Attachment 9 - Section L Addendum.pdf

Source Selection Information -- See FAR 2.101 and 3.104

Attachment 9

Section L - Instructions, Conditions, and Notices to Offerors

Section L - Instructions, Conditions and Notices to Offerors

L-I. INSTRUCTIONS TO OFFERORS

1.1. General Information

1.1.1. General: The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. The term “offeror” means the prime contractor submitting the proposal. Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the solicitation may cause their proposal to be determined as unacceptable; therefore, not considered eligible for award. Offerors shall submit only one proposal as the Government will review only one proposal per offeror. All proposals shall be delivered electronically using the Procurement Integrated Enterprise

Environment (PIEE) Solicitation Module (https://piee.eb.mil). (Further information on the

PIEE Solicitation Module can be found at:

(https://piee.eb.mil/sol/xhtml/unauth/search/oppMgmtLink.xhtml?solNo=FA252124R0008).

Proposals must be received no later than the date and time listed in block 13 of the SF 1442.

The maximum file size that can be uploaded into the PIEE Solicitation module is 1.9 GB.

Offerors submitting proposals via the PIEE Solicitation Module should follow up via email to confirm receipt. Offerors are responsible for confirming the Government received their respective proposal submission and subcontractor submissions prior to the proposal due date and time. NOTE: Proposal receipt after the due date and time shall be governed by the provisions of FAR 52.215-1(c)(3). The electronic copy shall be identified as the “original” proposal. Offerors are responsible for confirming receipt of their proposal & Past Performance

Questionnaires (PPQ) and are encouraged to submit proposals early to ensure they are received timely. No faxed or emailed proposals will be accepted.

1.1.2 Point of Contact (POC):

Procuring Contracting Officer (PCO): Patricia A. Bates

Telephone: (321) 258-5910

E-mail: patricia.bates@spaceforce.mil

Administrating Contract Officer (ACO): John P. Porter Telephone: (321) 494-9941

E-mail: john.porter.23@spaceforce.mil

Administrating Contract Officer (ACO): SSgt Gage Belyeu Telephone: (321) 494-9950

E-mail: gage.belyeu.2@spaceforce.mil mailto:patricia.bates@spaceforce.mil mailto:john.porter.23@spaceforce.mil mailto:gage.belyeu.2@spaceforce.mil

Administrating Contract Officer (ACO): Abigail Bultman Telephone: (321) 494-1913

E-mail: abigail.bultman@spaceforce.mil

1.1.3. Submission: The government will view the proposals electronically; the offeror’s electronic copy of the proposal shall be submitted in Adobe Portable Document File (PDF) format. For files prepared in MS Excel XLS format, the XLS file shall have open cells allowing the Government to view/evaluate all formulas. Prime and subcontractors shall identify proposals with “Source Selection Information--See FAR 2.101 and FAR 3.104--Controlled Unclassified

Information.”

1.1.4. Discrepancies, Errors, Omissions and Questions: If an offeror considers the requirements in these instructions to contain an error, omission, or are otherwise ambiguous, the offeror shall immediately notify the point of contact (POC) above in writing with supporting rationale as well as the remedies the offeror is asking the POC to consider as related to the omission, or ambiguity.

Government responses to questions will be placed on System for Award Management (SAM.gov) website ensuring access for all offerors.

1.1.5. Address all questions or concerns to the POC listed above using the format provided in the

Question-and-Answer Template, RFP, Section J, Attachment 7 “Question and Answer

Template.” Offerors are encouraged to submit all questions and requests for clarification as stated in RFP, Section J, Attachment 7. All questions shall be submitted no later than 15 February 2024 at 11:00 AM EST. The decision to respond to untimely questions and requests shall be at the sole discretion of the PCO.

1.1.6. The Government reserves the right to award this effort based on the initial proposal, as received, without discussions as defined in FAR 15.306(3).

1.1.7. Electronic Reference Documents: All referenced documents for this solicitation are available on SAM.gov. Potential offerors are encouraged to subscribe to receive real-time email notifications when information has been posted to the website for this solicitation.

1.1.8. Communications: Exchanges of source selection information between Government and offerors will be controlled by the PCO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection

Information - See FAR 2.101 & 3.104 - Controlled Unclassified Information” in the subject line.

1.2. Volume Organization

1.2.1. General: Proposals shall be submitted to the Government in three (3) separate volumes as set forth below:

VOLUME DESCRIPTION PAGE LIMITS Electronic Copies mailto:abigail.bultman@spaceforce.mil

Volume I:

Price Proposal

Factor 1: Price Offeror shall use

Section J, Attachment

4 “Price Cost Factor Worksheet” and

Section B of RFP

Adobe Portable

Document File (PDF)

AND Microsoft Excel

Volume II:

Past

Performance

Factor 2: Past

Performance

45 Pages Adobe Portable Document

File (PDF)

Volume III:

Administrative

Information

Administrative

Information

No Page Limit Adobe Portable Document

File (PDF)

1.2.2. In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

1.2.2.1. Each proposal will consist of three (3) separate volumes. The three volumes shall be labeled Volume I - Price, Volume II – Past Performance, Volume III - Administrative

Information. Proposals shall be in the English language and all monies shall be proposed in

United States dollars. Block nine on the first page of the solicitation has the due date and time.

Offerors should allow for sufficient time to confirm Government receipt of their proposal to ensure their respective proposals are delivered by the due date and time. Late proposals will be processed in accordance with provision FAR 52.215-1 “Instructions to Offerors-- Competitive

Acquisitions.”

1.2.2.2. Offerors shall use Times New Roman 12-point font in all volumes, excluding any charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets, etc. Charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, shall not be greater than

11” x 17”. Each volume within the proposal shall be separately tabbed and identified. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively.

1.2.2.3. The page limitation includes any cover page, charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., but excludes any table of contents or list of acronyms (if utilized). Offerors are cautioned that any pages that exceed the page limitations shall not be read but shall be removed and either be retained in the contract file without being considered in the evaluation or sent back to the offeror. Offerors are cautioned that any pages that exceed the page limitations will not be considered in the evaluation. Page limitations may be placed on responses to Evaluation Notices (EN)s, if issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to offerors or on the EN form itself.

1.2.2.4. Each item containing proprietary information should be so marked.

1.2.2.5. Each item should contain the following statement at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104 FOR OFFICIAL USE

ONLY

1.2.2.6. The Government reserves the right to revise and amend the solicitation prior to the proposal closing date and time. Such revisions or amendments will be communicated by amendment(s) to this solicitation. If such amendments require material changes in quantities or prices, the proposal closing date may be postponed enabling offerors to revise proposals. The amendment will include announcement of the new proposal closing date and time. Amendments will be posted at SAM.gov with the solicitation documents without notice. Offerors are responsible for accessing and acknowledging all amendments prior to proposal submission at

SAM.gov.

1.2.3. Volume I – Price Proposal – Price Factor

1.2.3.1. The Price Volume shall consist of the completed Section B in its entirety. Offerors shall complete Section B by inserting their proposed adjustment factors/coefficient per CLIN as calculated in Section J, Attachment 4.

1.2.3.2. Offerors shall explain the basis for how the proposed adjustment factors/coefficients were developed. The explanation shall, at a minimum, address the offeror’s pricing, the basis for any assumptions regarding expected volume (dollars) of work under the contract and the rationale for any deviation in the proposed adjustment factor/coefficient. The price proposal shall be based on the offeror’s approach to meeting the Government’s SOW requirements. Explain any inconsistency, whether real or apparent, between promised performance and price. It is the offeror’s responsibility to demonstrate price reasonableness.

1.2.3.3. The Price Volume shall consist of the completed Section J, Attachment 4 “Price

Schedule”. The Offeror shall prepare coefficient for each line item on the Price Schedule and enter proposed coefficient in “Price CLIN” of Price Schedule. Populate each of the pages of the

Price Schedule to include all CLINs labeled “Base Year CLIN 0001 – CLIN 0004”, “Option

Year One (CLIN 1001-1004)”, “Option Year Two (CLIN 2001-2004)”, “Option Year Three

(CLIN 3001-3004)”, Option Year Four (CLIN 4001-4004)”. The Summary Tab will need to be populated; this function is NOT automatic. It is the Offeror’s responsibility to ensure all

“TOTALS” are correctly calculated. The price for each year and the aggregate price for the

Total Evaluated Price (TEP) shall be populated. Offeror shall also submit a PDF version of the

Section J, Attachment 4 “Price Schedule”.

1.2.3.4. The offeror shall set all security options in each PDF file to “allowed”. All text, including table and figure identifiers, shall be indexed and 100% searchable text. ALL text shall be displayed as a font and not displayed as a bitmap in any proposal volume or appendix to facilitate the ability to copy and paste to another document. The Price Cost using Section J, Attachment 4, “Price Schedule Template” shall be submitted “unlocked” and in the ‘Excel’ format provided in the solicitation. The Offeror shall not embed sound or video files into the proposed files. Minimize the use of scanned images and keep embedded graphics as simple as possible. The Offeror shall include a PDF version of the, Section J, Attachment 4 “Price

Schedule”.

1.2.3.5. Pricing Data Requirements: In accordance with FAR 15.403- 1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness for Contract Line Item Numbers (CLINs). Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the PCO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 applies, the offeror shall be required to submit additional cost or pricing data. All offerors are required to submit Other than Certified Pricing Data document.

1.2.3.6. Offeror shall provide a letter from a surety attesting to bond capability of total evaluated price.

1.2.3.7. The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the

Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting

Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The government intends to award without discussions, contractors are encouraged to offer their most advantageous pricing in their submission.

1.2.4. Volume II – Past Performance- Past Performance Factor

1.2.4.1. General: The offeror shall set all security options in each PDF file to “allowed”. All text, including table and figure identifiers, shall be indexed and 100% searchable text. ALL text shall be displayed as a font and not displayed as a bitmap in any proposal volume or appendix to facilitate the ability to copy and paste to another document.

1.2.4.2. Format and Specific Content: A summary page shall be provided for this acquisition, describing the proposed role of the offeror, and any joint venture member (nature of work and percentage of overall work).

1.2.4.3. Past Performance Fact Sheet: Each offeror/joint venture member shall complete a separate Past

Performance Facts Sheet; Attachment 8, “Fact Sheet”, for a minimum of 1 and maximum of 5 active or completed contracts (with at least one year of performance history) in the past 5-years from the issuance date of the RFP, that the offeror/joint venture member considers relevant in demonstrating its ability to perform the proposed effort. If the total number of such contracts exceeds 5 each offeror/joint venture member shall address its 5 most recent and relevant contracts. The offeror shall submit Present and Past

Performance Information for itself and any joint venture member, in a “Past Performance Facts Sheet”.

The offeror/joint venture members, if applicable, shall focus its Past Performance Fact Sheet responses so that they clearly correlate present and past performance with the requirements of this RFP. The Past

Performance Fact Sheet responses must clearly describe the relevance of the effort to the work proposed.

The Past Performance Fact Sheet may be expanded so that it covers all each relevant information. If problems were encountered during the performance of the identified contracts, provide evidence of the ability to isolate the root causes of problems and include in the Past Performance Fact Sheet a description of programs or actions taken to resolve those causes. Problems not addressed in the Past Performance

Fact Sheet but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. The offeror's/joint venture member’s present and past performance information may include data on efforts performed by other predecessor companies, affiliates, other divisions or corporate management if such was provided for evaluation and if the offeror’s past performance volume demonstrates the company, affiliate, or division will provide the offeror with resources for the instant proposed effort, such as workforce, management, facilities, or other capabilities demonstrating direct and meaningful involvement in the performance of the instant proposed effort.

1.2.4.4. Subcontractor/Teaming Member Consent Form: In addition to the information provided in the

Past Performance Fact Sheet for each entity as required above, the offeror must submit a consent form executed by each of its proposed teaming member(s) authorizing release of adverse past performance information to the prime offeror to allow the prime offeror an opportunity to respond. A sample

Subcontractor/Teaming Partner Consent Form is attached to Section J, Attachment 6, “Sample Consent

Form”. The consent form shall be completed by the team member(s) identified in your proposal. The completed consent forms shall be submitted as part of your Volume II, Factor 2: Past Performance.

1.2.4.5. Provide Joint Venture Agreement which has been fully executed if applicable.

1.2.4.6. Past Performance Questionnaire: The Section J, Attachment 5- Past Performance Questionnaires shall clearly indicate the division or corporate organization that performed or is presently performing the contract. Contracts listed may include those with the Federal Government, state and local governments or their agencies, and commercial customers. The Section J, Attachment 5 – “Past Performance

Questionnaire” will be one means used by the Government to obtain present/past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s). The offeror shall send out and track the completion of the Section

J, Attachment 5 – “Past Performance Questionnaire” to each of the offeror’s, and joint venture members

(i.e., each entity’s) Points of Contact (POCs) identified in each FACTS Sheet. The responsibility to send out and track the completion of the Present/Past Performance Questionnaires rests solely with the offeror

- i.e., it shall not be delegated to any other entity. Past Performance Questionnaires shall be submitted by contract evaluator for a minimum of 1 and maximum of 5 active or completed contracts (with at least one year of performance history) in the past 5-years from the issuance date of the RFP, that the offeror/joint venture member considers relevant in demonstrating its ability to perform the proposed effort. Exert your best effort to ensure that at least two POCs per relevant contract submit a completed Present/Past Performance Questionnaire directly to the Government not later than the date established in the RFP for receipt of proposals. POCs shall submit their completed

Present/Past Performance Questionnaire via email to: Patricia Bates at patricia.bates@spaceforce.mil.

John Porter at john.porter.23@spaceforce.mil, SSgt Gage Belyeu at gage.belyeu.2@spaceforce.mil, and Abigail Bultman at abigail.bultman@spaceforce.mil. Once the Present/Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the offeror.

Therefore, any exchange/contact between the offeror/joint venture member its own POCs regarding comments made on the questionnaire is not permitted.

1.2.5. Volume III –Administrative Information

1.2.5.1. The Administrative Documents Volume shall consist of the completed and signed solicitation, to include any amendments issued, with a cover letter delineating any exceptions taken to the solicitation terms and conditions with accompanying rationale. A statement of the period for which the proposal is valid (not less than 180 days) shall be included. The offeror shall set all security options in each PDF file to “allowed”. All text, including table and figure identifiers, shall be indexed and 100% searchable text. ALL text shall be displayed as a font and not displayed as a bitmap in any proposal volume or appendix to facilitate the ability to copy and paste to another document.

1.2.5.2. Complete blocks 14 through 20.

mailto:patricia.bates@spaceforce.mil mailto:john.porter.23@spaceforce.mil mailto:gage.belyeu.2@spaceforce.mil mailto:abigail.bultman@spaceforce.mil

1.2.5.3. Complete applicable provisions, clauses, and acknowledgements. Section I shall be returned in its entirety.

1.2.5.4. Section K: Complete the representations, certifications, and acknowledgements. Section K shall be returned in its entirety. If the representations, certifications, and acknowledgements (Section K) are completed through SAM.gov, attach a copy of the SAM.gov representations, certifications, and acknowledgements and any completed copies of the provisions not included in the SAM.gov printout.

1.2.5.5. Provide company/division’s street address, county, facility code; CAGE code, DUNS unique identifier, TIN, size of business (large or small), small business status and labor surplus designation. The same information shall be provided if the work for this contract will be performed at any other location(s). The offeror shall provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to the proposal and who can commit the company contractually. The offeror shall identify the individuals authorized to negotiate with the Government. Provide company/division’s street address, county, facility code; CAGE code, DUNS unique identifier, TIN, size of business (large or small), small business status and labor surplus designation. The same information shall be provided if the work for this contract will be performed at any other location(s). The offeror shall provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to the proposal and who can commit the company contractually. The offeror shall identify the individuals authorized to negotiate with the Government.

1.2.5.6. Provide copy of registration for the Office of Federal Compliance Programs (OFCCP).

1.2.5.7. The offeror shall provide a copy of their filing of the VETS 4212 Federal Contractor Veterans’

Employment Report for the preceding fiscal year.

1.2.5.8. Submit documentation as to how they will be in compliance of FAR Clause 52.219-14.