SOW_-_705_CTS_Access_Control__CCTV_Upgrade.pdf

STATEMENT OF WORK

705 CTS ACCESS CONTROL AND CLOSED CIRCUIT TELEVISION (CCTV)

SYSTEMS

1. Background/Scope.

The purpose of this procurement is to upgrade and maintain the 705th Combat Training Squadron’s access control and Closed-Circuit Television (CCTV) systems which were originally installed in 2001. There are three (3) separate tasks for this effort: 1) remove and dispose of the existing access control and CCTV equipment; 2) install new hardware and software for both systems; and 3) establish a maintenance agreement that will cover all of the newly installed hardware and software for the access control system and CCTV. The period of performance for the maintenance agreement will begin concurrently with the installation of the access control and CCTV systems, and it will be for a base year plus four option years.

To the maximum extent possible, contractors shall use existing components (i.e. existing wiring, door sensors, door magnets, push bars, etc.) of the old access control and CCTV systems to control costs.

2. Requirements.

2.1. Task 1: Remove and dispose of all of the existing access control and CCTV equipment, which includes, but may not be limited to, the following:

2.1.1. Remove a maximum of 63 access control door sensors, a maximum of 63 keypads, and a maximum of 14 CCTV cameras. This task may also include some other individual items associated with either of the systems that will not be needed and/or functional with the new system(s). The actual number of sensors, keypads, CCTV cameras, and other system components to be removed will depend on the contractor’s proposed use of existing equipment in the new system.

2.1.2. The contractor will verify the existing wiring is compatible to support the new equipment. If the existing wiring is not compatible, it will be removed and new wiring installed.

In cases where new items will be installed, the contractor will install wiring, as needed, to support the newly positioned equipment.

2.1.3. The contractor shall repair walls and/or surfaces where old equipment was removed and no new items were installed. Repair will be accomplished by placing blank metallic switch plates (without holes) over the affected surfaces where possible. Where metallic switch plates are not appropriate repair of existing surfaces will be done with materials appropriate for the surface and in such a manner that repair materials and surface materials appear to be the same. Replacement and repair of any affected ceiling tiles is not required.

2.2. Task 2: Install only American manufactured/owned hardware and software, IAW DoD Manual 5200.01, Volume 3, Appendix to Enclosure 3, paragraph 3, dated February 24, 2012

(Attachment 1), needed for the new access control and CCTV systems, to include familiarization training, which includes, but may not be limited to:

2.2.1. Provide all parts, labor, and supplies necessary to install the following, which may include, but is not necessarily limited to:

BATTLESPACE

EQUIPMENT

LOCATION QUANTITY

Magnetic door sensor for access control

Various doors throughout the 1st & 2nd floors

39 (estimated)

Scramble keypad for access control

Various doors throughout the 1st & 2nd floors

42 (estimated)

Access control software Main security desk; Security Manager’s Office (Rm 155)

Badge printer for access control system

Room 155 1

Printer ribbon for badge printer

Room 155 3

Proximity cards for access control (reusable)

Room 155 300

Removable, self-adhesive overlays for prox. cards

Room 155 400

19 inch flat panel monitor for access control system

Main security desk, Security Manager’s Office (Rm 155)

CPU for access control system Main security desk, Security Manager’s Office (Rm 155)

Request to Exit PIR Various doors throughout the 1st & 2nd floors

42 (estimated)

“Buzzer” or doorbell-type access controls to facilitate lock release for entry

Main security desk, vehicle entry gate

“Lock Out” interface; access control keypad tied into “Classified Meeting” light

2nd Floor Conference Room (Rm 250), Auditorium (Rm 104), AV Room (Rm 106)

High resolution color cameras w/tilt, rotate, zoom capabilities for CCTV

Various locations inside and outside of building

Weather-proof housings for externally mounted CCTV cameras

Various locations outside of building

CCTV system software Main security desk, Security Manager’s Office (Rm 155)

19 inch flat panel monitor for CCTV system

Main security desk, Security Manager’s Office (Rm 155)

CPU for CCTV system Main security desk, Security Manager’s Office (Rm 155)

DVR Main security desk 1

Power supplies to support CCTV connectivity between front security desk, SCIF, Sidebay

To be determined by vendor & government POCs IAW AFI

3 (estimated)

Mounting hardware for installation of CCTVs

Various locations inside and outside of building

2.2.2. Provide all parts, labor, and supplies necessary to install the following, which may include, but is not necessarily limited to:

SCIF EQUIPMENT LOCATION QUANTITY

Access control software SCIF 1

CPU for access control system SCIF 1

CAC-enabled keypads/badge readers

Both SCIFs 5

19 inch flat panel monitor for access control system

SCIF 1

19 inch flat panel monitor for CCTV viewing

Both SCIFs (2 in main to view each SCIF; 1 in other SCIF)

Doorbell Both SCIFs 2

Secure or shielded wiring for doorbells and CCTV connectivity

Both SCIFs TBD by contractor

2.2.3. The SCIF components listed above (para 2.2.2) must meet the technical specifications outlined in Intelligence Community Directive 705 (ICD 705) , dated May 5, 2011 (Attachment 2). After award but no later than 20 days prior to installment of equipment, the contractor shall submit a detailed listing (make, model, serial number, etc.) of specific equipment for use in the SCIF. Verification of compliance/compatibility with SCIF operating procedures and ICD 705 and certification must be initiated before installation can proceed. The amount of wiring required to install the doorbells and CCTV is unknown and should be determined by the contractor. NOTE: No foreign parts or equipment or software owned by a foreign entity may be used or installed.

2.2.4. Access control (the quantities listed above are fairly accurate; however, minor deviations (up or down) may be needed to facilitate system control, facility security, or elimination of unneeded items).

2.2.5. Familiarization training on the operating systems will include, but may not be limited to: viewing and controlling the cameras; issuing, adding, deleting, and printing badges;

controlling area accesses for badges; lock-out/down procedures for areas/doors; operating and review of the DVR; and viewing/printing CCTV and badge reports. Training shall be completed in a time frame which allows continuous access to facilities and seamless transition from the old system to the new..

2.3. Task 3: Establish an annual maintenance agreement that will begin concurrently with the system installation of the new access control and CCTV systems. The agreement will be for five (5) years (one (1) base year plus four (4) option years) and pricing will be established on the base contract. The periods of performance on the base contract for the base year and options are “TBD”, shall begin at the time of contract award. The following are the specific requirements of the maintenance agreement.

2.3.1. Contractor shall provide technical support with a capable and qualified technician within 4 hours of notification, Monday – Friday, 0800-1600 hours, for emergency repair and/or replacement of failed or malfunctioning equipment.

2.3.2. Contractor shall provide emergency, after-hours support (1600-0800 hours, weekends and holidays) with a capable and qualified technician within 24 hours of notification.

2.3.3. Contractor shall provide loaner or replacement equipment within 24 hours of malfunction or failure, regardless of the reason for malfunction or failure, if timely repairs cannot be completed.

2.3.4. Contractor shall provide preventive maintenance, testing, and cleaning of installed equipment, twice each calendar year, consisting of:

2.3.4.1. Access control system checked; readers cleaned/adjusted;

worn/unreadable keypads replaced; lock down/lock release for doors verified; functional check of all door hardware/components; software updates if/as required; badge printer function checked, cleaned.

2.3.4.2. CCTV power supply function checked; camera functionality checked;

cameras and housing units/hardware cleaned; camera image quality verified; camera positioning maintained; video recorders checked and functioning; software updates, if/as required; other associated CCTV functions/connectivity.

2.3.4.3. Quick entry access control buttons for the main facility doors as well as the vehicle gate at the rear of the facility.

2.3.4.4. Contractor shall ensure systems having a UL certification are maintained IAW certification requirements.

3. Schedule.

3.1. The contractor shall attempt to perform work during normal business hours (0730-1630 hrs) Monday – Friday.

3.2. If the contractor determines that it must work beyond normal business hours or weekends at no additional cost to the government, the contractor will contact the POCs in paragraph 5.0 to arrange for access to the facility and appropriate escorts.

3.3. Depending on the 705 CTS exercise schedule and availability of the parts for the access control and CCTV systems, all installation/uninstallation work and training shall be completed within 90 days of award of contract.

3.3.1. The 705 CTS has a robust exercise schedule, and time where the facility can be shut down to perform the work is limited.

3.3.2. Upon contract award, the contractor shall contact the POCs in paragraph 5.0 to discuss scheduling for the work to be completed. The contractor shall provide an estimated date as to when all components for the access control and CCTV systems will be received so the 705 CTS POCs can review the exercise schedule to find a period where the work on the access control and CCTV systems can be performed.

3.3.3. The following is a desired timeline to complete work in the various areas of the facility:

3.3.3.1. SCIF installations: one (1) day for each location; total two (2) days maximum.

3.3.3.2. Remainder of facility: one (1) calendar week.

3.4. The work to be accomplished includes classified areas; therefore, two weeks prior to the start of the physical work to upgrade the access control and CCTV systems in the facility, the contractor shall contact the POCs in paragraph 5.0 to coordinate access to the facility as well as to arrange escorts within the classified areas.

3.5 The following is a desired priority of installation and additional requirements involved to complete the access control system.

3.5.1. Priority 1: Both SCIF access control systems fully operational (per in the timelines listed in paragraph 3.3.3.1). Downtime of these components should be as limited as possible and should not extend outside of the normal work hours outlined in paragraph 3.1.

Installation should allow continuous access to facilities and provide a seamless transition from the old system to the new.

3.5.2. Priority 2: The internal sensors, readers, other controls, etc., installed and operational via the new software system. Incremental installation of these components in order to verify operation of the system may be acceptable, however, the contractor should make every effort to adhere to and/or justify shortfalls of suggested timelines in paragraph 3.3.3.2.

Installation must allow continuous access to facilities and provide a seamless transition from the old system to the new.

3.5.3. Priority 3: The Battlespace and exterior facility doors which, once installed will make the new system fully functional, allowing the old access control system to be disabled.

Incremental installation of these components in order to verify operation of the system may be acceptable. Downtime of these components should be as limited as possible and should not extend outside of the normal work hours outlined in paragraph 3.1. Installation must allow continuous access to facilities and provide a seamless transition from the old system to the new.

3.5.3.1. The contractor will coordinate with the POCs listed in paragraph 5.0 at least 48 hours ahead of time to ensure required guards may be organized.

4. Location of Work.

4.1. Work will be performed at:

705th Combat Training Squadron Building 942 4500 Aberdeen Dr SE Kirtland AFB, NM 87117

5. Points of Contact:

5.1. Primary POC for overall project and work in Battlespace and non-SCIF Areas:

Ms. Laura Armstrong, (505) 846-9336; laura.armstrong.1@us.af.mil.

5.2. Alternate POC for overall project and work in SCIFs

Ms. Alice Wakefield, (505) 846-1267; alice.wakefield@us.af.mil.