Attachment_2_-_52_212-1_Instructions_to_Offerors__14_Aug_15.pdf

FA3002-15-R-0026

Attachment 2

FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

ADDENDA TO 52.212-1-- INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED

INCORPORATED BY REFERENCE. THIS ADDENDA SUPPLEMENTS FAR 52.212-1.

I. SOLICITATION PROVISIONS IN FULL TEXT

Notice: The following provisions are hereby replaced in full text:

Addendum to 52.212-1(c), Period for Acceptance of Offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

II. PROPOSAL PREPARATION INSTRUCTIONS

Each Offeror is required to submit their proposal as specified in solicitation provision 52.212-1, Instructions to Offerors-Commercial Items, along with the following addendum. Failure to provide any required information may result in an offer being determined non-responsive.

A. Proposal Submittals/Inquiries Instructions. See Combined Synopsis Solicitation paragraph xv.

B. General Instructions/Information.

1. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to the identified evaluation factors and sub-factors below. Failure to meet a requirement may result in an offer being ineligible for award. The proposal (offer) shall consist of four (4) separate Volumes; Volume I – General, Volume II – Technical Capability, Volume III – Price, Volume IV – Past Performance

2. The submission of the documentation specified below will constitute the Offeror's acceptance of the terms and conditions of the solicitation, concurrence with the Performance

Work Statement (PWS) - Attachment 1 of this solicitation, and contract type. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding agreement without further action by either party.

3. Instructions outlined in paragraph C. below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

4. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately, but no later than the time for the initial submission of proposals, notify the Contracting Officer in writing with supporting rationale as well as the remedies the Offeror is asking the Contracting Officer to consider as related to the omission or error.

5. All referenced documents for this solicitation are available on the Federal Business

Opportunities (FedBizOpps) website at www.fbo.gov.

6. Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

C. Proposal Preparation Instructions.

1. The proposal instructions in this section are designed to assist Offerors in preparing a complete response that reflects a full understanding of the approach proposed to accomplish all the requirements as stated in the PWS and the evaluation criteria in the addendum to provision

FAR 52.212-2 – Evaluation of Commercial Items, Attachment 3, of this solicitation. The

Offeror’s proposal shall include all data and information requested and shall be submitted in accordance with these instructions. Non-conformance with the instructions provided may render an offeror ineligible for award.

2. Offeror’s proposal shall consist of four (4) separate volumes:

Volume I – General

Volume II – Technical Capability

Volume III – Price

Volume III – Past Performance

3. Proposal Format:

(a) Offerors shall submit an original and the number of copies (hard copies) of their proposal listed in Table 1 - Number & Type of Copies Required. In addition to submitting hard copies of the proposals, a digital copy shall be provided on CD disk in

Microsoft Word 2010 or compatible, PowerPoint and/or Excel, as outlined in Table 1 -

Number & Type of Copies Required. The Offeror shall ensure electronic and paper copies are identical. The Offeror shall also verify that its electronic proposal is readable on the software operating system format specified above and it is free from computer viruses using standard commercial antivirus software. The file name shall be “Company

Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X” with ‘X’ indicating the number of the revision.

http://www.fbo.gov/

(b) Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

i. Requirements of the solicitation, Contract Line Item Numbers (CLINs), PWS and

Government standards and regulations pertaining to the PWS.

ii. Evaluation factors for award in accordance with addendum to provision FAR

52.212-2 – Evaluation of Commercial Items, Attachment 3, of this solicitation.

(c) The proposals shall be organized into four (4) volumes. Each volume of the proposal should be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. Proposals must be prepared as follows:

i. Proposals shall be submitted on 8 ½” x 11” paper, except for fold-outs used for charts, tables or diagrams, which may not exceed 11” x 17”.

ii. All text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos, etc. - company stationary and logos are acceptable).

iii. Printing shall be easily readable; 12-point proportional spacing using Times New

Roman font.

iv. All pages shall be printed on one side only.

v. Elaborate formats, bindings or color presentations are not desired or required.

vi. Each volume must include a cover sheet with the following information:

1. Volume number and name of volume

2. Solicitation title

3. Offeror’s name, address, and contact information

4. Date of proposal and validity date

5. Indication of whether the volume is an original or copy

6. Cage Code

7. Data Universal Numbering System (DUNS) Number

8. Tax Identification Number (TIN)

vii. The spine of each volume should include the following information from the list above: Volume number and name of volume, Solicitation title, Offeror’s name, address, and contact information (only the Offeror’s name), and indication of whether the volume is an original or copy.

viii. Each volume shall contain a more detailed table of contents to delineate the sub-paragraphs within that volume. Tab indexing shall be used to identify sections.

ix. All volumes shall contain page numbers. Offerors shall use a standard page numbering system.

x. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

(d) Cross Referencing:

i. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other parts of the proposal.

ii. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal.

iii. Each response to each sub-factor shall be self-contained. No cross-referencing between sub-factor responses is permitted.

(e) Proposal Limitation. The proposal shall not exceed the limits stated in the table below. If the page limits are exceeded, the pages in excess of the limit shall not be read or considered in the evaluation of the proposal. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR

15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs).

The specified page limits for EN responses will be identified in the letters forwarding the

ENs to the Offerors.

Volume Title Copies Delivery Instructions/Limitations

I. General

Information General 1 No page limit

II.

Technical Capability

Volume

Factor 1: Technical

Capability

Sub-Factor 1.1

Sub-Factor 1.2

Sub-Factor 1.3

(1 original plus, 1 redacted copy)

Redacted copy should not include any reference to the company name and/or any identifying logos

Limit to no more than 25 pages

Additional pages will not be considered for evaluation

III.

Price Volume

Factor 2: Price

Proposal

(original)

No page limit

Pricing shall be provided using

Attachment 4, Price Proposal

Spreadsheet

IV

Past Performance

Information Sheet/

Questionnaire

Factor 3: Past

Performance

(original)

Limited to submitting no more than three (3) PPIS and (3) PPQ

(f) Page limit includes: all attachments, appendices, charts, graphs, diagrams, tables, photographs, and drawings.

(g) Page limit does not include: covers sheets for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal.

Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(h) What Counts As A Page? A page shall be an 8 ½” X 11” sheet of paper, except for fold-outs used for charts, tables or diagrams, which may not exceed 11” x 17”. If both sides of a sheet display printed material, only one side will be reviewed and evaluated (as noted above, all pages shall be printed on one side only). Margins for all pages shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Offeror shall number each page in order to eliminate any confusion. In the event the Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

4. Proposal Content

(a) Volume I – General. All solicitation amendments must be acknowledged in accordance with FAR 52.212-1, Instruction to Offerors-Commercial Items and submitted with the proposal. The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government. Failure to follow the below proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

In accordance with FAR 52.212-3, Offeror Representation and Certification of

Commercial Items (Aug 2009), Offerors are reminded that Representations and

Certifications are to be maintained at the following website:

http://orca.bpn.gov/publicsearch.aspx

(b) Volume II – Technical Capability. The technical approach will be evaluated for evidence of the degree to which the Offeror demonstrates a clear understanding of the requirements for Candidate Development Support Services (CDSS) as defined in the

PWS. Responses should display a reasonable, well-thought-out approach that demonstrates the Offeror's understanding of tasks to be performed, as well as the technical approach and methodology for accomplishing tasks under any resultant award to meet the requirements of the PWS.

i. The Technical Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims http://orca.bpn.gov/publicsearch.aspx in the Offeror’s proposal. Legibility, clarity and coherence are very important.

Responses will be evaluated against the technical sub-factors defined in the addendum to provision FAR 52.212-2 Evaluation – Commercial Items, Attachment 3, of this solicitation. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

Statements that the Offeror understands, can, or will comply with the PWS

(including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.);

and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror's proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

ii. The Technical Capability Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in the addendum to provision FAR 52.212-2 Evaluation – Commercial Items, Attachment 3, of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Offeror’s technical competence and ability to comply with the contract task requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology to be used in accomplishing the

PWS tasks. The volume shall be organized according to the following general outline:

Table of Contents

List of Tables and Drawings

Evaluation Criteria

Technical Capability o Sub-Factor 1 – Management Approach o Sub-Factor 2 – Staffing Approach o Sub-Factor 3 – Quality Control Plan

Sub-Factor 1 – Management Approach. The offeror shall provide a detailed Management

Approach that will successfully accomplish the requirements of the solicitation, which include providing expert guidance on safety, nutrition, physical fitness workout plans, mental dexterity, and use of proper exercise techniques to ensure candidates for Pararescue (PJ), Combat Control (CCT), Special Operations Weather (SOWT), Explosive Ordnance Disposal

Technician (EOD), Survival, Evasion, Resistance, and Escape (SERE) Specialists, and

Tactical Air Control Party (TACP) career fields reach their full potential in preparation for the Physical Ability and Stamina Test (PAST). At a minimum, the offeror shall address the following:

i. Approach for securing locations to administer the PAST for the duration of the period of performance. The locations must be sufficient and well distributed throughout the various field locations to accommodate all geographic regions and must meet the standards outlined in the PWS and subsequent attachments.

Contractor must provide the name, address and location of the facilities to be used for administering the PAST.

ii. Approach for administering, recording and reporting candidate PAST evaluation results to identified Government representatives.

iii. Approach for developing medically-approved physical fitness and nutritional plans for Special Operations/Combat Support candidates.

Sub-Factor 2 – Staffing Approach. The offeror shall provide a detailed staffing plan that describes how the contractor will fill positions in a timely manner while maintaining a personnel support structure with the requisite education, skills, and expertise to perform tasks in accordance with the PWS. At a minimum the staffing plan shall:

i. Provide a staffing plan that includes identifying the number of proposed personnel that will be located within each recruiting zone as identified in paragraph 4.4 of the PWS.

ii. Address personnel qualification requirements set forth in Section 5 of the PWS and represent a well thought out plan for ensuing personnel will have PJ, CCT, SOWT, EOD, SERE and TACP experience.

iii. Outline a plan for handling staff turnover and ensuring minimal impact on continued performance of PWS requirements.

Sub-Factor 3 – Quality Control Plan. The contractor shall provide a detailed Quality

Control Plan that identifies processes, procedures, and metrics which are likely to result in a successful outcome within proposed cost and schedule. At a minimum the Quality Control

Plan shall:

i. Demonstrate the contractor’s ability to meet the Government’s performance objectives in a timely and consistent manner.

ii. Identify process for initiating corrective actions to mitigate and correct performance deficiencies.

iii. Clearly demonstrate contractor responsibility for quality control and not shared responsibility with the government.

(c) Volume III- Price – The offeror shall propose and insert a whole unit price, with no decimal places, for each firm-fixed priced (FFP) CLIN in Attachment 4 of this solicitation. Proposed prices must be based on the applicable Service Contract Labor

Standard Wage Determination(s) (WDs) IAW FAR 52.222-49. The offeror shall use www.wdol.gov to identify the WDs used in the Price Volume. The Government will use this information as part of the Offeror’s proposal to evaluate price reasonableness, balance, and completeness.

i. The prices shall be expressed as quantities multiplied by the unit price which equals the extended amount.

ii. The Government reserves the right to require the submission of Other Than

Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price.

(d) Volume IV - Past Performance – Offerors shall submit a PPIS on no more than three

(3) recent contracts that the offeror considers most relevant in demonstrating the ability to perform the proposed effort as identified in the Performance Work Statement at

Attachment 1 of this solicitation.

i. For the purposes of this solicitation, Relevant and Recent past performance is defined as:

1. Relevant Performance. To be relevant, past performance must include efforts similar in scope, magnitude, and complexity to efforts outlined in this solicitation.

2. Recent Performance. For the purposes of evaluation under this solicitation, the relevant effort must be ongoing or must have been performed within the past three (3) years from the date of issuance of this solicitation.

ii. PPIS. The offeror shall provide a PPIS (Attachment 5) for no more than three

(3) recent and relevant contracts identifying customers that will submit PPQs.

iii. PPQ. The offeror is responsible for providing the PPQ (Attachment 6) to the customers identified in the PPISs provided in Volume IV.

5. Data beyond that required by this instruction shall not be submitted, unless it is essential to document or support the offeror’s price position. All data relating to the proposed price, including all required supporting documentation, must be included in the Price volume (Volume

III). Under no circumstances shall this data and documentation be included elsewhere in the proposal.

(End of Provision) http://www.wdol.gov/