PWS_ISWM_27_Aug_18.pdf

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT

Buckley AFB 27 Aug 2018 Revision 1

TABLE OF CONTENTS

Page

1. DESCRIPTION OF SERVICES 5

1.1. COLLECTION REQUIREMENTS 5

1.1.1. MAIN BASE 5

1.1.1.1. MUNICIPAL SOLID WASTE 5

1.1.1.2. FOOD WASTE 5

1.1.1.3. RECYCLING 5

1.1.1.3.1. RECYCLABLE MATERIALS PROCESSING 6

1.1.1.3.2. MATERIALS 6

1.1.1.4. CONTAINER FOR ANIMAL CARCASSES 6

1.1.2. RESERVED 6

1.1.3. OVER AND ABOVE REQUIREMENTS 6

1.1.3.1. UNSCHEDULED “ON CALL” PICKUP AND SPECIAL EVENTS 6

1.1.3.2. RESERVED 7

1.1.3.3. RESERVED 7

1.1.3.4. RESERVED 7

1.1.3.5. RESERVED 7

1.1.3.6. ADDITIONAL PICKUPS 7

1.1.3.7. CONTAINER RELOACTION 7

1.1.4. INCLEMENT WEATHER SCHEDULE 7

1.1.5. ROUTE PARAMETERS 7

1.1.6. POINTS OF COLLECTION 7

1.1.7. CUBIC YARD CAPACITY 7

1.1.8. GOVERNMENT- APPROVED CONTAINERS 7

1.1.9. MAINTAINING CONTAINERS AND COLLECTION AREA 8

1.1.10. VEHICLE WEIGHING 8

1.2. RECYCLABLE MATERIAL PROCESSING 8

1.2.1. MATERIALS 9

1.2.2. PICKUP POINTS 9

1.2.3. BASE RECYCLING CENTER/MATERIAL RECOVER FAILITIY 9

1.2.4. RESERVED 9

1.2.5. SALES RECEIPTS 9

1.2.6. RESERVED 9

1.3. DISPOSAL 9

1.3.1. OFF-BASE DISPOSAL 9

1.3.2. DISPOSAL OF NON-MARKETABLE MATERIALS 9

1.4. EQUIPMENT MAINTENANCE 9

1.5. REPORTS AND RECORDS 10

1.6. PRICING DETAILS 10

1.6.1. COST PER SERVICE LIST 10

1.6.2. MONTHLY PRICING STANDARD 10

2. SERVICES SUMMARY 10

2.1. QUALITY CONTROL 11

2.2. QUALITY ASSURANCE 11

2.3. PERFORAMNCE ASSESSMENT 12

2.3.1. PERIODIC VALIDATION 12

2.3.2. UNSATISFACTORY PERFORMANCE 12

2.4. PERIODIC PROGRESS MEETINGS 12

2.4.1. MEETINGS 12

2.4.2. MEETING MINUTES 12

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES 12

3.1. RESERVED 12

3.2. PROPERTY 13

3.2.3. EMERGENCY MEDICAL SERVICES. 13

3.3. INSECT AND RODENT CONTROL 13

3.4 SECURITY FORCES AND FIRE PROTECTION 13

3.5. EMERGENCY MEDICAL SERVICES 13

4. GENERAL INFORMATION 13

4.1. MISSION 13

4.2. RESERVED 13

4.3. HOURS OF OPERATION 13

4.4. HOLIDAYS AND CLOSURES 13

4.4.1. RECOGNIZED FEDERAL HOLIDAYS 13

4.4.2 OTHER BASE CLOSURES 14

4.5. PERFORMANCE OF SERVICE DURING CRSIS OR HEIGHTENED SECURITY 14

SERVICES DURING CRISIS 14

4.6. CONTRACTOR WORK SCHEDULE 14

4.6.1. SCHEDULE SUBMISSION AND APPROVAL 14

4.6.2. SCHEUDLE CHANGE 14

4.7 CONTRACT PERSONNEL 15

4.7.1 CONTRACT MANAGER 15

4.7.2. PERSONNEL 15

4.7.3. EMPLPYEE RESTRICTIONS 15

4.8. CONTRACTOR MANPOWER REPORTING 15

4.9. SECURITY REQUIREMENTS 15

4.9.1 BASE ACCESS 16

4.9.2. MAIN BASE ACCESS 16

4.9.3 SECURITY MANAGER 16

4.9.3.1. SECURITY TRAINING 16

4.9.3.2. SECURITY AUTHORITY 16

4.9.4. RESTRICTED/CONTROLLED AREAS 16

4.9.4.1. ACCESS COORDINATION 17

4.9.4.2. ESCORTS 17

4.9.4.3 RESTRICTED AREA (RA) BADGES 17

4.9.4.4. LOST BADGES 17

4.9.5. EMPLOYEE BACKGROUND CHECKS 17

4.9.5.1. PRE-APPROVAL COORDINATION 17

4.9.5.2. BADGE ISSUANCE 18

4.9.5.3. ACCESS REVOCATION 18

4.9.5.4. BADGE VALIDITY 18

4.9.5.5. CONTRACT PERSONNEL REQUIREMENTS 18

4.9.6. CONTRACTOR VEHICLES 18

4.9.7. FOR OFFICIAL USE ONLY (FOUO) 18

4.9.8. REPORTING REQUIREMENTS 18

4.9.9 PHYSICAL SECURITY 18

4.9.10. KEY CONTROL 18

4.9.11. HEIGHTEN SECURITY AND FPCONS 19

4.9.12. SECURITY REQURIEMENT COSTS 19

4.10. SAFETY REQUIREMENT AND REPORTS 19

4.11. RESERVED 19

4.12. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE 19

4.13. MULTI-FUNCTIONAL TEAM 19

4.14. PARTNERING AGREEMENT 20

4.15 DAMAGES TO GOVERNMENT BUILDING, EQUIPMENT OR VEGETATIONS 20

4.16. HAZARDOUS WASTE 20

5. APPENDICES 20

APPENDIX A - TABLE A1: ESTIMATED WORKLOAD DATA 21

APPENDIX A2 - TABLE A2: MSW LOCATIONS AND ESTIMATED FREQUENCIES 22

APPENDIX A3 - TABLE A3 RECYCLING TASK & ESTIMATED FREQUENCIES 25

APPENDIX B – MAPS AND/OR SITE PLANS 27

APPENDIX C - GOVERNMENT FURNISHED PROPERTY, SERVICES & EQUIPMENT 28

APPENDIX D - COMMINGLED OR SINGLESTREAM RECYCLABLES 29

APPENDIX E – COMPACTOR SAMPLE TECHNICAL SPECIFICATIONS 30

APPENDIX F – MONTHLY PRICING STANDARD SAMPLE 33

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management Municipal Solid Waste (MSW) Collection and Recycling Services at Buckley AFB, CO. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. Estimated workload factors are in Appendix A and collection areas are in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Main Base

1.1.1.1. Municipal Solid Waste. The Contractor shall empty refuse containers based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Details on size, routes, and frequencies shall be submitted to the Contracting Officer (CO) 5 calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s designated Representative (COR) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix A, Table A2. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10 foot radius of the container.

1.1.1.2. Food Waste. Empty containers used to dispose of food waste as necessary to maintain a healthy, vector free environment (on days when the serviced facility is in operation). The Contractor will check in with the customer prior to removing any Food Waste containers. Food Waste containers and pickup days are identified in Appendix A, Table A-2. Currently Food Waste is being collected by compactor. See Appendix F for sample technical specifications.

1.1.1.3. Recycling. The Contractor shall empty recycling containers based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Container size, routes, and frequencies should be established to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. They are to be submitted to the Contracting Officer (CO) 5 calendar days prior to start of contract performance.

The Contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s designated Representative (COR) (Quality Assurance Personnel) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix A, Table A2. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10 foot radius of the container.

1.1.1.3.1. Recyclable Materials Processing. The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QPR. The contractor shall provide a detailed accounting of recyclable commodities sold (type/weight/price) to the QRP Manager along with 100 percent of the proceeds.

1.1.1.3.2. Materials. The following items shall be recycled: Metal beverage containers, glass, all paper products, i.e. office paper and shredded paper, newspaper, cardboard/pressboard, catalogs etc. and plastics. The contractor may recycle materials not listed above with prior approval of the COR. All recyclable items shall be stored, shipped and disposed of IAW federal and local environmental regulations. Appendix E contains a listing of possible accepted and not accepted recyclable materials.

1.1.1.4. Container for Animal Carcasses. The Contractor shall provide a dumpster for small animal carcasses. It shall have a lockable lid and lock. The Contractor shall provide the base with four (4) keys to the lock. The dumpster shall be replaced, at a minimum, quarterly or at the request of the COR when odor and cleanliness present a health hazard or unacceptable breeding ground for pests.

1.1.2. RESERVED

1.1.3. Over and Above Requirements. The following services shall be priced separately in accordance with the cost contained in blocks 19 through 24 on the SF 1449. The contractor shall be compensated IAW the price specified on the SF 1449 for that service. Services designated "IDIQ" shall be awarded as Indefinite Delivery/Indefinite Quantity items; the contractor shall be compensated IAW the unit price when these services are requested.

1.1.3.1. Unscheduled “On Call” Pickup and Special Events (IDIQ). In addition to the scheduled solid waste/recycling collections, the CO or COR may request the contractor make unscheduled collections and disposals for “On Call” dumpsters. This includes “On Call” dumpsters. These dumpsters are not on a set schedule. When notified by the CO or COR, the contractor shall haul and return these dumpsters within two (2) business days. These dumpsters are listed on Appendix, Table A-2 (the “Scheduled Pick Ups Per Week” column says “On Call”).

For special events, the contractor shall also provide (or re- position as directed) solid waste containers and/or recycling dumpsters. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO shall notify the contractor in writing at least 7 days in advance of the special event date. See Appendix A, Table A-1 for workload data.

1.1.3.2. RESERVED

1.1.3.3. RESERVED

1.1.3.4. RESERVED

1.1.3.5. RESERVED

1.1.3.6. Additional Pickups (IDIQ): In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing (email/Fax sufficient) pickup within 24 hours and the contractor will be compensated at a unit rate based on the container size (See Para 1.6.1).

1.1.3.7. Container Relocations: The Government may request relocation of containers. The request will be made in writing and the container will be relocated within 72 hours.

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.5. Route Parameters. The contractor shall propose routes to the base through the Mississippi Gate to the CO for acceptance. Collection shall be made between the hours of 6:00 a.m. and 4:30 p.m. Collection outside these hours shall require prior coordination of the CO or

COR.

1.1.6. Points of Collection. Collection stations for MSW and recyclable materials are shown in Appendix B. The contractor shall position bulk containers for customer ease in depositing MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains, and other potential obstructions.

1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A, Table A2. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR.

1.1.8. Government-Approved Containers. Collection of MSW and recyclable materials in all areas except residential areas shall be from contractor-provided, CO or COR accepted containers.

Containers shall meet the base architectural/appearance standards. The contractor shall include the following, permanent lettering on each MSW container, convenient for patrons to view:

“KEEP DOOR CLOSED”

“FOR OFFICIAL GOVERNMENT USE ONLY”

”NOT FOR RESIDENTIAL USE”

In addition, the Animal Carcass dumpster (See Para 1.1.1.4) shall have the additional writing of

“ANIMAL CARCASSES ONLY”.

The contractor shall include the following, permanent lettering on each recycling container, convenient for patrons to view:

“KEEP DOOR CLOSED”

“NO WOOD”

“NO REFUSE”

“NO METAL”

1.1.9. Maintaining Containers and Collection Area. The Contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.10. Vehicle Weighing. All vehicles used to collect MSW, C&D, organics and recyclable commodities shall be weighed on state-certified public scales / weigh station, either on- or off-base. When use of off-base scales are the only option, a predetermined public state-certified scale/weight station will be identified for use. The COR may be present at the public scale for empty and loaded weighing with no notice to the Contractor. All weight discrepancies will be resolved prior to departing the scale site. The Contractor and COR (if present) shall sign all weight tickets. The Contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage, disposal date, vehicle type and landfill tipping fee cost.

The Contractor shall be include tipping fees into price per service.

1.2. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the QRP Manager (QRPM) along with 100 percent of the sales proceeds. The contractor shall be aware of the DoD and USAF waste diversion goals and notify the base QRPM of potential waste diversion opportunities in the local area. The Air Force waste diversion goals can be found in the most current USAF Strategic Sustainability Performance Plan (SSPP). The USAF SSPP can be found at http://www.safie.hq.af.mil/esoh/.

1.2.1. Materials. The following items shall be recycled: Metal beverage containers, glass (clear, brown, green), office paper, newspaper, corrugated fiberboard / cardboard / paperboard, http://www.safie.hq.af.mil/esoh/ plastics, scrap wood, rags/textile wastes, batteries, tires. There is one full time requirement for a 30CY dumpster for cardboard only (See Appendix A, Table A-2). Contractor may recycle materials not listed above with prior coordination of the CO or COR. All recyclable items shall be stored, shipped and disposed of in accordance with federal and local environmental regulations.

1.2.2. Pickup Points. Contractor shall provide recycling containers at the locations specified in Appendix A, Table A2. Containers shall be emptied as specified in section 1.1.1.3.

1.2.3. Base Recycling Center / Material Recovery Facility. The contractor will transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale.

Government recyclable materials shall be sorted and weighed prior to commingling with other customers’ recyclables.

1.2.4. RESERVED

1.2.5. Sales Receipts. The contractor shall provide a Commodity Sales Summary to the QRPM, no later than the fifth working day of each month, consisting of commodity type sold, sales proceeds achieved by commodity and weights of commodity sold. Documentation to accompany the Commodity Sales Summary includes commodity sales receipts, commodity sold weight tickets, and reimbursement check for commodity sales proceeds. The contractor shall also submit an invoice for reimbursement for costs associated with conducing sales transactions, collection, processing commodities, and transporting to commodity buyers.

1.2.6. RESERVED

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor shall transport recyclable commodities to an off-base material recovery facility. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations.

1.3.2. Disposal of Non-marketable Materials. Any commodity rejected by a predetermined commodity buyer must be reclaimed by the contractor for commodity rework or disposal.

Commodity rejection explanation must be provided to the CO or COR within 24 hours of buyer rejection along with remedy of the reject and plans to prevent same future rejections.

1.4. EQUIPMENT MAINTENANCE. The Contractor shall furnish containers that match the architectural/appearance standards of the base. Additional re-painting must match the approved color scheme. The Contractor shall maintain all Contractor provided containers so that they have a professional appearance and ensure they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The Food Waste Compactor (para 1.1.1.2) and the Animal

Carcass dumpster shall be replaced or fully cleaned at a minimum quarterly or at the request of the CO/COR when odor and cleanliness present a health hazard or unacceptable breeding ground for pests. The Contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup.

1.5. REPORTS AND RECORDS. The Contractor shall provide a monthly report, by the fifth working day of the month, detailing the previous months total contract costs incurred, cumulative weight tickets for total tonnage of solid waste collected (MSW, C&D, organic, and recycling), tipping fees, weights diverted by recyclable commodity, cost to divert by recyclable commodity, and commodity sales proceeds reimbursed in sufficient detail to support Defense Environmental Programs Management requirements. ALL RECYCLABLE SALES RECEIPTS must accompany the report. Format for these monthly reports shall be coordinated with the CO or COR.

1.6. PRICING DETAILS.

1.6.1. Cost Per Service List. The contractor shall provide a set cost per service for each of the services. These costs will be used if a modification is required, to order a Special Event or to help track contract costs. The following services shall have a costs associated:

3CY Trash 4CY Trash 6CY Trash 8CY Trash 3CY Trash Animal Carcass 4CY Trash On Call 30CY Trash On Call 8CY Trash Special Event 30CY Trash Special Event 30CY Trash Compactor On Call 4CY Recycle 6CY Recycle 8CY Recycle 30CY Recycle Cardboard On Call Solid Waste Audit

1.6.2. Monthly Pricing Standards. For those CLINs that are have standard monthly costs, the rate shall be calculated by (Total # of services per week) times (52 weeks per year) equals (Total services per year) times (Percent to occupant) times (Cost per Service) equals (Total cost per service per year) divided by (12 months per year) equals (Total cost per month). See Appendix F for sample

2. SERVICE SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective

PWS Para. Performance Threshold

Assessment Method

Collect Municipal Solid Waste in accordance with the established schedule.

1.1.1.1

No more than 2 Customer Complaints monthly.

Verified Customer Complaint and Periodic Inspection

Collect Recyclables in accordance with the established schedule.

1.1.1.1 No more than 2 Customer

Complaints monthly.

Verified Customer Complaint and Periodic Inspection

Perform unscheduled collections.

1.1.3.1 0 Deficiencies permitted. Verified Customer Complaint and Periodic Inspection

Maintain containers and collection area.

1.1.9 No more than 2 Customer

Complaints monthly.

Verified Customer Complaint and Periodic Inspection

Dispose of Municipal Solid Waste IAW with existing local, state, and federal regulations.

1.3.1 0 Deficiencies permitted monthly.

Verified Customer Complaint and Periodic Inspection

Maintain equipment in good workable condition. Trucks and solid waste containers washed and free of odors.

1.4 No more than 2 Customer

Complaints monthly.

Verified Customer Complaint and Periodic Inspection

2.1. QUALITY CONTROL

The contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

2.2 QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the COR in accordance with paragraph 4.3 of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3 PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS

2.4.1. Meetings. The CO, Functional Commander, COR, QRPM and/or Solid Waste Manager, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by the CO, and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. RESERVED

3.2. PROPERTY. None

3.2.3. Emergency Medical Services. Ambulance and emergency medical services will be provided on a cost-reimbursable basis. No other property or services will be Government-furnished. For Emergency services at Buckley AFB, dial 911 from a landline phone.

*NOTE – In case of an emergency on BAFB, DIAL 720-847-9117, if using a cellular phone!

3.3. Insect and Rodent Control. The Government will provide insect and rodent control on Government property. The Contractor shall notify the COR when an insect or rodent problem is detected, so proper action can be taken to correct the problem and avoid any safety issues.

3.4. Security Forces and Fire Protection. The Government will provide security forces and fire protection to the extent necessary to ensure a secure and safe installation. In the case of an emergency situation, the Security Forces telephone number at BAFB is 720-847-9930 and the Fire Department telephone number is 720-847-9924.

*NOTE – In case of an emergency on BAFB, DIAL 720-847-9117, if using a cellular phone!

4.GENERAL INFORMATION.

4.1. MISSION. The overall Civil Engineer mission at Buckley AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

4.2. RESERVED

4.3. HOURS OF OPERATION.

Perform integrated solid waste management services during normal duty hours and be available (by phone, pager, cell phone, text message or fax) during the Government Program Office’s hours (7:00 a.m. to 3:30 p.m. Mountain Time, Monday through Friday) and for after-hours response to refuse/recycling problems or emergencies. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal duty hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.4. HOLIDAYS & CLOSURES

4.4.1 Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July

Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

4.4.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.5. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

The services under this contract are not essential for performance during crisis or FPCON DELTA. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

4.6. CONTRACTOR WORK SCHEDULE

4.6.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for approval at the post-award conference. The schedule shall include routes, pickup points, times, and days that pickups will occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software

4.6.2. Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

4.7. CONTRACT PERSONNEL

4.7.1. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.7.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.7.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.8. CONTRACTOR MANPOWER REPORTING

The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (ECMRA) help desk.

4.9. SECURITY REQUIREMENTS.

Contractor employees shall comply with Buckley AFB security requirements imposed by the Installation Commander at all times while on Buckley AFB premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Buckley AFB. The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall comply with all Buckley AFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, comprehend, read, and write English.

http://www.ecmra.mil/

4.9.1. Base Access. The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the FBI for base access. To gain unescorted access on to BAFB, the contractor will obtain a Defense Biometric Identification System (DBIDS) card. The DBIDS paperwork must be submitted to the CO for Security Forces approval before the card can be issued to the contractor. The Government will assist the contractor to coordinate security matters with the 460th Security Forces Squadron (SFS) and other base agencies, as needed.

4.9.2. Main Base Access. Current security access restrictions at Mississippi Gate require all contractor vehicles to enter through the Mississippi Gate only. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever- changing security procedures.

4.9.3. Security Manager. Upon contract award, the Contractor shall designate, in writing to the CO, a Security Manager who shall be the Contractor’s point of contact for all security matters.

Within 5 working days of contract award, the Contractor’s Security Manager shall contact the Civil Engineer Squadron (CES) Security Manager for assistance on accomplishing Contractor personnel security requirements.

4.9.3.1. Security Training. Contractor personnel are required to attend security and OPSEC orientation under Homeland Security Presidential Directive (HSPD) Title 12. The Contractor shall schedule initial and annual refresher training (for all assigned contractor personnel) through the CES Security Manager. All contractor personnel shall be thoroughly briefed by the CES Security Manager on established security requirements and procedures as stipulated in Air Force Policy Directive (AFPD 31-1, Integrated Defense).

4.9.3.2. Security Authority. The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.9.4. Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require Contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area.

4.9.4.1. Access Coordination. The facility manager/user/occupant/requester will be responsible for providing access, escorts, or temporary visitor access badges for contractor personnel while performing ISWM duties. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

4.9.4.2. Escorts. At all times while in restricted/controlled areas, contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas.

4.9.4.3. Restricted Area (RA) Badges. When inside the RA, contractor personnel shall, at all times, display restricted/controlled area badges on their outer garments above the waist.

Incidents of a person not properly displaying badges or violating escort procedures (e.g.

working out of view of escort) shall be treated as a breach of security and that person shall be susceptible to apprehension, search and detainment. Any person inside a restricted area without a restricted/controlled area badge will be detained or apprehended, searched, removed, and turned over to appropriate authorities for disposition.

4.9.4.3.4. Lost Badges. The contractor shall immediately report the occurrence of lost badge(s) to the COR, who will in turn report to SFS. If the COR is not available, the loss shall be reported directly to 460th SFS within one duty day of loss. Replacement badge(s) will not be issued until reporting procedures are satisfactorily completed.

4.9.5. Employee Background Checks. All Contractor employees who do not have a current security investigation acceptable to the Security Forces, and who require a National Agency Check (NAC) for the performance of their duties, shall complete an Electronic Personnel Security Questionnaire (EPSQ), SF 85P, Questionnaire for Public Trust Positions, in three copies (original and two photocopies); and an AF Form 2583, Request for Personnel Security Action.

For all employees requiring local area network (LAN) access (if applicable), the Contractor shall submit the following information: full name, date and place of birth, social security account number, affirmation of United States citizenship, and any current security investigation data.

Information shall be in writing, on company letterhead, and submitted to Security Forces through the CES Security Manager.

4.9.5.1. Pre-approval Coordination. The CES Security Manager is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. The Contractor shall coordinate with all required facilities to process all necessary paperwork. After forms have been properly completed, the CES Security Manager will make an appointment for contractor employee(s) to go to the Security Forces for submittal of paperwork and fingerprinting. Appointments will be scheduled within two weeks of request.

4.9.5.2. Badge Issuance. A minimum of 180 days is required to process contractor employee NACs. Additional time will be required if the NAC is unfavorable and may result in denial of entry to restricted/controlled areas or denial of base LAN access. The CES Security Manager will notify the Contractor of any NAC results. After completion of a favorable NAC, each eligible employee shall report to the CES Security Manager for processing of AF Form 2586, Unescorted Entry Authorization Certificate. The CES Security Manager will schedule appointments for issuance of badges.

4.9.5.3. Access Revocation. The Buckley AFB Installation Commander reserves the right to deny restricted area entry to any contractor employee whose NAC is unfavorable, and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

4.9.5.4. Badge Validity. Controlled area badges will be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees must display the controlled area badge on their outer garment above waist level, and must, upon request, surrender the badge to any DoD member for identification verification. Violations or deviations from established security procedures by contractor employees may result in confiscation of controlled area badges and denial of future entry to restricted areas.

4.9.5.5. Contract Personnel Requirements. The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.9.6. Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on Buckley AFB. All refuse and recycle trucks must be entirely empty in order to gain access to BAFB. All refuse and recycle trucks will be searched prior to gaining access to BAFB. All refuse and recycle vehicles/drivers must process through the Large Vehicle Inspection Point (LVIP) located adjacent to the Mississippi (South) Gate.

4.9.7. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.9.8. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.9.9. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.9.10. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys other than master keys are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the contractor.

4.9.11. Heightened Security and FPCONs. During periods of heightened security and Force Protection Conditions (FPCONs), the Contractor shall be responsible for maintaining the same contractual collection schedule unless notified by the Government that refuse service has been temporarily suspended or restricted. During times of heightened security, entry onto and around the base will be significantly restricted. The Contractor shall make concessions for potential delays caused by security measures and will ensure that timely and successful completion of the collection schedule is accomplished.

4.9.12. Security Requirement Costs. All costs incurred by the contractor associated with security requirements including submission of necessary security investigation paperwork, routine entry/exit delays, and operational delays due to contingencies or exercises, are to be anticipated by the contractor and shall be included in the price of the contract. Exercises are estimated to occur approximately 30 workdays per year

4.10. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.11. RESERVED.

4.12. CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE. (QUALITY ASSURANCE PERSONNEL).The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contract award.

4.13. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.14. PARTNERING AGREEMENT

The CO may require a partnering agreement, or multi-functional team, between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principal to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

4.15. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

4.16. HAZARDOUS WASTE. The Contractor shall report any instances of spills, leaks, and inadvertent release of hazardous materials to the CO or QAP immediately.

5. APPENDICES

APPENDIX A - TABLE A1: ESTIMATED WORKLOAD DATA

APPENDIX A2 - TABLE A2: MSW LOCATIONS AND ESTIMATED FREQUENCIES

APPENDIX A3 - TABLE A3 RECYCLE LOCATIONS AND ESTIMATED FREQUENCIES

APPENDIX B – MAPS AND/OR SITE PLANS

APPENDIX C - GOVERNMENT FURNISHED PROPERTY, SERVICES & EQUIPMENT

APPENDIX D - COMMINGLED OR SINGLESTREAM RECYCLABLES

APPENDIX E – COMPACTOR TECHNICAL SPECIFICATIONS

APPENDIX F – MONTHLY PRICING STANDARD SAMPLE

APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD DATA

ITEM

NAME

ANNUAL ESTIMATED

QUANTITY

1 Municipal Solid Waste 1500 Tons 2 Recyclable Commodity – Paper, Glass, Plastic, Cardboard 425 Tons 3 Special Event Container Placements 16 Each 4 Bulk Container Relocations 6 Each 5 Distance To Disposal Site 11 Miles 6 Distance To Recyclable Processing Center 15 Miles

TABLE A2 – MSW TASKS & ESTIMATED FREQUENCIES

Bldg Description Size # Scheduled Pick Ups Per Week

Total Services

Per Week

Total Services

Per year

CLIN

1 Food Court 8 2 3 6 312 0101 1 Clothing Sales 8 1 3 3 156 0101 1 Auto Shop 8 1 2 2 104 0101 1 Base Exchange 30 1 ON CALL N/A 24 0102

Compactors are supplied and maintained by the contractor See APPENDIX F for sample technical data

1 Commissary 30 1 ON CALL N/A 24 201 Compactors are supplied and maintained by the contractor See APPENDIX F for sample technical data

4 AAFES Gas 8 1 3 3 156 0101 7 Pharmacy 6 1 1 1 52 0801 14 Envision Store 6 1 0.5 0.5 26 0701

Once every two weeks 26 Joint Service 6 1 2 2 104 0003 28 Dormitory 8 4 2 8 416 0004 31 Baseball Fields 4 1 ON CALL N/A 12 0006 35 Fitness Ctr 8 1 3 3 156

Shared dumpster: 97.6% of cost goes to 460SW (CLIN 0004), 2.4% of cost goes to Med Grp (CLIN 0802) 205 Dormitory 8 3 2 6 312 0004 210 Airman's Attic 4 1 1 1 52 0002 316 Chapel 3 1 2 2 104 0001

331 VQ/TLF 8 1 5 5 260 0004

340 Vehicle Maintenance 6 1 1 1 52

Shared dumpster: 28% of cost goes to 460SW (CLIN 0003), 72% of cost goes to COANG B (CLIN 0402) 347 Services 8 1 1 1 52 0004 350 Youth Center 6 1 1 1 52 0003 351 A-Basin CDC 6 1 3 3 156 0003

390 ARPC 8 2 2 4 208 0004

392 Med South 8 1 2 2 104 0802 417 Restricted Area 8 1 2 2 104 0004 432 Restricted Area 6 2 2 4 208 0003 433 Restricted Area 6 2 2 4 208 0003 442 Restricted Area 6 2 2 4 208 0003

For Restricted Area access, the driver must first call and be escorted to the dumpster locations 500 Camp Rattlesnake 4 1 ON CALL N/A 12 0006 600 Medical Clinic 6 1 2 2 104

Shared dumpster: 44% of cost goes to CONAG B (CLIN 0402), 56% of cost goes to Med Grp (CLIN 0801) 602 Medical Warehouse 8 1 2 2 104 0802

606 460 MSG 6 2 1 2 104 0003

620 Joint Service (annex) 6 1 2 2 104 0003 630 Newtch's Den…