Questions_Answers-Rev2June2022.pdf

RFQ FA301622U0151 – DORM FURNITURE

QUESTIONS & ANSWERS (Q&A) Revised 2 June 2022

QUESTION 1. The manufacturer I work with regularly has a question regarding this bid. Being a military installation, will FSH accept an imported product? Their wood products are manufactured in Malaysia using North American Oak.

ANSWER 1. Commercial off‐the‐Self Items (COTS) will be considered US product, as along as, final manufacturing occurs in the US. The Contractor must identify which parts are not domestic end products under FAR 52.212‐3.

QUESTION 2. Do you have an expectation for delivery date? Reason for the question: as of right now with what we have, we would be looking at a 12 month period where we are building and delivering throughout the entire period.

ANSWER 2. Delivery information is included in the RFQ, Bid Schedule, delivery is to be in December 2022 timeframe. If the Contractor is to provide all the items sooner, then, Contractor must provide rental cost to store all items prior to December 2022 at CLIN 0026.

QUESTION 3. Terms of payment, would 30% down and the rest over 12 equal payments be acceptable? (this contract is different than the other government contracts we have done, so I figured I would ask). If it is not acceptable, what would be the terms you would be comfortable with?

ANSWER 3. Government will only pay after the delivery of all items after inspection has been conducted to ensure all items are acceptable prior to payment.

QUESTION 4. Due to material delays we find that a lot of time our work gets held back, is there a penalty for going over the time of the contract because of shipping delays or any other delays such as god forbid fire or theft?

ANSWER 4. The Government understands delays may occur, there is no penalty, however, the Contractor must provide proof of delay of the items to be delivered.

QUESTION 5. Do you have a list of the rooms in each floor and the items required for each floor so we would be able to build and deliver as efficiently as possible?

ANSWER 5. Atch 1. Statement of Work (SOW) shows 2 separate delivery addresses and it shows which items are to be delivered to each location at Ft. Sam Houston, Texas. Per the SOW, Contractor must make contact with the

Customer for specific details prior to the delivery.

NOTE: This requirement is 100% Set Aside to Small Businesses. The NonManufacture Rule (NMR) applies per

FAR 52.219‐33. Only Small Business manufacturers or resellers from small business manufactures are eligible for competition as stated in the Request for Quote (RFQ). Contractors must provide proof of the manufactured items as indicated under FAR 52.212‐1 Instructions to Offerors – Commercial Items Addendum. The contractor must include the following: (1) MFG name, (2) Part Number, (3) illustrations, and (4) literature or description that meets brand name or equal substitution in your RFQ submission. Must meet salient characteristics IAW, SOW, paragraph 2.1

RFQ Due date is 8 June 2022, 10am CST

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐Q&A Revised to add questions below‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

QUESTION 1. Please confirm how many buildings – ANSWER: Addressed in SOW

QUESTION 2. Is this a new building? – ANSWER: Addressed in SOW

QUESTION 3. Please advise if there will be other contractor/vendors in the building during installation time?

ANSWER: Possibly, Contractor will need to contact the Customer to confirm delivery, IAW, SOW

QUESTION 4. If multiple buildings please advise how close they are to each other?

ANSWER: Addressed in SOW

QUESTION 5. How many rooms per building?

ANSWER: Addressed in SOW

QUESTION 6. How many floors per building?

ANSWER: Addressed in SOW

QUESTION 7. Will we have elevator access‐exclusive use for the install crew?

ANSWER: NO ELEVATOR.

QUESTION 8. If not, inside or outside stairwells? Any restrictions? IE: narrow?

ANSWER: ONLY INSIDE STAIRWELLS.

QUESTION 9. Does the building have outside rooms? Also, can a forklift can be used?

ANSWER: NO

QUESTION 10. Can an extended boom forklift be used to access the catwalks?

ANSWER: NO

QUESTION 11 Are the rooms occupied? If so, how many occupants per room?

ANSWER: Addressed in SOW

QUESTION 12. Will there be a limited number of rooms that will be available to us on a given day?

ANSWER: NEW BUILDING (VACANT)

QUESTION 13. How close can the trucks park to the building (s)?

ANSWER: 30 FEET

QUESTION 14. Is there room for a storage trailer (s)?

ANSWER: NO

QUESTION 15. Is all furniture going into rooms or is some going into storage?

ANSWER: Addressed in SOW

QUESTION 16. If there is furniture going into storage/warehouse? If so, does it require cartoning?

ANSWER: YES, Addressed in SOW

QUESTION 17. How many days will be allowed for installation? Is there a time constraint?

ANSWER: Addressed in SOW

QUESTION 18. What are the hours for installation? Are there restrictions?

ANSWER: Addressed in SOW

QUESTION 19. Are weekend Installations permitted?

ANSWER: Addressed in SOW, NO

QUESTION 20. Will items be required to ship in sets?

ANSWER: YES

QUESTION 21. How many rooms will be available per day?

ANSWER: 15 OR MORE

QUESTION 22. Please confirm if we are removing like product (wood case‐goods with similar style bed)?

ANSWER: Addressed in SOW, Installing only

QUESTION 23. Are we disposing of product? If so, please confirm the location ‐ ANSWER: Addressed in SOW

QUESTION 24. Are we taking the product to DRMO? If so please provide the location/how close to the install?

ANSWER: location addressed in SOW, unloading doc to warehouse is less than 50 ft. Customer will inspect item prior to acceptance.

QUESTION 25. Please advise if removed items will need to be palletized and/or shrink wrapped?

ANSWER: No removal, Bldg 4021 is vacant, however, wrapping/packaging brought by the Contractor is to be disposed using Contractor’s dumpsters.

QUESTION 26. Will dumpsters be provided by the government?

ANSWER: Addressed in SOW, NO

QUESTION 27. Are there mattresses that are being disposed of? Addressed in SOW ANSWER: Addressed in SOW, NO

QUOTES STILL DUE 8 JUNE 2022, 10AM CST.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐End of Questions‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐