Combined_Synopsis_Solicitation_-_FA301619RA055.pdf

In accordance with (IAW) FAR 12.603(c)(2) – Streamlined Solicitation for Commercial Items, the following is submitted for this Request for Proposal:

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation FA301619RA055, Transportation Services, is being issued as a Request for Proposal

(RFP) for Brooke Army Medical Center (BAMC) Wounded Warrior-In-Transition program at Joint

Base San Antonio (JBSA) Fort Sam-Houston, Texas. These services are being acquired in accordance with FAR Part 13.5 Simplified Procedures for Certain Commercial items.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular (FAC) 2019-05.

(iv) This requirement is set aside 100% for Service-Disabled Veteran-Owned Small Business under the NAICS code 485113, Bus and Other Motor Vehicle Transit Systems, which has a Small Business Size Standard of

$16.5M. A single award of a Firm-Fixed Price (FFP) contract will be made as a result of evaluation of proposal(s) received.

(v) The following is a list of contract line item numbers (CLINs) and items, quantities and units of measure: (see Attachment 4 – Schedule).

(vi) The following is a list of descriptions of requirements for the items to be acquired: (see Attachment 1 –

Performance Work Statement).

(vii) The place of performance will be: JBSA-Fort Sam Houston, Texas.

Period of Performance: 1 December 2019 through 30 November 2020 (Base Year), plus one 12-month Option

Year.

FOB Point: Destination

THE FOLLOWING PROVISIONS AND CLAUSES APPLY TO THIS ACQUISITION:

(viii) The provisions at FAR 52.212-1, Instructions to Offerors - Commercial Items, and addendums apply to this acquisition.

ADDENDUM TO 52.212-1 -- Instructions to Offerors -- Commercial Items

FAR 52.212-1 is hereby tailored as follows:

(a) North American Industry Classification System (NAICS) code and small business size standard: The

NAICS code is 485113, Bus and Other Motor Vehicle Transit Systems, which has a Small Business Size Standard of $16.5M.

(b) Submission of Offers:

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offeror must complete fill-ins in the combined synopsis/solicitation no. FA301619RA055, Attachment 2 -

Additional Terms and Conditions, and Attachment 4 – Schedule. Offers must provide acknowledgement of all amendments in writing, if applicable.

Offerors shall complete all necessary fill-ins, certifications, and provisions. Offerors shall complete only paragraph

(b) of the provision FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website at https://www.sam.gov. Offerors who have not completed the annual representations and certifications electronically shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with their proposal.

Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The proposal shall demonstrate the ability to provide the required services in accordance with (IAW) the attached

Performance Work Statement (Reference Attachment 1). The proposal shall be clear, concise and include sufficient detail for effective evaluation and for substantiation of the validity of stated claims.

A complete proposal consists of three (3) parts:

Part Content Page Limitation

I Price Proposal, Attachment 4 N/A

II Technical Proposal N/A

III Past Performance Information N/A

Failure to furnish a complete proposal may result in the proposal being determined unacceptable by the Government.

Response to this solicitation (including all parts) must be submitted via e-mail no later than 10 October 2019, 2:00 p.m. CDT.

The proposal must bear the signature or electronic certification of an official in the company authorized to bind the firm. The signed complete proposal document must include Part I - Price proposal, Part II -Technical proposal, and

Part III - Past Performance information and shall be submitted electronically to all individuals listed below. All proposal documents shall be in English. Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgement, you are advised to call for confirmation as firewall protections may block emails and/or strip attachments. Contact information is as follows:

Mr. Isadiri N. Estalilla, Contract Specialist, isadiri.estalilla@us.af.mil, (210) 652-8594

Mrs. LaKeisha N. Gamble, Contracting Officer, lakeisha.gamble.2@us.af.mil, (210) 652-8513

Submit signed and dated offers to the office specified in this solicitation on or before the exact time specified in this combined synopsis/solicitation.

Provide one (1) electronic proposal copy. The submission shall be logically assembled. Each section shall be clearly identified.

The Government will not be responsible for any failure of transmission or receipt of the offer, or any failure of the offeror to verify receipt of the emailed offer.

The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition.

Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the

Contracting Officer’s opinion, adequate price competition exists no additional cost information will be requested.

However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists offerors may be required to submit other than cost or pricing data to support a determination of mailto:isadiri.estalilla@us.af.mil mailto:lakeisha.gamble.2@us.af.mil price reasonableness.

PART I, PRICE PROPOSAL. Offerors are asked not to alter the electronic version of Attachment 4 - Schedule

(Excel document) other than to fill in required information as outlined below. In particular, offerors shall not delete page breaks or to alter headers/footers.

(a) Please provide the information below:

Discount terms (payment terms such as Net 30):

Company Name:

POC / address of offeror:

E-mail Address:

Telephone #:

Tax ID #:

Required CAGE Code:

Required facility code = DUNS:

Signature:

Name / title of person authorized to sign offer:

Offer date:

Do you have capacity to invoice electronically through WAWF? (Yes/No)

(b) Attachment 4, Schedule. The periods of performance and applicable contract line item numbers (CLINs) are reflected below.

Period of Performance CLIN #s

Base Year 01 Dec 2019 – 30 Nov 2020 0001-0002

Option Year 01 Dec 2020 – 30 Nov 2021 1001 – 1002

For each contract line item number (CLIN), insert proposed unit price (U/P) as shown in the example below.

The extended amount must equal the quantity multiplied by the unit price. To prevent rounding issues, unit prices are limited to two (2) decimal places and no rounding of the extended amount is allowed.

Note: It is the responsibility of each offeror to verify their calculations.

EXAMPLE

ITEM NO

UNIT

SUPPLIES/SERVICES QUANTITY UNIT PRICE AMOUNT

0001 WTB Transportation Services 12 Months $100.00 $1,200.00

FFP Non-personal WTB Transportation Services - Primary & Secondary Location

Category. The contractor shall provide WTB Transportation Services to support primary and secondary locations IAW PWS Para. 1.1.1.1 and 1.1.1.2.

ITEM NO

UNIT

PRICE

SUPPLIES/SERVICES QUANTITY UNIT AMOUNT

0002 Tertiary Location Category 2,035 Hours $1.00 $2,035.00

FFP Non-personal WTB Transportation Services - Tertiary Locations. The contractor shall provide qualified vehicle operators for WTB Transportation Services to tertiary locations

IAW PWS Para. 1.1.1.3, 1.1.1.3.2, and 1.1.1.3.3.

ITEM NO

1001 WTB Transportation Services 12 Month $100.00 $1,200.00

FFP Non-personal WTB Transportation Services - Primary & Secondary Location

Category . The contractor shall provide WTB Transportation Services to support primary and secondary locations IAW PWS Para. 1.1.1.1 and 1.1.1.2.

ITEM NO

1002 Tertiary Location Category 2,035 Hours $1.00 $2,035.00

FFP Non-personal WTB Transportation Services - Tertiary Locations. The contractor shall provide qualified vehicle operators for WTB Transportation Services to tertiary locations

IAW PWS Para. 1.1.1.3, 1.1.1.3.2, and 1.1.1.3.3.

PART II, TECHNICAL PROPOSAL. Offerors shall provide sufficient information, as required below to allow the Government to judge the offeror’s technical capability to perform the requirements of this solicitation.

Offeror’s technical proposal must address the following technical evaluation sub factors:

Sub Factor 1 - Ability to Perform: Offeror shall provide documentation demonstrating an ability to successfully meet the PWS requirements outlined in paragraph 1.1.1:

Submit a detailed process on how you will successfully provide vehicle operator transportation support for primary locations IAW PWS para. 1.1.1.1.

Submit a detailed process on how you will successfully provide vehicle operator transportation support for secondary locations IAW PWS para. 1.1.1.2 and 1.1.1.2.1.

Submit a detailed process on how you will successfully provide vehicle operator transportation support for tertiary locations IAW PWS para. 1.1.1.3.

Submit a detailed process on how you will successfully provide vehicle operator transportation support for special circumstance events outside of 50 mile radius IAW PWS para. 1.1.1.3.2 and 1.1.1.3.3.

Sub Factor 2 - Qualifications: Offerors shall provide documentation demonstrating their ability to meet the experience listed in the PWS, para 1.2.9.1.

Provide supporting documentation demonstrating all appropriate personnel shall possess a current State of

Texas - Texas Commercial Vehicle Operators License (CDL), Class B, with Passenger (P) endorsement or higher vehicle operator license or demonstrate your ability that all appropriate personnel will obtain/provide all certifications prior to the required contract start date.

Sub Factor 3 – Quality Control Plan (QCP): Offerors shall provide a detailed QCP that demonstrates their ability to successfully meet the five (5) performance objectives and performance thresholds outlined in the PWS para 2.

Submit a detailed process that will be employed to inspect the Service Delivery Summary, para 2 in the

PWS.

Address the roles and authorities of the Primary Quality personnel; and

Address the methods that will be used for identifying and preventing deficiencies before performance becomes unacceptable and identify corrective actions. See para 2 in the PWS, column 3.

PART III, PAST PERFORMANCE INFORMATION

Offerors shall send blank Past Performance Questionnaires (Attachment 5) to present and/or past Government and/or industry customers for projects of similar scope performed within three (3) years of the RFP release date.

Efforts that have not yet been completed shall have at least six (6) months of performance prior to the date of issuance of this solicitation. If an offeror does not request past performance feedback from its customers on the basis that it does not possess a recent/relevant past performance record, then the offeror shall affirmatively state so in its proposal. Questionnaires regarding the offeror’s own past performance as a prime, subcontractor, affiliate, or other teaming partner will be accepted.

Offerors shall follow-up to ensure that the Government receives at least one (1), but not more than three (3) completed questionnaires. It is the offeror’s responsibility to ensure that their customers complete Attachment five (5) Past Performance Questionnaire and return it DIRECTLY to Mr. Isadiri N. Estalilla, Contract Specialist, isadiri.estalilla@us.af.mil, (210) 652-8594 and Mrs. LaKeisha N. Gamble, Contracting Officer, lakeisha.gamble.2@us.af.mil, (210) 652-8513 by the closing date and time.

(c) Period for acceptance of offers: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(d) Product Samples, is deleted in its entirety.

(e) Multiple Offers, is deleted in its entirety.

(f) Late submissions, modifications, revisions, and withdrawals of offers: IAW basic clause.

(g) Contract award (not applicable to Invitation for Bids). The Government intends make award based on the initial offer submissions without conducting interchanges. Therefore, each offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct interchanges

(using Interchange Notices (INs) if, during the evaluation, it is determined to be in the best interest of the

Government, IAW 52.212-1(g). Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the offerors that may address any aspect of the offer and may or may not be documented in real time. Offeror responses to the INs will be considered in making the award selection decision. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any and/or all offerors responding to this RFP. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

Award shall be made to the offeror who is technically acceptable, has the lowest total evaluated price (TEP), has acceptable past performance, and is deemed responsible IAW FAR Part 9.

(h) Multiple Awards: The Government will award a single contract on an “all or none” basis; multiple awards shall not be contemplated.”

(End of Addendum to 52.212-1)

(ix) FAR 52.212-2, Evaluation - Commercial Items, and addendums apply to this acquisition.

ADDENDUM TO 52.212-2, Evaluation – Commercial Items

FAR 52.212-2 is hereby tailored as follows:

(a) Basis for Contract Award. The Government intends to award one Firm Fixed Price contract for this competitive

100% Set-Aside to Service-Disabled Veteran-Owned Small Business service acquisition. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in your proposal, by submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in a proposal being determined ineligible for award. It is the Government’s intent to evaluate proposals and award a contract IAW FAR 13.106.

Award shall be made to the offeror who is technically acceptable, has the lowest total evaluated price (TEP), has acceptable past performance, and is deemed responsible IAW FAR Part 9.

FAR Part 15 based evaluations will NOT be used for this acquisition. The initial proposal should contain your best terms; however; the Government reserves the right to conduct interchanges if determined necessary by the

Contracting Officer to resolve issues such as technical or price, or deal with contract documentation including any other matter in the evaluation process. The contracting officer reserves the right to award a contract without the opportunity to revise proposals.

Evaluation Factors and Subfactors

The following evaluation factors and subfactors will be used to evaluate each proposal. The Government will evaluate proposals for acceptability, but will not rank the proposals by the non-price factors or subfactors. If the

Government receives fewer than three (3) initial proposals, all proposals will be evaluated for Technical

Acceptability. If the Government receives more than three (3) initial proposals, the Government will only select the three (3) lowest priced proposals and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional proposals for technical acceptability if it is in the Government’s best interest to do so. If additional proposals are evaluated for technical acceptability they will be selected in the order of total evaluated price. An offeror’s TEP will be determined by multiplying all unit prices by the quantities in the Schedule

(Attachment 4) and adding all extended prices, including options. Options include the Government’s Option to

Extend Services in accordance with (IAW) FAR 52.217-8. The Government will utilize FAR 13.106 to determine the price fair and reasonableness.

A. PART 1: PRICE

Offerors whose price is determined to be unreasonable or unbalanced may not be considered for award. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques.

The contractors’ Price proposal will be evaluated for award purposes, based upon the total evaluated price explained in the Evaluation Factors and Subfactors above.

The contract will include FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional six (6) months beyond the awarded contract performance period. The price for that period will be determined based on the unit prices proposed for the current period of performance and will be evaluated at time of award. Evaluation of options shall not obligate the Government to exercise the options. In the event the Government requires continued performance, the Government's evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services. Should an extension of services be required rates will be adjusted only as result of revisions to applicable prevailing Department of Labor wage rates.

B. PART II – TECHNICAL ACCEPTABILITY: Next, the government technical evaluation team shall evaluate the technical proposals on an pass/fail basis, assigning ratings of Acceptable, or Unacceptable. The proposals shall be evaluated against the following sub factors:

Sub Factor 1: Ability to Perform

Sub Factor 2: Qualifications

Sub Factor 3: Quality Control Plan

An offer must be rated “acceptable” in all factors and sub-factors in order to be eligible for award. An

“unacceptable” rating in any factor or sub-factor will result in the overall technical proposal being rated

“unacceptable” and the proposal will therefore be ineligible for award. The Government will utilize the information provided by the offeror in making a technical acceptability determination. If an offeror’s technical proposal is determined to be Technically Unacceptable, no further evaluation will be conducted. Offerors determined to be technically unacceptable may be eliminated from consideration for contract award.

The technical evaluation factors upon which an offeror’s technical proposal will be evaluated and the respective

Standard of Acceptability for each of the technical evaluation factors are set forth below. The following technical criteria ratings and rating definitions will be used to assign a rating for each technical factor and an overall rating to each technical proposal.

Technical Criteria Ratings

Rating Definition

Acceptable Proposal meets requirements and indicates an adequate or more than adequate approach and understanding of the requirements.

Unacceptable Proposal does not meet requirements of the solicitation and contains one or more deficiencies;

proposal is unawardable.

Overall technical acceptability will be evaluated against the following sub factors:

(i) Sub Factor 1: Ability to Perform - Offerors will be evaluated to the extent to which they provide documentation demonstrating an ability to successfully meet the PWS requirements outlined in paragraph

1.1.1.

Standard of Acceptability:

The offeror’s response includes a detailed process that demonstrates their ability to successfully meet the requirements in PWS para. 1.1.1.1.

The offeror’s response includes a detailed process that demonstrates their ability to successfully meet the requirements in PWS para 1.1.1.2 and 1.1.1.2.1.

The offeror’s response includes a detailed process that demonstrates their ability to successfully meet the requirements in PWS para 1.1.1.3.

The offeror’s response includes a detailed process that demonstrates their ability to successfully meet the requirements in PWS para 1.1.1.3.2 and 1.1.1.3.3.

(ii) Sub Factor 2: Qualifications - Offerors will be evaluated to the extent to which they provide information that demonstrates offeror's qualifications and experience in meeting the requirements within the PWS para

1.2.9.

The offer’s response provides sufficient information for the Government to determine the offeror has provided:

Supporting documentation that all appropriate personnel have a current State of Texas - Texas

Commercial Vehicle Operators License (CDL), Class B, with Passenger (P) endorsement or higher vehicle operator license or has demonstrated the ability to provide supporting documentation that all appropriate personnel will obtain/provide the certifications prior to the required contract start date.

(iii) Sub Factor 3: Quality Control Plan (QCP) - Offerors will be evaluated to the extent to which they provide evidence their QCP meets the requirement outlined in PWS para 2.

The offeror’s response clearly provides sufficient information for the Government to determine the offeror’s proposed QCP has met the requirements outlined in the PWS.

The offer’s response detailed a process that will be employed to successfully inspect the Service

Delivery Summary, para 2 in the PWS.

The offer’s response addressed the roles and authorities of the Primary Quality personnel.

The offer’s response addressed the methods that will used to identify and prevent deficiencies before performance becomes unacceptable and has identified corrective actions

IAW para 2 in the PWS.

C. PART III: PAST PERFORMANCE

a. Evaluation Process – The Past Performance evaluation considers the offeror’s record of performance in providing similar type services. Past performance is assessed at the overall past performance factor level after evaluating aspects of the offeror’s recent past performance on individual projects, focusing on performance that is relevant to this requirement.

b. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance proposal volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS), Contract Performance

Assessment Reporting System (CPARS) reports, Past Performance List of References and/or data independently obtained from other government and commercial sources.

c. Recency Assessment – an assessment of the past performance information will be made to determine if it is recent. To be recent the effort must have been completed or performed during the past three (3) years from the date of issuance of this solicitation. Efforts that have not yet been completed shall have had at least six (6) months of performance prior to the date of issuance of this solicitation. Past performance that is not recent shall not be evaluated.

d. Relevance Assessment – the government will conduct an evaluation of all recent performance information obtained to determine how closely the effort relates to the subject requirement in terms of magnitude and scope. Efforts will be determined either Relevant or Not Relevant.

e. Performance Quality – the Government will consider the performance quality of efforts considered both recent and relevant based on a demonstrated record of performance. Information may be obtained from the Past Performance Information Retrieval System (PPIRS), Contract Performance

Assessment Reporting System (CPARS) reports, Past Performance List of References and/or data independently obtained from other government and commercial sources.

f. Past Performance Ratings – as a result of the past performance evaluation offerors will receive a rating of either “Acceptable” or “Unacceptable”. The rating is based on recency, relevancy, and a demonstrated record of performance. The past performance factor will receive one of the following ratings:

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Base on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

g. Past Performance Questionnaire. Past Performance will be evaluated using the Performance

Questionnaire (Attachment 5) and other sources available to determine acceptability. Please ensure correct phone numbers and email addresses are provided for the respondent point of contact. Completed

Performance Questionnaires should be submitted directly to the Government’s point of contact, Mr. Isadiri

Estalilla, via email isadiri.estalilla@us.af.mil prior to the RFP closing date. If performance questionnaires are provided directly from the respondent, it is the offeror’s responsibility to ensure they are submitted in a timely manner. Late Performance Questionnaires received after the closing date of the RFP will not be evaluated.

Definitions:

Interchanges

Interchanges can be informal or formal. The CO may use e-mail, send an Interchange Notice (IN) or phone call, etc., asking for clarifications, change pages, revisions or other documentation. The Government may conduct interchanges with one, some, none, or all offerors at its discretion. A competitive range determination is not required to enter into interchanges and Final Proposal Revisions will not be required.

Only proposals rated technically acceptable, either initially or as a result of interchanges, will be eligible for award.

Offerors are advised that FAR Part 15 procedures will not be used to evaluate offers.

(End of Addendum to 52.212-2)

(x) Offerors are required to include in their proposal a completed copy of the provisions at FAR 52.212-3, Offeror

Representations and Certifications -- Commercial Items.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, and addendum applies to this acquisition.

Paragraph (c) of Clause 52.212-4 is tailored as follows: (c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government. (End of Addendum)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders -- Commercial Items, (MAY 2019) applies to this acquisition.

(xiii) Additional clauses and provisions applicable to this acquisition are found in Attachment 2, Additional Terms and Conditions.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

(xv) Proposals are due: Submit Proposals no later than 10 October 2019, 2:00PM CDT. Submit via email to: isadiri.estalilla@us.af.mil AND lakeisha.gamble.2@us.af.mil. Late proposals will not be considered.

Please title the e-mail as follows: Company Name Offer in Response to FA301619RA055.

In the body of the e-mail please include the following: Number of Attachments, and the Title of each attachment.

The offeror shall ensure the attachments and content of each attachment attached to the e-mail match the number and contents of the attachments listed in the body of the e-mail.

If sending multiple e-mails, please identify the number of e-mails (i.e. 1 of 3, 2 of 3, 3 of 3, etc.).

(xvi) The cut-off date for questions is 27 September 2019, 2:00 p.m. CDT. Questions regarding this Request for

Proposal are to be submitted in writing and directed ONLY to the 502d Contracting Squadron personnel.

Questions or interchanges with other contractors and other than contracting Government personnel may render a proposal invalid.

(xvii) For additional information regarding this solicitation, please contact the following personnel via e-mail: isadiri.estalilla@us.af.mil AND lakeisha.gamble.2@us.af.mil.

Ensure you reference the solicitation number, FA301619RA055, in the subject line.

Please be advised that this RFP in no manner obligates the Government regarding award of a contract that results from the issuance of this RFP.

Attachments:

1. Performance Work Statement (PWS)

1a. PWS Appendix A – Estimated Workload Data

1b. PWS Appendix B – Vehicle Identification Numbers

1c. PWS Appendix C – Dispatch Office Inventory List

1d. PWS Appendix D – Map Primary Route

1e. PWS Appendix E – Secondary Route

1f. PWS Appendix F – Sample Tertiary Route

1g. PWS Appendix G – Sample Log’

2. Additional Terms & Conditions

3. CBA

4. Schedule

5. Past Performance Questionnaire