1 year.

2. BACKGROUND/ TODAY’S SERVICES:

Electronic Key System: Existing comm system consists of a legacy electronic key system (Nortel Vantage).

The system has the 4 main analog (T-R) lines connected to it serving some staff phones. The system has approximately 25+ key system station phones along with a few outside analog-intercom phones. Outside of the staff office utilizing the 4 main contact numbers, the remaining station phones are primarily used for intercom service (office to office contact only). Currently, there is a phone device in every classroom (13), 5 offices, the staff break room, 3 at the front desk, 3 analog (housed single line intercom phones) on the playgrounds. The outside/intercom line phones are fed from the same resident key system. The key system also consists of tip-ring line cards with the appropriate ringing generator to provide this resident “PBX” intercom service to the outside phones.

Paging Service: Yesteryear Bogen amplifier fed overhead paging speaker. Paging control was actuated from the Vantage key system via paging control keying pair connected to the input of the Bogen amp. This service has since been disconnected because of antiquation, cabling issues, Etc.

YESTERYEAR VANTAGE KEY SYSTEM located in mechanical room w/intercom and paging control (traditional cross-connect backboard avail for new contract)

3. REQUIREMENT - EQUIPMENT and SERVICES/CONTRACTOR WILL MEET EXCEED THE

FOLLOWING:

1. Installation of electronic or like telephone system, applicable telephones, hardware, cabling, speaker, and amplifier control that replicates/exceeds current services to include paging control fulfilling the following requirements. All services – voice lines, intercom, paging control will be available from telephone as requested via customer-contractor. The below line items required:

a. Phone system will connect to existing base/customer provided analog dial lines. The system must be able to support at least 8 conventional analog lines as-if needed. Base communications personnel will tag/show as needed upon request. System will be installed in local comm-mechanical room (on the same wall as existing key system. If the system is IP internal to itself (to include phones), it must be able to gateway analog connect to the base telco lines with no interference and/or line corruption.

b. The system will utilize existing base provided power and grounding as applicable, to be installed resident where existing system is installed.

c. All in-house cabling (between phones and system/amplifier and speakers) will meet proper ANSI/plenum standards, not obstructing any current infrastructure.

d. The system will provide line and intercom services and intercom paging control to all telephones as specified with customer on an individual basis. i.e. Some phones will have all line, intercom, and paging control features where other phones will only utilize intercom (station to station) services only.

See attached floorplan.

e. Telephones: Telephones (multi-line if necessary) will be installed as depicted attached floorplan to include wall mounting hardware as-if deemed. Phones must be corded. Cordless phones are not allowed. 28 each new telephones required, including outside intercom only phones. All RJ-11/RJ-45/ cabling connections will comply ANSI TIA standards as applicable. Only staff offices will have access to outside/base lines to include all intercom (9 each). Additionally, only the staff phones will be able to launch paging control. Telephones located outside will be protected via outside weatherproof cover/ box. Old boxes will no longer be used – discarded (item h below).

f. Intercom Service: All telephones will be able to make any station to station call between users from all phones/locations throughout facility.

g. Paging control. Installation that provides Public Announcement System that communicates to all areas of the facility and playgrounds, in the event of an emergency or other mass notification.

Announcements will be broadcasted via the telephone user out to the paging/speaker system. Only the staff personnel office (as depicted floor plan) will be able to launch building wide pages. Speakers –27 each: Contractors can add-change as they deem as long as all classrooms, areas are able to easily hear all paging calls. Amplifier, cabling, and all speakers will meet applicable ANSI TIA standards. Ceiling speakers that easily cut into existing drop ceiling will suffice. If needed for applicable install, wall speakers or other can be used i.e. outside playground area etc.

h. All above line, intercom, and paging control provisioning satisfying all office area comm support will be approved via the onsite facility supervisor.

i. Disconnection and removal of existing Vantage key/telephone system to include all phones, key system, paging, and unused/associated equipment will be boxed/stored to the side for government return action. Antiquated wiring, trash, unused pieces and parts will be disposed of properly.

j. Installation team will work with staff on the safety and security of base and facility/personnel. All technician names will be provided to supervisor- staff prior to visitation/installation of services. All areas at all times will be maintained with highest housekeeping standards.

4. SECURITY PROVISIONS:

4.1 SECURITY AND PRIVACY: This applies to all contractor personnel including deliverymen who need to enter Scott AFB. Personnel will be required to divulge Privacy Act information as required to meet Air Force security requirements. Contractor must be escorted at all time while within Building 1805.

4.2 CONTRACTOR CONSENT TO BACKGROUND CHECKS: The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center (NCIC). LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to an LEADS check will be denied access to the installation. Information required to conduct an LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause.

Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

4.3 BADGES: The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government. The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area.

4.4 CONTRACTOR REGISTRATION OF VEHICLES ON SCOTT AFB: All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Vehicle passes may be issued for 3 days or time needed. To request vehicle/personnel passes, the personnel must report to 375th Security Forces Squadron Pass and ID section (618-256-9828) and fill out a form for all personnel and/or vehicle. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a persons need to be on Scott AFB.

4.5 ACCESS TO INSTALLATION DURING FORCE PROTECTION CONDITIONS (FPCONs):

Access to the installation during various FPCONs. Contractors will be assigned a mission essential designation IAW requirements contained in SAFBI 31-101/Installation Security Instruction. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.