Amendment 0001 FA2860-11-T-0005.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Nov-2010 12:00 PM to 17-Nov-2010 02:00 PM.

The following have been added by full text:

QUESTIONS

Questions and Answers

FA2860-11-T-0005

1) Is there an incumbent contractor? If so, who is the incumbent?

vonGoins Corporation

2) How much has the Government spent on the contract in the last three years?

The current contract (one base year plus two option years) totaled $94,562.00.

3) The SOW refers to “units”; which means am approximately 4-hour testing session for 5-15 examinees. How does this related to how we fill-in the pricing sheets, pages 3 & 4 of the solicitation? The pricing sheets indicate that you want a hourly rate for 1155 hours each contract period.

UNIT on the pricing sheet does not relate UNIT in the SOW. On the pricing sheets you are proposing your per hour rate.

4) SOW paragraph 3, NOTE indicates “Administrative services identified in paragraph 9 (Related Administrative Tasks)” and “in conjunction with the services identified in paragraph 8 (Primary Task); I believe it should reflect “paragraph 10” and “paragraph 9”, respectively.

Correct. SOW paragraph 3 should reflect paragraph 10 as “Related Administrative Tasks” and paragraph 9 as “Primary Task”.

5) Are we required to maintain all files at the Government location?

Yes

6) Will we have access to a Government computer at the site?

7) Will we maintain the required information on a Government provided computer?

The following have been modified:

ADDENDUM TO 52.212-1

PROVISIONS INCORPORATED BY FULL TEXT

ADDENDUM TO 52.212-1, INSTRUCTION TO OFFERORS – COMMERICAL ITEMS (JUN 2008)

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

The following additions/changes are made to FAR Clause 52.212-1, which is incorporated by reference.

Period of Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 120 days from the date specified for receipt of offers.”

ADDENDUM TO 52.212-1 PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The responses shall consist of two (2) separate parts; Part I – Price Proposal and Part II – Resumes

B. The contracting officer has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

C. Specific Instructions:

1. PART I – RESUMES AND TRANSCRIPTS

Offerors shall include their resumes and transcripts as part of their proposal package for submittal to the 11th Contracting Squadron.

2. PART II – PRICE PROPOSAL – Submit one hard copy.

(a) Complete blocks 12,17a, 30a, b, and c of the SF 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, and any attachments. The solicitation constitutes the model contract.

(b) Insert proposed unit prices in each Contract Line Item Number starting on pages 3.

(c) Complete the necessary fill-ins and certifications in provisions. The provisions FAR 52.212-3 shall be returned along with the proposal. For the remainder of the RFP, except as elsewhere designated, the offeror shall submit only

3. General Information

(a) INFORMATION REGARDING SUBMISSION OF PROPOSAL. Proposals shall be in the contracting office at the address below no later than the due date and time specified in this solicitation.

1. VIA FACSIMILE:

By 2:00 PM EST on 17 November 2010

Attn: Ms. Teresa Valentine

Fax: 301-981-1910

2. ELECTRONIC MAIL PROPOSALS

By 2:00 PM EST on 17 November 2010

Teresa.valentine@afncr.af.mil

(b) QUESTIONS. Questions about this proposal shall be submitted in writing to teresa.valentine@afncr.af.mil. The Government will not accept any questions after 12:00 PM EST, 5 November 2010.

(c) DISQUALIFICATIONS. Failure to comply with this directive may result in a “non-responsive” offer and disqualification from the competition.

STATEMENT OF WORK

STATEMENT OF WORK

Non-Personal Services Contract for Base Education Center

Test Administrator

1. DESCRIPTION OF SERVICES: Non-personal services in support of U.S. Air Force voluntary off-duty education program to include the Defense Activity for Non-Traditional Education Support (DANTES) and Air Force Professional Military Education (PME) testing programs and other exams.

2. UNIT: A unit shall consist of scheduled appointments for at least five (5) active duty but no more than fifteen (15) authorized examinees for the services identified in this Statement of Work. Authorized examinees that may be tested standby with Chief, Education and Training Section permission include dependents of active duty U.S. military personnel; DOD, NAF and DODDS civilians, and US military retirees, plus adult dependents of same. Each unit will include testing and applicable administrative time.

3. BASIS FOR CALL: The contractor will be on an on-call basis. A minimum of five active duty examinees must be scheduled by the Education Section, prior to initiating a call for services. A unit may be called for informally by the TCO/ATCO. A maximum of two (2) units will be performed in one calendar day for a minimum of five (5) units per week except in weeks where federal holidays or base closures may occur. The Test Administrator is responsible for checking the test log 24 hours in advance of each scheduled test session to insure five examines have signed up. If a scheduled test session must be canceled due to emergency, 24-hour notification prior to the start of the session must be provided by the test administrator to allow time to contact and reschedule those registered.

NOTE: Administrative services identified in paragraph 10 (Related Administrative Tasks), may not be used solely as a unit but must be performed in conjunction with the services identified in paragraph 9 (Primary Task).

4. WORK HOURS/DAYS: It is estimated that a minimum of 5 units will be required per week and that each unit will require approximately 4 hours. Units will generally be scheduled on separate days (preferably Monday through Thursday). Ideally, three morning sessions (0800-1200) and two to three afternoon sessions (1230-1630) will be scheduled each week, depending on student demand. Contractor will arrive at least 20 minutes prior to start of test session to insure sessions begin promptly and will provide constant visual supervision throughout the entire session. Changes to the test schedule must be approved by the TCO/ATCO and must be advertised at least 2 weeks in advance. Tests are not scheduled on Federal holidays.

5. FEDERAL HOLIDAYS: The following is a list of Federal Holidays observed by Joint Base Andrews NAF:

New Year’s Day

Memorial Day Veterans Day

Martin Luther King Jr.’s Birthday Independence Day Thanksgiving Day

Inauguration Day

Labor Day

Christmas Day

President’s Day

Columbus Day

6. GUIDELINES: Provisions of AFI-36-2306 and the DANTES Examination Program Handbook (DEPH) apply.

7. SPECIAL REQUIREMENTS:

a. Contractor must inform the Chief, Education and Training of anticipated absence from a scheduled unit at least 24 hours prior to scheduled arrival. If desired, longer absences may be scheduled with the coordination of the Chief, Education and Training. Such absences should not exceed two weeks at a time or four weeks in one fiscal year. Extended absences will not be scheduled when quarterly reports are due or when the Test Control Officer or his/her alternate is on scheduled leave or TDY.

b. Contractor must complete the Examination for DANTES Testing Personnel within two days of assuming position.

c. In performance of contract requirements, contractor is authorized access to DANTES and PME examinations and to the security container in which they are held.

d. Contractor must remain physically present during the entire test session unless relieved by the TCO/ATCO.

8. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS

a. Security Training. The contractor agrees to undergo initial and recurring security education training from the sponsoring agency’s security manager. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31-401, "Information Security Program Management". Initial training must be completed within the four workdays of contract start date. Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

b. Pass And Identification Items. The contractor shall obtain the personal and vehicle pass and identification items required for contract performance.

c. Retrieving Identification Media. The contractor shall return all identification media, including vehicle passes prior to departing for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

d. Traffic Laws. The contractor shall comply with base traffic regulations.

e. Weapons, Firearms, and Ammunition. Contract employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Andrews AFB.

f. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

g. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by the Chief, Education and Trainingor designee upon initial on-base assignment.

h. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

i. Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

1) The contractor shall immediately report to the CESF or Quality Assurance Evaluator (QAE) any occurrences of lost or duplicated keys.

2) In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

3) The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

j. Lock Combinations. The contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the government Program Manager. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

9. PRIMARY TASKS: The Test Administrator is responsible for administering tests to eligible military and civilian personnel and their dependents as authorized by DANTES, AFIADL, AF and local regulations (NOTE: additional tests may be added as needed):

a. All DANTES-approved examinations (to include but not be limited to): college entrance exams (ACT, SAT, MAT); tests for college credit (DSST, Excelsior, GRE Subject); professional certification exams (PRAXIS, ASE); interest batteries (SII) and career assessment inventories (CAI).

b. All AFIADL end of course (EOC) tests, including, but not necessarily limited to, those for SNCOA,, AWC, ACSC and SOS.

c.

Any tests specifically required by an education institution for admission or for course enrollment, including placement tests.

d.

Tests requested to be administered by eligible personnel, such as correspondence course and qualification/certification exams.

e.

Any test required by the Air Force that is not normally administered through the local military test control officer.

f.

Other tests used in local advisement or guidance programs, to include career assessment and interest inventories, as requested by the Chief, Education and Training.

NOTE: Tests will be administered in accordance with instructions provided in testing handbooks, test examiner guides, and TCO/ATCO instructions in a manner which precludes any possibility of compromise.

10. RELATED ADMINISTRATIVE TASKS: The following tasks are elements of performance in the non-personal services contract for Testing Specialist which must be performed in conjunction with actual test administration but CANNOT be billed as separate units:

a. Check room prior to testing to ensure proper spacing between desks and adequate lighting, heat, and air flow. Ensure testing office and testing room are kept in a condition conducive to good test performance, and that an adequate circulation of fresh air is available.

b. Require all examinees to present official picture identification before allowing them to test.

c. Check PME student enrollment in CDSAR/AUSIS; verify scores. Add student to e-exam. Unlock correct test on computer.

d. Withdraw paper-based exams from safe prior to start of each test session. Check all paper-based test materials for marks/missing pages before issuing them to students.

e. Maintain official DANTES log for all tests, showing the individual’s name, the test title and the start and stop times for all test intervals. Ensure each student signs this log upon receiving his of test and that all entries are complete and legible.

f. Instruct all examinees at the beginning of each session as follows:

1) To read carefully and follow instructions exactly as they are printed in the test booklet.

2) To adhere to any prescribed time limits. The contractor will ensure that all timing limits are adhered to and the examinee is aware of the time requirements for each test.

g. Review each answer sheet as it is submitted by the examinee to ensure proper completion.

h. Check each reusable answer booklet as it is returned for marks and erase them completely. Check all booklets for missing pages and enter the time they are returned in the test log.

i. Complete safe and test office security forms at close of each test session. Ensure no money, supplies, forms, envelopes, inventories, brochures or booklets are stored in the safe.

j. Lock the safes and testing office doors and windows before leaving the testing office.

k. Prepare completed answer sheets, tests, checks/money orders, and any unused tests that may need to be returned, for mailing to the various testing agencies, according to the instructions for each type of test. All documents required for mailing will be fully completed by the contractor, except for the TCO/ATCO signature, prior to final check and sealing by the TCO/ATCO.

l. Inform TCO/ATCO immediately of any irregularities, which may represent the potential for a test compromise or complaint from a testing candidate.

m. Check DANTES exams upon receipt and enter test, serial and part numbers on the AFAEMS Test Inventory, ensuring that entries are made no later than the first duty day after tests are received.

n. Inventory contents of the safes (accountable DANTES and AFIADL materials) each time they are opened. Assist TCO/ATCO with weekly, monthly and quarterly inventories and with quarterly reports.

o. Identify all newly arrived AFIADL tests on the envelope, showing the name of the student, test identification number, date received, and expiration date. Enter all in stock AFIADL tests into the data file in the established format. Contact the squadron training NCO using the form provided to schedule testing ASAP.

p. Prepare DANTES order forms for TCO/ATCO signature and advise of under or over-stocking of any test related item. Ensure adequate numbers of tests and answer sheets are maintained at all times based on prior usage patterns, student inputs and TCO recommendations.

q. Notify students when tests have arrived, first by email and later by phone if needed. Schedule testing appointments, if requested.

r. Discard obsolete materials within 7 days of receipt of new publications and ensure dated exams are returned by expiration deadlines.

s. Maintain The DANTES Examination Program Handbook (DEPH), ensuring currentness of all test instructions and policies.

t. Maintain a file of special order tests and handle all follow-up associated with these tests.

u. Maintain statistical data related to test administration as required by Chief, Education and Training and assist with reports and Power Point slides as requested. Such data will include (but not necessarily be limited to) monthly statistics on types of tests administered and to whom (by rank and service) and any additional test related data required for annual report.

v. Maintain all document and correspondence files in a neat and orderly manner. Separate files by fiscal year. Contractor will be responsible for making file labels and setting up the file for each new fiscal year. Process all necessary paperwork required for optimum operation of testing program.

x. Download e-exam updates as soon as possible when they are posted.

y. Refer all questions on schedule changes or testing policy to the TCO/ATCO and all questions on interpretation or application of test results to the counselors.

z. Prepare advertising for special testing (ASE, Praxis, GRE, etc) for Chief, Education and Training or ATCO review and signature at least 3 weeks before the test order deadline. Prepare and maintain a 3 month testing calendar to be sent via email every month to all training managers and First Sergeants

11. SERVICE DELIVERY QUALITY CONTROL: The government will periodically evaluate the contractor’s performance by appointing a representative to monitor performance to ensure service is received. The government representative will evaluate the contractor’s performance through intermittent inspections. The government may inspect each task as completed if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if performance dictates. The government will also receive and investigate complaints from the end customer. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaints in cases of disagreement with customers.

12.

TERMINOLOGY: Contractor must be completely familiar with the following acronyms and their definitions plus all pertinent regulations.

TCO/ATCO

Test Control Officer/ Alternate Test Control Officer

ESO

Education Services Officer (now Chief, Education and Training Section)

AEA

Assistant Education Advisor

DANTES

Defense Activity for Non-Traditional Education Support

ETS

Educational Testing Services

ACE

American Council on Education

CLEP

College Level Examination Program (test for credit)

DSST

DANTES Subject Standardized Test (test for credit)

SAT

Scholastic Aptitude Test (undergraduate entrance exam)

ACT

American College Test (undergraduate entrance exam)

GRE

Graduate Record Exam (graduate entrance exam)

GMAT

Graduate Management Admissions Test (graduate entrance exam)

MAT

Miller Analogies Test (graduate entrance exam)

GED

(tests of) General Education Development (high school equivalency)

SII

Strong Interest Inventory

ASE

(tests of) Automotive Service Excellence

ASVAB

Armed Services Vocational Aptitude Battery

MBTI

Myers-Briggs Type Indicator

AFIADL

Air Force Institute of Advanced Distributive Learning (formerly ECI)

ECI

Extension Course Institute (now called AFIADL)

AFIT

Air Force Institute of Technology

AFOQT

AF Officer Qualifying Test

PME

Professional Military Education

AWC

Air War College

ACSC

Air Command and Staff College

SOS

Squadron Officer School

NCOA

Noncommissioned Officers Academy

SNCOA

Senior Noncommissioned Officers Academy

Course 12

SNCOA via CD ROM

Course 14

SNCOA – web based, requiring internet access

CCAF

Community College of the Air Force

DE

Distance Education

DL

Distance Learning

DLI

Defense Language Institute

DLAB

Defense Language Aptitude Battery

DLPT

Defense Language Proficiency Tests

AFCT

Armed Forces Classification Test (Army)

(End of Summary of Changes)