SOW__-_Sports_Officials_5_Oct_16.pdf

Statement of Work

Sports Officials Contract

5 October 2016

1. Description of Services: This Statement of Work (SOW) defines the actions for the contractor to provide qualified officials, scorekeeper, timers and transportation to perform services identified in paragraph 2.

2. Scope of Work. Provide and schedule the proper number of qualified and certified officials, referees, scorekeepers, and timekeepers to officiate all games, knowing the rules, floor and field techniques for the Buckley AFB Intramural Sports Program. The following certifications will be accepted for the respective sports:

a) Intramural Volleyball - United States Volleyball Association (USAVBA)

b) Intramural Softball – Amateur Softball Association Rules (ASA) and/or United States Slow-pitch

Softball Association (USSSA)

c) Intramural Flag Football – National Intramural sports Association (NIRSA)

d) Intramural Basketball –National Federation of High Schools (NFHS)

Officials will follow guidelines established by the official’s handbooks, and the base by-laws for intramural and varsity volleyball, basketball, softball, and flag football for games at Buckley AFB. Copies of these certifications shall be provided to 460 CONF/LGCB before each season begins. Officials shall also be wearing appropriate apparel and materials required in the performance of their respective service(s). Prior to season any training should provide adequate time to accomplish advertising, the certification classes, certification testing, and base access requirements. The sports officials shall support intramural flag football (150 games), volleyball (140 games), basketball (200 games), and softball (155 games).

3. Requirements.

a) Prior to the start of each sports season, the contractor shall provide for each sport, a copy of the official’s rulebook to the Fitness Center Director.

b) Prior to the start of each sports season, the Sports Director or representative will provide the contractor a copy of the local by-laws as well as game schedules for the season. A maximum of 6 games at any field or facility could be scheduled for each sport on any given day.

c) A pre-game inspection of field/court conditions is required, as well as rules review with coaches and/or team captains

d) The contractor shall make available the required number of officials, scorekeepers, timers needed for each game/match per sport.

i. Intramural Flag football = 2 referee

ii. Intramural Basketball (regular and over 30) = 1 court official, 1 scorekeeper/ timer

iii. Intramural Volleyball: 1 official

iv. Intramural Softball: 1 umpire

e) In the event the contractor employs off-duty Government employees, the employee may not officiate a game in which their unit is participating. In addition, officials are prohibited from playing in a sport in which they act in the capacity of an official, scorekeeper, or timer. The Contractor is reminded that all off-duty, active duty military and civilian personnel shall receive 460 JA (Legal) approval if employed by the contractor.

f) The contractor or designated representative shall attend the Buckley AFB Coach’s Meeting coordinated through the Sports Director prior to each sports season.

g) The Head Official/Scheduler for each sport shall be available to meet with the Sports Director two weeks prior to each season’s start to review scheduling. Scheduler must designate the Head Official for each sport season.

h) Officials and score keepers shall sign and complete scorebooks/sheets (provided by the fitness center) after completion of each game. The keeping of scorebooks/sheets includes the keeping of total game summaries. These items, plus any written protests (if applicable) are submitted to the Sports Director or representative at the conclusion of each day’s games/matches.

i) The Head Official shall notify the Sports Director or representative immediately upon cancellation of any game/match due to unplayable field/court conditions.

4. General Information:

a) If changes in the daily officiating schedule are necessitated, the Sports Director or representative is required to notify the Head Official of the specific sport.

b) Cancellation/postponements of games/matches is to occur by the Sports Director or representative contacting the contractor or designated representative within two hours of the scheduled start time. The contractor will receive payment if the notification does not meet the two-hour notification.

c) If games are cancelled/postponed by the Sports Director or representative when the proper number of officials is not present as required by the CLIN Schedule, payment will not be made to the contractor for those cancelled games. Payment will be adjusted for games that are played but not fully staffed.

d) If the Sports Director or representative cancels/postpones game(s) due to inclement weather, cancellation or play of subsequent games for that day will be discussed/decided at that time. In addition, for the safety and betterment of any listed sports program, the Fitness Center.

e) During severe weather warnings, games will be postponed depending on the severity of conditions.

When lightening is within 5 nautical miles of the area, a game delay will be called until the weather moves from the area. Officials will notify coaches of the decision and have the players moved from the area. If severe weather strikes before the start of the game, the Sports Director is responsible for canceling/postponing games. After commencement of games, the official is responsible for canceling/postponing games. A Fitness Center field representative will inform the officials if weather warnings are announced.

f) The Sports Director or designated representative may contact the contractor or designated representative two hours prior on a game day for any changes in the daily schedule.

g) The following are grounds for removal from performance of the contract, any official who:

i. Swears at or strikes a player/coach

ii. Has had repeated documented unprofessional behavior (absenteeism, tardiness, professional misconduct)

5. Government Furnished Property and Services: All installation fields and courts are provided for play and should be in the proper playing condition. It is still the responsibility of the official to ensure a complete check of the field/court is made.

6. Quality Control Program:

a) The contractor is required to develop and maintain a quality control program to ensure contract services are performed in accordance with this SOW. The quality control program shall identify and implement procedures to ensure elimination of defective services.

b) The Quality Control Program shall be reviewed as required or when consecutive discrepancies are noted. The quality control program shall be reviewed for the following:

i. Clear, complete and current inspection instructions.

ii. Specific criteria for approval and rejection of services.

iii. Adequate record keeping of nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken.

c) A copy of the quality control program shall be submitted to the Contracting Officer upon request.

7. PERIOD OF PERFORMANCE: 27 December 2016 – 26 September 2017 and four option years

8. Pass and Identification. At least five days prior to arrival, the contracting office shall receive Visit Authorization Letter (VAL) listing the full name, state issued I.D. number or driver’s license number and the state of issue, social security number, date of birth, and company name of all individuals who will be visiting the installation. The VAL must provide the purpose of the visit, the date of the visit, and a Point of Contact

(POC).

9. Base Access. The Contractor shall obtain appropriate Base access for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Buckley AFB. Current vehicle registration, current proof of insurance and a valid driver’s license must be presented for all vehicles to be registered. Base access requests must be submitted to 460 CONF/LGCB at least five days in advance.

10. Contractor Registration. Contractor shall be required to invoice through the Wide Area Work Flow (WAWF) System at https://wawf.eb.mil. More information regarding WAWF will be provided upon contract award. The contractor must have current registration though System of Award Management (SAM), www.ccr.gov.

11. Points of Contact (POC):

The Fitness Center Director and designees are as follows:

Bobby Padia Fitness Center Director

460 FSS/FSVS

17890 E. Steamboat Ave. Stop 90 Buckley AFB, CO 80011

Gerald “JC” Cummings Sports Director

460 FSS/FSVS

17890 E. Steamboat Ave. Stop 90 Buckley AFB, CO 80011 https://wawf.eb.mil/