1a._Laughlin_Division_01_Specs.docx

Laughlin Air Force Base Division 01 Specifications For Construction Projects

Division 01 Specifications Laughlin AFB

Table of Contents

1. General Requirements

0. Regulatory Requirements

1. The project shall conform to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

1. The Contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in these specifications. Competent is defined as a registered professional or, where registration is not applicable, trained and/or certified in the respective field.

0. Warranty Requirements

1. The Contractor shall warranty all workmanship for five year after final acceptance of contract work.

1. Warranty for materials and equipment shall be in accordance with manufacturer’s written standard warranty (minimum 20 year no dollar limit). Manufacturer warranties shall be passed to the Government according to the Schedule of Submittals. The warranty will follow the manufacturer’s standards for their equipment.

0. Pre-Design and Pre-Construction Conferences Prior to commencing design or construction work, the Contractor shall meet with the Contracting Officer’s Representative and designated technical personnel at a mutually agreeable time to discuss and develop mutual understandings concerning the design and construction progress schedule and the administration of work.

0. Working Hours

1. The Contractor's working hours shall be between 0730 and 1630, with no work expected on weekends, AETC designated family days and Federal holidays. Permission to work at times other than those stated above must be obtained from the Contracting Officer at least three working days in advance. As permission may not always be granted, the Contractor’s schedule should never rely on accomplishing work at times other than those stated above.

1. No work will be allowed during quiet times for special events. Graduation ceremonies typically occur once every three weeks and require quiet times from 4:00pm to 8:00pm on Thursday and Friday evenings as well as 9:00am to 10:00am on Friday morning. Times may vary. Unplanned events may occur during the life of the project. Coordinate with Contracting Officer for specific dates and times as the project progresses.

1. For those activities when work is prohibited, the Contractor shall have all equipment and materials removed and/or shall organize materials and equipment on the site as directed by the Contracting Officer. The Contractor shall have the areas cleaned.

0. Inspection of Work

1. 47 CES/CENMP is designated as the office responsible for inspecting the work, while the Contracting Officer is responsible for final acceptance of the work.

1. The CES project manager shall be given the opportunity, during regular business hours, to inspect any construction aspect that will be buried or hidden (e.g., utilities, mechanical systems, electrical wiring). The Contractor shall contact the Contracting Office at least 1 day in advance of enclosing, encasing, burying, etc., to arrange for inspection.

0. Supervision of Work

1. The site superintendent or approved alternate and Quality Control Manager (QC) or approved alternate shall be on the job site any time work is being accomplished. THE QC AND SUPERINTENDENT MUST BOTH BE ONSITE DURING WORK.

1. The qualifications of the superintendent, QC, and alternates shall be approved by the Contracting Officer prior to assuming their responsibilities and shall include a minimum of five years’ experience on similar projects. Qualifications shall be submitted to the Contracting Officer in resume format prior to the start of construction.

1. The on-site superintendent shall be reachable by telephone at all times when work is being accomplished. The Contractor’s superintendent or contract manager shall be reachable by telephone 24 hours a day, seven days a week, for the duration of the contract.

0. Survey and Verification of Existing Conditions The Contractor shall perform all surveying necessary to complete the work and shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above- and below-grade condition assessment. Use of existing condition data provided by the Air Force does not relieve the Contractor of liability.

0. Protection of Existing Work

1. At the completion of the project, existing work shall be in a condition equal to or better than the condition that existed before new work started.

1. The Contractor shall remove or alter existing work in such a manner as to prevent damage to any portions of the existing work which remain. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer.

1. The Contractor shall investigate the adequacy of existing roads and their allowable load limit and shall repair any damage to existing roads caused by construction operations at no additional cost to the Government.

1. Vehicular traffic on concrete walkway pavement shall be restricted to equipment with pneumatic tires.

1. All work that must cross existing roads shall be accomplished by boring, rather than trenching. Trenching may be approved in special circumstances, but the Contractor shall not expect this or rely on it unless specified in the contract documents.

0. Base Access and Security

8. Criminal Background Investigation check

1. All contractors/subcontractors seeking to enter Laughlin AFB (LAFB) for employment must submit to a criminal history background check prior entering LAFB. A release form and spreadsheet template will be provided and must be completely filled out. Individuals will fill out one release form per person and the Contractor shall compile all copies and provide them with a completed spreadsheet to 47 SFS/S5 through 47 CONF. Contractor personnel convicted of the following crimes (but not limited to) will not be allowed to work on LAFB: espionage, sabotage, treason or terrorism; felony convictions; violent crimes against persons; sex crimes; drug crimes related to distribution or intent to distribute; or firearms/explosives violations. Other grounds for exclusion for working on LAFB include, but are not limited to: unable to provide proof of U.S. citizenship, outstanding warrants, individuals identified on Federal terrorist watch lists, and incarceration for 12 months or longer within the past three years. Deviations from this guideline are permitted on a case by case basis as determined by 47 SFS/CC and/or the 47 FTW/CC. Any release form/spreadsheet not correctly filled out will be considered incomplete and that contractor employee will not be granted access onto LAFB.

1. Background checks may take up to 4 weeks to process and will be considered valid for a period of 12 months for contractors without a break in service working on LAFB during that time. However, if there is a break in service (work on base) for longer than 6 months, the Contractor will have to resubmit to a criminal background check.

1. All contractor/subcontractor personnel obtaining a satisfactory criminal history background check must obtain a long (24 hrs-2 yrs) or short term (less than 24 hrs) AF Form 75 or contractor badge to enter the installation. The Contractor must provide a valid US Government issued identification. Identification must have person’s picture at time of obtaining AF Form 75 and/or contractor badge. If the contractor/subcontractor is requesting a vehicle pass he/she must provide a valid driver’s license, vehicle registration and insurance meeting the minimum Texas liability coverage. Contractor/subcontractor will report all lost, stolen or missing AF Form 75s and/or contractor badges to 47 SFS immediately upon discovery. All AF Form 75 and/or contractor badges will be turned in at the completion of stated contract, termination of employee, debarment from base, released from contract, and/or Government terminates contract. Failure to follow stated procedures may prevent contractor/subcontractor from further qualifying for base access.

1. Short-notice passes may be considered on a case-by-case basis and are subject to approval by the 47 CONF project Contracting Officer with coordination of 47 SFS/S5 and 47 FTW/ATO personnel. Contractors are expected to do advance planning to the maximum extent practicable to minimize short notice pass requests.

8. Base Policies

1. All persons entering the base must present valid identification at base entrances.

1. While operating any vehicle on base, all drivers must have in their possession a valid driver's license, valid vehicle registration, and proof of vehicle insurance. If a vehicle is registered to someone other than the operator, the operator must provide a notarized letter from the registered owner, authorizing the operator permission to operate the vehicle.

1. Access to the base may sometimes be delayed by 60 minutes or more due to security precautions, including the checking of vehicle occupants' IDs, vehicle manifests, and the searching of all vehicles. Longer wait times may occur in the event of an emergency.

1. Contractors, subcontractors, and all personnel who report for work and do not know the location of the jobsite will be held at the main gate to await escort service from the construction superintendent or other designated representative.

1. Base speed limits are strictly enforced with the use of radar equipment. The base speed limit is 5 mph in service drives and parking lots, 15 mph in housing areas, 20 mph on Barnes Street, and 30 mph everywhere else, unless otherwise posted.

1. Motorcycle operators/riders must familiarize themselves with the US Air Force Traffic Safety Program (AFI 91-207, para. 3.6, Motorcycle Safety) and adhere to its policies. At a minimum riders shall wear protective headgear (helmets), gloves, goggles, close toed shoes, long pants, and a reflective belt or vest at all times while riding on base.

1. Mandatory seatbelt laws are in effect on base and personnel are not permitted to ride in the beds of trucks. Seatbelts must be fastened prior to entering the base.

1. No privately owned weapons or contraband (drugs, etc.) are permitted on any military installation, at any time. Violators will be prosecuted through the Federal Magistrates Court. Cameras are to be used for construction documentation only. Any photographs that need to be taken relative to the construction site must be coordinated with the Contracting Officer.

1. Laughlin Air Force Base is considered to be a closed facility. No unauthorized tours or visitors will be allowed on the installation.

1. Cell phone usage while driving on base is not permitted, unless communication to device is “hands free”.

1. Contractors and personnel shall obey all posted directives and adhere to Security Forces direction and instructions.

1. Failure to comply with base policies may result in loss of driving privileges or debarment.

0. Outages and Closures

1. Any utility and communications outages necessitated by the work shall be requested in writing at least 14 calendar days prior to the proposed outage. The request shall be directed to the Contracting Officer and shall stipulate the specific utility system(s) to be affected and the proposed duration for the outage. Primary electrical outages including those that require power to be shut off at the transformer must be requested, in writing, 37 days in advance, no exceptions.

1. If utilities are considered main utilities (water mains, overhead electrical, etc.), then 47 CES must provide this shutdown, but all other utilities should be de-energized or disconnected by the Contractor. The Contractor will provide the necessary lock-out tag devices to ensure utilities will not be energized or turned on. The Contractor shall coordinate lockout/tagout with CES.

1. All street and parking lot closures necessitated by the work shall be requested in writing at least 14 calendar days prior to the proposed closure. The Contractor shall comply with the recommendations contained in Part 6 of the U.S. Department of Transportation, Federal Highway Administration's Manual on Uniform Traffic Control Devices and TxDOT’s Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges to ensure proper warning to motorists. Adequate traffic control devices shall be provided by the Contractor. The Contractor shall submit a complete traffic control plan for approval by the base. Work cannot begin until the traffic control plan is approved.

1. All base access gate closures necessitated by the work shall be requested in writing at least 45 calendar days prior to the proposed closure.

0. Privatized Electrical Infrastructure

1. On Laughlin AFB, all primary electrical infrastructure including lines, poles, and transformers are owned by Rio Grande Electric Cooperative, Inc. (RGEC). Secondary electrical infrastructure such as electrical lines and panels inside of buildings are owned by Laughlin AFB.

1. Any work done on existing primary electrical infrastructure shall be completed by RGEC. This includes connections to the transformer on the primary side, but not connections to the transformer on the secondary side. The prime contractor shall subcontract all work on existing primary electrical infrastructure to RGEC.

1. Any work done to construct new primary electrical infrastructure must conform the RGEC specifications and with the exception of making the connection to the distribution system, can be completed by the prime contractor, subcontracted to RGEC, or subcontracted to a different contractor. If RGEC does not complete the work themselves, they have the right to inspect the work completed prior to taking ownership. The prime contractor shall coordinate this inspection with RGEC and pay all inspection fees required. The contractor will be required to re-do any work that does not meet RGEC’s specifications at no additional cost to the Government. The prime contractor shall subcontract any work to connect to the distribution system to RGEC.

1. All underground primary electrical shall be installed underground in conduit and encased in 3000 psi red pigmented concrete. An additional conduit will be installed for backup purposes. The work shall meet the requirements of UFGS specs 33 70 02.00 10 and 33 70 02.00 20.

0. Salvage Material and Equipment Equipment and materials removed during construction shall be salvaged (as applicable) and installed at their original location, installed at a new location, or moved to a storage location as needed or identified by the Contracting Officer prior to acceptance of the work.

0. Bid This contract will be awarded as either a lump sum or a unit price contract based on the quantities and unit prices in the following unit prices form. Payments will be made based on the actual approved quantities of work in place in accordance with the drawings and specifications.

In the event that there is a difference between a unit price and the extended total, the unit price will be held to be the intended bid. If the bidder shows only the total price but fails to enter a unit price, the total divided by the estimated quantity will be held to be the intended unit price. Any bid price for items indicated above which are unbalanced as to price may be rejected as non-responsive. An unbalanced bid is one which is based on price significantly less than cost for some work and price which is significantly overstated for other work.

12. Quantity Based Payment Items Quantity Based Payment Items shall constitute full compensation for furnishing all plant, labor, materials, equipment, testing, reports, and for performing all work required for each of the unit price items. Payments are to be made based on measured quantities installed in the field. The Contractor shall notify the Contracting Officer prior to initiating work if there is a discrepancy between the quantity appearing on the Unit Prices Form and the actual quantity anticipated. The Contractor shall not be compensated for overruns that are not approved by the Contracting Officer in writing prior to installation. Specific information for measurement and payment of each line item is provided in the technical sections of the specifications.

12. Lump Sum Based Payment Items

1. Lump Sum Payment Items consist of design, mobilization, demobilization, and general conditions. These items shall constitute full compensation for performing all work required for which a separate payment is not otherwise provided.

1. The Design line item shall include all work necessary to provide design documents as required by this contract. It includes, but is not limited to, all site visits by engineers, site surveys and investigations, quality control of the design process, attendance of design conferences, and generation and submittal of all required design documents.

1. The Mobilization item shall include, but not be limited to, mobilization of personnel, equipment, and materials to the work site, and other contract expenses prior to the beginning of construction work.

1. The Demobilization item shall consist of all work necessary to clear the work site and return equipment of all types to the Contractor’s offsite facility. Required site clean-up and restoration shall be included in this item.

1. The General Conditions shall include the cost of any required payment and performance bonds, project insurance, project schedule, safety and environmental planning, construction quality control, submittal preparation, project photographs, contractor offices, and any other contractor costs not specifically called out for on the unit prices form.

0. Phasing

1. This project will require written Notices to Proceed (NTPs) from the Contracting Officer:

0. NTP’s shall be issued by the Contracting Officer with a Period of Performance specified in the Statement of Work. When multiple NTP’s are specified for a project they shall be issued one at a time, NTP’s shall not overlap unless otherwise approved by the contracting officer. After the submittal phase NTP is initiated The Contractor is to provide required submittals as indicated in the Schedule of Submittals. The Government has 14 calendar days to review each submittal in order to approve or disapprove a submittal.

1. The Government reserves the right to not issue the Notice to Proceed for construction until the full period of performance for submittals and design and order and receipt of materials has completely expired. The Notice to Proceed for any phase of construction will not be issued until the previous phase is complete and a Final Inspection has occurred.

1. A Schedule of Material Submittals is provided. All submittals shall be submitted according to the submittal schedule and all preconstruction submittals shall be approved within the period of performance for submittals and design. If all submittals are not approved within the specified time frame, liquidated damages may be assessed.

0. Required Use of High Efficiency Exterior Lighting In response to Presidential Memorandum, the Air Force has mandated, where economically viable, the use of High Efficiency Lighting (HEL) for all major renovations and new construction of parking lots, roadways, and other facilities requiring exterior lighting. HEL includes induction and light-emitting diodes (LED).

Division 01 Specifications Laughlin AFB

1. Deliverables

1. Submittals

0. GENERAL

1. Government approval is required for all submittals. The Government requires 14 calendar days to review each submittal in order to approve or disapprove a submittal.

1. Submittal requirements are specified in each section of the specifications. The Contractor shall make submittals as required by the specifications and scope of work.

1. Included in this solicitation is a Schedule of Material Submittals. The register is not all inclusive and submittals on additional items may be requested by the Contracting Officer.

1. The Contractor shall provide submittals according to the timeline specified on the Schedule of Material Submittals.

1. The Contractor shall ensure that no work begins or material/equipment is acquired until submittals for that work or item have been approved, except to the extent that a portion of work must be accomplished as basis of a submittal.

1. The Contractor shall complete work which must be accomplished as basis of a submittal in time to allow submittals to occur as scheduled.

1. The Contractor’s Quality Control (QC) Manager shall be responsible for reviewing and certifying all submittals are in compliance with contract requirements. The Contractor shall transmit submittals to the QC Manager to prevent delays in the work.

1. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements for each definable feature of work. Components of definable features interrelated as a system shall be submitted at same time. All of the various types of submittals required to evaluate a particular system, item, or material shall be submitted at the same time, including guarantees (when applicable). When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal will be returned without review.

1. The Contractor shall be prepared to discuss submittal status during Partnering Meetings.

1. Submittals not requested may not be recognized or processed.

1. Units of weights and measures used on all submittals shall be the same as those used in the contract drawings.

0. Submittal Process

1. The Contractor shall transmit the number of digital copies required for each type of submittal, as described in Schedule of Submittals (AF Form 66), Format and Quantity and furnish additional copies of submittals when requested by Contracting Officer, to a limit of 4 copies per submittal.

1. A signed AF Form 3000 shall be included with each digital copy submitted. The digital copy must include a signed Form 3000 within the same PDF Document as the submittal itself.

1. The Contractor shall submit digital copies such that information material is clearly identifiable and legible. When required for full understanding of the submittal, color PDF copies will be required. Submittals that are not clear, identifiable, and legible will be disapproved.

1. The Contractor shall assign each AF Form 3000 a sequential Submission Number. When required, revised submittals shall be marked with the original number and sequential alphabetic suffix (e.g., 13A).

1. The Contractor shall complete all header information, specification section number and paragraph, and a complete description of information provided on the register. Each item listed on the form will follow the numbering sequence and description provided per the material register. For example, the material register states “Concrete Mix” with a line item as #20. The Contractor will place “#20” in the item number column with “Concrete Mix” under description column of the AF Form 3000. The Contractor will determine the submission number on this form, but should follow in sequence.

1. The QC Manager shall sign the AF Form 3000 certifying the submission has been reviewed and is in accordance with contract requirements.

1. The Contractor shall identify any and all variations from contract requirements.

1. The Contractor shall bring any limitations of products or systems which may be detrimental to successful performance of the completed work to the attention of the Contracting Officer.

1. The Government shall be allowed 14 days for review of submittals.

1. The Contractor shall correct and resubmit disapproved submittals within 7 days of the disapproval date. When revised for resubmission, changes made since previous submissions shall be identified.

1. The Contractor shall update the Schedule of Material Submittals, completing the submittal number, date submitted to contracting, date disapproved and resubmitted (if applicable), and date of final approval as actions occur.

1. The Contractor shall retain a copy of approved submittals (including Contractor’s copy of approved samples) at the project site throughout the life of the project.

0. Design Submittals Design submittals shall include all of the documents required to convey the scope of work including design drawings, technical specifications, a Schedule of Material Submittals, and design calculations.

2. Approval and Disapproval

1. Approval of design submittals indicates that the design package is consistent with the concept design, meets industry standards for quality, and the requirements for percentage completeness that is required by the contract. Approved AF form 3000s will be accompanied by engineering review comments on an AETC 600 form. Engineering review comments will be discussed at design review conferences and shall be incorporated into subsequent design submittals.

1. The Contracting Officer's approval of submittals shall not be construed as a complete check. The Contractor is solely responsible for design quality control and approval will not relieve the Contractor of the responsibility for any error which may exist.

1. Disapproval of design submittals indicate submittal is incomplete, does not comply with concept design, or does not meet industry standards for quality. Design submittals that are disapproved will not be fully reviewed by the Government and engineering design review comments will not be provided. The Contractor shall resubmit a disapproved design package as quickly as possible and include a revised design schedule. The period of performance for submittals and design will not be extended and the time allowed for Government review cannot be compressed. Liquidated damages will apply if the 100% design is not delivered as originally scheduled. THIS RE-SUBMITTAL PROCESS SHALL BE REPEATED UNTIL THE PROJECT DOCUMENTS ARE APPROVED. The Contractor and his representatives are responsible for thorough reviews of all project documents. The Contractor shall be responsible for identifying and correcting any discrepancies found during their design reviews. In addition, the Contractor shall be required to make all corrections identified by the Government and shall minimize the number of re-submittals.

2. Submittal Requirements

1. Requirements for Percentage Completeness

1. The A-E shall submit Draft Design (35% Design) documents for review and comment within 20 calendar days from the NTP 2. Included in the Conceptual Design package shall be Technical Evaluation: 1 digital copy in PDF and CAD format; Drawings: 1 digital copy in PDF format. Provide design to the organization listed below. The government will require 14 days to review and provide comments.

1. At 65% design all basic design decisions shall be made and design development is in full progress. There should be no or very few design drawing sheets that are not developed, specifications should be well under way (a table of contents is not sufficient), the Schedule of Material Submittals should be populated to match the 65% specifications, and design calculations should be nearly complete.

1. The 95% design submittal shall be considered essentially complete and should incorporate all design review comments from the 65% design. Only very minor changes should occur from 95% to 100% design.

1. The 100% design submittal shall be complete, contain all required documents, and be free from errors.

1. Requirements for Drawings

1. For 65% and 95% design, submit three 11-by-17-inch paper copies, and 1 digital copy in PDF Format. For 100% design submit two 11-by-17-inch paper copies, one 30-by-42-inch paper copy, 1 digital copy in PDF format, and 1 digital copy in AutoCAD format.

1. Drawings shall conform to the following standards:

0. All lines, letters, and details shall be sharp, clear, and legible.

0. Drawings shall be to scale.

0. A border including the project number, project name, firm name, sheet number, title of the drawing, and date shall be included.

0. A list of drawings (table of contents) shall be provided.

0. 100% shall be signed and sealed by the Engineer(s) of Record. PDFs shall be digitally signed.

0. Label 100% drawings, “100% Design Drawings For Construction”

1. Requirements for Specifications

1. For 65%, 95%, and 100% design, submit 2 paper copies and 1 digital copy in PDF Format.

1. Specifications shall conform to the following standards:

0. Complete technical specifications for all facets of work required to complete this contract shall be provided.

0. All sheets shall be numbered and a table of contents is required.

0. All submittals listed in the Schedule of Material Submittals shall be clearly defined in the specifications.

0. Care shall be taken to ensure that the specifications do not reference sections that are not included.

1. Requirements for the Schedule of Material Submittals

1. A Schedule of Material Submittals including all required submittals required by these Division 1 Specifications will be provided to the Contractor in Microsoft Excel format. The Contractor shall modify this Schedule of Material Submittals to include all those submittals required for the technical portion of the specifications. Material Submittals listed by the Government shall not be removed from the Schedule of Material Submittals.

1. For 65%, 95%, and 100% design, submit 1 paper copy and 1 digital in Microsoft Excel format.

1. The Schedule of Material Submittals shall conform to the following standards:

0. All submittals listed in the specifications shall be included.

0. The specification number and paragraph shall be provided for every submittal.

0. The date the submittal is required to be submitted shall be included. If the dates of construction are unknown, use “NTP + XX days” to indicate the required date.

0. Submittals shall be listed in order by specification section and type of submittal (SD-01, SD-02, etc.).

0. For all types of submittals list every product, every test, every certificate, etc., that requires submission. For example, electrical work may require product data for panel boards, conduit, and transformers. Each of the three product data submittals shall be listed separately.

0. The Contractor shall not rely solely on any software package to generate the Schedule of Materials correctly, but shall take extra care to review the document for correctness and completeness.

1. Requirements for Design Calculations

1. For 65%, 95%, and 100% design, submit 1 paper copy and 1 digital copy in PDF Format.

1. Design Calculations shall conform to the following standards:

0. Design calculations shall be submitted in the form of a report detailing design criteria and codes used, design methodology, assumptions made, and conclusions drawn.

0. All numerical calculations made shall be included in an appendix. Copies of handwritten calculations are acceptable, as long as the calculations are fully legible.

0. Printouts from analysis software used shall be included in an appendix. Printouts shall be of sufficient detail to convey a clear understanding of the nature of the calculations competed by the software. Pertinent input and output data should be labeled appropriately.

0. Construction Submittals Construction submittals shall include items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts lists); certifications; warranties; and other such required submittals.

3. Variations

1. Variations from contract requirements require Government approval pursuant to the contract and will be considered where advantageous to Government.

1. Discussion with Contracting Officer prior to submission will help ensure functional and quality requirements are met and minimize rejections and resubmittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

1. For any proposed variations, the Contractor shall provide a letter on company letterhead stating the following information:

0. How both the functional and quality requirements meet or exceed the minimum requirements of the contract and/or specific delivery order.

0. Describe the nature and features of the variation and why the variation is desirable and beneficial to Government. Include an estimate of the cost savings, if applicable. Include the submittals required for the item. Clearly indicate the variation on submittal pages.

0. Assurance from the Contractor and/or manufacturer, as applicable, that the variation will be compatible with other elements of the work.

0. Any additional information requested by the Contracting Officer.

1. An additional 14 calendar days will be added, for a total of 28 calendar days for Government review of submittals with variations.

3. Approval and Disapproval

1. Approved submittals authorize the Contractor to proceed with the work covered. The Contractor shall review the submittal for, and comply with, any conditions or other information indicated on, or attached to, the approved submittal. Approval of a separate material, product, or component does not imply approval of an assembly in which item functions.

1. The Contracting Officer's approval of submittals shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information appear to meet the Solicitation and Accepted Proposal. Approval will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor is responsible for the satisfactory construction of all work. After submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1. Disapproved submittals indicate submittal is incomplete or does not comply with design concept or requirements of the contract documents and shall be resubmitted with appropriate changes. No work shall proceed for this item until resubmittal is approved.

3. Submittal Description (SD) Format and Quantity Submittals are identified by SD numbers and titles as follows.

2. SD-01 Preconstruction Submittals

1. Preconstruction Submittals are those which are required prior to a Notice to Proceed for Construction. Preconstruction Submittals include all those submittals designated as Preconstruction Submittals in the specification sections and on the Schedule of Material Submittals.

1. Submit 1 digital copy (in PDF Format) of each submittal.

2. SD-02 Shop Drawings

1. Shop Drawings include:

0. Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

0. Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

0. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

1. Submit 1 digital copy (in PDF Format) of each submittal.

1. The Contractor shall comply with the following standards for SD-02 Shop Drawings:

0. Include on each drawing the drawing title, number, date, and revision numbers.

0. Dimension drawings, except diagrams and schematic drawings; prepare drawings demonstrating interface with other trades to scale. Identify materials and products for work shown.

0. Drawings shall include the nameplate data, size and capacity. Also include applicable Federal, military, industry and technical society publication references.

2. SD-03 Product Data

1. Product Data includes:

0. Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

0. Samples of warranty language when the contract requires extended product warranties.

1. Submit 1 digital copy (in PDF Format) of each submittal.

1. The Contractor shall comply with the following standards for SD-03 Product Data:

0. Present product data submittals for each section as a complete, bound volume. Include table of contents, listing page and catalog item numbers for product data.

0. Indicate, by prominent notation, each product which is being submitted; indicate specification section number and paragraph number to which it pertains.

0. Supplement product data with material prepared for project to satisfy submittal requirements for which product data does not exist. Identify this material as developed specifically for project, with information and format as required for submission of SD-07 Certificates.

0. Product data shall include the manufacturer's name, trade name, place of manufacture, and catalog model or number. Submittals shall also include applicable Federal, military, industry and technical society publication references. Should manufacturer's data require supplemental information for clarification, the supplemental information shall be submitted as specified for SD-07 Certificates.

0. Where equipment or materials are specified to conform to industry and technical society reference standards of the organizations such as American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), and Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer. The certificate shall state that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

2. SD-04 Samples

1. Samples includes:

0. Fabricated or un-fabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

0. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

0. Field samples and mockups constructed on the project site to establish standards by which the ensuing work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

1. The Contractor shall furnish samples in sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately same size as specified:

0. Sample of Equipment or Device: Full size.

0. Sample of Materials Less Than 2 by 3 inches: Built up to 8 1/2 by 11 inches.

0. Sample of Materials Exceeding 8 1/2 by 11 inches: Cut down to 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

0. Sample of Linear Devices or Materials: 10-inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

0. Sample of Non-Solid Materials: Pint. Examples of non-solid materials are sand and paint.

0. Color Selection Samples: 2 by 4 inches.

0. Sample Panel: 4 by 4 feet.

0. Sample Installation: As required.

1. The Contractor shall furnish the quantity of samples as stated below:

0. When color, texture or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

0. Submit one sample of each required item. For samples requiring a selection for various types, characteristics, etc., the Contractor shall submit two samples for three separate preferences of the Government, from which one will be chosen. One approved sample or set of samples will be retained by approving authority and one will be returned to Contractor.

0. Submit one sample panel. Include components listed in technical section or as directed.

0. Submit one sample installation, where directed.

0. Where variations are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range.

1. Incorporate returned samples into work only if so specified or indicated. Incorporated samples shall be in undamaged condition at time of use. Note and preserve the notation of area constituting sample installation but remove notation at final clean-up of project.

1. Samples remaining upon completion of the work shall be picked up and disposed of in accordance with manufacturer's Material Safety Data Sheets (SDS) and in compliance with existing laws and regulations.

2. SD-05 Design Data

1. Design Data includes design calculations, mix designs, analyses or other data pertaining to a part of work.

1. Submit 1 digital copy (in PDF Format) of each submittal.

2. SD-06 Test Reports

1. Test Reports includes:

0. Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

0. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

0. Investigation reports

0. Daily reports

0. Final acceptance test and operational test procedure

1. Submit 1 digital copy (in PDF Format) of each submittal.

2. SD-07 Certificates

1. Certificates includes:

0. Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

0. Document required of Contractor, or of a manufacturer, supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

0. Text of posted operating instructions

1. Submit 1 digital copy (in PDF Format) of each submittal.

2. SD-08 Manufacturer's Instructions

1. Manufacturer’s Instructions includes preprinted material describing installation of a product, system or material, including special notices and Material Safety Data Sheets concerning impedances, hazards and safety precautions.

1. The Contractor shall comply with the following standards for SD-08 Manufacturer’s Instructions:

0. Submit manufacturer instructions in compliance with standards for SD-03 Product Data.

0. Submit SDS sheets prior to bringing hazardous materials onto base.

0. Submit manufacturer's instruction prior to installation.

1. Submit 1 digital copy (in PDF Format) of each submittal.

2. SD-09 Manufacturer’s field Reports

1. Manufacturer’s Field Reports includes documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions.

1. Submit 1 digital copy (in PDF Format) of each submittal.

1. The Contractor shall comply with the following standards for SD-09 Manufacturer’s Field Reports:

0. Submit all test results; and indicate whether the material, product, or system has passed or failed the test.

0. Reports shall be signed by an authorized official of a testing laboratory or agency.

2. SD-10 Operation and Maintenance Data

1. Operation and Maintenance Data includes information furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel.

1. Submit 1 digital copy (in PDF Format) of each submittal.

1. The Contractor shall comply with the following standards for SD-09 Manufacturer’s Field Reports:

0. Operation and Maintenance Data shall not be submitted separately for each system or component for which it is required. Rather, all data shall be incorporated into a single bound report.

0. The report shall be bound in a three ring binder and include a cover sheet, label for the binder spine, and a table of contents. Information for each component and/or system shall be separated by dividers that are clearly labeled.

0. The report provided shall provide sufficient information for base maintenance personnel to safely and efficiently operate, maintain and repair all systems and components.

2. SD-11 Closeout Submittals

1. Closeout Submittals includes:

0. Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

0. Special requirements necessary to properly close out a construction contract. For example, As-Built Drawings, a Construction Warranty Management Plan, and DD Form 1354, “Transfer and Acceptance of DoD Real Property”.

1. Transmittals

1. Transmittals are documents that shall be provided to the Contracting Officer and in some cases other Laughlin AFB agencies as part of this contract.

1. Transmittals do not appear on Schedule of Material Submittals and shall not be submitted with an AF Form 3000.

1. A list of required transmittals is provided at the beginning of each specification section.

1. Transmittals shall include all of the information required by this specification.

1. Payment, or a portion of the payment, including final payment, may be withheld if transmittals are not received as required or do not contain all of the required information.

1. Project Schedules

2. Deliverables

0. Transmittals Progress Reports Two Week “Look Ahead” Schedule

0. Construction Submittals SD-01 Preconstruction Submittals:

Progress Schedule SD-07 Certificates:

Designation Letter of Personnel Responsible for the Schedule

2. Qualifications The Contractor shall designate personnel to be responsible for the preparation and updating of the schedules and preparation of progress reports. The authorized personnel shall be experienced in scheduling on projects similar in nature and complexity to this project. The contractor shall submit for approval a letter clearly defining who will be responsible for the schedule of this project.

2. Progress Schedule

1. The Contractor shall prepare and submit for approval a Progress Schedule using AF Form 3064, within five days after receipt of the first Notice to Proceed (NTP#1). The schedule shall show the order of the work, broken down into all major work elements, in the form of a progress chart. The schedule shall indicate the percentage for each work element of the total contract price.

1. The approved Progress Schedule shall be used to measure the progress of the work.

1. If the schedule of work changes significantly, the Contractor may be required to submit an updated progress schedule.

2. Progress Reports

1. The Contractor shall complete and submit for approval an AF Form 3065, Progress Report, the first working day following each month on the Progress Schedule.

1. If, in the opinion of the Contracting Officer, the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and submit for approval any supplementary schedules the Contracting Officer deems necessary to demonstrate how the rate of progress will be regained.

1. If the Contractor fails to submit the schedule or any Progress Report within the time prescribed, the Contracting Officer may withhold approval of progress payments until the required documents are received and approved.

2. Weekly Partnership Meetings

1. The Government and the Contractor shall meet weekly, or as specified in the Statement of Work (SOW), for the purpose of jointly reviewing the actual progress of the project as compared to the as planned progress and to review upcoming planned activities. The then current and approved schedule shall be used for the purposes of this meeting and for the production and review of reports. The Contractor's Project Manager and the Authorized Representative of the Contracting Officer shall attend. The partnership meetings will address the status of project progress, RFIs, RFPs, and Submittals.

1. At partnership meetings, the Contractor shall provide a two-week "look-ahead" schedule including the sequence in which the Contractor proposes to perform the work and dates on which the Contractor contemplates starting and completing activities for the next two weeks. Contractor management personnel, subcontractors and suppliers shall actively participate in the development of the schedule.

1. Design Requirements

3. Submittals Design Submittals Engineer(s) of Record Qualifications 65% Design Package 95% Design Package 100% Design Package Each design package shall include…