FA3020-15-R-0006_PWS_Amendment_1.pdf

Attachment 1

Amendment 1

FA3020-15-R-0006

82 TRAINING WING

ROYAL SAUDI AIR FORCE TECHNICAL

TRAINING INSTRUCTORS (RSAF-TTI)

PERFORMANCE WORK STATEMENT (PWS)

FOR

SHEPPARD AFB TX

SEYMOUR JOHNSON AFB NC

LACKLAND AFB TX

KEESLER AFB MS

PENSACOLA NAS FL

01 OCTOBER 2015

FA3020-15-R-0006

TABLE OF CONTENTS

SECTION PARA TITLE PAGE

Table of Contents 2

I Description of Services/General Information 4

1.1. Scope of Work 4

1.2. Service Provider - General 4

1.3. Service Provider - Days/Hours of Operation 4

1.4. Service Provider - Identification 5

1.5. Program Manager (PM) 5

1.6. Contract Instructor (CI) - General 6

1.7. CI - Minimum Required Qualifications 7

1.8. CI - Instructional Duties 8

1.9. Student Feedback 11

1.10. Disqualification 12

1.11. Requalification 12

1.12. Security Requirements 12

1.13. Technology Transfer 14

1.14. Quality Control 15

1.15. Quality Implementation 15

1.16. Physical Security 16

1.17. Conservation of Utilities 16

1.18. Contractor-Furnished Items and Services 17

1.19. Deliverables 17

1.20. Safety Program 17

1.21. Contractor Reporting of Labor Hours 17

1.22. Smoking in AETC Facilities 17

1.23. Hazardous Materials Identification 18

1.24. Contractor Performance of Air Force Installations 18

1.25. Background Checks for Contractor Personnel

Requiring Entry/Access to Installations/Locations

1.26. Use of Cellular Telephones on Air Force Installations 22

1.27. Use of Facilities 22

II Services Summary 23

III Government-Furnished Property and Services 24

3.1. Facilities 24

3.2. Government-Furnished Facilities (GFP) 24

3.3. Government-Furnished Equipment (GFF/GFE) 24

3.4. Damage and/or Replacement of GFF/GFE 24

3.5. Government-Furnished Services 24

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Appendices

Appendix 1 Course Number and Description 25

Appendix 2 Country and Course Listing 31

Appendix 3 Course Class Size/Instructor - Student Ratio 33

Appendix 4 Course Overview 34

Appendix 5 Student Feedback Instrument Sample 70

Appendix 6 Ancillary Training 71

Appendix 7 Course Charts - Workload Estimates 72

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SECTION I

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Scope of Work

The Technical Training Instructor Program consists of non-personal services to provide technical training instruction and other United States Air Force (USAF) training requirements. Services shall be provided to all Airmen, to include International Military Students, as assigned by the Air

Education & Training Command (AETC), located at Sheppard AFB TX, Seymour Johnson AFB

NC, Lackland AFB TX, Keesler AFB MS, and Pensacola NAS FL. The Service Provider (SP) shall provide sufficient, qualified instructors; the operational, administrative, management and supervisory personnel; and the property, materials, and equipment (except as specified herein as

Government-furnished) required to perform the training services described. The SP shall perform to the standards in this contract resulting in students meeting the specifications in the applicable Career Field Education Training and Plan (CFETP). A complete list of courses, by location, can be found at Appendix 1. All work performed under this contract shall be in accordance with this Performance Work Statement (PWS) and individual task orders (ITOs).

1.2. Service Provider - General

1.2.1. The SP shall not employ any person who is an employee of:

1.2.1.1. The Department of Defense (DoD), either military or civilian, unless such person seeks and receives advanced approval in accordance with (IAW) applicable service regulations.

1.2.1.2. The Department of the Air Force (DAF) if such employment would be contrary to AFI

64-106, Air Force Industrial Labor Relations Activities.

1.2.1.3. The U.S. Government if employing that person would create a conflict of interest.

a. The following restrictions and definitions apply to prevent conflicting roles which may bias the service provider’s judgment or objectivity, or to preclude the service provider from obtaining an unfair competitive advantage in concurrent or future acquisitions.

b. Descriptions or definitions: The SP means the business entity receiving the award of this contract, its parents, affiliates, divisions, subsidiaries, and subcontractors. Proprietary

Information means all information designated as proprietary in accordance with law and regulation, and held in confidence or disclosed under restriction to prevent uncontrolled distribution. Examples include limited or restricted data, trade secrets, sensitive financial information, and computer software; and may appear in cost and pricing data or involved classified information.

c. In the performance of this contract, the SP may perform tasks of a nature where conflicts of interest might arise under the principles of Federal Acquisition Regulation (FAR), Subpart

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9.5, Organization and Consultant Conflicts of Interest. In order to prevent the existence of conflicting roles that might bias a service provider’s judgment or create an unfair competitive advantage, the prohibition in paragraphs (d) and (e) shall apply.

d. The SP may gain access to proprietary data of other companies during contract performance. The service provider agrees to enter into company-to-company agreements to (1) protect another company’s information from unauthorized use or disclosure for as long as it is considered proprietary by the other company and (2) to refrain from using the information for any purpose other than that for which it was furnished. The SP must thoroughly inculcate in its employees, through formal training in company policies and procedures, an awareness of the philosophy of FAR Subpart 9.5 to the end that they will be disciplined in the absolute necessity of refraining from divulging proprietary data, trade secrets, confidential information or restricted data from other companies received in connection with work under this contract to any unauthorized person. For information purposes, the service provider shall furnish copies of these agreements to the Contracting Officer. These agreements are not intended to protect information that is available to the Government or to the SP from other sources and furnished voluntarily without restriction.

e. The SP (including any subsidiary, affiliate, successor entity or subcontractor) shall not compete (as a prime SP, subcontractor, main supplier, or consultant) during the period of this contract, including the extension thereof, and for three years thereafter, for the award of any contract for construction, supplies, or services for which the requirements were generated under this contract. The restriction includes privatization projects. This prohibition does not prohibit the SP from competing on the follow-on to this contract.

f. The SP shall include the above restrictions in all subcontracts, teaming agreements and other agreements calling for performance of work which is subject to the organizational conflict of interest restrictions identified in this clause, unless excused in writing by the Contracting

Officer.

g. If the SP discovers an organizational conflict of interest (OCI) or potential OCI with respect to this contract, the service provider agrees that a prompt and full disclosure shall be made in writing to the contracting officer, who shall include a description of the service provider’s actions proposed to avoid or mitigate such conflict(s).

1.2.2. SP personnel shall present a neat and professional appearance and wear either a distinctive uniform with the employee’s name, or appropriate business attire with a company name/picture badge, or USAF Common Access Card (CAC) and /or issued civilian ID/line badge with SP employee’s and SPs names.

1.2.3. Specialized clothing/equipment such as safety-toed shoes and hearing protectors may be required and will be identified in Appendix 4. Specialized clothing/equipment shall not be furnished by the Government.

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1.2.4. SP personnel shall participate and support base exercises, contingency operations, and compliance inspections. Exercises and contingency operations average 5-6 times a year and compliance inspections average once every 24 months.

1.2.4.1. Readiness Training/Exercises: All SP personnel will participate in readiness training, exercises, and /or real world events to the extent necessary not to hamper operation of the exercise and /or real world event. This includes exiting the base in the event the base exits are closed and /or standing in place (secured area) as required by the exercise.

1.2.4.2. Emergency Situations, Contingencies, and Natural Disasters: In the event of an emergency situation, contingency, and /or natural disaster, SP personnel may be required to remain in place until the emergency or disaster has concluded. These measures are designed for the SP personnel’s safety and for the safety of the disaster teams.

1.2.5. Crisis Declared by the National Command Authority or Overseas Combatant

Commander. IAW DoDI 3020.37 (Continuation of Essential Department of Defense

Contractor Services During a Crisis), unless otherwise directed by an authorized U.S.

Government representative, all services and SP personnel identified in this PWS have been determined non-essential during a crisis.

1.2.6. Ancillary Training. SP personnel shall maintain currency of annual ancillary training requirements just like their USAF and civilian counterparts (see Appendix 5).

1.3. Service Provider Personnel – Days/Hours of Operation

1.3.1. Normal Operations - Normal operating hours are Monday through Friday 0700 - 1600

(first shift), 1600 - 2300 (second shift), and 2300 - 0700 (third shift), five (5) days a week.

Operating hours may be shifted by the Government when necessary to support operational/training requirements. The Government may require training outside normal operating hours. Occasional weekend training may be required (approximately twelve (12) days per year per site). If weekend training or training outside normal operating hours is required, the

Government will give the SP personnel a minimum twenty-four (24) hour notice.

1.3.1.1. Tutoring - SP instructors may be offered the opportunity to provide after-hour tutoring of technical instruction for Saudi students. Courses and times for tutoring will be requested by the Government based on Saudi requirements/requests.

1.3.2. Non-Work Days - SP personnel shall not be required to work on the following days:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

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Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding

Friday; holidays falling on a Sunday will be observed on the following Monday.

1.3.3. Administrative Days. The Wing Commander may order late reporting or base closure due to weather or other circumstances. SP personnel shall report to work per time specified or not report to work if the base is stood down. Make-up training days may be required. The SP shall be required to provide qualified instructors on any make-up training days. Notice of make-up training days will be provided to the SP by the Contracting Officer (CO) or Contracting

Officer Representative (COR) with a minimum twenty-four (24) hour notice.

1.3.4. Exodus and AETC Family Days. Holiday Exodus is a period of time covering the weeks of Christmas Day and New Year’s Day. AETC Family Days are granted in conjunction with some federal holidays to provide students a 4-day weekend. Exact dates vary year-to-year and shall be provided to the SP by the CO or COR when formally announced by AETC. Unless otherwise stated, Exodus and Family Days are regular workdays. SP will report to work as required, unless authorized to be off by their supervisor. Accelerated training may be required.

The SP shall be required to provide instructors for any accelerated training days.

1.4. Service Provider Personnel - Identification

1.4.1. The SP shall obtain pass and identification items for personnel who will regularly require access to the place of performance. The SP shall also comply with all local requirements to include, but not limited to, a valid driver’s license, vehicle insurance, a current vehicle registration, and state vehicle inspection certification (if applicable).

1.4.2. During performance of the service, the SP shall obtain required identification for newly assigned personnel. The SP shall ensure prompt return of Common Access Card (CAC) for any employee who no longer requires access to the work site.

1.4.3. Upon completion or termination of the service or expiration of the identification passes, the SP shall ensure that all base identification passes issued to service provider employees are returned to the issuing office. The issuing office will verify all base identification passes have been returned and/or accounted for.

1.4.4. The SP shall require all employees to identify themselves as a SP personnel and by displaying distinguishing badges or other visible identification in meetings with Government personnel. In addition, the SP shall require all SP personnel to appropriately identify themselves as SP personnel in telephone conversations and in formal written correspondence.

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1.5. Program Manager (PM)

1.5.1. The SP shall provide a PM and Alternate PM who shall have full authority to act for the

SP on all matters relating to daily operation of the contract. If services are subcontracted, the

PM and Alternate PM must be employees of the Primary SP. Primary location of the PM and

Alternate PM will be at Sheppard AFB TX. The names of these people shall be designated in writing to the Functional Commander/Director (FC/FD), COR, and CO.

1.5.2. The PM/alternate shall be available, in person or by phone, during normal duty hours

(0700-1600) within sixty (60) minutes to discuss problem areas with Government personnel

(designated by the CO). After normal hours the PM/alternate shall be available, in person or by phone, within three (3) hours.

1.5.3. The PM/alternate may be required to travel between Sheppard AFB TX, Seymour

Johnson AFB NC, Lackland AFB TX, Keesler AFB MS, and Pensacola NAS FL for managerial purposes. TDY cost shall be limited to the amount authorized by the Joint Travel Regulation

(JTR). TDYs must be approved by the CO prior to travel. In case of an emergency, the PM will notify either the FC, COR, or CO of the situation. TDY approval will be granted by the CO during or after travel on a case-by-case basis.

1.6. Contract Instructor (CI) - General

1.6.1. The CI shall be able to read, write, speak, and understand English. The SP shall not employ persons for work on this contract if such employee is identified to the SP by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.6.2. All CIs shall be eligible to be Air Force network users. Before becoming an Air Force network user, an individual must have a favorable background investigation, be trained, and be licensed in accordance with (IAW) AFI 33-115, Air Force Information Technology (IT) Services

Management.

1.6.3. Contract personnel shall possess, or be able to obtain in a timely manner, the appropriate security clearance as specified in Appendix 1. The appropriate security clearance will also be included in the individual task orders.

1.6.4. If required in Appendix 4, the CI shall be subject to random drug testing at no cost to the

SP. Drug testing for job/safety reasons are the responsibility of the SP and will be no cost to the government.

1.6.5. The CI may be required to travel to the nearest Faculty Development to attend the Basic

Instructor Course (BIC). TDY cost shall be limited to the amount authorized by the JTR. The

TDY must be approved by the CO prior to travel.

1.6.6. The SP shall forward to the CO and COR all resumes and a copy of transcripts on potential CI candidates a minimum of ten (10) work days prior to hiring. The FC/FD/COR will

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review and evaluate such resumes for all CI's to ensure qualification(s) are met. The FC, FD, or

COR will notify the CO of any resumes that do not comply with Community College of the Air

Force (CCAF) and AETCI policies or other unacceptable factors. Prior to the CI’s identified hire date; the CO will notify the SP of any potential CI deemed out of compliance.

1.6.7. The CI shall agree to a duty commitment of six (6) months from date of course qualification. This would include completion of BIC or BIC Refresher, Course Qualifications

(ride through/teach back, block tests), and first instructor evaluation.

1.7. CI - Minimum Required Qualifications

1.7.1. The SP shall ensure all technical training CI services provided under this contract shall conform to AETCI 36-2202, Faculty Development and Master Instructor Programs, AFI 36-

2304, Community College of the Air Force (CCAF) and the CCAF Campus Relations, Policies, Procedures, and Guidelines (PPG). The PPG is prescribed in AFI 36-2304, Community College of the Air Force."

NOTE: Professional development requirements found in AETCI 36-2202, Faculty Development and Master Instructor Programs, are waived by CCAF and AETC, except for BIC or BIC

Refresher.

1.7.2. The CIs must possess, as a minimum, an associate degree, preferably “in the discipline,” from a regionally or nationally accredited post-secondary institution.

NOTE: "In the discipline" would equate to the Air Force Specialty Code (AFSC) specific degree program such as 2A3X3 - Tactical Aircraft Maintenance 2A6X2 - Aerospace Ground

Equipment; 2A7X1 - Metals Tech; 2A6X6 – Electrical & Environmental.

1.7.3. If CI’s degree is not in the teaching discipline, his/her record must provide evidence of expertise applicable to the subject matter being taught as demonstrated by documented qualifications and training in the subject matter. The CCAF Faculty Credentials Matrix from the

PPG provides guidance for instructor qualification.

1.7.4. IAW the most current version of AETCI 36-2202, Faculty Development and Master

Instructor Programs, the CI shall be capable of:

1.7.4.1. Successfully completing BIC or BIC Refresher.

1.7.4.2. Completing the initial and subsequent Teaching Qualification (TQ) process.

1.7.4.3. Being evaluated periodically to include initial qualification, scheduled, follow up and no-notice evaluations by Government and Service Provider Personnel.

1.7.4.3.1. Maintaining a minimum rating of “Satisfactory” or better on the AETC Form 281, Instructor Evaluation Checklist.

1.7.4.3.2. Qualifying in specific course content and maintaining Subject-Matter Testing (SMT) for block qualification of 90% or higher.

1.8. CI – Instructional Duties

1.8.1. The CI shall train students on assigned blocks of instruction at the required levels by:

1.8.1.1. Preparing for assigned days of instruction through study of course objectives, technical orders, and other materials.

1.8.1.2. Presenting material, using training aids and devices, maintaining classroom decorum, and ensuring supplies, equipment, and classrooms are available for training.

1.8.1.3. Making adjustments in presentation or other instructional methods to resolve common classroom problems.

1.8.1.4. Briefing students on potential dangers from equipment.

1.8.1.5. Applying knowledge of training principles and techniques to motivate students and make instruction as effective and interesting as possible.

1.8.1.6. Tutoring new instructors on required proficiency levels for areas assigned.

1.8.2. The CI shall perform the following curriculum tasks by:

1.8.2.1. Researching subject matter for the purpose of personalizing lessons plans (LPs).

1.8.2.2. Preparing daily lesson plans (LPs).

1.8.2.3. Providing feedback to United States Government (USG) personnel on necessary corrections and /or changes to course materials to include lesson plans (LPs), study guides (SGs), workbooks (WBs), assessments (computer based tests, written tests (WTs), progress checks

(PCs), etc.)

1.8.2.4. The CI may be requested to assist with validating course material such as course related handouts, lesson plans, study guides/workbooks, progress checks, and /or block tests as part in course development activities. They may also advise USG course developers of the need for updates to training equipment/materials related to the course.

1.8.3. The CI shall perform the following student evaluation tasks by:

1.8.3.1. Monitoring and evaluating student progress and performance.

1.8.3.2. Administering measurement devices, providing feedback to students, and maintaining security of referenced measurement devices.

1.8.3.3. Observing student classroom activities and participation.

1.8.3.4. Recommending special study or disposition for students who cannot assimilate materials.

1.8.3.5. Counseling students to identify and resolve problems.

1.8.3.6. Assisting students with academic difficulties during practical work by providing Special

Individualized Assistance (SIA) and /or Tutoring outside the normal duty day as required.

1.8.3.7. Maintaining student administrative records.

1.8.3.8. Reviewing materials for effectiveness in meeting lesson objectives.

1.8.4. The CI shall record necessary student data in the Technical Training Management System

(TTMS) and /or on appropriate forms.

1.8.5. The CI shall schedule resources required for instruction.

1.8.6. The CI shall maintain professional and technical expertise by remaining abreast of changes to course materials and equipment/training devices in order to maintain block/course qualification.

1.8.7. Environmental Factors

1.8.7.1. Contract personnel shall report to the SP’s recommended physician to receive a pre-employment examination, to include a drug testing. CI shall meet Air Force Enlisted

Classification Directory (AFECD) physical requirements for the AFSC they will instruct.

Certification of employee’s fitness shall be provided to the FC or COR prior to hiring.

1.8.7.2. At a minimum the CI may be working:

1.8.7.2.1. Around machinery with moving parts and excessive noise.

1.8.7.2.2. Closely with others or alone, outdoors and indoors, on slippery or uneven walking surfaces, at various heights, in close spaces, and around moving objects or vehicles.

1.8.7.2.3. In excessive heat, excessive cold, excessive humidity, excessive dampness or chilling, and /or other weather related conditions.

1.8.7.2.4. Around dust, fumes, smoke, gases, electrical energy, and/or other hazardous materials.

1.8.8. Functional Factors

1.8.8.1. Contract personnel shall report to the SP’s recommended physician to receive a pre-employment examination, to include a drug testing. CI shall meet AFECD physical requirements for the AFSC they will instruct. Certification of employee’s fitness shall be maintained by the SP and provided to the FC or COR on request.

1.8.1.2. At minimum the CI may be required:

1.8.8.2.1. To wear safety equipment such as safety-toed shoes.

1.8.8.2.2. To do lifting, carrying, straight pulling, pushing, reaching above the shoulder, and have use of fingers and both hands.

1.8.8.2.3. To do walking, standing, kneeling, repeated bending, and climbing.

1.8.8.2.4. To operate an overhead crane, truck, tractor, or other motorized vehicle. If specialized license are required all costs shall be the responsibility of the SP. Specialized license will be identified in task orders.

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1.8.8.2.5. To perform rapid mental and muscular coordination tasks simultaneously.

1.8.8.2.6. To have vision and hearing that meet specific standards.

Note: Exact standards will be specified in individual task orders.

1.8.9. Political, Cultural, and Religious Issues

The SP needs to be aware of the cultural and religious needs of the international students and make reasonable adjustments to accommodate these issues. The SP shall provide training to their employees on the cultural and religious sensitivities they may encounter while performing this contract. All SP personnel shall be neutral with the students on the subjects of religion and politics.

1.8.10. Instructor and Student Relationship

The SP shall require CIs to present themselves as positive role models for students. Instructors shall develop and maintain at all times a positive, professional instructor-student relationship.

Unacceptable techniques may include fear, sarcasm, ridicule, use of inappropriate or offensive language, or any other verbal or nonverbal communication intended to demean or harass the student or any demographic group.

The SP shall comply with AETCI 36-2909, Professional and Unprofessional Relationships, and will take immediate action to resolve violations of the prohibition on unprofessional relationships. Specifically, SPs should understand the following: Unprofessional relationships include relationships involving faculty, staff, trainees, cadets, students, recruiters, recruits, applicants, and first-term Airmen who participate in the Recruiter Assistance Program

(RAPpers). Whether pursued on or off duty relationships are unprofessional when they detract from the authority of superiors or result in (or reasonably create the appearance of) favoritism, misuse of office or position, or the abandonment of organizational goals for personal interests.

Unprofessional relationships include relationships between officers; between enlisted members;

between officers and enlisted members; between recruiters and recruits, applicants, or RAPpers;

between RAPpers and recruits or applicants; and between military personnel and civilian employees or Service Provider Personnel.

1.9. Student Feedback

The Government will develop, for SP’s usage, a feedback instrument to be completed at the end of each “Block of Instruction” by the students. To remove any potential bias in the feedback process, the feedback instrument should be administered by the Instructor Supervisor (IS) and /or a designated representative other than the CI who conducted the “Block of Instruction”. Once feedback is accomplished the documents will be signed by unit accomplishing feedback, scanned, and then e-mailed to the Program Manager(s) for compilation. The SP will establish procedures in the Quality Control Plan (QCP) for gathering feedback instruments from students, reviewing and analyzing data and delivering a report and copies of the feedback to the government on Wednesday for the previous weeks surveys. See Appendix 3.

1.10. Disqualification

1.10.1. As a result of observation by the COR, local or AETC inspectors, valid customer complaints, or student critiques, the FC/FD may disqualify any CI under this contract. FC/FD will notify the CO as soon as possible after the disqualification. Reasons for disqualification shall include, but are not limited to the following:

1.10.1.1. Failure to maintain a “Satisfactory” or better rating on the AETC Form 281.

1.10.1.2. Failure to qualify in specific course content and maintaining Subject-Matter Testing

(SMT) for block qualification of 90% or higher.

1.10.1.3. Substandard performance during delivery of technical training instruction.

1.10.1.4. Training cancelled or deficient due to inept CI performance.

1.10.1.5. Failure to protect or properly care for government property or equipment.

1.10.1.6. Acts that endanger the health or safety of any person(s).

1.11. Requalification

1.11.1. Retraining and requalification plans for any CI disqualified IAW PWS paragraph 1.10 shall be approved by either the FC, FD, or COR. The Government reserves the right to deny the

CI requalification and to request a replacement CI from the SP at no additional cost to the

Government.

1.12. Security Requirements

1.12.1. The SP shall enter into a long-term Visitor Group Security Agreement (VGSA) if contract performance is on base. This agreement shall outline how the SP integrates security requirements for contract operations with the Air Force to ensure effective and economical operation on the installation. The agreement shall include:

a. Security support provided by the Air Force to the SP shall include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, base visitor control, investigation of security incidents, base traffic regulations and the use of security forms and conducting inspections required by DoDD 5220.22-R, Industrial Security Regulation, Air Force Policy

Directive 31-6, Industrial Security, and Air Force Instruction 31-601, Industrial Security

Program Management.

b. Security support requiring joint Air Force and SP coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency

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procedures for protection of classified information, security checks and internal security controls for protection of classified material and high-value pilfer able property.

c. On base, the long-term visitor group security agreement may take the place of a

Standard Practice Procedure (SPP).

1.12.2. Service Provider Personnel shall successfully complete, as a minimum, a National

Agency Check Inquiries (NACI), before operating government furnished workstations that have access to Air Force e-mail systems. These investigations shall be submitted by the government at no additional cost to the SP. The SP shall comply with the DoD 5200.2-R, Personnel Security

Program, and AFMAN 33-152, User Responsibilities and Guidance for Information Systems.

1.12.3. The SP must possess or obtain an appropriate facility security clearance (Top Secret, Secret, or Confidential) prior to performing work on a classified government contract at the

Service Provider’s expense. If the SP does not possess a facility clearance the government will request one. The SP shall request security clearances for personnel requiring access to classified information within 15 days after receiving a facility clearance or, if the SP is already cleared, within 15 days after contract award. Due to costs involved with security investigations, requests for SP security clearances shall be kept to an absolute minimum necessary to perform contract requirements. Last line of paragraph and bullets a-f deleted

1.12.4. The SP shall sign an agreement at each site stipulating the security requirements as provided for in AFI 31-601, Industrial Security Program Management.

1.12.5. Service Provider Personnel requiring unescorted entry to controlled or restricted areas designated by the installation commander, shall comply with base access requirements. These requirements are contained in AFI 31-101, for installation access and AFI 31-501, for suitability determinations.

1.12.6. When SP personnel require unescorted entry to restricted areas, the Air Force shall submit NACI investigations for SP personnel at no additional cost to the SP. Service Provider

Personnel shall be the subject of a favorably completed NCI investigation to qualify for unescorted entry to a restricted area. The SP shall comply with DoD 5200.2-R, and AFI 31-501, Personnel Security Program Management, requirements.

1.12.7. The SP shall maintain a current listing of employees. The list shall include employee's name, social security number, and level of security clearance. The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the CO and sponsoring unit’s security manager prior to the contract start date. Updated listings shall be provided on a quarterly basis.

1.12.8. In accordance with DoD 5200.1-R and AFI 31-401, the SP shall comply with applicable

AFKAGs, AFIs, and AFSSIs; AFSSI-7700, Air Force Systems Security Instruction for Emission

Security (EMSEC), AFMAN 33-282, Computer Security (COMPUSEC), AFMAN 33-283, Communications Security (COMSEC) Operations; and AFI 10-701, Operations Security

(OPSEC) Instructions.

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1.12.9. The SP shall comply with AFI 71-101, Volume-1, Criminal Investigations, and Volume-

2 Protective Service Matters, requirements. Service Provider Personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Service Provider Personnel, resources, and classified or unclassified defense information. SP personnel shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

1.12.10. Sheppard Air Force Base has an antiterrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. As a contractor working on

Sheppard Air Force Base, you and your sub-contractors are required to obey all orders from

Security Forces, and adhere to all security measures implemented as a result of Force Protection

Condition changes (security posture changes). Additionally, you and your sub-contractors are expected to report to base security forces any suspicious activities, packages, or items you see while conducting work on Sheppard Air Force Base. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking a lot of questions about the base. In an effort to help familiarize you, your employees, and sub-contractors about antiterrorism, Sheppard Air Force

Base has an antiterrorism binder with all of the pertinent information for awareness training available for mandatory review at the Pass and Registration Office located at the Missile Rd Gate

(building #1405) of Sheppard Air Force Base, Texas.

1.13. Technology Transfer

1.13.1. The SP is responsible for obtaining all necessary approvals and clearances to allow the shipment of training materials to the customer country by either claiming an Foreign Military

Sale (FMS) Exemption under the auspices of the applicable Letter of Offer and Acceptance

(LOA), in accordance with the International Traffic in Arms Regulations (ITAR), Part 126, General Policies and Provisions, Sub-Part 126.6., Foreign-owned Military Aircraft and Naval

Vessels, and the Foreign Military Sales Program, or with an approved Technical Assistance

Agreement (TAA), in accordance with the applicable ITAR, Part 124, Agreements, Off-Shore

Procurement and Other Defense Services, Sub-Part 124.1., Manufacturing License Agreements and Technical Assistance Agreements through the U.S. Department of State, Directorate of

Defense Trade Controls. Also, regarding TAAs reference ITAR, Sub-Part 124.2., Exemptions for

Training and Military Services. The SP shall ensure either of these approaches is successfully completed prior to training start, to include any subcontractor training required for each individual vendor.

1.13.2. Country and course listing is located in Appendix 2.

1.14. Quality Control

1.14.1. The SP shall be responsible for establishing, implementing, and maintaining a Quality

Control Program. The SP shall establish, maintain, and submit a Quality Control Plan (QCP) with the proposal which will identify the standards, processes, procedures, and checklists for all tasks performed. The plan shall become a compliance document after evaluation and acceptance by the Multi-Functional Team (MFT) and the CO. The SP shall monitor quality processes and

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perform technical audits and reviews in accordance with the Quality Control Plan to verify adherence to organizational standards, processes, and procedures.

1.14.2. The QCP shall describe, at a minimum, the inspection system used to cover all services listed in the Services Summary (See Section II). The description will include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors. Areas will include, but are not limited to, in-progress training, reviewing documentation, utilizing student feedback, and questioning personnel on instructional techniques. The QCP will also describe the records to be kept to document inspections and corrective or preventive actions taken.

1.14.3. The QCP and documentation shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.14.4. The SP’s Quality Control Representative (QCR) shall maintain the plan’s currency, inclusive of specifics relative to each site.

1.15. Quality Implementation

1.15.1. The Government will evaluate the SP’s performance for those tasks listed in the PWS

IAW the Quality Assurance Surveillance Plan (QASP). The COR or other evaluators will follow applicable methods of surveillance and will record all surveillance observations. When an observation indicates defective performance, the COR will require the Program Manager and/or

QCR to initial the observation. Initialing of the observation does not necessarily constitute concurrence, only SP acknowledgment of being made aware of defective performance.

1.15.2. Other Government personnel such as the Inspector General (IG) team, higher headquarters staff, or support unit personnel are authorized to observe SP operations. However, these personnel will not interfere with SP performance.

1.15.2. The FC/FD, COR, and other designated personnel (e.g., MAJCOM Program Manager, IG, Stan/Eval, AF Audit Agency, Training Evaluations) are authorized to observe and/or evaluate SP performance with no notice to the SP. The SP shall be subject to surveys and inspections conducted by the Government.

1.15.4. Performance evaluation meetings shall be conducted as required (but not less than quarterly unless waived in writing by the FC/FD with Program Manager concurrence), on dates recommended by the SP and approved by the FC/FD. However, at the SP’s request, a meeting will be held whenever a Corrective Action Report (CAR) is issued. The meeting minutes shall be recorded, published, and distributed by the SP and signed by the FC/FD/CO/COR and the

Program Manager.

1.16. Physical Security

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1.16.1. The SP shall be responsible for safeguarding all Government equipment, facilities, material and property provided for SP use. At the end of each work period, all Government equipment, facilities, material and property shall be secured. The SP shall ensure that no cipher, lock or safe combinations shall not be recorded in any manner (e.g., written down, stored electronically, carried in/on employee(s) belongings).

1.16.2. The SP shall ensure that all keys issued to Service Provider Personnel by the

Government are not duplicated, lost, misplaced, or used by any unauthorized person(s).

1.16.3. The SP shall immediately report any occurrences of duplicated or lost keys to either the

FC, FD, COR, or CO.

1.16.4. If a master key is duplicated or lost, all locks and keys for that system may be replaced by the Government, and the total cost shall be deducted from the monthly payment due the SP.

If keys, other than master keys, are duplicated or lost, the Government may replace the affected lock(s) or perform re-keying and the total cost shall be deducted from the monthly payment due the SP.

1.16.5. The SP shall prohibit the use of keys issued by the Government by any person(s) other than the SP’s employees and the opening of locked areas by SP personnel to permit entry of person(s) other than Government personnel.

1.17. Conservation of Utilities

1.17.1. The SP shall ensure employees practice utilities conservation. The SP shall be responsible for operating under conditions which prevent the waste of utilities and other resources.

1.17.2. Light shall be used only in areas where work is actually being performed.

1.17.3. Employees shall not adjust electromechanical equipment controls for heating, ventilation, and air conditioning systems.

1.17.4. Water faucets or valves shall be turned off when not in use.

1.18. Contractor-Furnished Items and Services

Except for the government furnished property and services identified as government-furnished in

Section 3, the SP shall be required to furnish everything (material, services, maintenance, etc.) to perform to all requirements of the PWS and this contract.

1.19. Deliverables

All documentation, equipment, and media, including all source material/files/etc., developed and/or maintained under this contract, shall become the sole property of the Government without any restrictions or limitations upon acceptance by delivery to the Government. All such materials shall be turned over to the Government at contract completion/expiration/termination.

1.20. Safety Program

1.20.1. Perform the requirements of all PWS Service Areas using the safety and health guidelines of the Occupational Safety and Health Administration (OSHA) standards. Follow

OSHA criteria as they pertain to occupational safety and health for service provider employees and also follow Air Force Occupational Safety and Health (AFOSH) standards as needed (AS

APPLICABLE) to protect AF resources (facilities, equipment, and AF personnel).

1.20.2. The SP and its employees shall comply with the base traffic regulations.

1.21. Contractor Reporting of Labor Hours

1.21.1. The SP shall report ALL SP labor hours (including subcontractor(s)labor hours) required for performance of services provided under this contract for the CI services via a secure data collection site. The SP is required to completely fill in all required data fields at http://www.ecmra.mil .

1.21.2. Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY), which runs 01 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than (NLT) 31 October * of each calendar year. SPs may direct questions to the CMRA help desk.

1.22. Smoking in AETC Facilities. SPs are advised that the Commander has placed restrictions on the smoking of tobacco products in AETC facilities. AFI 40-102, Tobacco Use in the Air Force, and its AETC supplement 1, outline the procedures used by the commander to control smoking in our facilities. SP personnel and visitors are subject to the same restrictions as government personnel. Smoking is permitted only in designated smoking areas.

1.23. Hazardous Material Identification. A copy of the material safety data sheet (Federal

Standard 313) must accompany corresponding item for the order to be treated as a complete delivered order. If not included with the item at time of shipment, forward copy separately to the address listed in block 15 of SF1449. If sent separately, ensure that the purchase/delivery order number is specified on the MSDS. MSDS shall be forwarded to the Base Environmental

Engineer.

1.24. Contractor Performance on Air Force Installations. SP individual(s) should contact the point-of-contact to obtain access to the base, prior to arriving at the installation. When reporting to the registration office, the authorized SP individual(s) should provide a valid driver’s license, and place of performance to obtain a pass. Expect delays in entering the base for security purposes.

1.25. Background Checks for Contractor Personnel Requiring Entry/Access to

Installations/Locations http://www.ecmra.mil/

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1.25.1. SP and subcontractor personnel requiring entry/access to the installation(s) /location(s) cited in the contract shall be governed by these requirements. The below requirements and procedures are prerequisites to the issuance of any government identification (i.e., pass/badge) or the registration of a privately owned or commercial vehicle and the issuance of a pass/decal. SP requests for exceptions to the below requirements and procedures shall be addressed to the

Contracting Officer/designee who will obtain approval/disapproval from the installation/location commander who has the final authority on access issues.

1.25.2. If SP performance starts immediately upon contract award or within the nine (9) calendar days after the contract award date (i.e., award date plus nine (9) calendar days), the SP shall submit the following documentation for personnel who will begin performance within the first ten (10) days of the contract to the Contracting Officer/designee:

(1) “Listing of personnel requiring access/entry” (See Note 1), and

(2) Completed consent forms (See Note 2).

To obtain access for SP personnel who will begin performance on or after the 11 th day of the contract (i.e., subsequent to the initial ten (10) days of the contract), the SP shall follow the documentation requirements outlined below in paragraph 1.25.3.

1.25.3. If the SP’s performance starts on or after the 11

th day following the contract award date

(e.g., performance begins on day eleven (11) or later) or for SP personnel who will begin performance on or after the 11 th day of the contract, the SP shall submit the following documentation to the Contracting Officer/designee:

(1) “Listing of personnel requiring access/entry” (See Note 1),

(2) Completed consent forms (See Note 2), and

(3) Favorable Criminal Background Histories (See Note 3).

This documentation shall be submitted no later than two (2) calendar days prior to performance on the installation/location.

1.25.4. Subsequent to the SP accomplishing Notes 1, 2, and 3, as applicable, SP personnel may report to the badge issuing activity and follow local installation/facility procedures to obtain identification passes/badges and vehicle passes/decals.

1.25.5. For SP personnel to obtain entry to the installation/facility in order to request the issuance of government identification (i.e., pass/badge) or to register a privately owned/commercial vehicle and obtain a vehicle pass/decal, the SP personnel shall report to the installation/location entry control point and badge issuing activity with a photo identification issued by a Federal/State activity.

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1.25.6. To register a privately owned/commercial vehicle and obtain a vehicle pass/decal, SP personnel shall provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate.

1.25.7. SP personnel shall follow local procedures for wearing and displaying government-issued identification passes/badges, vehicle passes/decals, and SP-issued identification. In general, all identification passes/badges and vehicle passes/decals shall at all times be prominently worn/displayed in a visible manner to government personnel.

1.25.8. During the performance period of the contract, the SP shall:

(1) Provide written notification of any additions to the “Listing of personnel requiring entry/access” and submit consent forms and criminal background histories for all new SP personnel requiring entry/access to the Contracting Officer/designee.

(2) No later than five (5) working days after a change in status for SP personnel requiring entry/access (e.g., the personnel no longer require entry/access or the SP becomes aware of a negative screening criteria (i.e., “disqualifying factor”), provide written notification of deletions of personnel to the SP’s “Listing of personnel requiring entry/access” to the

Contracting Officer/designee, and return all government-issued identification passes/badges and vehicle passes/decals to the Contracting Officer/designee.

(3) Maintain a copy of all background checks for a 24-month period and ensure subsequently needed background checks are accomplished prior to the expiration of a 24-month period (See Note 3).

1.25.9. Given a reasonable cause, condition, or reason, this requirement does not circumvent an installation/location commander’s unilateral authority to deny or withdraw any individual’s entry/access to an installation/location.

1.25.10. When work under this contract requires unescorted entry to controlled or restricted areas, the SP shall comply with AFI 31-101, The Air Force Installation Security Program, and

AFI 31-501, Personnel Security Program Management, as applicable.

1.25.11. SP personnel are not covered by FAR 52.222-3, Convict Labor, for the purposes of entry/access to entry/access to installations/locations. SP personnel are covered by FAR 52.222-

3 for the purposes of performance outside of installations/locations.

1.25.12. The SP shall insert the requirements below in any subcontract where the subcontractor will require entry/access to the installation(s)/location(s) cited in the contract.

Note 1: “Listing of personnel requiring access/entry.” The SP shall provide a “Listing of personnel requiring entry/access” to the Contracting Officer or the Contracting Officer’s designee(s). Contact information for the Contracting Officer’s designee follows:

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(The contracting officer’s designee may be personnel within Security Forces, inclusive of the badge issuing activity; or personnel within the organization that will be performing quality assurance functions for the contract.)

This listing shall be submitted on company letterhead and, as a minimum, contain the following data elements:

- Contract number.

- Contract award date.

- Performance start and stop date(s).

- Work site(s) or location(s).

- As a minimum, the following information for SP personnel requiring entry/access: full name, social security number (or other identification number), and installation(s)/location(s) to be accessed.

- A statement that the social security numbers of the listed employees have been verified with the social security administration (SPs should reference www.ssa.gov/employer/ssnv.htm)

No SP personnel shall be granted or authorized entry/access until identified on the “Listing of personnel requiring entry/access.”

Note 2: Consent forms. Consent forms shall authorize the Air Force to fingerprint SP personnel and to conduct additional background checks. In general, the consent form will outline the following:

(1) The SP has briefed the SP personnel for the purpose of the consent form.

(2) The information on the form is collected in accordance with 50 U.S.C. 797 and DoDD

5200.8 that permits installation commanders to limit access to installations for security reasons.

(3) Completion of the form is voluntary.

(4) Agreement to provide a…