SOW_Specification_4_May_2018.DOC

5 Feb 2018

PROJECT TABLE OF CONTENTS DIVISION 01 - GENERAL REQUIREMENTS

-- End of Project Table of Contents -- PROJECT TABLE OF CONTENTS Page 1

SECTION 01 11 00 SUMMARY OF WORK

02/18

PART 1

GENERAL

1.1 General Requirements

The project consists of providing complete design and construction work necessary for a Design-Build (DB) project as required by this Statement of Work (SOW).

It includes, but not limited to site investigations, design surveys, performing calculations, equipment selection, and developing "For-Construction" drawings and specifications as required.

Upon approval of the "For-Construction" drawings and specifications, the government shall issue a construction NTP to the contractor.

Upon receipt of the NTP, the contractor shall proceed to construct the new air cooled chiller and chilled water pump system in accordance with the approved "For Construction" documents. The contractor is responsible for conducting surveys on the building areas where work will take place to verify existing dimensions and to assess site conditions.

1.2 SUBMITTALS

Government approval is required for submittals with a “G” designation;

Submittals not having a “G” designation are for Contractor Quality Control

Approval. When used, a designation following the “G” identifies the

Office that will review the submittal for the Government.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

1.3.1 Background

The existing facility, Building 2000,is a secured facility and will be occupied throughout the construction. The chiller to be removed and and replaced is a backup chiller for the primary Chiller, which serves

Room 219, located in Building 2000. This backup chiller is located on the exterior of the building. The chilled water pump to be removed and replaced is located in an existing mechanical room which is accessible from the Bldg exterior. Access into this mechanical is through exterior double doors of the mechanical room, which are located adjacent to the back up chiller. It will not be necessary for the contractor to pass through the secured facility to gain access project site, which is where the chiller or to the mechanical where the chiller pump is located.

1.3.2 Project Description

The intent of this project is to match the capacity of the existing

Chiller and chilled water pump in order to maintain original design parameters at the three existing air handlers that are served by the chiller. The work includes the removal and replacement of the existing

134.4 ton air cooled chiller and chilled water pump for Room 219 at B2000. The contractor shall remove and replace all chiller piping external to the Building, which includes balancing and isolation valves, chiller connections, thermometers, pressure gauges, insulation with metallic jacketing, and all other components necessary to provide a fully and complete functioning chilled water piping system between the exterior wall of the building and the new chiller. Replace all existing electrical branch circuits, switches, and controls to fit the new chiller and the new chilled water pump as required. The existing concrete chilled housekeeping pad shall be modified or replaced to fit the new chiller if required. Contractor shall connect the chiller controls to local building EMCS located in the main mechanical room of the building. The EMCS System is Tridium Niagara, AX Version with Johnson Control FEC Field Equipment.

Air cooled chiller Characteristics

Capacity

134.4 Tons

Refrigerant R134A

Minimum number of compressors

Minimum number of independent refrigerant circuits 2

Entering water temperature

56.9 deg F

Leaving water temperature 42 deg F

Water flow rate

224 GPM

Maximum water pressure drop

5.8 Ft Hd

Ambient air temp 97 deg F

Minimum number of condenser fans

KW to match existing

Volts/phase/Hertz 460/3/60

Chilled water pump Characteristics

Type End suction, frame mounted

Flow rate

224 GPM

Head 70 ft

Motor

7.5 HP/460 V/11 A

1.3.3 Contractor Responsibility

The contractor shall be responsible for coordinating all work efforts with the 502 Civil Engineer Squadron (CES) Project Manager (PM) to provide and maintain safe and secure access and working condition for government personnel that remain through the duration of this project. Upon the receipt of Notice to Proceed (NTP), the contractor shall coordinate the mobilization plan with 502 CES PM to ensure smooth startup.

The contractor is responsible to verify all existing conditions and dimension. Verification includes but not limited to, verifying existing chiller and chilled water pump characteristics and associated piping. The 502 CES Operations will provide the contractor support in opening up chiller equipment for the contractor review as needed.

1.3.4 Work Coordination

The contractor shall coordinate all work with the 502 CES Project Manager so as to minimize outages and interruption to mission operations.

Provide concrete housekeeping pads for the new equipment.

Construction work shall be phased and scheduled so as to minimize outages and interruption to supported systems. Construction phasing shall be coordinated with the 502d CES Project Manager, the facility user, and the 5th AF Civil Engineer Division.

1.3.5 Drawings

The drawings and photographs provided with this Statement of Work provide additional details and requirements.

The locations of equipment as shown on the drawings are approximate.

The exact location will be identified to the contractor on site.

1.3.6 Designer of Record (DOR)

The Designer of Record (DOR) shall use the Unified Facilities Guide Specifications (UFGS) and the requirements contained in this SOW to develop the technical specifications and construction drawings. The technical criteria contained and cited in this SOW and UFGS establish minimum standards for the construction quality.

1.3.7 Contractor Work Hours

Normal work hours are eight (8) hours, Monday through Friday from 7:30 A.M. (0730) to 4:30 P.M. (1630) except days observed as Federal holidays.

Holidays falling on Saturday are observed on the preceding Friday.

Holidays falling on Sunday are observed on the succeeding Monday.

1.3.8 Weekend and Holiday Work

Weekend, or holiday work requests must be submitted in writing to the Contracting Officer (CO) with a description of the type of work to be accomplished shall be submitted by close of business 14 work days prior. After-hour work requests shall be submitted a minimum of 72 hours prior to the requested date.

The Government reserves the right to approve or deny the Contractor's request to work outside standard work hours.

Approval will not justify or approve non-standard rates for that work period.

1.3.9 Chiller Refrigerant Recovery

The contractor (with the Base PM Permission) will contact the 502 CES Refrigerant Shop and request recovery tanks to capture the refrigerant in the existing Chiller Unit at Bldg 2000 at least 5 business days prior to the tanks pick up. The Refrigerant Shop will request a copy of the technician license for APIMS requirements at the time the tanks are picked up. Refrigerant Shop will then provide recovery tanks and request that a copy of recovery of refrigerant EPA forms be place on the chiller unit. Recovery tanks should be return within 5 business days after pickup back to the Refrigerant Shop with all required documents. A copy of these forms will be turned in with the recovered refrigerant. If the contractor cannot recover the refrigerant, a detailed report shall be submitted to the Refrigerant Shop by the contractor within 10 business days of recovering the refrigerant. The report shall include an estimate of how much refrigerant could not be recovered and the reason why the refrigerant could not be recovered. The 502 CES Refrigerant Shop is located on JBSA Lackland Medina Annex, Bldg 485, Email: dennis.guerrero.1@us.af.mil, phone # COMM: 210-671-6019.

1.4

LOCATION OF UNDERGROUND UTILITIES

Obtain an approved Base Civil Engineer (BCE) Work Clearance Request, AF Form 103 in accordance with section 01 14 00 WORK RESTRICTIONS, prior to the start of excavation, digging work, or work that disrupts vehicular traffic flow, base utility services, fire and intrusion alarm system, or routine activities of the Activity. Verify existing utility locations within area of the work.

PART 2

PRODUCTS

Not used.

PART 3

EXECUTION

Not used.

-- End of Section --

SECTION 01 14 00 WORK RESTRICTIONS

10/17

PART 1

GENERAL

1.1 REFERENCES - NOT USED

1.2 DEFINITIONS - NOT USED

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for Contractor Quality Control approval. The following shall be submitted in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals list Construction Superintendent; G

1.4 SPECIAL SCHEDULING REQUIREMENTS

a. All mission critical areas will remain in operation during the entire construction period. The Contractor must conduct his operations so as to cause the least possible interference with normal operations of the activity.

b. Permission to interrupt any Activity roads, railroads, and/or utility service must be requested in writing a minimum of 30 calendar days prior to the desired date of interruption.

1.5 CONTRACTOR ACCESS AND USE OF PREMISES

1.5.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and cleared for such entry. Mark all Contractor equipment for identification

1.5.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency, As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.5.1.2 Installation Access

Non DOD persons (Contractors, vendors, etc) requiring entry to JBSA Lackland Kelly Annex must be sponsored by an authorized DBIDS registered DOD ID card holder. Sponsors must notify the 502nd Security Forces Visitor Control Center NLT 10 days prior to the requested entry date. All construction contractor employees must have:

a. One form of picture identification

b. Provide personal (full name, date of birth, home address, and driver license number) and vehicle information.

c. A memo from the construction company on company letterhead stating the reason for entry, contract number, project start and end date, and the location at JBSA-Lackland Kelly Annex where the jobsite is located.

1.5.1.3 No Smoking Policy

Smoking is prohibited within and outside of all buildings on the installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation.

Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.5.1.4 Government Housing Areas

a. Haul routes to and from constructions sites cannot go through the housing, residential areas.

b. When working inside a housing area, working hours are limited to 0800 (8 am) to 1600 (4 pm) unless otherwise approved by the Contracting Officer.

1.5.2 Permits and Requests

All permit requests must include at minimum the following:

a. Site Map (8" x 11" or 8" x 14") 5 complete copies

b. 100% Construction Drawings 5 complete copies

c. Project Name and Number

d. Contractor & Subcontractor Name

e. Brief Description of Work - Identify all buildings and/or facilities possibly affected.

f. Desired Date for Work to Begin

g. Estimated Duration of Work

h. 14 Day Advance Notice minimum, unless otherwise noted.

i. Contractor's Representative Contact Information

1.5.2.1 Utility Outage Permit

a. Contractor shall complete and submit a written request 14 days in advance of the requested utility outage to CES Utility Manager through the 502 CES Construction Manager. The request shall include the utility service to be affected, proposed date, proposed time, and outage duration. Form 103 included in Appendix F can also be used for the request.

b. Provide CES Construction Manager a copy of the written Utility Outage request.

c. After submitting the request to the government, the Contractor must receive approval from the government prior to scheduling a utility outage.

PART 2

PRODUCTS - NOT USED PART 3

EXECUTION - NOT USED

-- End of Section --

SECTION 01 30 00 ADMINISTRATIVE REQUIREMENTS

10/17

PART 1

GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for Contractor Quality Control approval. The following shall be submitted in accordance with Section 01 33

00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals View Location Map; G Progress and Completion Pictures; G 1.2

1.3 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start and at completion of the construction. Digital photographs, .jpeg, shall be provided to the Contracting Officer for unrestricted use by the Government.

1.4 MINIMUM INSURANCE REQUIREMENTS

Procure and maintain during the entire period of performance under this contract the following minimum insurance coverage:

Comprehensive general liability: $500,000 per occurrence

a. Automobile liability: $200,000 per person, $500,000 per occurrence for bodily injury, $20,000 per occurrence for property damage

b. Workmen's compensation as required by Federal and State workers' compensation and occupational disease laws.

c. Employer's liability coverage of $100,000, except in States where workers compensation may not be written by private carriers,

d. Others as required by Texas law.

1.5 CONTRACTOR SPECIAL REQUIREMENTS

Accomplish all contract requirements of the Section assigned directly with the first tier subcontractor.

1.6 SUPERVISION

1.5.1 Minimum Communication Requirements At least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours. In addition, if a Quality Control (QC) representative is required on the contract, then that individual shall also have fluent English communication skills.

The Project Manager in this context shall mean the individual with the responsibility for the overall management of the project and the Project Superintendent shall mean the individual with the responsibility for quality and production. Both the Project Manager and Project Superintendent are subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time for excess costs or damages by the Contractor.

1.6 AVAILABILITY OF CADD DRAWING FILES

After award and upon request, the electronic "Computer-Aided Drafting and Design (CADD)" drawing files will only be made available to the Contractor for use in preparation of construction data related to the referenced contract subject to the following terms and conditions.

Data contained on these electronic files shall not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the Government. The Contractor shall make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor shall, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic CADD drawing files are not construction documents. Differences may exist between the CADD files and the corresponding construction documents.

The Government makes no representation regarding the accuracy or completeness of the electronic CADD files, nor does it make representation to the compatibility of these files with the Contractors hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished CADD files, the signed and sealed construction documents shall govern. The Contractor is responsible for determining if any conflict exists. Use of these CADD files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project.

If the Contractor uses, duplicates and/or modifies these electronic CADD files for use in producing construction drawings and data related to this contract, all previous indicia of ownership (seals, logos, signatures, initials and dates) shall be removed.

1.7 ELECTRONIC MAIL (E-MAIL) ADDRESS

The Contractor shall establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments in Microsoft, Adobe Acrobat, and other similar formats. Within 10 days after contract award, the Contractor shall provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc. Multiple email address will not be allowed.

It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). The Contractor shall promptly notify the Contracting Officer, in writing, of any changes to this email address.

PART 2

PRODUCTS

Not Used

PART 3

EXECUTION

Not Used -- End of Section --

SECTION 01 32 01.00 10 PROJECT SCHEDULE

10/17

PART 1

GENERAL

1.1 Qualifications

The Contractor shall designate an authorized representative who shall be responsible for the preparation of all required project schedule reports.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals having a "FIO" designation are for information only.

The following shall be submitted in accordance with Section 01 30 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals Project Schedule CPM; G

PART 2 NOT USED PART 3

EXECUTION

3.1 Project Schedule

3.1.1 AF IMT 3064

Use of the AF IMT 3064 will be the normal requirement for contractor construction schedules under this contract.

3.1.2 Level of Detail Required

a. Government Activities: Government and other agency activities that could impact progress shall be shown. These activities include, but are not limited to:

approvals, design reviews, environmental permit approvals by State regulators, inspections, and Notice to Proceed (NTP) for phasing requirements.

b. Responsibility: All activities shall be identified in the project schedule by the party responsible to perform the work. Responsibility includes, but is not limited to, the subcontracting firm, contractor work force, or government agency performing a given task. Activities shall not belong to more than one responsible party. The responsible party for each activity shall be identified by the Responsibility Code.

1. Work Areas: All activities shall be identified in the project schedule by the work area in which the activity occurs. Activities shall not be allowed to cover more than one work area. The work area of each activity shall be identified by the Work Area Code.

c. Scheduled Project Completion: The schedule interval shall extend from NTP to the Contract completion date.

1. Project Start Date: The schedule shall start no earlier than the date on which the NTP was acknowledged. The Contractor shall include as the first activity in the project schedule an activity called "Start Project". The "Start Project" activity shall have an constraint date equal to the date that the NTP was acknowledged, and a zero day duration.

2. Early Project Completion: In the event the project schedule shows completion of the project prior to the contract completion date, the Contractor shall identify those activities that have been accelerated and/or those activities that are scheduled in parallel to support the Contractor's "early" completion. Contractor shall specifically address each of the activities noted in the AF IMT 3065 at every project schedule update period to assist the Contracting Officer in evaluating the Contractor's ability to actually complete prior to the Contract period.

d. Interim Completion Dates: Contractually specified interim completion dates shall also be constrained to show negative float if the early finish date of the last activity in that phase falls after the interim completion date.

1. Start Phase: The Contractor shall include as the first activity for a project phase an activity called "Start Phase X" where "X" refers to the phase of work. The "Start Phase X" activity shall have a constraint date equal to the date on which the NTP was acknowledged, and a zero day duration.

2. End Phase: The Contractor shall include as the last activity in a project phase an activity called "End Phase X" where "X" refers to the phase of work. The "End Phase X" activity shall have a constraint date equal to the completion date for the project, and a zero day duration.

3.

Phase X: The Contractor shall include a hammock type activity for each project phase called "Phase X" where "X" refers to the phase of work. The "Phase X" activity shall be logically tied to the earliest and latest activities in the phase.

e. Default Progress Data Disallowed: Actual Start and Finish dates shall not be automatically updated by default mechanisms that may be included in CPM scheduling software systems. Actual Start and Finish dates on the CPM schedule shall match those dates provided from Contractor Quality Control Reports. Failure of the Contractor to document the Actual Start and Finish dates on the Daily Quality Control report for every in-progress or completed activity, and failure to ensure that the data contained on the Daily Quality Control reports is the sole basis for schedule updating shall result in the disapproval of the Contractor's schedule and the inability of the Contracting Officer to evaluate Contractor progress for payment purposes. Updating of the percent complete and the remaining duration of any activity shall be independent functions. Program features which calculate one of these parameters from the other shall be disabled.

f. Out-of-Sequence Progress: Activities that have posted progress without all preceding logic being satisfied (Out-of-Sequence Progress) will be allowed only on a case-by-case approval of the Contracting Officer. The Contractor shall propose logic corrections to eliminate all out of sequence progress or justify not changing the sequencing for approval prior to submitting an updated project schedule.

g. Negative Lags: Lag durations contained in the project schedule shall not have a negative value.

-- End of Section --

SECTION 01 33 00 SUBMITTAL PROCEDURES

10/17

PART 1

GENERAL

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals Submittals which are required prior to the start of construction List of proposed products Construction progress schedule Submittal register Health and safety plan Work plan Quality Control(QC) plan Environmental protection plan SD-06 Test Reports Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements.

Unless specified in another section, testing must have been within three years of date of contract award for the project.

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports. Daily logs and checklists.

Final acceptance test and operational test procedure.

1.1.2 Approving Authority

The Contracting Officer (CO) approves submittals.

1.1.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. Submit the following in accordance with this section.

SD-01 Preconstruction Submittals All Preconstruction Submittals must be government approved.

1.3 SUBMITTAL CLASSIFICATION Submittals are classified as follows:

1.3.1 Government Approved (G)

Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings."

1.4 PREPARATION

1.4.1 Transmittal Form

Prior to submittal, all items shall be checked and approved by the Contractor and each respective AF Form 3000 shall be signed and dated by the contractor certifying that the accompanying submittal complies with the contract requirements.

1.4.2 Source Drawings for Shop Drawings

The entire set of Source Drawing files (DWG) will not be provided to the Contractor.

Only those requested by the Contractor to prepare shop drawings may be provided.

Request the specific Drawing Number only for the preparation of Shop Drawings.

These drawings may only be provided after award.

1.4.3 Electronic File Format

Provide submittals in electronic format, with the exception of material samples required for SD-04 Samples items. Compile the submittal file as a single, complete document, to include the AF Form 3000.

Name the electronic submittal file specifically according to its contents, coordinate the file naming convention with the Contracting Officer.

Electronic files must be of sufficient quality that all information is legible.

Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer.

Generate PDF files from original documents with bookmarks so that the text included in the PDF file is both searchable and can be copied.

If documents are scanned, Optical Character Resolution (OCR) routines are required.

Index and bookmark files exceeding 30 pages to allow efficient navigation of the file.

When required, the electronic file must include a valid electronic signature, or scan of a signature.

Email electronic submittal documents fewer than 10MB to an email address as directed by the Contracting Officer.

Provide electronic documents over 10MB on an optical disc, or through an electronic file sharing system such as the AMRDEC SAFE Web Application located at the following website: https://safe.amrdec.army.mil/safe/.

Provide hard copies of submittals when requested by the Contracting Officer. Three additional hard copies of any submittal shall be be provided.

1.5 QUANTITY OF SUBMITTALS

1.5.1 Number of Copies of SD-02 Shop Drawings

Submit four copies of submittals of shop drawings requiring review and approval by the Contracting Officer.

1.5.2 Number of Copies of SD-03 Product Data and SD-08 Manufacturer's Instructions Submit in compliance with quantity requirements specified for shop drawings.

1.5.3 Number of Samples SD-04 Samples

a. Submit two samples, or two sets of samples showing range of variation, of each required item.

One approved sample or set of samples will be retained by approving authority and one will be returned to Contractor.

b. Submit one sample panel or provide one sample installation where directed.

Include components listed in technical section or as directed.

c. Submit one sample installation, where directed.

d. Submit one sample of non-solid materials.

1.5.4 Number of Copies SD-05 Design Data and SD-07 Certificates Submit four copies for review and approval by the Contracting Officers.

1.5.5 Number of Copies SD-06 Test Reports and SD-09 Manufacturer's Field Reports Submit in compliance with quantity and quality requirements specified for shop drawings other than field test results that will be submitted with QC reports.

1.5.6 Number of Copies of SD-10 Operation and Maintenance Data Submit two copies of O&M Data to the Contracting Officer for review and approval.

1.5.7 Number of Copies of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals Unless otherwise specified, submit two sets of administrative submittals.

1.6 INFORMATION ONLY SUBMITTALS

Normally submittals for information only will not be returned.

Approval of the Contracting Officer is not required on information only submittals.

The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract.

This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

1.7 Deviation

All requests for deviations shall be clearly identified by the Contractor on AF Form 3000. The Contractor shall set forth in writing the reason for any deviations and annotate such deviations on the submittal.

1.8 VARIATIONS

Variations from contract requirements require both Designer of Record (DOR) and Government approval pursuant to contract Clause FAR 52.236-21 and will be considered where advantageous to Government.

1.8.1 Considering Variations

Discussion with Contracting Officer prior to submission, after consulting with the DOR, will help ensure functional and quality requirements are met and minimize rejections and re-submittals.

When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

Specifically point out variations from contract requirements in transmittal letters.

Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.8.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government, including the DOR's written analysis and approval.

If lower cost is a benefit, also include an estimate of the cost savings.

In addition to documentation required for variation, include the submittals required for the item.

Clearly mark the proposed variation in all documentation.

1.8.3 Warranting that Variations are Compatible

When delivering a variation for approval, Contractor, including its Designer(s) of Record, warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.8.4 Review Schedule Extension

In addition to normal submittal review period, a period of 10 working days will be allowed for consideration by the Government of submittals with variations.

1.9 SCHEDULING

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated.

Include certifications to be submitted with the pertinent drawings at the same time.

No delay damages or time extensions will be allowed for time lost in late submittals.

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing.

Allow for potential resubmittal of requirements.

b. Submittals called for by the contract documents will be listed on the register.

If a submittal is called for but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation.

Approval by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the register or marked "N/A."

d.

Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

1.10 GOVERNMENT APPROVING AUTHORITY

The Contracting Officer is the approving authority.

a. Note date on which submittal was received.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph REVIEW NOTATIONS and with markings appropriate for action indicated.

Upon completion of review of submittals requiring Government approval, two copies of the submittal will be retained by the Contracting Officer and one copy of the submittal will be returned to the Contractor.

1.10.1 Review Notations

Submittals will be returned to the Contractor with the following notations:

a. Submittals marked "approved" or "accepted" authorize the Contractor to proceed with the work covered.

b. Submittals marked "approved as noted" or "approved, except as noted, resubmittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

c. Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete.

Resubmit with appropriate changes.

No work shall proceed for this item until resubmittal is approved.

d. Submittals marked "not reviewed" will indicate submittal has not been reviewed and approved by Contractor, or is not complete.

A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed.

Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

1.11 DISAPPROVED OR REJECTED SUBMITTALS

Make corrections required by the Contracting Officer.

If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications; notice as required under the FAR clause entitled CHANGES, is to be given to the Contracting Officer.

Contractor is responsible for the dimensions and design of connection details and construction of work.

Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, make such revisions and submission of the submittals in accordance with the procedures above.

No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.12 APPROVED/ACCEPTED SUBMITTALS

The Contracting Officer's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for.

After submittals have been approved or accepted by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.13 APPROVED SAMPLES

Approval of a sample is only for the characteristics or use named in such approval and is not to be construed to change or modify any contract requirements.

Before submitting samples, the Contractor shall assure that the materials or equipment will be available in quantities required in the project.

No change or substitution will be permitted after a sample has been approved,unless accompanied by an expanation of why a substitution is necessary.

Match the approved samples for materials and equipment incorporated in the work.

If requested, approved samples, including those which may be damaged in testing, will be returned to the Contractor, at his expense, upon completion of the contract.

Samples not approved will also be returned to the Contractor at its expense, if so requested.

Failure of any materials to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further samples of the same brand or make of that material.

The Government reserves the right to disapprove any material or equipment which previously has proved unsatisfactory in service.

Samples of various materials or equipment delivered on the site or in place may be taken by the Contracting Officer for testing.

Samples failing to meet contract requirements will automatically void previous approvals. The Contractor shall replace such materials or equipment to meet contract requirements.

Approval of the Contractor's samples by the Contracting Officer does not relieve the Contractor of his responsibilities under the contract.

PART 2

PRODUCTS

Not Used

PART 3

EXECUTION

Not Used -- End of Section --

SECTION 01 33 16 DESIGN AFTER AWARD

10/17

PART 1

GENERAL

1.1 INTRODUCTION

1.1.1 Design Submittals

The information contained in this section applies to the design required after award for repairing the ISR Communications Switchboard, Substation 9, Building 2000. After award, the D-B Contractor will develop the accepted proposal into the completed design, as described herein.

1.1.2 Final Design and Released for Construction

The D-B Contractor may proceed with the construction work only after the Government has reviewed the final (100%) design submission for that package, has addressed review comments and resolved them to the Government's satisfaction, and the Contracting Officer has agreed that the design package may be released for construction.

1.2

DESIGNER OF RECORD

The Design/Build (D-B) Contractor shall identify, for approval, the Designer(s) of Record for each area of work. One Designer of Record may be responsible for more than one area. All areas of design disciplines including geotechnical, civil, architectural, interior design, structural, mechanical, electrical, fire protection, and commissioning shall be accounted for by a listed, Professional Registered, Designer of Record. A qualified fire protection engineer is defined as an individual that is a registered professional engineer who has passed the written examination for fire protection engineering administered by the National Council of Examiners for Engineering and Surveys (NCEES). The Designers of Record shall stamp, sign, and date each design drawing under their responsible discipline for the Released for Construction design documents.

Designers of Record shall be employees of, or contracted directly by, the Prime D-B Contractor, or shall be an employee of an independent design firm that is contracted directly by the Prime D-B Contractor.

PART 2

PRODUCTS NOT USED PART 3

EXECUTION

3.1 Design

3.1.1 Design Quality Control Plan

The D-B Contractor shall submit for Government Approval, a Design Quality Control Plan in accordance with Section 01 45 00.00 10 CONTRACTOR DESIGN QUALITY CONTROL before design may proceed.

3.1.2 Partnering & Project Progress Processes

a. The initial Partnering conference may be scheduled and conducted at any time with or following the post award conference. The Government proposes to form a partnership with the D-B Contractor to develop a cohesive building team. This partnership will involve the project delivery team members, facility users, facility command representatives, installation representatives, Designers of Record, major subcontractors, contractor quality control staff, and contractor construction management staff. This partnership will strive to develop a cooperative management team drawing on the strengths of each team member in an effort to achieve a quality project within budget and on schedule. This partnership will be bilateral in membership and participation will be required. The D-B Contractor and Government shall be responsible for their own labor and travel costs. Normally, partnering meetings will be held at or in the vicinity of the project installation.

b. As part of the partnering process, the Government and D-B Contractor shall develop, establish, and agree to comprehensive design development processes including conduct of conferences, expectations of design development at conferences, design acceptance, project closeout, etc. The Government will explain contract requirements and the D-B Contractor shall review their proposed project schedule and suggest ways to streamline processes.

c. As part of the design development process, the Government and D-B Contractor shall jointly participate in activities outlined in the reference publications in order to engage Total Building Commissioning (TBC). Normally, TBC meetings will be held at or in the vicinity of the project installation.

3.1.3 Initial Design Conference

The initial design conference may be scheduled and conducted at the project installation any time after the post award conference, although it is recommended that the partnering process be initiated with or before the initial design conference. Any design work conducted after award and prior to this conference should be limited to site and is discouraged for other items. All Designers of Record shall participate in the conference. The purpose of the meeting is to introduce everyone and to make sure any needs the D-B Contractor has are assigned and due dates established as well as who will get the information. The D-B Contractor shall conduct the initial design conference.

3.2 STAGES OF DESIGN SUBMITTALS

The stages of design submittals described below define Government expectations with respect to process and content. The D-B Contractor shall determine how to best plan and execute the design and review process for this project, within the parameters listed below. As a minimum, the Government expects to see at least one design submittals at 65%, at least one 95% final design submittal, and at least one 100% Corrected Final Design that documents the accepted design, and one Released for Construction set. The design process shall allow the Government 14 calendar days to review each design submittal. Each submittal shall be a complete package as further described below, inclusive of all construction trades.

3.2.1 Design Submittals

65%, and 95% Final Design Submittals The D-B Contractor shall submit design submittals for review, representing a complete package with all design disciplines. As required in Section 01 32 01.00 10 PROJECT SCHEDULE, the D-B Contractor shall schedule its design and construction packaging plan to meet the contract completion period. These submissions are the Government's primary opportunity to review the design for conformance to the solicitation and to the building codes at a point where required revisions maybe still made, while minimizing lost design effort to keep the design on track with the contract requirements. The requirements for the design review submittals and review conferences are described hereinafter. This is not necessarily a hold point for the design process; the D-B Contractor may designate the design submittals as a snapshot and proceed with design development at its own risk.

3.2.2 100% Corrected Final Design This submittal is required for each design package prior to Government acceptance of that design package for construction. The requirements for the 100% Corrected Final Design submittal review conferences and the Government's acceptance for start of construction are described herein after.

3.2.3 Released for Construction Documents

After the final design submission and review conference for a design package, the D-B Contractor shall revise the design package to incorporate the comments generated and resolved in the final review conferences, perform and document a back-check review and submit the 100% Corrected Final Design, design complete documents, which shall represent released for construction documents. The requirements for the design complete submittals are described hereinafter.

3.2.4 Holiday Periods for Government Review or Actions

The D-B Contractor shall not schedule meetings, Government reviews or responses during the last two weeks of December or other designated Government Holidays (including Friday after Thanksgiving) and shall exclude such dates and periods from any durations specified herein for Government actions.

3.2.5 Late Submittals and Reviews

If the D-B Contractor cannot meet its scheduled submittal date for a design package, it must revise the proposed submittal date and notify the Government in writing, at least one (1) week prior to the submittal, in order to accommodate the Government reviewers’ other scheduled activities. If a design submittal is over one (1) day late in accordance with the latest revised design schedule, or if notification of a proposed design schedule change is less than seven (7) days from the anticipated design submission receipt date, the Government review period may be extended up to seven (7) days due to reviewers’ schedule conflicts. If the Government is late in meeting its review commitment and the delay increases the D-B Contractor’s cost or delays completion of the project, the Suspension of Work and Defaults clauses provide the respective remedy or relief for the delay.

3.3 DESIGN CONFIGURATION MANAGEMENT

3.3.1 Procedures

The D-B Contractor shall develop and maintain effective, acceptable Design Configuration Management (DCM) procedures to control and track all revisions to the design documents after the Interim Design Submission through submission of the As-Built documents. During the design process, this will facilitate and help streamline the design and review schedule.

After the final design is accepted, this process provides control of and documents revisions to the accepted design. The system shall include appropriate authorities and concurrences to authorize revisions, including documentation as to why the revision must be made. The DCM data shall be available to the Government reviewers at all times. The D-B Contractor may use its own internal system with interactive Government concurrences.

3.3.2 Design and Code Checklists

The D-B Contractor shall develop and complete various discipline-specific checklists to be used during the design and quality control of each submittal. These completed checklists shall be submitted with each design submittal, as applicable, as part of the project documentation. See Section

01 45 00.10 20 CONTRACTOR QUALITY CONTROL.

3.4 DESIGN SUBMITTALS

The D-B Contractor shall design and detail a complete and useable facility as outlined in this solicitation.

3.5 SUBMISSION OF DESIGN DOCUMENTS

The D-B Contractor shall submit design documents with cover letter by overnight mail at each design submittal. The letter shall indicate the project name, due date for comments to be provided, and where/when the review meeting will be held. The D-B Contractor's Designers of Record shall independently confirm and be responsible for the technical accuracy and adequacy of all aspects of the project design. The submission requirements outlined herein are the MINIMUM requirements. The Government may request that additional data be included in the design analysis and drawings for record through review comments to support design decisions.

3.5.1 Design Review Meetings

Formal Design Reviews shall be held at respective JBSA base location for the following milestone meetings:

65% Design Submittal 95% Design Submittal 100% Corrected Final Design Released for Construction documents Note: Total Design Period shall not exceed 90 calendar days Design reviews shall not be taken as an approval and do not relieve the

D-B Contractor from responsibility for compliance with the RFP solicitation or code regulations.

3.5.2 Construction NTP

Construction shall not proceed until the Government has received the Corrected Final Design documents and has verified the incorporation of resolutions of all review comments. The DB Contractor will be notified in writing when the design has been cleared for construction, and therefore considered Released for Construction documents.

If all comments are satisfied and the Government accepts the Corrected Final Design documents, this set can become the Released for Construction documents. Non-critical comments, as determined by the Contracting Officer, can be resolved by a document change issued by the Designer of Record.

If critical changes are still required to satisfy comments, the Contracting Officer may request a new set of documents for consideration as the Released for Construction documents. The D-B Contractor will be notified in writing when the design has been cleared for construction and accepted by the Government.

Until the Released for Construction documents have been issued, any construction work performed shall be at the D-B Contractor’s expense and risk and shall be subject to inspection and correction…