Performance Work Statement (PWS) - JBSA AHFSM 10 Aug.pdf

PERFORMANCE WORK STATEMENT

FOR

HANGAR FIRE SUPPRESSION MAINTENANCE

AT

JOINT BASE SAN ANTONIO

RANDOLPH & LACKLAND, TX

10 August 2020

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, supplies, equipment, tools, materials, supervision, transportation, and other items and services necessary to perform all requirements in accordance with this Performance Work Statement (PWS). Contractor shall perform inspections, testing and maintenance on drainage discharge gates next to hangars 40/42, building 50 fire pumps/diesel engines, building 51 storage tank and fire suppression systems, alarms, and components in hangars Joint Base San Antonio (JBSA) Randolph (RND) facilities 40, 41, 42, 44, 82, 83, and JBSA

Lackland (LAK) facilities 826, 935, and 946 established in Appendixes A and B. Contractor shall be licensed to perform inspection, testing, and maintenance requirements on an Aqueous Film Forming

Foam (AFFF), High Expansion Foam (HEF), wet-pipe fire protection, Fire Alarm Control Panels and backflow devices. Contractor shall be certified to test and report diesel engine emissions. Contractor shall perform all contract requirements in accordance with the most current edition of all applicable Federal, State, local, Department of Defense (DOD) and Air Force regulations, including, but not limited to the

Unified Facilities Criteria (UFC) 3-601-02, National Fire Protection Association (NFPA) 25, NFPA standard 409, for Aircraft hangars and Government provided specifications/requirement data cited in

PWS.

1.1. FIRE SUPPRESSION SERVICES. The contractor shall perform inspections, testing, maintenance and reporting at JBSA RND buildings/hangars 40, 41, 42, 44, 50, 51, 82, 83, and at JBSA LAK in buildings/hangars 826, 935, and 946, in accordance with UFC 3-601-02 tables and manufacturer specifications established in Appendixes A and B.

1.1.1. The contractor shall ensure Fire Department dispatcher, JBSA RND (210) 652-6915/ JBSA LAK

(210) 671-2921 is notified prior to performing any service.

1.1.2. The contractor shall perform monthly, annual, 2 year, and 5 year inspection, testing, and maintenance on fire detection and alarm systems, and AFFF fire detection and alarm systems in

JBSALAK building/hangar 946 per UFC 3-601-02.

1.1.3. The contractor shall perform monthly, annual, 2 year, 5 year, and 10 year inspection, testing, and maintenance on deluge sprinkler systems, and AFFF fire suppression systems in JBSA LAK building/hangar 946 per UFC 3-601-02.

1.1.4. The contractor shall perform monthly, annual, 2 year, 5 year, 10 year, 20 years and 50 year inspection, testing, and maintenance on pre-action automatic sprinkler systems at JBSA RND, and perform annual and 2 year inspection, testing, and maintenance on HEF systems JBSA LAK hangars 826 and 935 per UFC 3-601-02.

1.1.5. The contractor shall perform annual, 2 year, 5 years and 10 year, inspection, testing, and maintenance on aqueous film-forming foam (AFFF) fire suppression systems per UFC 3-601-02.

1.1.6. The contractor shall perform monthly, quarterly, annual, 2 year, 3 year, and 5 year, inspection, testing, and maintenance on JBSA RND building 51 water supply tank per UFC 3-601-02.

1.1.7. The contractor shall perform annual cathodic protection on JBSA RND building 51 water storage.

Contractor shall follow technical requirement contained in NFPA 22 and 25 for this requirement.

1.1.8. The contractor shall, as conditions permit, keep a clean and neat working environment, free of such items as excess oils, grease, etc., while performing the requirements of this contract. All materials, such as, but not limited to: tools, oil, and trash that belong to the contractor shall be removed from JBSA RND and/or JBSA LAK at the end of each workday.

1.1.9. The contractor shall follow the established guidelines noted on the Summary Tables that pertain to the Inspection, Testing, and Maintenance criteria that are applicable to fire suppression systems/devices/components/items cited in the most current UFC 3-601-02. The contractor shall use these guidelines from the Summary Tables as a checklist to ensure proper inspection, testing, and maintenance procedures are followed.

1.1.10. The contractor shall be trained on any new equipment/device installed impacting the inspection, testing, and maintenance requirements for fire suppression system(s)/device(s) under this PWS. The contractor shall ensure other employee(s)/technician(s) that perform service under contract are trained, licensed or certified. The contractor shall ensure that no untrained or unqualified person from their company or their sub-contractor perform any service on Government fire suppression systems or devices under this contract.

1.1.11. The contractor shall inspect air pump tubing, fittings and valves for leakage, corrosion, and function on the detection system each month. Contractor shall also inspect moisture inhibiting granule containers and replace, as required. Contractor shall test pneumatic detection and releasing system in accordance with the manufacturer’s instructions for proper operations.

1.1.12. The contractor shall visually inspect all pipe and fittings for damage, leakage, corrosion, and misalignment during monthly inspection, testing, and maintenance of fire suppression systems. The contractor shall ensure AFFF/HEF foam is quality checked in accordance with manufacturer specification, UFC 3-601-02, and NFPA standards.

1.1.13. The contractor shall notify the Contracting Officer Representative (COR) immediately if the mechanical room where a fire suppression system(s) is located is damaged due to corrosion, rain, molds, or if any potential health/safety hazard exists. The contractor shall also note the conditions on report form(s) for COR action.

1.1.14. The contractor shall ensure appropriate tag(s) are used on fire suppression systems/devices per

NFPA 25 and State regulations. The contractor shall ensure that different colored tags are used to note condition or performance period of fire suppression systems.

1.2. FIRE DETECTION AND ALARM SYSTEMS. The contractor shall be aware of the type and frequency of inspection, testing, and maintenance (ITM) tasks for fire detection and alarm systems depending on whether the system is monitored or not. Guidance on the tasks in Table 2-1 is contained in the “Inspection, Testing, and Maintenance” section of NFPA Standard 72 (NFPA 72). Residential smoke detectors are addressed in the current UFC.

1.2.1. The contractor shall notify the COR and recommend appropriate action be taken on fire alarm systems when more than two abnormal conditions (trouble conditions) are outside their minimum tested or listed operating parameters. Trouble conditions prevent performance requirements for receipt or transmission of subsequent alarm or additional trouble conditions.

1.2.3. The contractor shall notify the COR concerning any fire alarm system with more than three unexplained activations (fire indication conditions) in a 6-month period. “Fire indication conditions” mean that the system is experiencing a system instability that should be evaluated by a technician or engineer, and appropriate corrective measures should be implemented immediately.

1.3. PUMPS. The contractor shall perform monthly, 2 year, and 5 year inspection, testing, and maintenance on pumps on JBSA RND B50, Hangars 40, 42, 82, and 83, and JBSA LAK Hangars 935 and 946.

1.3.1. The contractor shall perform inspection, testing, maintenance or replacement on jockey pumps in accordance with manufacturer specifications under contract. The contractor shall request approval from the COR if replacement or repair is required.

1.4. DIESEL ENGINES. The contractor shall perform monthly inspections, testing, and maintenance on diesel engines that consist of; inspecting and servicing the coolant, lube oil, batteries/charger, wiring for damage, tightness of connections, check water pump drive belts for damage and tension, ensure switches are in proper position, operate engine in accordance with UFC 3-601-02 for testing or operating temperature. The contractor shall ensure all required maintenance on diesel engines is in accordance with manufacturer’s specifications. The contractor shall ensure a certified diesel mechanic performs maintenance and repairs on diesel engines.

1.4.1. The contractor shall perform annual inspection, testing, and maintenance on diesel engines that consist of monthly and semi-annual requirements plus mandatory lube oil changes, replacement of lube oil filters, mandatory coolant change, clean crankcase breathers, and detail/clean engines. The contractor shall adhere to the manufacturer’s specification for diesel engines if additional requirements are required concerning inspection, testing, and maintenance.

1.4.2. The contractor shall ensure all monthly inspection, test, and maintenance on diesel engines includes checking fuel level on each diesel tanks. Contractor shall notify the COR when diesel tanks are approximately half full of diesel fuel.

1.4.3. The contractor shall perform semi-annual inspection, testing, and maintenance on diesel engines that consist of all monthly requirements plus test engine oil and/or perform oil change if needed, check coolant with anti-freeze tester and/or replace coolant if needed, check coolant hoses and clamps for serviceability and/or replace if needed, and replace fuel filters on diesel engines and tanks. The contractor shall adhere to the manufacturer’s specifications for diesel engines if additional requirements are required concerning inspection, testing, and maintenance.

1.4.4. Diesel Engines Emissions. The contractor shall perform monthly emissions check on each diesel engine. The contractor shall ensure a State certified emission person performs this requirement under contract. The contractor shall provide emission reports in support of this requirement.

1.5. DRAINAGE GATE. Contractor shall perform semi-annual inspection and testing on drainage gate mechanism that is connected to JBSA RND Hangars 40 and 42 fire suppression system. Contractor shall perform annual maintenance on the drainage gate mechanism. Contractor shall use the manufacturer specifications in support of this requirement.

1.6. AIR COMPRESSORS. The contractor shall inspect air compressor tubing, pipes, fittings and valves for leakage and corrosion every month. Contractor shall test and record air compressor starts and stops pressure and adjustments, as required. Contractor shall reference the latest edition of NFPA 25 and/or manufacturer standard in support of this requirement.

1.7. BACKFLOW DEVICES. The contractor shall inspect and test backflow devices in accordance with the current Uniform Plumbing Code.

1.7.1. The contractor shall test, repair or replace backflow devices when warranted. If the backflow needs to be replaced or repaired the contractor shall follow the process established in section 1.9.

1.7.2. The contractor shall ensure a State licensed backflow person inspects, tests, and performs maintenance on all backflow devices mention under contract. The contractor shall provide the COR a copy of State Backflow license. The contractor shall keep the original backflow license on-hand at all times while performing maintenance under contract on JBSA RND/LAK.

1.8. EMERGENCY SERVICE. The contractor shall respond within two (2) hours when on-call service is identified as an emergency. This requirement shall apply twenty-four hours a day, seven days a week.

1.8.1. The contractor shall provide the COR with emergency phone number(s) to call on holidays and after normal workdays or duty hours. The contractor shall ensure emergency phone numbers provided to the Government are current at all times so notification can be made in case of an emergency.

1.8.2. The contractor shall be on-site within two (2) hours upon receiving an emergency phone call from

COR.

1.8.3. The contractor shall notify and keep in contact with COR upon arrival at JBSA LAK or JBSA RND before performing any inspections, testing, maintenance, or repairs.

1.9. REPAIRS. The contractor shall immediately notify the COR, for approval when a repair is deemed necessary based on an inspection, testing, failure, or potential failure. COR limit for approval is up to

$2,500.00, repairs costing more will require CO approval.

1.9.1. The contractor shall provide a labor and material estimate to the COR for review on non-emergency type repairs. The contractor shall ensure the cost estimate shows a breakout of labor and materials at fair market value. The contractor shall not procure any services/materials without the COR or Contracting

Officer’s (CO) approval.

1.9.2. The contractor shall ensure any repairs being accomplished under contract be performed by a certified or licensed technician/person.

1.9.3. The contractor shall ensure repairs that are approved by the CO are accomplished in an urgent manner in order to prevent system failure or reduce work stoppage. The contractor shall provide the COR with up-to-date status on when a repair(s) is schedule to be completed.

1.9.4. The contractor shall be responsible for identifying work around solutions that are mutually agreed upon by the Fire Department and or Aircraft Maintenance Safety Officer until repairs or a permanent fix is in place. The contractor shall work closely with JBSA Fire Suppression Manager 502 CES/CEOER to ensure repairs are accomplished as soon as possible.

1.10. CONTRACTOR’S REPORTING/RECORDKEEPING. The contractor shall use the electronic version of the American Fire Sprinkler Association’s (AFSA’s) reporting/record keeping forms in the latest edition of NFPA or reporting format/form approved by the Government prior to test, inspect, and maintenance of fire systems. The contractor shall keep current records of inspections, testing, and maintenance for all fire pumps in JBSA RND buildings/hangars 40, 42, 50, 82, 83, and JBSA LAK buildings/hangars 935 and 946; water storage tanks at JBSA RND building 51; fire protection/detection and alarms systems/devices located in JBSA RND hangars 40, 41, 42, 44, 82, 83, and JBSA LAK buildings/hangars 826, 935 and 946. The contractor shall keep current record on testing and maintenance of backflow devices and drainage gate mechanism. The contractor report shall reflect current status on monthly, quarterly, semi-annual, annual, and current year(s) reporting as cited in current UFC 3-601-02. The contractor shall adhere to all requirements called out in Appendix A and B of this PWS. The contractor shall follow the remarks as noted on Appendix A and B. The contractor shall ensure no form(s) for inspection, testing, and maintenance on diesel engines and fire suppression, detection, and alarm systems are used without COR approval.

1.10.1. The contractor shall ensure all required data on reporting forms and/or Government provided/approved forms are complete. The contractor shall note any finding(s) and/or corrective action(s) on reporting form(s). The contractor shall immediately notify the Contracting Officer

Representative (COR) concerning any finding(s) or recommended action(s) deemed urgent.

1.10.2. The contractor shall ensure a licensed person signs and dates each report upon completion of inspection, testing, and maintenance on fire suppression systems and backflow devices. The contractor shall ensure that designated Government personnel have access to all maintenance records and documentations of work performed on JBSA LAK and JBSA RND. If the COR cannot be present then the Contractor shall provide copies of reports to the assigned Government representative at the end of workday for services accomplished under contract for that reporting period.

1.10.3. The contractor shall provide a copy of monthly fire suppression reports to the COR upon completion of each facility testing, inspection, and maintenance as established on Appendixes A and B.

The contractor shall ensure reports are provided upon completion or within ten (10) working days. If the

COR is not present upon completion, then the contractor shall ensure a Government representative from that office receives reports before leaving the base. Contractor shall follow-up with the COR via e-mail after the fact.

1.10.4. The contractor shall provide monthly run-time (minutes) and emissions report for each diesel engine to the COR upon completion. The contractor shall adhere to Title 30 TAC 111.111 requirements.

1.10.5. The contractor shall provide the COR written reports concerning the condition of all fire suppression, detection, and alarm systems/devices under contract annually. The contractor shall ensure the COR receives reports thirty (30) days prior to the end of current contract year.

1.10.6. The contractor shall develop a one-time system testing sequence of operations for fire pumps in

JBSA RND B50 in regarding monthly inspections and testing. The contractor shall ensure the one-time sequence of operations includes drains, jockey pumps, OS&Y valve, diesel engine(s), PIV, and other requirement impacting JBSA RND B50, H40, H41, H42 and JBSA LAK, H826, H935 and H946 fire suppression systems. The contractor shall provide this data prior to performing services under contract.

1.10.7. The contractor shall provide COR with annual cathodic protection report on JBSA RND B51 (2 each) water tanks.

2.0. SERVICE SUMMARY (SS). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) provides information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4(a), Contract Terms and

Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each task will be allowed in an effort to identify normal phase-in problems, unless the incumbent contractor is awarded new contract. The

Contractor shall submit a Quality Control Plan (QPC) to the CO as part of the contractor’s proposal package.

SS

Item # Performance Objective PWS Para

Performance

Threshold Remedy

Fire Suppression Services

a. Fire Suppression Maintenance

b. Fire Detection and Alarm Systems

c. Pumps

d. Diesel Engines

e. Drainage Gate

f. Air Compressors

g. Backflow Devices

1.1. - 1.1.14.

1.2. - 1.2.3.

1.3. -1.3.1.

1.4. - 1.4.4.

1.5.

1.6.

1.7.

Fire Suppression system downtime shall not exceed an average of two (2) hours during a normal month and eight (8) hours for annual/ yearly maintenance per facility

Re-performance within 8 hours of notification from the COR

Emergency Service

Contractor responds and provides emergency service in accordance with the PWS

1.8. - 1.8.3.

1 valid defect per monthly

Re-performance within 2 hours or notification form the COR

Repairs

Contractor provides required repairs, as approved by the COR

1.9. - 1.9.5.

1 valid defect per monthly

Re-performance within 8 hours

Reporting/ Recordkeeping

Contractor responds and provides reporting/ recordkeeping services in accordance with the PWS

1.10. - 1.10.7

Appendix A

Appendix B

1 valid defect per month

Re-performance within 24 hours

2.1. Quality Control. The Contractor shall maintain a file of all scheduled and performed quality control inspections, inspection results, and the dates and details of corrective actions. The contractor file shall be the property of the government and shall be made available at all times for inspection during the government’s regular working hours. The contractor file shall be delivered to the COR five (5) calendar days after completion of each performance period. The contractor shall use the appendixes as the main model to accomplish this task.

2.2. Quality Assurance. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service at no additional cost to the government IAW the SS after notification by the CO or COR.

When a performance threshold has not been met the Contractor will be issued a Contract Discrepancy

Report (CDR). The Contractor shall respond to the CDR in accordance with instructions provided and return it to the CO within 10 calendar days of receipt.

Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any 1 month period shall constitute an immediate Progress Meeting with the Multi-functional Team.

Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall result in a warning or letter of concern from the CO. All remedies shall be in accordance with the FAR

52.212-4(a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.2.1. Contracting Officer (CO) and Contracting Officer Representative (COR). The CO will appoint a primary and alternate COR for managing the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contract award.

2.3. Periodic Progress Meetings. The CO shall schedule periodic meetings with the Functional

Commander, COR, other government personnel as appropriate, and the contractor to discuss the

Contractor’s performance. The following issues will be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future.

3. CONTRACTOR PERSONNEL. The contractor shall be licensed or approved by the State of Texas

(or equivalent from a state other than Texas) for fire suppression systems and backflow devices. The contractor shall be certified under the Texas Administrative Code Title 30 Part I Chapter 111concerning visible emissions of diesel engines exhaust. The contractor shall provide verifiable data to COR and Base

Contracting Officer showing that his/her company’s personnel whom are performing the work are licensed and certified to meet these requirements as cited prior to performing testing or repairs to systems/components in support of fire suppressions under contract.

3.1. The contractor shall provide a contractor supervisor/technician(s) licensed by the State of Texas (or equivalent from a state other than Texas) for fire suppression systems and backflow devices that shall be responsible for the performance of work cited under PWS.

3.1.1. The contractor supervisor/technician shall be available during normal duty hours to meet on the installation with COR, CE representative, and/or Contracting Officer (CO) within two (2) hours of notification if an emergency should occur on fire suppression systems under contract.

3.1.2. The supervisor/technician shall be able to read, write, speak and understand English. The name of the person, who shall act as the contractor supervisor/technician, shall be designated in writing to the

Contracting Officer and Contracting Officer’s Representative, before performing work on JBSA-RAN and JBSA-LAK. The contractor supervisor/technician shall have full authority to act for the contractor on all matters relating to weekly, monthly, quarterly, semi-annual and annual operations of this contract.

3.1.3. Contractor personnel shall present a neat appearance while performing work on JBSA-LAK and

JBSA-RAN. Contractor personnel shall wear distinctive clothing that bear the name of the company and wear appropriate badges, which reflect the company and employee name.

3.1.4. The contractor shall not employ any person who is an employee of the United States Government if employing that person would create a conflict of interest or the appearance of a conflict of interest.

3.1.5. The contractor shall obtain a current list of building managers for JBSA-RAN buildings/hangars

40, 41, 42, 44, 50, 51, 82, 83, and JBSA-LAK buildings/hangars 826, 935 and 946 from the assigned

COR for the contract. The COR will ensure the contractor is provided phone numbers and building manager names throughout the contract.

4. GENERAL INFORMATION.

4.1. Hours of Operation. All work shall be performed during the normal duty day, 7:30 A. M. to

4:15 P. M., Monday thru Friday, except for federal holidays and unscheduled requirements. When access to a facility permits, service may begin earlier, upon approval of authorized government personnel. The contractor is not required to provide routine services on the following approved holidays:

New Year’s Day 1st of January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4th of July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day 11th of November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25th of December

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday.

Holidays falling on a Sunday will be observed on the following Monday.

4.2. Base Closures. Work scheduled but not accomplished, because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.3. SECURITY REQUIREMENTS FOR UNCLASSIFIED SERVICES.

4.4.1 Obtaining and Retrieving Identification Media. The Contractor shall comply with AFI 10-245, Air Force Antiterrorism Standards, paragraph 2.17.3 and all installation security policies. The contractor shall comply with all requirements and procedures IAW AFFARS clause 5352.242-9000 “Contractor

Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The contractor shall also obtain personnel and vehicle identification and passes as required for entry to the installation. The government will provide all forms and procedures to the contractor to obtain personnel identification and vehicle passes during the pre-performance conference. It is the contractor’s responsibility to renew passes/badges in a timely manner to ensure no interruption of service.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to contractor employees are returned to the issuing office. If a contractor employee has been terminated, the pass will need to be retrieved and returned to Security Forces so that employee does not have base access. If the pass is not retrieved then SF will need to be notified so base access is not allowed. Failure to comply with these requirements may result in withholding of final payment.

4.4.2 Pass and Identification Items. The Host Unit, 502 CES/CEOES, shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

a). AF Form 75, Visitor/Vehicle Pass (AFI 31-204), used for contracts for less than 1 year to include 1 day visits (i.e. warranty work).

b). DBIS

4.4.3. Suitability Investigations. NACI’s will be IAW Homeland Security Presidential Directive 12

(HSPD-12). If this contract requires access to classified materials the contractor shall comply with DOD

5200.1-R, AFI 31-401, AFI 33-201, Volume 1, and Volume 2 (COMSEC) , AFSSI 7700 (Emission

Security), AFSSI 8502, (Organizational Computer Security), and Operations Security (OPSEC)

Instructions.

4.4.4. Unescorted Entry to Restricted Areas. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, Integrated

Defense (FOUO), DoD 5200.2-R, and AFI 31-501, Personnel Security Program Management, as applicable. They will be added to the Entry Authorization Listing (EAL). Contractor personnel will be the subject of a favorable completed NACI investigation to qualify for unescorted entry to a restricted area. In addition, the Air Force will submit NACI investigations for contractor employees at no additional cost to the contractor.

4.4.5. Listing of Employees. The contractor shall maintain a current listing of employees. The contractor shall provide the COR a current list of employees within 3 working days after receiving award or Notice of Award. The list must include employee’s name, date of birth, state driver’s license/state ID number, and state of issue. Notifications of contractor employee additions and deletions must be provided with the same information listed above and within 3 working days.

4.4.6. Freedom of Information Act Program (FOIA). (RESERVED)

4.4.7. Reporting Requirements. The contractor shall comply with AFI 71-101, Volume- 1, Criminal

Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

4.4.8. Personnel Security. Contractor personnel requiring unescorted entry to controlled or restricted areas designated by the installation commander and shall comply with base access requirements. These requirements are contained in AFI 31-101, for installation access and AFI 31-501, for suitability determinations.

4.4.9. Additional Security Requirements. In accordance with DoD 5200.1-R and AFI 31-401, the contractor shall comply with AFI 33-202, Computer Security; AFI 33-203, Emission Security (EMSEC)

Program; AFI 33-204, Information Protection Security Awareness, Training, and Education (SATE)

Program; applicable AFKAGs, AFIs, and AFSSIs for Communication Security (COMSEC); and AFI 10-

701, Operations Security (OPSEC) Instructions. The contractor will comply with DOD Standard 22 –

Level 1 AT Awareness training and associated tasking IAW AFL 10-245, Antiterrorism Program standards. Entire publications apply.

4.4.10. Physical Security. Areas controlled by contractor employees shall comply with base Operations

Plans/instructions for Force Protection Conditions (FPCON) procedures, Random Antiterrorism Measures

(RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

4.4.11. Entry Procedures to Controlled/Restricted Areas. The contractor shall comply and implement local base procedures for entry to Air Force controlled and restricted areas.

4.4.12. Key Control. The contractor shall establish and implement key control procedures in the Quality

Control Plan to ensure keys issued to the contractor by the government are properly safeguarded and not used by unauthorized personnel. The contractor shall not duplicate keys issued by the government. The

QCP shall be submitted to the CO as part of the contractor’s proposal package.

4.4.13. Lost Keys. Lost keys shall be reported immediately to the contracting officer. The government replaces lost keys or performs re-keying. The total cost of lost keys, re-keying or lock replacement shall be deducted from the monthly payment due the contractor.

4.4.14. Government Authorization. The contractor shall ensure its employees do not allow government issued keys to be used by personnel other than current authorized contractor employees. Contractor employees shall not use keys to open work areas for personnel other than contractor employees engaged in performance of their duties, unless authorized by the COR.

4.4.15. Lock Combinations. The contractor shall establish procedures in local OIs ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented.

4.4.16. Traffic Laws. The contractor and their employees shall comply with base traffic regulations.

4.5. SPECIAL QUALIFICATIONS. The contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and an alternate contact responsible for all requirements in the

PWS; this person shall be the same individual identified in paragraph 3.1.2. of this PWS as the supervisor/technician. The contractor’s on-site manager must be able to speak and write in the English language. Provide telephone numbers of contractor manager and alternate(s) for after duty hours. The contract manager and alternate(s) must be able to read, write, speak and understand English, or an interpreter must be provided to work alongside the contract manager or alternate(s) at no additional cost to the Government.

5. INTERFACES.

5.1. Contact Information. The Contractor shall provide the names and telephone numbers of the

Contractor’s on-site primary and alternate contact responsible for all requirements of the PWS to the CO and COR. The telephone numbers shall be for contact both during and after duty-hours.

5.2. Interference of Government Activity. Do not unduly interfere with regularly scheduled

Government operational activities in the performance of contract requirements. In the event a

Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the CO or COR immediately by the most expedient means. Notify the CO verbally of disputes with customers or other base contractors and follow-up in writing.

5.3. Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

Provide a completed copy of required Accident Investigation Reports to the CO within 5 calendar days of each occurrence.

6. CONTRACTOR MANPOWER REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY) which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 30 October of each calendar year. Contractors may direct questions to the CMRA help desk or your Contracting Officer.

http://www.ecmra.mil/

Appendix A

Contractor Prepared Reports

Description Facilities Reference Office Frequency

Inspection, Testing, and

Maintenance of Pre-Action

Automatic Fire Sprinkler

Systems

JBSA-RAN: H40,

42, 82, & 83

JBSA-LAK: H826,

H935 & H946

UFC 3-601-02,

NFPA 25

502 CES/CEOES

Monthly, Annual, 2 Yrs & 5 Yrs

Maintenance of Foam and

Foam-Water Systems

JBSA-RAN: H40,

42, 44,82, & 83

JBSA-LAK: H946

NFPA 11

502 CES/CEOES

Monthly, Annual, 2

Yrs, & 5 Yrs, Monthly Inspection, Testing, and Maintenance of Fire Pumps

JBSA-RAN: B50,

H40, H42, 82, & 83

JBSA-LAK: H935

& H946

NFPA 20 & 25

Yrs & 5 Yrs

Inspection, Testing, Maintenance of Deluge Fire Sprinkler Systems

JBSA-RAN: H41

Yrs & 5 Yrs

Maintenance of Water Storage

Tank

JBSA-RAN: B51

UFC 3-601-02

Weekly (freezing only)

Monthly Quarterly

Annual, 2 Yrs, 3 Yrs & 5 Yrs

Maintenance of Diesel/Electrical

Engine(s)

JBSA-RAN: B50

(3 each)

Mfr Spec, NFPA 25, Monthly Semi-annual

Annual, 2 Yrs & 5 Yrs

Drainage Gate Mechanism Hangar 40/South

Ramp

UFC 3-601-02,

Mfr Spec, Semi-Annual

Maintenance of Backflow

Devices

JBSA-RAN: B50,

H44, 82, & 83

UPC 2015, &

Semi-annual, 2 Yrs &

5 Yrs

Maintenance of Diesel/Electrical Engine(s)

Mfr Spec

502 CES/CEOES As Required

Fire Detection & Alarm Systems

JBSA-RAN: B50,

H40, H41, H42, H44, H82 & H83

JBSA-RAN: H826,

NFPA 25,

NFPA 75, Mfr

Spec, Monthly, Annual, 2Yrs & 5Yrs

Parts, components & systems

B51, H40, H41, H42, H44, H82, &

H83 JBSA-LAK:

H826, H935 & H946

NFPA 25, Mfr

Spec, As Required

Fire Pumps

H40, H42, H82 &

H83 JBSA-LAK:

H935 & H946

NFPA 20 &

25, Mfr Spec

Yrs & 5Yrs

Diesel Engine Emission

Report/Run-times

(3 each)

Title 30 TAC

502 CES/CEIE &

CES/CEOES

Monthly

Appendix B

Contractor Prepared Schedules

Description Facilities Impacted Contract

Reference

Requiring

Office Frequency

Reports - Monthly Inspection, Testing, and Maintenance of

Fire Suppression Systems

(including Fire Detection &

Alarms) and Diesel Engines

Emission

B51,H40, H41, H42, H44, H82, &

H83

Monthly

Reports - Quarterly Inspection, Testing, and Maintenance of

Fire Suppression Systems

Storage Tanks

JBSA-RAN: B51

Quarterly

Due Current Month

Reports – Semi-annual

Inspection, Testing, and

Maintenance of Fire

Suppression Systems (Cannons)

Backflow Devices & Drainage

Gate

JBSA-RAN:

Drainage Gate at

South Ramp H40, B50, H44, 82, & 83

UPC Codes &

Mfr. Specs

Semi-annual

Reports - Annual Inspection, Testing, and Maintenance of

Fire Suppression (including

Fire Detection & Alarms systems) Systems, Water

Storage Tanks, Backflow

Devices, Drainage Gate, & Fire

Pumps, UPC Codes &

Mfr. Specs

Annual

Reports - 2 Years Inspection, Testing, and Maintenance Fire

Suppression (including Fire

Detection & Alarms) Systems, Water Storage Tanks, Backflow

Devices & Fire Pumps

& Mfr. Specs

2 Years of Anniversary

Reports - 3 Years Inspection, Testing, and Maintenance for

RP Backflow Devices

H44, H82 & H83

3 Years

Reports - 5 Years Inspection, Testing, and Maintenance Fire

Suppression (including Fire

Detection & Alarms) Systems, 5 Years

Water Storage Tanks, & Fire

Pumps

JBSA-LAK: H946

APPENDIX C

JBSA RANDOLPH BUILDING/HANGAR FIRE SUPPRESSION EQUIPMENT

Building/

Hangar #

Description

Installation

Year H40 Fire detection and alarm systems/ controllers/ components 1970

H41 Fire detection and alarm systems/ controllers/ components 1970

H42 Fire pump, detection and alarm systems/ controllers/ components 2000

H44 Fire detection and alarm systems/ controllers/ components 1971

B50 Diesel engines and fire detection and alarm systems/ controllers/ components

B51 Water tank (300,000 gallons) 1969

H82 Fire pump, detection and alarm systems/ controllers/ components 1990

H83 Fire pump, detection and alarm systems/ controllers/ components 1991

JBSA LACKLAND BUILDING/HANGAR FIRE SUPPRESSION EQUIPMENT

Building/

Hangar #

Description

Installation

Year

H826 Fire detection and alarm systems/ controllers/ components 2014

H935 Fire detection and alarm systems/ controllers/ components 2012

H946 Fire detection and alarm systems/ controllers/ components 1983

Appendix D

JBSA Randolph Fire Suppression System Configurations

Hangar 40

1. Fire Alarm System consist of:

a. Pull Stations

b. Monitoring wet-pipe sprinkler and AFFF system.

c. Notification appliances.

2. Fire detection system for actuation of the AFFF systems consists of:

a. Pull Stations

b. Rate compensated heat detectors located at roof level to actuate the AFFF system. Heat detectors are in three (3) zones corresponding to the AFFF discharge zones.

3. Wet-Pipe Sprinkler System consist of:

a. Sprinklers are in offices, shops, storage rooms, etc. along each side of the hangar.

b. Alarm valve, pressure gages, shutoff valve, flow switch and tamper switch located in the riser and fire alarm panel room.

4. AFFF System consist of:

a. 700 gallon capacity AFFF concentrate storage tank, sight gage, pressure-vacuum vent valve and shutoff valve.

b. Three riser assemblies consisting of gate valves, deluge valves, three (3) AFFF In-Line Balanced

Pressure Proportioner Units and distribution system isolation valves.

c. Two AFFF concentrate pumps with electrical motors, motor controllers and relief valves.

d. Upright fusible element sprinkler heads installed at roof level to distribute the AFFF over the protected area. The protected area is divided into three separate discharge zones.

5. Air Compressor consists of:

a. Air Compressor

b. Electric Motor

c. Air Tank

Additional Information:

This hangar is protected by (3) 6” Gem, Model A-4, Pre-Action Valve, which feeds overhead Foam

Sprinklers.

One system each for West, Center, & East section of the hangar.

There are (2) Foam Pumps with controllers to feed Foam to Proportioners & systems.

There is (2) Vertical Foam tank with 3% AFFF Foam.

There is (1) 4” Foam feed to a 1-1/2” Foam Hose Reel.

There are (7) Foam Manual Pull stations total. There are (3) Foam Manual Pull Stations together by the risers. (one for each system) There are also (4) Foam Manual Pull Stations (2) on each side of the hangar.

There is an air compressor for pipe supervision, feeding the Pre-Acton Systems.

There is a FCI Conventional FACP & a Gamewell Addressable Fire Alarm System. There are Approx. (84)

Fenwal Heat detectors on the ceiling of the hangar.

This hangar is feed from the Storage Tank & Fire Pumps in Bldg. #50.

Hangar 41

This hangar is protected by (3) Deluge Systems which feeds overhead Sprinklers, & (1) Wet system which protects the office area.

One system each for West, Center, & East section of the hangar, feeding open Sprinkler heads.

There are (2) 6” Automatic Suprotex Deluge systems and (1) 6” Reliable BX Deluge system.

Also (1) 4” Star Wet system.

There are (2) Mechanical Manual Pull (cable) stations outside the riser room, for the (2)

Automatic Suprotex Deluge systems and (1) Hydraulic Manual Pull (valve) station for the

Reliable BX Deluge system.

There is a conventional FCI Fire Alarm System. There are Approx. (21) Heat detectors on the ceiling of the hangar in the East section. The Center & West sections of the hangar have HAD’s.

(Pneumatic Heat Activating Devices)

There are no Foam Systems in this hangar.

T his hangar is fed from the Storage Tank & Fire Pumps in Bldg. #50.

Hangar 42

1. Fire Alarm System consist of:

a. Pull Stations

b. Monitoring wet-pipe sprinkler and AFFF system.

c. Notification appliances.

2. The AFFF releasing system consists of:

a. Pull Stations

b. Rate compensated heat detectors located at roof level to actuate the AFFF system.

3. Wet-Pipe Sprinkler System consist of:

a. Sprinklers located in fire suppression room and adjoining room outside the hangar and the storage room, restroom, break room and offices in the hangar.

b. Alarm valve, pressure gages, shutoff valve, flow switch and tamper switch located in the fire suppression room.

4. AFFF System consist of:

a. 700-gallon capacity AFFF concentrates storage tank, sight gage, pressure-vacuum vent valve and shutoff valve.

b. One-riser assembly consisting of a gate valve, a deluge valve and an AFFF In-Line

Balanced Pressure Proportioner Unit.

c. Two AFFF concentrate pumps with electrical motors, motor controllers and relief valves.

d. Upright fusible element sprinklers installed at roof level to distribute the AFFF over the protected area.

5. Air Compressor consists of:

This hangar is protected by (2) 6” Reliable Model BX, Deluge Systems which feeds overhead closed

Sprinklers Heads.

One system each for North, & South section of the hangar.

There are (2) Foam Pumps with controllers to feed Foam to Proportioners & systems.

There are (1) Horizonal Foam tanks with 3% AFFF Foam. There is a Foam Test Manifold.

There is (1) 3” Reliable Wet system that protects the Pump room & Office area.

There are (3) Foam Manual Release Pull stations.

There is an Addressable FCI Fire Alarm System. There are Approx. (42) Fenwal Heat detectors on the ceiling of the hangar.

This hangar is fed from the Storage Tank & Fire Pumps in Bldg. #50.

Hangar 44

1. Fire Alarm System consist of:

a. Manual pull stations.

b. Heat detector

c. Monitoring wet-pipe sprinkler and AFFF system.

d. Audio and visual notification appliances.

2. The detection system for actuating the AFFF system is a supervised pneumatic rate-of-rise system with HAD detectors. System is supervised with air pumped by a Thermal Pump brand air pump. The air is passed through moisture inhibiting granules to reduce the moisture in the detection system.

3. Test HAD units are mounted on the wall to allow the detection and actuating system to be easily tested without having to use the roof mounted HAD units.

4. Automatic Sprinkler Corporation of America manufactured the Suprotex pneumatic detection and releasing system.

5. Wet-Pipe Sprinkler System consist of:

a. Sprinklers in Lean-to office, mechanical room and storage room.

b. Alarm valve, pressure gages, shutoff valve, flow switch and tamper switch are located in AFFF equipment room.

c. Fire department connection (FDC) is on outside of the wall.

6. AFFF System consist of:

a. AFFF concentrate 300-Gallon capacity bladder type storage tanks (2) and associated valves.

b. AFFF proportioner with check valve and hydraulically actuated concentrate shutoff valve serve two AFFF risers; one for each side of the hangar bay. Both risers are required for total coverage of the hangar.

c. The deluge valves are actuated by pneumatic detection releasing devices utilizing levers and weights to open the deluge valves.

d. Closed-Head sprinklers are located at the roof in the hangar bay.

e. Drain valves are located near the west end of the north and south walls of the hangar.

7. Reduced Pressure Backflow Preventer (BFP) complete with inlet and outlet valve tamper switches is insulated to prevent freezing.

8. A Post Indicator Valve (PIV) in located between the BFP and the street.

Additional Information:

This hangar is protected by (2) 6” Grinnell Multitrol Deluge Systems. Which feeds overhead

Foam Sprinklers.

One system each for North, & South section of the hangar.

There are (2) Vertical Foam tank with 3% AFFF Foam. There is a Foam Test Manifold.

There is (1) 4” Star Wet

There are (3) Foam Manual Pull stations.

There is a conventional FCI Fire Alarm System. There are HAD’s (Pneumatic Heat Activating

Devices) detectors on the ceiling of the hangar.

This hangar is fed from the Storage Tank & Fire Pumps in Bldg. #50.

Bldg. 50 (Pump House)

This building is Pump House which has (3) Diesel Fire Pumps with controllers, & Jockey pump

& controller.

These fire pumps feed Bldgs. #40, 41, 42, & 44.

Fire Pumps are fed from an Approx. 400,000-Gal. Suction Tank

The Suction Tank is designated as Bldg. #51.

There are (3) Diesel Fuel Tanks.

There is an Addressable FCI Fire Alarm System.

Hangar 82

a. Rate compensated heat detectors mounted at the roof of the hangar bay and manual pull stations at the two personnel doors to actuate the AFFF system.

b. Rate compensated heat detectors are installed in the restrooms (2), pump and AFFF equipment room and mechanical room with manual pull stations at doors of AFFF equipment room and mechanical room.

c. Monitoring of fire pump, wet-pipe sprinkler and AFFF system.

2. Wet-Pipe Sprinkler System consist of:

a. Sprinklers in restrooms (2), pump and AFFF equipment room and mechanical room.

pump and AFFF equipment room.

3. AFFF System consist of:

a. AFFF concentrate bladder type storage tank and associated valves.

b. AFFF proportioner with check valve and hydraulically actuated concentrate shutoff valve.

c. Pre-action valve with electric trim, shutoff valve, drain valve, pressure switch to indicate flow, high/low pressure switch on supervisory air, pressure gages, etc.

d. Distribution system shutoff or isolation valve.

e. Air compressor with air maintenance device.

4. Fire Pump consist of:

a. Pump, electric motor and controller.

b. Test header.

c. Pump suction and discharge valves with tamper switches and outlet check valve.

d. By-pass header, shutoff valve and check valve.

5. Jockey pump consists of:

a. Pump and electric motor assembly.

b. Suction and discharge valves, check valve and relief valve.

6. Air Compressor consists of:

7. Additional equipment consists of:

a. Fire Department Connection

b. Post Indicator Valve (PIV).

c. Reduced Pressure Backflow preventer complete with inlet and outlet valves with tamper switches.

This hangar is protected by (1) 6” Gem Pre-Action Deluge Valve. Which feeds overhead Foam

Sprinklers in the hangar.

There is a 1000 GPM Electric Fire Pump.

There is an air compressor.

There are (1) Vertical Foam Bladder tanks, with 3% AFFF Foam.

There is no Foam Test Manifold.

There is (1) 4” Star Wet that protects the office & non-hangar areas.

There is a conventional FCI Fire Alarm System. There are (32) Fenwal Heat detectors on the ceiling of the hangar.

There are (2) Foam Manual Pull stations in hangar.

There is a Gas Shut-off valve that activates when Deluge system is released.

Hangar 83

a. Rate compensated heat detectors mounted at the roof of the hangar bay and manual pull stations at the two personnel doors to actuate the AFFF system.

b. Rate compensated heat detectors are installed in the restrooms (2), pump and AFFF equipment room and mechanical room with manual pull stations at doors of AFFF equipment room and mechanical room.