FA2521-15-Q-B017_JA_-_redacted.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

NOTE: If a Justification and Approval was approved for the preceding acquisition, a copy of the approved J&A for the predecessor action must be included in the staff package for approval of the instant J&A. This applies to J&A staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor J&A will be used as a reference document by the approving official.

Choose the funding level for this J&A Document:

Contracting Activity: 45th Contracting Squadron

Purchase Request / Local ID Number: FA2521-15-Q-B017

Program / Project (and PE, if applicable): Canberra Gamma Purchase

Program Type (PEO or Other Contracting): Other Contracting

Authority (include full title): FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

Estimated Contract Cost (including options): J&A Type: Class Individual

COORDINATION (AFFARS 5306.304(a) )

Date Contracting Officer

CHERYL T. WITT

45 CONS/LGCB / 321-494-4394

Signature

Date Project Lead / Program Mgr / Requiring Activity

DAVID C. BURNS

AFTAC/TLM / 321-494-8528

Signature

Date Local Legal Reviewer

SCOTT R. MARCHAND

45 SW/JA / 321-494-7862

Signature

Date

16 Jul 2015

Chief of the Contracting Office (COCO)

AARON J. BOYD, Lt Col, USAF

45 CONS/CC / 321-494-6871

Signature

Date

10 Jul 2015

Competition Advocate

MARCO A. MENDEZ

45 CONS/DBO / 321-494-6871

Signature

APPROVAL (AFFARS 5306.304(a) )

Date

17 Jul 2015

Senior Contracting Official

ROBERT S. WIDMANN, Colonel, USAF

AFICA/KS (OL SPC) / 719-554-5300

Signature

WITT.CHERYL.T.12097496

Digitally signed by WITT.CHERYL.T.1209749633 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USAF, cn=WITT.CHERYL.T.1209749633 Date: 2015.07.02 11:24:43 -04'00'

BURNS.DAVID.C.1029797

Digitally signed by BURNS.DAVID.C.1029797516 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USAF, cn=BURNS.DAVID.C.1029797516 Date: 2015.07.02 10:32:28 -04'00'

MARCHAND.SCOTT.R.116

3524909

Digitally signed by MARCHAND.SCOTT.R.1163524909 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USAF, cn=MARCHAND.SCOTT.R.1163524909 Date: 2015.07.07 14:25:12 -04'00' aaron.boyd@us.af.mil Digitally signed by aaron.boyd@us.af.mil DN: cn=aaron.boyd@us.af.mil Date: 2015.07.16 11:17:58 -04'00'

MENDEZ.MARCO.A.11654

48282

Digitally signed by MENDEZ.MARCO.A.1165448282 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USAF, cn=MENDEZ.MARCO.A.1165448282 Date: 2015.07.10 13:34:03 -04'00'

WIDMANN.ROBER

T.S.1084486821

Digitally signed by

WIDMANN.ROBERT.S.1084486821

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USAF, cn=WIDMANN.ROBERT.S.1084486821 Date: 2015.07.17 17:27:26 -06'00'

I. Contracting Activity.

45th Contracting Squadron, Patrick Air Force Base (AFB), FL.

II. Nature and/or description of the action being processed.

This is a brand name requirement for Canberra Industries Inc. spectroscopic gamma radiation detection systems. The action to be awarded will be a new firm-fixed price contract to acquire eight (8) high-purity germanium (HPGe) spectroscopic gamma radiation detection systems for the Air Force Technical Applications Center (AFTAC), Patrick AFB, FL.

III. Description of supplies/services required to meet agency needs.

The requirement is to obtain HPGe spectroscopic gamma radiation detection systems with a relative counting efficiency of 70%.

CLIN Requirement Qty Unit of Issue

0001-AA Sege detector configuration to include standard p-type coaxial 8 Ea detector Canberra Model GC7020; DEWAR (30) liter; C-30 RTV collar final assembly; cryostat 7500SL-3 RDC-4 Final assembly; chamber coax std ULB-CU-3; ULB aluminum endcap 3.75 diam; 2002csl preamp; coax detector RC cold PA assembly; and RCP preamp 10 ft cable set.

0002-AA SOCS characterization: New CI detector to include ISOCS data 8 Ea acquisition (CI DET) and ISOCS data analysis

0003-AA DSERF JD6560493 767S with front cutout 8 Ea

0004-AA Lynx digital signal analyzer 8 Ea

0005-AA Characterization check source 1 Ea

0006-AA Freight Industrial Site - Meriden 1 Ea

Salient Characteristics:

- Relative counting efficiency 70%;

- Crystal dimensions: nominal 76 mm D x 71mm L;

- P-type;

- Peak to compton ration 70 (not less than 64);

- FWHM resolution of

a) 1.05 ke FWHM at 122 keV (not greater than 1.2 keV FWHM at 122 keV)

b) 2.0 FWHM at 1.3 MeV (not greater than 2.2 keV FWHM at 1332.5 keV);

- Peak shape: 1.90 FWTM/FWHM;

- End caps: low background aluminum;

- Max end cap diameter dimensions 89 mm, 3.75” x 6.25” due to variations in crystal size. End caps may be larger (consult factory for guarantee);

- Distance of end cap to crystal: 5mm;

- Crystal holding cup material

a) low background aluminum 99.999% pure with guaranteed combined thorium and uranium less than 1 ppb

b) length: standard;

- Cold fingers: molecular sieve;

- Dewar 30 liter (standard);

- Vibration isolation pad;

- Factory detector characterizations for mathematical efficiencies calibrations (LabSOCS)

a) 10 keV to 7 MeV energy raise

b) Calibrate from 0 to 500 meters

c) NIST traceability

d) NIST traceable verification measurements including mixed gamma filter paper, 400 ml beaker, 20 cc vial and Marinelli beaker geometries;

- Remote Detector Chamber (Canberra) design, with slimline dipstick cryostat, with offset between the centerline of the RDC element and the cryostat coldfinger to remove any direct “line-of-sight” between the detector chamber and the molecular sieves;

- All necessary cables, cords and hardware necessary for complete installation.

Detector tombs:

- Canberra 767/S shield and stand;

- Front-opening split-top shield;

- Cut out of 4.75 inches with back fill lead shield and matching front cut out stand;

- 6” vertical height adjustment.

Electronics:

- Canberra lynx digital MCAs with single internal high power supply and compatible with existing Canberra Genie 2000 and Apex Gamma software.

Software:

- S500 C Genie 2000 Basic spectrometry software for multi-input applications;

- S501C Gamma Analyses Option with correction for gamma-gamma, x-ray gamma and positron annihaltion-gamma cascade summing effects and mathematical cascade summing correction without requiring peak-to total calibration;

- S505C quality assurance software;

- S506C interactive peak fit software;

- S520C multi-input right to copy license;

- S574C LabSOCS lab calibration software with user templates including cylinders, templates, spheres and custom cylindrical objects, user definable material library and full detector efficiency calibration without any calibration sources;

- S701C apex-gamma gamma server license;

- S702C apex-gamma gamma client license;

- S704C apex-gamma server redundancy option.

IV. Statutory authority permitting Other than Full and Open Competition.

10 USC 2304(c)(1), as implemented by FAR 6.302-1(a)(2)(ii), required by FAR 6.303-2(b)(4).

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

A. The original Canberra System was competed in September 2013 using simplified acquisition procedures under FAR 13.5.

Market research showed six possible competitors; however, only four responded to the Request For Quote (RFQ) FA2521-13-Q-B049. Of these, only three were found technically acceptable: Canberra, Advanced Measurement Technology, Inc., and To Serve Consulting. Canberra was determined to be the lowest price technically acceptable offeror and was awarded Contract FA2521-13-P-0093 at a price of $1,966,125.78. AFTAC already utilizes multiple other Canberra systems, and their software and hardware are not compatible with other vendors' products.

B. The laboratory currently uses 22 Canberra HPGe systems purchased in September 2013 under contract FA2521-13-P-0093 . The systems under this proposed procurement must be compatible with those systems for the following reasons:

1) The division has spent on training for Canberra's Alpha, Alpha + Beta, and Gamma (HPGe) radiation detector equipment operation over the past year under contract FA2521-14-P-0043 to ensure the current staff's technical competency. Approximately of that cost was specifically on Canberra Gamma (HPGe) training that is directly applicable to HPGe systems; the remaining training costs were for Canberra's Alpha and Alpha + Beta detection systems. Changing vendors would require the complete re-training of pertinent staff at an estimated additional cost of approximately

2) The aforementioned training included approximately 1,000 hours over nine months. New training from a different vendor is expected to require the same expenditure of hours over a similar time period. Accordingly, the procurement of Canberra HPGe systems would save the Air Force the unnecessary expense associated with the estimated 1,000 hours of training and would prevent an estimated nine-month delay in implementation of a new analysis system.

This will be a brand name solicitation in order to ensure uniformity of equipment and parts. The procurement of any other brand would result in substantial duplication of cost to the Government that is not expected to be recovered through competition and would result in unacceptable delays in fulfilling the Air Force's requirement. These are follow-on supplies of highly specialized equipment for the DoD and retooling to another company would result in substantial costs and delays.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

A Sources Sought was posted on the Federal Business Opportunities (FBO) and General Services Administration (GSA) web pages and zero responses were received. Both sources sought used the North American Industry Classification System (NAICS) Code proposed of 334516. The size standard for this NAICS is 500 employees.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The Contracting Officer believes the anticipated price will be fair and reasonable based upon a previous contract, competition, and vendor price lists, if available. The Contracting Officer will determine the price fair and reasonable IAW FAR

12.209 and 13.106-3(a)(2)(i) through (vii).

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

A Sources Sought was conducted by 45 CONS on FBO from 24 December 2014 to 12 January 2015 and zero responses were received. A Sources Sought was also conducted by 45 CONS via GSA e-Buy from 24 December 2014 to 12 January 2015 and zero responses were received. Per a telephone conversation with the manufacturer (Canberra Industries Inc., , two sources of supply were identified: Canberra Industries Inc. and Federal Resources Supply Company.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

None

X. List of sources, if any, that expressed interest in the acquisition.

The two sources listed below have expressed interest in the acquisition and the Contracting Officer anticipates both sources would respond to a solicitation.

Manufacturer: Canberra Industries, Inc., 800 Research PKWY, Meriden CT 06450-7169, CAGE code 24114, DUNS 017592135.

Canberra Industries, Inc. is listed in SAM as a large business. Point of contact: Joan Nickerson, Worldwide Sales Support Manager. NAICS code 334516 is listed in SAM for this company. There are no active or inactive exclusions in SAM for this company.

Reseller: Federal Resources Supply Company doing business as Federal Resources, 235-G Log Canoe Circle, Stevensville MD 21666-2165, CAGE code 1Q3Z9, and this is a small business. There are no active or inactive exclusions in SAM for this company.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

This brand name requirement is a follow-on procurement for eight highly specialized HPGe systems to augment the existing 22 HPGe systems purchased last year via full and open competition. No other HPGe detection systems have been identified that are compatible or working to become compatible with the existing Canberra systems. An award to any other vendors would result in the same competition barriers and incur substantial duplication of equipment and training costs to the

Government that is not expected to be recovered through competition and cause unacceptable delays in fulfilling the agency's requirements - see section V of this document. For any future overhaul or full replacements procurements, consideration will be given to compatibility, sustainment, logistics, and competition barrier issues.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my signature above, I certify that any supporting data contained herein, which is my responsibility, is both accurate and complete.