Attch_3_-_Volume_3_-TYMX160008-Specifications.pdf

VOLUME 3 SPECIFICATIONS

APPENDIX A

GENERAL REQUIREMENTS

FA3016-16-R-0035 Attachment 3

VOLUME II

SECTION 01 14 00

WORK RESTRICTIONS

PART 1 GENERAL

1.1 REFERENCES – Not Used

1.2 DEFINITIONS – Not Used

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for Contractor Quality Control approval. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of Contact Personnel; G

1.4 SPECIAL SCHEDULING REQUIREMENTS

a. All medical and mission critical areas will remain in operation during the entire construction period. The Contractor must conduct his operations so as to cause the least possible interference with normal operations of the activity.

b. Permission to interrupt any Activity roads, railroads, and/or utility service must be requested in writing a minimum of 30 calendar days prior to the desired date of interruption.

1.5 CONTRACTOR ACCESS AND USE OF PREMISES

1.5.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and cleared for such entry. Mark all Contractor equipment for identification

1.5.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency, As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.5.1.2 Installation Access

Non DOD persons (Contractors, vendors, etc) requiring entry to JBSA Randolph must be sponsored by an authorized DBIDS registered DOD ID card holder. Sponsors must notify the 502nd Security Forces Visitor Control Center NLT 10 days prior to the requested entry date. Sponsors or Authorizing Official shall request the permit in writing or via email from a .mil address to the Visitor Control Center. An Application for an Installation Access Credential form will be submitted by the Sponsor or Official to the Pass and Registration Office. Contractor and vendor companies requiring access to any Joint Base San Antonio,location shall provide the credential information for their employees to the sponsor in order to process the base access.

All construction contractor employees must have:

a. One form of picture identification

b. Provide personal (full name, date of birth, home address, and driver license number) and vehicle information.

c. A memo from the construction company on company letterhead stating the reason for entry, contract number, project start and end date, and the location at JBSA base where the jobsite is located

1.5.1.3 Identification Badges – Not Used

1.5.1.4 Employee List – Not Used

1.5.1.5 Personnel Entry Approval

Failure to obtain entry approval will not affect the contract price or time of completion

1.5.1.7 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. .

1.5.1.8 Government Housing Areas

a. Haul routes to and from constructions sites cannot go through the housing, residential areas.

b. When working inside a housing area, working hours are limited to 0800 (8 am) to 1600 (4 pm) unless otherwise approved by the Contracting Officer.

1.5.2 Emergency Response Requirement – Not Used

1.5.4.2 Radioactive Materials and Equipment (Use and Storage)

a. Contractors who intend to use or store radiation sources on Joint Base San Antonio must obtain proper authorization in accordance with AFI 40-201 and AFI 48-148. Contractors will not use radiation sources on referenced locations without an approved Department of the Air Force Radiation Permit issued by the JBSA Radiation Safety Officer (RSO) as described in paragraph (f) below.

Such equipment typically includes equipment for Soil Density Testing, Lead- Based Paint Analysis (X-Ray fluorescent analyzer), etc.

b. Contractors require an Air Force radiation permit(s) to use or possess ionizing radiation sources on an Air Force installation. For the purpose of this paragraph, ionizing radiation source means any source that, if held or owned by an Air Force organization, would require a specific NRC license or Air Force radiation authorization – ARA.

c. The Air Force Radiation Permit (AFRP) application will specify start and stop dates for the AFRP and describe for what purposes the applicant needs the AFRP. See the document in Appendix A for AFRP requirements and instructions to apply for a permit. The following information shall be submitted to the RSO for the AFRP request.

1) Brief Description of Proposed Activities

2) The Contractor possesses a valid U.S. Nuclear Regulatory Commission

(NRC) Form 347 material license that allows the applicant to use the source as specified in the AFRP application.

3) The Contractor possesses a valid Agreement State or Radioactive Material

License (Texas Department of Health, Bureau of Radiation Control) license that allows the applicant to use radioactive material (RAM) as specified in the AFRP application and the applicant has filed NRC Form 241, Report of Proposed Activities in Non-Agreement States, with the NRC in accordance with 10 CFR 150.20. A copy of the NRC Rom 241, must accompany the TRC Form 12-1. An AFRP issued under this circumstance will be valid for no more than 180 days in any calendar year.

4) Contractor project Local Point of Contact: Name, Address, and Phone.

5) Contractor Radiation Safety Officer: Name, Address, and Phone.

6) Copy of Contractual Clause of the Air Force/Army Contract describing work to be performed and inclusive dates (from the contract)

7) Provide log of actual equipment usage to the JBSA-FSH RSO.

8) Leak test documentation for the equipment with the radioactive source(s).

9) Site map defining area where radioactive materials/equipment is to be used.

10) Radiation Safety Program to include standard operating procedures (SOP), training program and designation of Radiation Protection/Safety Officer.

11) Written confirmation that the JBSA-FSH RSO can conduct periodic assessments and has authority to suspend contractor operations believed to be unsafe.

12) For naturally occurring or accelerator produce radioactive material

(NORM/NARM) and machine-produced ionizing radiation sources, the applicant has an appropriate State authorization that allows the applicant to use the source as specified in the AFRP application or has in place a radiation safety program that complies with Air Force requirements.

d. All AFRPs will require applicants to remove all permitted sources from Air

Force property by the end of the work day. (Ft. Sam Houston policy, no radiation producing equipment will be stored on Ft. Sam Houston and Camp Bullis property overnight).

e. Disposal of radioactive material (RAM) by non-Air Force agencies on Air

Force property is strictly prohibited. 3.2.3 Review, Approval/Disapproval.

Review of the permit request and subsequent approval/disapproval requires approximately 30 days.

f. Contractor will apply by letter with supporting documentation at least thirty

(30) days before the requested start date of the permit. Submit three (3) copies through the Contracting Officer and addressed to the JBSA RSO at the 502nd Air Base Wing Safety Office:

1.5.5 Exclusionary Period – Not Used

1.5.6 Occupied and Existing Buildings – Not Used

1.5.7 Permits and Requests

All permit requests must include at minimum the following:

a. Site Map (8” x 11” or 8” x 14”) 5 complete copies

b. 100% Construction Drawings 5 complete copies

c. Project Name and Number

d. Contractor & Subcontractor Name

e. Brief Description of Work – Identify all buildings and/or facilities possibly affected.

f. Desired Date for Work to Begin

g. Estimated Duration of Work

h. 14 Day Advance Notice minimum, unless otherwise noted.

i. Contractor’s Representative Contact Information

1.5.7.1 Digging Permits / Utility Locate

a. Digging permits must be obtained prior to prior to any digging, drilling or any excavation work.

b. Digging permit /utility locates are available by submitting the completed US Air Force Form 103 located in Appendix A to the Contracting Officer.

c. Contractor to allow (14) calendar days for Government review of digging permit requests. A digging permit for a specified area of excavation expires 30 days after the issue date; the Contractor must re-apply for a new permit to perform excavation in the area if the excavation was not started within the 30-day period.

d. Permits will identify all underground utilities within 5 feet of the designated area. Contractor shall be responsible for all repairs, costs, and damages due to excavating without permit or damaging an identified utility.

1.5.7.2 Utility Outage Permit

a. Contractor shall complete and submit a written request 14 days in advance of the requested utility outage to CES Utility Manager through the 502 CES Construction Manager. The request shall include the utility service to be affected, proposed date, proposed time, and outage duration. Form 103 included in Appendix A can also be used for the request.

b. Contractor shall be responsible to coordinate with CPS Energy about any energy or gas outage request. This coordination is separate than the government coordination.

c. Provide CES Construction Manager a copy of the written Utility Outage request.

d. After submitting the request to the government, the Contractor must received approval from the government prior to schedule a utility outage.

1.5.7.3 Hot Work Permits

a. Contractor shall obtain a Hot Work Permit for any welding, burning, abrasive blasting, hot-riveting, or other fire-producing or spark-producing operations every 30 days.

b. Contractor shall contact JBSA FSH Fire and Emergency Services to request the permit. No form required for the request. The JBSA FSH Fire and Emergency Services is located in Building 4196. The phone numbers are 210-221-5452, 210-221-4798, and 210-221-2727.

c. The Hot Work Permit will be issued by the JBSA-FSH Fire and Emergency Services. Air Force Form 592, in Appendix B will be issued by the JBSA- FSH Fire and Emergency Services once the permit is approved.

d. Permits expires in 30 days, so if work will extend beyond 30 day period the Contractor must contact JBSA- FSH Fire and Emergency Services to re-issue a new permit.

1.5.7.4 Road Closure Approval Requests

a. Road closings will not be permitted without approval. To get approval for a proposed road closure Contractor must submit a traffic control plan to the 502 CES Construction manger prior to anticipated need for closure

b. The Contractor traffic control plan will include each section of road that will be worked on or impacted as a result of this contract. The traffic control plan shall be in accordance with "Traffic Controls for Street and Highway Construction and Maintenance Operations" of the latest edition of the "Texas Manual on Uniform Traffic Control Devices."

c. Contractor will provide traffic control signs and barricades for all street widening and extensions. At least one lane of traffic must be maintained at all times.

PART 2 PRODUCTS- Not Used

PART 3 EXECUTION- Not Used

APPENDIX:

A- US Air Force Form 103 B- US Air Force Form 592 C- US Air Force Gate Access & Forms

End of Section 01 14 00

Appendix A

(AF Form 103)

BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST DATE PREPARED

1. Clearance is requested to proceed with work at on Work Order No. , Contract No. , involving excavation or utility disturbance per

2. TYPE OF FACILITY/WORK INVOLVED

A. PAVEMENTS D. FIRE DETECTION & PROTECTION SYSTEMS G. AIRCRAFT OR VEHICULAR TRAFFIC FLOW

B. DRAINAGE SYSTEMS E. UTILITY OVERHEAD UNDERGROUND H. SECURITY

C. RAILROAD TRACKS F. COMM OVERHEAD UNDERGROUND I. OTHER

3. DATE CLEARANCE REQUIRED 4. DATE OF CLEARANCE

5. SIGNATURE OF REQUESTING OFFICIAL 6. TELEPHONE NO. 7. ORGANIZATION

ORGANIZATION REMARKS (Use Reverse for additional REVIEWER'S NAME AND INITIALS

8.

B

A

S

E

C

I

V

I L

N

G

I

N

E

R

A ELECTRICAL DISTRIBUTION

B STEAM DISTRIBUTION

C WATER DISTRIBUTION

D. POL DISTRIBUTION

E SEWER DISTRIBUTION

F ENVIRONMENTAL

G PAVEMENTS/ GROUNDS

H FIRE PROTECTION

I ZONE

J OTHER (Specify)

9 SECURITY POLICE

10 SAFETY

11 COMMUNICATIONS

12 BASE OPERATIONS

13 CABLE TV

14. COMMERCIAL UTILITY COMPANY

TELEPHONE

GAS

ELECTRIC

15. OTHER (Specify)

16 REQUESTED CLEARANCE APPROVED DISAPPROVED

17. TYPED NAME AND SIGNATURE OF APPROVING OFFICER (Chief of Operations Flight or Chief of Engineering Flight) 17a. DATE SIGNED

Appendix B

(AF FORM 592)

USAF HOT WORK PERMIT 1. Control Number

2. Date Permit Issued 3. Time Permit Issued 4. Expiration (Date and Time)

5. Company/Organization 6. Company/Organization Phone Number

7. Location Facility Number Floor Number

Ai ft T il N b I id H O t id H

8. Description of W ork

9. Is Fire W atch required? Yes No

10. Before approving any hot work permit, the PAI shall inspect the work area and confirm that precautions have been taken to prevent fire IAW AFI 91-203 and NFPA 51B.

Sprinklers in service

Adequate ventilation

Hot work equipment in good repair

Pressure cylinders are secured properly

Portable fire extinguishers are provided (20 BC rated -immediate area / 80 BC rating back-up wheeled extinguisher)

Explosive atmosphere eliminated (W ITHIN 1611. The location where the work is to be performed has been examined, necessary precautions taken and permission is granted for stated work.

12. I am fully qualified to perform this operation, understand my responsibilities and my equipment meets all requirements as outlined in AFI 91-203 and NFPA 51B.

Name:

13. Has this process been evaluated by installation Bioenvironmental Engineering? If “Yes,” attach documentation (BE Survey Report, PPE List, etc.). If “No,” obtain BE coordination below.

Name:

14. FINAL CHECK: W ork area and all adjacent areas to which sparks and heat might spread, including floors above and below and opposite side of walls, were inspected at least 30 minutes or later after the work was completed and were found fire safe

Appendix C

(US Air Force Gate Access & Forms )

Frequently Asked QuestionFrequently Asked

Questions

Q. Does the DBIDS card replace military IDs?

A. No. The DBIDS cards are issued to those qualified personnel not in possession of a Teslan (Retiree/Family member ID) or Common Access Card (CAC).

Q. What is an Authorizing Official/Requesting

Authority?

A. An authorizing official (Requesting Authority (RA) is a sponsor for contractors/vendors. Usually the contracting officer or the contracting officer’s representative. In some cases it may be the commander of the unit initiating the contract or a US military member or US Government employee.

Q. What if an employee is fired or quits?

A. If an applicant is fired or quits, the sponsor is required to report the action to the Security Forces Visitor Center, retrieve all access cards from the applicant, and return access cards to the visitor center.

Q. How long do I have to return the access credential?

A. Return of all access credentials to a visitor center within 24 hours of applicant termination.

Q. How many days does a pass cover?

A. Up to 60 days with supporting documentation.

Q. What is the vetting process for access?

A. The vetting process consists of four steps:

1) Proofing.

2) Vetting

3) Fitness Determination

4) Access Credential Issuance

Q. Will I find out if someone I sponsored is not allowed on the installation?

A. Yes. However, due to privacy concerns exact reasons cannot be divulged to the sponsor. Only the person in question can be given this information.

Visitor Centers

Walters Street (FSH Main Entrance) Building 4179

24/7

SAMMC/I35 (BAMC Main Entrance)

24/7 (under construction)

Scott Road (Harry Wurzbach-East) Building 2843

0600-2200

502d Security Forces Squadron

2404 N. New Braunfels Ave, Suite A Fort Sam Houston, Texas 78234

Phone: (210) 221-2222, DSN-421-2222

ATTN: Visitor Center

2150 Winfield Scott Road

Fort Sam Houston, Texas 78234

Phone: (210) 221-2650/2651, DSN-421 usaf.jbsa.502-abw.mbx.502-sfs-fsh-visitor-control- center@mail.mil

Contract/Ven dor

Joint Base San Antonio

Fort Sam Houston

Access Procedures

Phone: (210) 221-2222, DSN-421-2222

ATTN: Visitor Center

2150 Winfield Scott Road

Fort Sam Houston, Texas 78234

Phone: (210) 221-2650/2651, DSN-421 usaf.jbsa.502-abw.mbx.502-sfs-fsh-visitor-control- center@mail.mil

Contract/Ven dor

Joint Base San Antonio

Fort Sam Houston

Access Procedures

Access Credentials Freedom of Information Act Program Definitions

The Department of Defense requires all installations to appropriately proof and vet all contractors and vendors providing service to Joint Base San Antonio Fort Sam Houston prior to granting access.

Contractor and vendor companies requiring access to Joint Base San Antonio Fort Sam Houston must request credentials for their employees.

Credentials may be issued for up to one year.

All personnel will be proofed, vetted for fitness prior to approval.

Vetting is an evaluation of an applicant’s or a card holder’s character and conduct for approval, acceptance or denial for the issuance of an access control credential or physical access

Identity proofing is the process of providing or reviewing federally authorized acceptable documentation (INS Form I-9) for authenticity.

Contractor and vendor companies must submit written requests through their respective authorizing official (sponsor) on company letter head.

Authorizing officials will verify, sign, and forward list to the Security Forces Visitor Center, building 4179, no later than ten working days prior to start date.

Upon notification from the Visitor Center, authorizing officials will contact the respective company and have approved employees report to building 4179 for credential issuance.

Employees already in possession of a valid DoD ID card will not be issued another access credential.

For application requests, please contact your authorizing official.

Authorizing officials should contact the SFS Visitor Center at (210) 221-2650/2651, email usaf.jbsa.502- abw.mbx.502-sfs-fsh-visitor-control-center@mail.mil

The contractor shall comply with DoD Regulation

5400.7-R/Air Force Supplement, DoD Freedom of Information Act Program, requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material.

The contractor shall comply with AFI 33-332, Privacy Act Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, Section

8013.

The contractor shall remove or destroy official records only in accordance with AFMAN 33-363, Management of Records, or other directives authorized in AFI 33-322, Records Management Program.

Contractor. A person contracted to work for DoD, but is not a DoD ID-card holder.

Delivery Personnel. Individuals who need recurring access to Joint Base San Antonio Fort Sam Houston to make deliveries or perform a similar service related to their employment (i.e., pizza delivery, taxi driver) in a service authorized to conduct business on the installation.

Escorted Individuals. Personnel who require access, without determination of fitness, who must be accompanied by a sponsor with authorization to escort the individual. The escort requirement is mandated for the duration of the individual’s visitation period.

Personal-Service Employee. A personal-service employee is an individual hired by an individual residing on base to perform a service (e.g., nanny, dog-sitter, housecleaner).

Sponsor. The person affiliated to a DoD or other Federal agency who takes responsibility for verifying and authorizing the applicant’s need for an identification card.

Sponsorship. Sponsorship allows approved individuals affiliated with the DoD to take responsibility for verifying and authorizing an applicant’s need for a locally produced identification credential to facilitate unescorted access to an installation.

Unescorted Individuals. Personnel who have been identity proofed and favorably vetted are eligible for unescorted access within the installation; but are, however, still subject to any controlled or restricted area limitations, as appropriate.

Vendor or Commercial Solicitor. Individuals authorized to sell merchandise or provide services on USAF installations.

YOUR UNIT HEADER

GOES HERE

ORGANIZATION OFFICE SYMBOL DATE

MEMORANDUM FOR 502D SECURITY FORCES SQUADRON

2150 WINFIELD SCOTT RD

FORT SAM HOUSTON TX 78234‐0039

ATTN: VISITOR CENTER (S5B)

SUBJECT: Application for Contractor/Vendor Installation Access Credential (AIAC)

1. The following company/organization is providing either vendor’s service or holds a contract with our organization. The individual is required to enter Joint Base San Antonio, Fort Sam Houston in an official capacity on a regular basis. Request the issuance of an access credential.

Company/Organizatio Contract/Service Required Times/Days of Week Required Dates

Full Address of Company/Organization

2. The below listed individual understands that this is an identification credential, not a sponsoring credential and that it will not allow entry into any facilities other than the installation gates. Use of this credential is strictly for business purposes only. Individual also agrees to adhere to all vehicle regulations and guidelines set forth by AFI 31‐204, Air Force Motor Vehicle Traffic Supervision, and those set by the installation commander.

3. Upon termination contract expatriation, employee termination, or expiration of the access credential, the holder agrees to return it to the host contractor, sponsor, or building 4179 Visitor Center at the

Walters Gate.

Name of Credential Holder Date of Birth

Home

Vehicle Make Vehicle Model Year Color

Plate # State DL Number State

Requesting Authority/Authorizing Official Printed Name Signature Title

Duty Phone Email

Registration Office Use Only

NCIC

COPS/SFMIS

FBI TWL

OFF INIT

SUP INIT

All requests must be submitted in person or via encrypted .mil email to usaf.jbsa.502‐abw.mbx.502‐sfs‐fsh‐ visitor‐control‐center@mail.mil NLT 5 working days prior to the start date.

"FOUO, This document contains information exempt from mandatory disclosure under the FOIA. Title 5 U.S.C. 552 (b) (6) applies. This document also contains personal information that is protected by the Privacy Act of 1974 and must be safeguarded from unauthorized disclosure."

Application for Installation Access Credential (Spreadsheet) Contract/Service Number Company/Organization Employment Start Date Employment End Date

Personal Vehicle Information Driver’s License

Full Name (L, F, MI) DOB Home Address Make Model Year Plate # State Color Number State

"FOUO, This document contains information exempt from mandatory disclosure under the FOIA. Title 5 U.S.C. 552 (b) (6) applie s. This document also contains personal information that is protected by the Privacy Act of 1974 and must be safeguarded from unauthorized disclosure.

May 2015 Work Restrictions Page 22 of 22

PROJECT MEETINGS Page 1 of 1

SECTION 01 31 00.00 44

PROJECT MEETINGS

1.1 Preconstruction Conference

Prior to start of construction, a pre-construction conference will be scheduled by the authorized representative of the Contracting Officer. The Contractor's Project Manager, Superintendent, and Quality Control Manager will attend this meeting. The Contractor is encouraged to have an officer of his company and representation from his sub-contractors at this conference. This conference will be held at the location specified by the Contracting Officer's authorized representative. Minutes of the meeting will be prepared by the Government and signed by both the Contractor and the Contracting Officer. The minutes shall become a part of the contract file.

1.1.1 Start of Task Order Work

If the Contractor has submitted the Accident Prevention (Safety) Plan, Quality Control Plan, Environmental Protection Plan, and the Storm Water Pollution Prevention Plan for review prior to this meeting, these may be accepted in total or accepted with comments at the conference. Task order work will not proceed until after this meeting has been held, these plans noted above have been accepted and the Notice to Proceed has been received and acknowledged by the Contractor.

1.2 Other Meetings

Construction Quality Control meetings and conferences are specified in Section 01 45 00.10 20 CONTRACTOR QUALITY CONTROL. Other meetings are specified in various Division 1 and technical sections.

PART 2 PRODUCTS – NOT USED

PART 3 EXECUTION – NOT USED

---END OF SECTION 01 31 00 44---

SECTION 01 32 01.00 10 PROJECT SCHEDULE Page 1 of 6

SECTION 01 32 01.00 10 – PROJECT SCHEDULE

1.1 References

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

ER 1-1-11 (1995) Progress, Schedules, and Network Analysis Systems

1.2 Qualifications

The Contractor shall designate an authorized representative who shall be responsible for the preparation of all required project schedule reports.

1.3 Submittals

Government approval is required for submittals with a "GA" designation; submittals having a "FIO" designation are for information only. When used, a designation following the "GA" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 30 00 SUBMITTAL

PROCEDURES:

Project Schedule (CPM); GA.

Phasing Schedule; GA

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

A Project Schedule as described below shall be prepared. The scheduling of construction shall be the responsibility of the Contractor. Contractor management personnel shall actively participate in its development. Subcontractors and suppliers, subcontractors and suppliers working on the project shall also contribute in developing and maintaining an accurate Project Schedule. The approved Project Schedule shall be used to measure the progress of the work, to aid in evaluating time extensions, and to provide the basis of all progress payments.

3.2 BASIS FOR PAYMENT

The schedule shall be the basis for measuring Contractor progress. Lack of an approved schedule or scheduling personnel will result in an inability of the Contracting Officer to

SECTION 01 32 01.00 10 PROJECT SCHEDULE Page 2 of 6 evaluate Contractor's progress for the purposes of payment. Failure of the Contractor to provide all information, as specified below, shall result in the disapproval of the entire Project Schedule submission and the inability of the Contracting Officer to evaluate Contractor progress for payment purposes. In the case where Project Schedule revisions have been directed by the Contracting Officer and those revisions have not been included in the Project Schedule, the Contracting Officer may hold retainage up to the maximum allowed by Contract, each payment period, until revisions to the Project Schedule have been made.

3.3 Project Schedule

The computer software system utilized by the Contractor to produce the Project Schedule shall be capable of providing all requirements of this specification. Failure of the Contractor to meet the requirements of this specification shall result in the disapproval of the schedule.

Manual methods used to produce any required information shall require approval by the Contracting Officer.

3.3.1 Use of the AF IMT 3064 will be the normal requirement for contractor construction schedules for most of the task orders issued under this contract and shall include the required items, submittals, level of detail and contract requirements listed below for critical path method activities (Work Elements), in this paragraph C. through F and as detailed in the Instructions to Contractors on the reverse side of the AF IMT 3064, Form..

3.3.2 Use of the Critical Path Method: The Critical Path Method (CPM) of network calculation shall be used to generate the Project Schedule. The Contractor shall provide the Project Schedule in the Precedence Diagram Method (PDM).

3.3.3 Level of Detail Required: The Project Schedule shall include an appropriate level of detail. Failure to develop or update the Project Schedule or provide data to the Contracting Officer at the appropriate level of detail, as specified by the Contracting Officer, shall result in the disapproval of the schedule. The Contracting Officer will use, but is not limited to the following conditions to determine the appropriate level of detail to be used in the Project Schedule:

a. Activity Durations: Contractor submissions shall follow the direction of the Contracting

Officer regarding reasonable activity durations. Reasonable durations are those that allow the progress of activities to be accurately determined between payment periods (usually less than 2 percent of all non-procurement activities' Original Durations are greater than 20 days).

b. Procurement Activities: Tasks related to the procurement of long lead materials or equipment shall be included as separate activities in the project schedule. Long lead materials and equipment are those materials that have a procurement cycle of over 90 days.

Examples of procurement process activities include, but are not limited to: submittals, approvals, procurement, fabrication, and delivery.

SECTION 01 32 01.00 10 PROJECT SCHEDULE Page 3 of 6

c. Critical Activities: The following activities shall be listed as separate line activities on the Contractor's project schedule:

i. Pre-final inspection.

ii. Correction of punch list from pre-final inspection.

iii. Final inspection.

iv. Construction phasing.

d. Government Activities: Government and other agency activities that could impact progress shall be shown. These activities include, but are not limited to: approvals, approvals, design reviews, environmental permit approvals by State regulators, inspections, and Notice to Proceed (NTP) for phasing requirements.

e. Responsibility: All activities shall be identified in the project schedule by the party responsible to perform the work. Responsibility includes, but is not limited to, the subcontracting firm, contractor work force, or government agency performing a given task.

Activities shall not belong to more than one responsible party. The responsible party for each activity shall be identified by the Responsibility Code.

a. Work Areas: All activities shall be identified in the project schedule by the work area in which the activity occurs. Activities shall not be allowed to cover more than one work area. The work area of each activity shall be identified by the Work Area Code.

b. Modification or Claim Number: Any activity that is added or changed by contract modification or used to justify claimed time shall be identified by a mod or claim code that changed the activity. Activities shall not belong to more than one modification or claim item. The modification or claim number of each activity shall be identified by the Mod or Claim Number. Whenever possible, changes shall be added to the schedule by adding new activities. Existing activities shall not normally be changed to reflect modifications.

c. Feature of Work: All activities shall be identified in the project schedule according to the feature of work to which the activity belongs. Feature of work refers, but is not limited to, a work breakdown structure for the project. The feature of work for each activity shall be identified by the Feature of Work Code.

f. Scheduled Project Completion: The schedule interval shall extend from NTP to the Contract completion date.

a. Project Start Date: The schedule shall start no earlier than the date on which the NTP was acknowledged. The Contractor shall include as the first activity in the project schedule an activity called "Start Project". The "Start Project" activity shall have an "ES" constraint date equal to the date that the NTP was acknowledged, and a zero day duration.

b. Constraint of Last Activity: Completion of the last activity in the schedule shall be constrained by the contract completion date. Calculation on project updates shall be such that if the early finish of the last activity falls after the contract completion date, then the float calculation shall reflect a negative float on the critical path. The Contractor shall include as the last activity in the project schedule an activity called "End Project". The "End Project" activity shall have an "LF" constraint date equal to the completion date for the project, and a zero day duration.

SECTION 01 32 01.00 10 PROJECT SCHEDULE Page 4 of 6

c. Early Project Completion: In the event the project schedule shows completion of the project prior to the contract completion date, the Contractor shall identify those activities that have been accelerated and/or those activities that are scheduled in parallel to support the Contractor's "early" completion. Contractor shall specifically address each of the activities noted in the narrative report at every project schedule update period to assist the Contracting Officer in evaluating the Contractor's ability to actually complete prior to the Contract period.

g. Interim Completion Dates: Contractually specified interim completion dates shall also be constrained to show negative float if the early finish date of the last activity in that phase falls after the interim completion date.

d. Start Phase: The Contractor shall include as the first activity for a project phase an activity called "Start Phase X" where "X" refers to the phase of work. The "Start Phase X" activity shall have an "ES" constraint date equal to the date on which the NTP was acknowledged, and a zero day duration.

e. End Phase: The Contractor shall include as the last activity in a project phase an activity called "End Phase X" where "X" refers to the phase of work. The "End Phase X" activity shall have an "LF" constraint date equal to the completion date for the project, and a zero day duration.

f. Phase X: The Contractor shall include a hammock type activity for each project phase called "Phase X" where "X" refers to the phase of work. The "Phase X" activity shall be logically tied to the earliest and latest activities in the phase.

h. Default Progress Data Disallowed: Actual Start and Finish dates shall not be automatically updated by default mechanisms that may be included in CPM scheduling software systems.

Actual Start and Finish dates on the CPM schedule shall match those dates provided from Contractor Quality Control Reports. Failure of the Contractor to document the Actual Start and Finish dates on the Daily Quality Control report for every in-progress or completed activity, and failure to ensure that the data contained on the Daily Quality Control reports is the sole basis for schedule updating shall result in the disapproval of the Contractor's schedule and the inability of the Contracting Officer to evaluate Contractor progress for payment purposes. Updating of the percent complete and the remaining duration of any activity shall be independent functions. Program features which calculate one of these parameters from the other shall be disabled.

i. Out-of-Sequence Progress: Activities that have posted progress without all preceding logic being satisfied (Out-of-Sequence Progress) will be allowed only on a case-by-case approval of the Contracting Officer. The Contractor shall propose logic corrections to eliminate all out of sequence progress or justify not changing the sequencing for approval prior to submitting an updated project schedule.

j. Negative Lags: Lag durations contained in the project schedule shall not have a negative value.

3.3.4 Project Schedule Submissions

SECTION 01 32 01.00 10 PROJECT SCHEDULE Page 5 of 6

The Contractor shall provide the submissions as described below. The data reports and network diagrams required for each submission are contained in paragraph SUBMISSION

REQUIREMENTS.

3.3.4.1 Preliminary Project Schedule Submission: The Preliminary Project Schedule, defining the Contractor's planned operations shall be submitted for approval within 10 calendar days after the NTP is acknowledged. The approved preliminary schedule shall be used for payment purposes not to exceed the first 30 calendar days after NTP.

3.3.4.2 Initial Project Schedule Submission: The Initial Project Schedule shall be submitted for approval within 30 calendar days after NTP. The schedule shall provide a reasonable sequence of activities which represent work through the entire project and shall be at a reasonable level of detail.

3.3.4.3 Periodic Schedule Updates: Based on the result of progress meetings, specified in

"Periodic Progress Meetings," the Contractor shall submit periodic schedule updates.

These submissions shall enable the Contracting Officer to assess Contractor's progress. If the Contractor fails or refuses to furnish the information and project schedule data, which in the judgment of the Contracting Officer or authorized representative is necessary for verifying the Contractor's progress, the Contractor shall be deemed not to have provided an estimate upon which progress payment may be made.

3.3.5 Periodic Progress Meetings: Progress meetings to discuss payment shall include a monthly onsite meeting or other regular intervals mutually agreed to at the preconstruction conference. During this meeting the Contractor shall describe, on an activity by activity basis, all proposed revisions and adjustments to the project schedule required to reflect the current status of the project. The Contracting Officer will approve activity progress, proposed revisions, and adjustments as appropriate.

3.3.5.1 Meeting Attendance: The Contractor's Project Manager and Scheduler shall attend the regular progress meeting.

3.3.5.2 Update Submission Following Progress Meeting: A complete update of the project schedule containing all approved progress, revisions, and adjustments, based on the regular progress meeting, shall be submitted not later than four (4) working days after the monthly progress meeting.

3.3.5.3 Progress Meeting Contents: Update information, including Actual Start Dates, Actual

Finish Dates, Remaining Durations, and Cost-to-Date shall be subject to the approval of the Contracting Officer. As a minimum, the Contractor shall address the following items on an activity by activity basis during each progress meeting. The Contracting Officer's determination as to the number of allowable days of contract extension shall be based upon the project schedule updates in effect for the time period in question, and other factual information. Actual delays that are found to be caused by the Contractor's own actions, which result in the extension of the schedule, will not be a cause for a time extension to the contract completion date.

SECTION 01 32 01.00 10 PROJECT SCHEDULE Page 6 of 6

3.3.6 Submission Requirements

3.3.6.1 The Contractor shall submit a justification for each request for a change in the Contract completion date of less than two (2) weeks based upon the most recent schedule update at the time of the NTP or constructive direction issued for the change. Such a request shall be in accordance with the requirements of other appropriate Contract Clauses and shall include, as a minimum:

a. A list of affected activities, with their associated project schedule activity number.

b. A brief explanation of the causes of the change.

c. An analysis of the overall impact of the changes proposed.

d. A sub-network of the affected area.

e. Activities impacted in each justification for change shall be identified by a unique activity code contained in the required data file.

3.3.6.2 Additional Submission Requirements

For any requested time extension of over two (2) weeks, the Contracting Officer may request an interim update with revised activities for a specific change request. The Contractor shall provide this disk within four (4) days of the Contracting Officer's request.

3.3.7 OWNERSHIP OF FLOAT

Float available in the schedule, at any time, shall not be considered for the exclusive use of either the Government or the Contractor.

---END OF SECTION 01 32 01.00---

SECTION 01 33 00 SUBMITTAL PROCEDURES Page 1 of 6

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 SUMMARY – NOT APPLICABLE

1.2 REFERENCES – NOT APPLICABLE

1.3 SUBMITTALS: The submittals described below are those required and further described in other sections of the specifications. Other requirements pertaining to submittals are included in included in individual specification sections. Submittals required by the CONTRACT CLAUSES and other non-technical parts of the contract are not included in this section.

SD-01 Data

Submittals, which provide calculations, descriptions, or documentation regarding the work.

SD-04 Drawings

Submittals which graphically show relationship of various components of the work, schematic diagrams of systems, details of fabrication, layouts of particular elements, connections, and other relational aspects of the work.

SD-06 Instructions

Pre-printed material describing installation of a product, system or material, including special notices and material safety data sheets, if any, concerning impedances, hazards, and safety precautions.

SD-07 Schedules

Tabular lists showing location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work.

SD-08 Statements

A document, required of the Contractor, or through the Contractor, from a supplier, installer, manufacturer, or other lower tier Contractor, the purpose of which is to confirm the quality or orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel, qualifications, or other verifications of quality.

SD-09 Reports

Reports of inspections or tests, including analysis and interpretation of test results. Each report shall be properly identified. Test methods used shall be identified and test results shall be recorded.

SD-13 Certificates

Statement signed by an official authorized to certify on behalf of the manufacturer of a product, system or material, attesting that the product, system or material meets specified requirements. The statement must be dated after the award of this contract, must state the

SECTION 01 33 00 SUBMITTAL PROCEDURES Page 2 of 6

Contractor's name and address, must name the project and location, and must list the specific requirements, which are being certified.

SD-14 Samples

Samples, including both fabricated and unfabricated physical examples of materials, products, and units of work as complete units or as portions of units of work.

SD-18 Records

Documentation to record compliance with technical or administrative requirements.

SD-19 Operation and Maintenance Manuals

Data, which forms a part of an operation and maintenance manual.

PART 2 GENERAL

2.1 SUMMARY – NOT USED

2.2 REFERENCES – NOT USED

2.3 DEFINITIONS:

2.3.1 Submittal: A submittal is a package of project information, samples, drawings, schedules, certificates, etc., submitted to the Contracting Officer for Government review.

2.3.2 Deviation: A specific submittal where an item is identified as not agreeing with the contract requirements and the Contractor is requesting a substitution or change.

2.3.3 Approval/Disapproval: Specific judgments reserved to the Government concerning a submittal's compliance with the plans and specifications.

2.4 PURPOSE: Submittals are directed for the convenience of the Government in reviewing the Contractor's planned approach and compliance with the requirements of the contract. It is also a mechanism whereby the Contractor may propose deviations, color choices, shop drawings, etc., at an early point in the contract where changes in approach will have less impact on the materials ordering process.

2.5 SUBMITTAL CLASSIFICATION: Submittals are classified as follows:

2.5.1 Government Approved (GA): Governmental approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer.

2.5.2 Information Only (FIO): All submittals not requiring Government approval will be for information only. They are not considered to be "shop drawings" within the terms of 1.3 SUBMITTAL paragraph referred to above.

SECTION 01 33 00 SUBMITTAL PROCEDURES Page 3 of 6

2.6 APPROVED SUBMITTALS: The approval of submittals by the Contracting Officer shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information are satisfactory. Approval will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the CQC requirements of this contract, is responsible for the dimensions and design of adequate connections, details and satisfactory construction of all work. After submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be given consideration unless accompanied by an explanation as to why a substitution is necessary.

2.7 DISAPPROVED SUBMITTALS: The Contractor shall make all corrections required by the Contracting Officer and promptly furnish a corrected submittal in the form and number of copies as specified for the initial submittal. If the Contractor considers any correction indicated on the submittals to constitute a change to the contract, notice shall be given promptly in writing to the Contracting Officer in accordance with the changes clause.

2.8 WITHHOLDING OF PAYMENT: Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

PART 3 PRODUCTS – NOT USED

PART 4 EXECUTION

4.1 GENERAL: Material submittals as required by Contract Clause 52.236-5, Material and Workmanship, and shop drawings as required by Contract Clause 52.236-21, Specifications and Drawings for Construction, are listed on AF Form 66, Schedule of Material Submittals, attached to this specification section. The Government may request submittals in addition to those listed when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals shall be the same used in the contract drawings. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Prior to submittal, all items shall be checked and approved by the Contractor and each respective AF Form 3000 shall be signed and dated by the contractor certifying that the accompanying submittal complies with the contract requirements.

Proposed deviations from the contract requirements shall be clearly identified. Submittals shall include items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals including parts list; certifications; warranties and other such required submittals.

4.2 SCHEDULING

4.2.1 Contractor shall submit Shop Drawings and Material Submittals within fourteen (14) calendar days after date of receipt of notice to proceed. Each submittal shall be scheduled and coordinated with the Progress Schedule in order to obtain Government approval prior to the acquisition of the material or equipment covered by the submittal. Fourteen (14) calendar days, SECTION 01 33 00 SUBMITTAL PROCEDURES Page 4 of 6 exclusive of any mailing time, shall be allowed for Government review of submittals or resubmittals.

4.3 SUBMITTAL PROCEDURES:

4.3.1 All submittals shall be accomplished on and in accordance with instructions pertaining to AF Form 3000, Material Approval Submittal, except as otherwise directed herein. These forms will be furnished to the Contractor. This form shall be properly completed by filling out all the heading blank spaces and identifying each item submitted. Special care will be exercised to ensure proper listing of the specification paragraph and/or sheet number of the contract drawings pertinent to the data submitted for each item.

4.3.2 Forward all submittals directly to the Contracting Officer, 1655 Selfridge Ave, JBSA- Lackland, TX 78236.

4.3.3 Submittals shall be made in four (4) sets except as otherwise noted. One copy of each submittal will be returned to the Contractor.

4.4 DEVIATIONS: All requests for deviations shall be clearly identified by the Contractor on AF Form 3000. The Contractor shall set forth in writing the reason for any deviations and annotate such deviations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

4.5 GOVERNMENT APPROVED SUBMITTALS: Upon completion of review of submittals requiring Government approval (GA), the appropriate blocks on the AF Form 3000 will be completed by the Government, including signature(s) and dates, indicating approval or disapproval of the submittal. One (1) copy of the submittal and AF Form 3000 will be returned to the Contractor.

4.6 INFORMATION ONLY SUBMITTALS: Normally submittals for information only will not be returned. Government approval is not required on information only submittals. These submittals will be used for information purposes. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the Contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications and will not prevent the Government from requiring removal and replacement if nonconforming material is incorporated in the work.