FA3016-14-T-0047-0003.pdf

0010495394

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to revise reponses to submitted questions; specif ically, Questions 4 and 8. The hour and date proposals are due remains unchanged to 12 August 2014/12 noon (CST). All offerors are reminded "Failure to acknow ledge receipt of this amendment may result in rejection of your offer".

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Aug-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA3016-14-T-0047

X 9B. DATED (SEE ITEM 11)

22-Jul-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Aug-2014

CODE

502 CONS CL (FA3016)

2250 ENGINEER STREET, BUILDING 4196

JBSA FT SAM HOUSTON TX 78234-7584

FA3016 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA3016-14-T-0047

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

RESPONSES TO QUESTIONS

Responses to Questions for FA3016-14-T-0047

1) Who is the incumbent?

RESPONSE: Shiloh Services, Inc.

2) Is the incumbent eligible to re-bid?

RESPONSE: Yes.

3) Is the incumbent well-liked?

RESPONSE: The incumbent is currently meeting all requirements.

4) How many people work on this contract (specifically, # of drivers per shift)?

RESPONSE: The staffing numbers erroneously stated in Amendment 0002 should not have been released, were inaccurate, and significantly lower than what the incumbent actually employs. This is considered proprietary information and cannot be released without the consent of the incumbent and any further requests should be submitted as a Freedom of Information Act (FOIA) request.

5) Will there be a site walk? If not, can one be arranged?

RESPONSE: A site visit will not be conducted. Vendors should be able to sufficiently quote on the

RFQ package in accordance with the PWS.

6) Can the 10 page limit be expanded to better cover details of the staffing, management and QCP?

RESPONSE: The page limit for the Technical Approach changed to 20 pages (Amendment 0002).

7) Is the required work schedule for personnel 0600-2300 and 2300-0600?

RESPONSE: The Warrior Transition Battalion Transportation operates 24/7, 365 days a year. The

Project Manager is responsible for planning the vehicle operators work schedule depending on the missions scheduled.

8) How many FTE and part time employees are used solely for this contract?

RESPONSE: See response to Question #4.

9) Are there any scheduled routes and if so how many and when do they operate?

RESPONSE: There is a continuous shuttle service for Soldiers that are assigned or attached to the WTB.

There are also 3 daily shuttle times to and from Joint Base San Antonio Fort Sam Houston Post

Exchange. The times are 0900, 1300, and 1700 with pick-up one (1) hour after drop off.

10) Are these vehicles used by anyone else other than the WW and their families?

RESPONSE: The Government Vehicles are primarily used by contract employees. The WTB Staff will sometimes request to use a government vehicle through the WTB Transportation Dispatch office.

11) What is the contractor’s responsibility in staffing the dispatch office?

RESPONSE: The Project Manager is responsible to staff the dispatch office.

12) How far in advance are trips scheduled (i.e. does the contractor know a day ahead of the transportation requirements to schedule the appropriate number of vehicle operators)?

RESPONSE: Trips, medical appointments, and missions are normally coordinated at least 24 hours in advance.

13) What do the “Estimated Annual Hours of Operation” included? Does this include the manager? Is this all hours paid or only productive hours?

RESPONSE: The price for service is invoiced once. The price is the same amount every month.

14) Please provide historical averages for bus transportation?

RESPONSE: Bus transportation averages approximately 6 times a month for trips and special events.

15) Does the vehicle operators wait for clients taken for appointments or do they continue with other operations and come back to pick up the clients?

RESPONSE: No, the vehicle operator does not to wait for Soldiers during their medical appointments.

16) Is there a site visit/pre-proposal conference scheduled?

RESPONSE: See response to Question #5.

17) Ref. PWS 1.1. Description of Services. As the term “casual uniforms” can be open to a wide range of interpretations, are there any uniform requirements such as company name/logos, uniform type, footwear, etc.?

RESPONSE: Vehicle operators must present a very professional appearance and be easy to identify during pick up times at crowded events. See revision of PWS para 1.1 (Amendment 0002).

18) Ref. PWS 1.2.7. Vehicle Operator. Given the presumed high number of disabled customers the WTB

Transportation Vehicle Operators will have, how many of the 19 assigned vehicles are designated as

ADA transport vehicle? Is the 44 Passenger Bus an ADA vehicle?

RESPONSE: There are 5 designated ADA vehicles in the WTB fleet. The 44 passenger bus is not an

ADA vehicle.

19) Ref. PWS 1.2.11. Training and Appendix C.

a. As there is only a Firm-Fixed Price CLIN listed in Schedule B, how does the Government intend to reimburse the contractor for orientation and required training?

RESPONSE: References to “Appendix C” have been deleted from 1.2.9 and 1.2.11

(Amendment 0002). Mandatory training as directed by the COR is provided and paid for by the government.

b. Being that this is a 24/7 operation, how does the Government intend to provide training to employees that may work a night shift?

RESPONSE: The majority of required training will be done on a government computer. There will be times where training will have to be conducted in a classroom environment. There will be different times and locations for contract employees working the night shift to accomplish this trainng.

20) Ref PWS 1.2.9. Computer/Administrative Skills and 1.2.11. Training. Please provide a list of all training courses required as Appendix C actually contains data relevant to the Dispatch Office Inventory

List versus required training.

RESPONSE: HIPAA training, Individual Awareness Training, Security Awareness, and SHARP training. These are annual requirements provided and paid for by the government.

21) Ref. PWS 1.2.16. Common Access Cards. Does the Government provide a designated training computer for all employees to conduct the required online training or do all employees use both or either of the Dispatcher’s or Program Manager’s computers?

RESPONSE: Yes, there are 2 computers available for use in the dispatch office.

22) Ref. PWS 1.2.17. Phase-In.

c. Is the contractor’s cost to perform during the 14-Day Phase-In period included in the 12 month base year pricing (CLIN 0001)?

RESPONSE: Phase-in cost is not separately priced.

d. Does the Government intend to include a separate Phase-In CLIN?

RESPONSE: No

23) Ref. Collective Bargaining Agreement (CBA).

e. Was a union representing employees prior to the current contract or did union representation begin with the current service-provider’s contract?

RESPONSE: No

f. When was this CBA first ratified and incorporated into the current contract?

RESPONSE: The CBA was effective August 22, 2012 and incorporated in to the current contract on October 1, 2012.

(End of Summary of Changes)