ATT-2 Revised Performance Work Statement - Hoods and Ducts (21 Feb 23).pdf

PERFORMANCE WORK STATEMENT

HOODS & DUCTS CLEANING/MAINTENANCE SERVICES

COLUMBUS AFB, MISSISSIPPI

21 February 2023

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, labor, transportation, equipment, tools, materials and other items necessary to perform hoods and ducts cleaning and maintenance services in accordance with the attached Performance Work Statement

(PWS).

2. CERTIFICATION REQUIREMENTS. All exhaust/duct cleaning work and maintenance on the installed wet chemical systems must be completed by certified individuals in accordance with the latest edition of the National Fire Protection Code 96 and National Fire Protection Code 17A. Any certifications required must include a checklist of what is to be inspected and the process of inspection.

3. PERFORMANCE REQUIREMENTS:

3.1. CLEANING OF EXTRACTION FANS & DUCTS. Clean the exhaust fans and ducts at facilities 348, 712, 736, 940, 944, and 998, where applicable. Perform maintenance on all fused, and pneumatic, chemical fire suppression systems at these same facilities.

3.1.1. The Contractor shall perform cleaning at the facilities and frequencies indicated below:

Facility Cleaning Frequency Service Months 348, Youth Center Annually October 712, Chapel Annex Annually October

736, Bowling Alley Quarterly October

January April July

940, Child Development Center

Quarterly October

April July

944, Columbus Club Quarterly October

April July

Facility Cleaning Frequency Service Months 998, Fire Department Annually October

3.1.2. All wet extinguishing system shall be properly deactivated prior to work starting and reactivated at the completion.

3.1.3. Each extraction fan shall be correctly removed, cleaned and reinstalled.

3.1.4. The entire length of duct work to the exterior and all associated exterior duct work shall be thoroughly cleaned.

3.1.5. All filters shall be cleaned and reinstalled properly after degreasing and cleaning work is completed.

3.1.6. The exhaust fan switch shall be checked for proper operation.

3.1.7. At the completion of all work and tests for the system, provide a signed document of certification indicating that all the provisions of this section have been performed to the Civil Engineering Maintenance Management Inspector located in Building 385.

3.2. PERFORM MAINTENANCE ON INSTALLED FUSED CHEMICAL FIRE

SUPPRESSION SYSTEMS.

3.2.1. The following table summarizes the system types and components:

Facility Type of Installed System Quantity Fusible Links

348 Guardian (Residential), Wet Chemical 1 4 712 Range Guard, Wet Chemical 1 1 736 Range Guard, Wet Chemical 1 3 940 Ansul Model R-102, Wet Chemical 1 3 944 Range Guard, Wet Chemical 1 5 998 Amerex, Pneumatic Release Module, Wet Chemical 1 0

3.2.2. A trained person who has undergone the instructions necessary to perform the maintenance and recharge service reliably and has the applicable manufacturer’s listed installation and maintenance manual and service bulletins shall service the wet chemical fire-extinguishing system 6 months apart as outlined in NFPA 17A.

3.2.3. Maintenance shall be conducted quarterly/annually in accordance with the manufacturer’s listed installation and maintenance manual.

3.2.4. Maintenance shall include the following:

• A check to see that the hazard has not changed.

• An examination of all detectors, the expellant gas container(s), the agent container(s), releasing devices, piping, hose assemblies, nozzles, signals, all auxiliary equipment, and the liquid level of all non-pressurized wet chemical containers.

• Verification that the agent distribution piping is not obstructed.

3.2.5. Where quarterly/ annually maintenance of any wet chemical containers or system components reveals conditions such as, but not limited to, corrosion or pitting in excess of the manufacturer’s limits; structural damage or fire damage; or repairs by soldering, welding, or brazing; the affected part(s) shall be replaced or hydrostatically tested in accordance with the recommendations of the manufacturer or the listing agency.

3.2.6. All wet chemical systems shall be tested, which shall include the operation of the detection system signals and releasing devices, including manual stations and other associated equipment.

3.2.7. Where the maintenance of the system(s) reveals defective parts that could cause an impairment or failure of proper operation of the system(s), the affected parts shall be replaced or repaired in accordance with the manufacturer's recommendations. This shall be at no cost to the Government.

3.2.8. The maintenance report, with recommendations, if any, shall be filed with the owner or with the designated party responsible for the system.

3.2.9. Each wet chemical system shall have a tag or label securely attached, indicating the month and year the maintenance is performed and identifying the person performing the service.

Only the current tag or label shall remain in place.

3.2.10. Fixed temperature-sensing elements of the fusible metal alloy type shall be replaced at least annually from the date of installation. They shall be presented to the Fire Inspector during inspection then destroyed when removed.

3.2.11. The year of manufacture and the date of installation of the fixed temperature-sensing element shall be marked on the system inspection tag. The tag shall be signed or initialed by the installer.

3.2.12. Fixed temperature-sensing elements other than the fusible metal alloy type shall be permitted to remain continuously in service, provided they are inspected and cleaned or replaced if necessary in accordance with the manufacturer’s instructions every 12 months or more frequently to ensure proper operation of the system.

DOCUMENT SUBMISSION: Any documents identified in this PWS that the contractor is required to provide will be submitted in a timely manner. The contractor is required to cooperate with the documentation requested by the Fire Inspector failure to submit these documents will be reported to the contracting officer for necessary contractual action/remedy.

4. CLEANING CERTIFICATE: At the conclusion of the system cleaning and inspection, the Contractor, the Building Manager, and the Government technical representative shall each receive a copy of the certificate.

5. CLEAN UP: All debris, spillage, or other waste material resulting from this service contract shall be cleaned up and disposed of by the Contractor off base. Site cleanup shall be completed each time services are rendered and before the Contractor leaves the site. Grease cleaning residue/dirty water may be disposed into facility sanitary sewer drains where work is being accomplished at the conclusion of the system cleaning.

6. COMPLIANCE AND CONTRACTOR LIABILITY. The Contractor assumes full responsibility and liability for the compliance with all federal, state, regional, and local regulations pertaining to work practices, disposal, and protection of workers and visitors to the work site.

7. WORK SCHEDULE, PLANS AND WORKING HOURS:

Perform services in accordance with the scheduled intervals identified in paragraph 3.1.1 herein.

Work days for this contract will be Monday Through Friday unless the facility to be cleaned is not capable of being done on that day then Saturday and Sunday are alternate days, between the hours of 0730 and 1615 (7:30 AM and 4:15 PM). The contractor has the opportunity to accomplish said work during non-duty hours. The majority of these facilities will be occupied during the hours of work. The contractor shall not begin any work until he/she is 100% material complete. Written permission from CO/COR shall be obtained for any deviation from the approved schedule.

RECOGNIZED HOLIDAYS.

The Contractor is not required to provide service on Federal Holidays, except in emergency situations. The holidays are:

• New Year’s Day - 1 January

• Martin Luther King Day - 3rd Monday in January

• Washington’s Birthday - 3rd Monday in February

• Memorial Day - last Monday in May

• Juneteenth - 19 June

• Independence Day - 4 July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - 11 November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25 December

7.1. Prior to any work the Contractor shall contact the Fire Inspector at 434-2274 and the Building Manager of each facility at the telephone number indicated and agree on the date and time for access to each facility so as not to interfere with normal cooking operations. The following is a list of buildings and managers' phone numbers for coordination purposes:

Facility Phone # 348, Youth Center 434-2504 712, Chapel Annex 434-2500 736, Bowling Alley 434-2425 940, Child Develop Center 434-2486 944, Columbus Club 434-2489 998, Fire Department 434-2270

7.2. The Contractor shall notify the Government technical representative, Services Contracts Section at (662) 434-7346, at least 48 hours prior to performing any work. The Government technical representative will be identified after contract award.

8. SAFETY REQUIREMENTS.

8.1. Safety requirement shall be the applicable sections of EM 385-1-1, Oct 1992 and Occupational Safety and Health Administration (OSHA) Regulations. OSHA regulations are available for review at the Base Safety Office, Building 724. EM 385-1-1 is available for reference in the Maintenance Engineering Office, Building 385.

8.2. PRECAUTIONS: The following precautionary measures shall be taken and adhered to prior to and during completion of the work:

8.2.1. Flammable solvents or other flammable cleaning aids will not be used.

8.2.2. Prior to beginning the cleaning process, fire detection devices and system components that could be accidentally activated shall be locked, pinned, protectively covered, and/or sealed.

Care shall be taken not to apply cleaning chemicals onto fusible links of the installed dry chemical extinguishing systems.

9. PAYMENT: Contractor invoices may be submitted at the end of the month after all required work for the period has been completed and all required paperwork has been submitted.

10. ENVIRONMENTAL CONSIDERATIONS

10.1. CONTRACTOR LIABILITIES FOR ENVIRONMENTAL PROTECTION

10.1.1. Compliance. Contractor is responsible for compliance with all federal, state and local environmental laws and regulations.

10.1.2. Inspection by Environmental Agencies. This installation is subject to federal, state, and local inspections to review compliance with environmental protection laws. An inspection by the Environmental Protection Agency (EPA) or Mississippi Department of Environmental Quality (MDEQ), or any other environmental or safety enforcement agency may include questioning and inspection of Contractor personnel, sites and processes.

10.1.3. Enforcement Actions. If a Notice of Violation, (NOV) is issued to the government or Contractor due to the Contractor’s error or omission, the Contractor shall be held liable for damages to include fines, penalties, and/or corrective actions imposed by federal, state, or local agencies.

10.1.4. Hazardous Waste. The Contractor retains all liabilities associated with containerizing, loading, shipping, and disposing of hazardous waste.

10.2. SUBMITTALS

10.2.1. Environmental Management System. The Contractor will submit Environmental Management System (EMS) information, including program plan and required training documentation, to the CAFB EMS Manager upon request.

10.2.2. Hazardous Materials. The Contractor shall submit a list of hazardous materials to be used on the job and Material Safety Data Sheets for each to the Government technical representative. The Contractor shall secure authorizations for these items from the Installation Hazardous Materials Manager (IHMM) prior to bringing the materials on the installation in accordance with AFI 32-7086, Hazardous Materials Management. After work has started, the Contractor shall provide consumption reports to the Government technical representative periodically [at least monthly or more frequently as determined by the core Hazardous Materials Management Program (HMMP) team], or at the end of their contract, whichever occurs first, in the format specified in AFI 32-7086. The Government technical representative will forward copies of the consumption reports to the IHMM.

10.2.3. Hazardous Waste. Contractor shall submit a copy of all hazardous waste manifests to the Government technical representative no later than close of business the same day waste is transported off base. Contractor shall provide a closed copy of the hazardous waste manifests not later than 30 days after the waste is transported off base or prior to final payment, whichever occurs first. Since the CAFB EPA identification number will be used on all hazardous waste manifests, 14 CES/CEV must sign the manifest.

10.3. ADDITIONAL REQUIREMENTS

10.3.1. Environmental Management System. The contractor shall be aware of the base's Environmental, Safety and Occupational Health (ESOH) Policy as stated on the Columbus AFB website: http://www.columbus.af.mil/. Significant impacts to the environment will be reported to 14 CES/CEV.

10.3.2. Hazardous Materials

10.3.2.1. According to 40 Code of Federal Regulations (CFR) 355 Emergency Planning and Notification, 40 CFR 370, Hazardous Chemical Reporting, 40 CFR 372, Toxic Chemical Release Reporting, and AFI 32-7086 Hazardous Materials, all quantities of hazardous and toxic materials which are stored, used, or brought on a facility shall be reported to federal, state and local agencies. Since Contractors do not report hazardous and toxic chemical information separately to the Environmental Protection Agency, the base must report it for them.

10.3.2.2. Contractors shall provide hazardous materials submittals to the Hazardous Materials Management Program Manager in accordance with 2.2 of this document. In addition, Material Safety Data Sheets shall be available on the work site for all hazardous materials in use on the project.

10.3.2.3. Upon completion of the project, the Contractor shall remove from the installation all hazardous materials that are not used on the project but otherwise in usable condition. The government will not accept unwanted hazardous materials such as paint, thinners, etc. (whether they are usable or not) as they belong to the Contractor.

10.3.3. Hazardous Waste

10.3.3.1. Any hazardous or special waste generated shall be handled in accordance with all federal, state, and local laws and regulations, including 40 CFR 239-299 Resource Conservation and Recovery Act (RCRA) requirements for waste management and 49 CFR Transportation requirements for waste transport.

10.3.3.2. Contractor shall maintain records of all waste determinations, including appropriate results of analysis performed, substances and sample locations, date and time of collection, and other pertinent data as required by 40 CFR Part 280 Technical Standards and corrective action requirements for owners and operators of underground storage tanks, and 40 CFR Part 262 Subpart D, Standards applicable to generators of hazardous waste.

10.3.3.3. Solid Waste and Recycling. The Contractor shall pick up solid waste and place it in designated covered containers that are regularly emptied. The Contractor shall prevent contamination of the site or other areas when handling and disposing of wastes. The Contractor shall dispose of garbage, rubbish, and debris in accordance with the CAFB Installation Solid Waste Management Program, and in accordance with all applicable federal, state, and local requirements.

10.3.4. Prohibitions

10.3.4.1. Illegal Disposal of Chemicals. Disposal of any chemical or materials into the sanitary sewer system or out in the environment where it can enter the storm system or any natural waterway is prohibited. Disposal of any hazardous material on base is prohibited. In the event of an accidental spill, Contractor shall follow procedures outlined in section 5.0 of this document.

10.3.4.2. Unlabeled Containers. Unmarked containers are prohibited on the base. All drums and/or containers of liquid materials shall be marked to indicate contents. All containers shall be closed when not in use.

10.3.5. Spills and Cleanup

10.3.5.1. Accidental spills may occur during contract work. Spills include releases of materials from ruptured or leaking storage receptacles such as tanks, from transmission lines and/or valves.

Releases include the leak of hazardous gases into the air.

10.3.5.2. In the event of a spill of any amount or type of hazardous materials or waste, including petroleum products, the Contractor shall immediately notify the Government technical representative. The Contractor shall provide a description of material spilled (including MSDS), time and locations of spill, estimate of amount spilled, spill surface and path of spill, noting whether the spill is likely to enter a drain inlet, waterway, or come into contact with the soil.

10.3.5.3. Contractor shall take immediate action to contain and clean up spills. If the Contractor is unable to begin cleanup action within 15 minutes of the spill, the government reserves the right to begin cleanup, continue cleanup efforts/actions until the Contractor can properly take over and continue cleanup. Proper contractor action is to ensure the qualified workers and supervision and necessary materials are available and the necessary coordination take place to contain and clean up spills.

10.3.5.4. As determined by the Contracting Officer, all costs incurred by the government until Contractor is capable of taking control shall be the sole responsibility of the Contractor.

Contractor shall ensure equipment, material and trained personnel are available to meet response time and cleanup requirements.

10.3.5.5. Spill cleanup personnel shall obtain proper training and certifications to perform spill cleanup. Contractor shall assume responsibility for the proper characterization and disposal of any waste and cleanup materials generated. All waste and associated cleanup material shall be removed from the base and transported/stored in compliance with applicable regulations until final disposal.

10.3.5.6. The government reserves the right to control spill cleanup activities. The senior ranking Air Force representative on scene will determine best practices for spill cleanup. The CO remains as the only Air Force representative that may amend contract requirements.

10.3.5.7. The Contractor is responsible for restoring a spill site to the condition of the site prior to the spill.

(End of Performance Work Statement)