STATEMENT_OF_WORK_(PARISH_MUSICAL_SUPPORT)(FY14)4sept14.doc

KIRTLAND AFB PARISH MUSICAL SUPPORT

STATEMENT OF WORK (SOW)

26 September 2014

1. Scope of Responsibilities. Serves as main point of contact for all parish musical support and provides qualified personnel to perform as musicians and directors for all worship services.

1.1. Musical Support consists of four positions:

1.1.1. Catholic Parish Music Director

1.1.2. Catholic Parish Musician

1.1.3. Protestant Parish Music Director

1.1.4. Protestant Parish Musician

2. General Responsibilities. The Parish Musical Support contractor will:

2.1. Provide qualified contractors to perform each of the four positions of this contract in accordance with the position descriptions listed in this statement of work and the Mass Schedule.

1700 Mass: 1 Hour

0900 Mass: 1 Hour

1045 Protestant Svc: 1.5 hours

2.2. Act as the point of contact for the chapel in providing support for special services such as funerals, Weddings, Holy Day services, special services, and Ecumenical/interfaith events.

5. Specific Responsibilities. The Parish Musical Support contractor will:

3.1. Submit qualified personnel to be considered for each position.

3.2. Ensure that the director and musician for each service are two different people (i.e. protestant musician and Protestant Music Director cannot be the same person)

3.3. Provide personnel to perform the services described below and coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the NCOIC, Chapel Operations.

3.3.1. Submit the names and qualifications of proposed subcontractors to the NCOIC, Chapel Operations for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this Statement of Work (SOW).

3.3.2. Contractor is responsible for payment of substitute.

II. Catholic Parish Music Director

1. Scope of Responsibilities. Serves as Catholic Parish choral, music, and liturgy director for the Kirtland Air Force Base Catholic Parish. The music director consults and coordinates with the Catholic Mass musicians and priest.

2. Education and Experience Requirement. The Catholic Parish Music Director must:

2.1. Have liturgical knowledge and experience coordinating music for the catholic mass that included rituals such as funerals, weddings, and confirmations.

2.2. Be able to read music and have experience in a wide range of music to include the Roman Catholic style of liturgical music.

2.3. Be fully qualified on standard piano and electronic keyboard. In addition, experience or proficiency with other musical instruments is desirable.

2.4. Have Bachelor of Arts degree in Music plus two (2) years experience directing music in a Catholic Church or chapel setting, or, possess six (6) years or more experience directing music in a Catholic Church or chapel setting.

2.5. Participate in a qualifying interview and be able to clearly express the details of basic Catholic liturgical worship. Auditions may be required at the catholic priest’s discretion in the Kirtland AFB Chapel. The audition will need to adequately demonstrate the Director’s ability to fulfill job requirements as listed in the General Responsibilities and Specific Responsibilities of this SOW.

3. General Responsibilities. The Catholic Parish Music Director will:

3.1. Coordinate with the catholic priest and liturgy committee on all liturgical music requirements.

3.2. Prepare and lead music for catholic mass during the agreed upon worship services with instrumental, choral, congregational, and musical presentations as required.

3.3. Other events that may require the Catholic parish music director’s services will be coordinated with the catholic priest as required and may include:

3.3.1. Christmas services

3.3.2. Penance services

3.3.3. Holy Week services

3.3.4. Easter services

3.3.5. Holy days of obligation

3.3.6. Funeral/memorial services

3.3.7. Weddings

3.3.8. Other religious observances as needed.

3.4. Conduct weekly practice sessions and any additional practice sessions as scheduled with the permission of the catholic priest.

3.5. Set up and take down all equipment used to provide music for the Sunday masses and practice sessions.

3.6. Attend Catholic Liturgical Committee meetings as required.

3.7. Maintain a neat, clean, well-groomed, modest, professional appearance and conduct ones-self in a business-like manner with a willingness to work within a community of diverse faith expressions, supporting a religiously pluralistic environment.

3.8. Maintain a professional working relationship with chapel staff, congregation, and other personnel to achieve duties as necessary.

3.9. Comply with all Federal, State, and Local Laws and requirements and Air Force Instructions that apply to this position.

3.10. If awarded the contract, the contractor must submit an application for a background check to the NCOIC, Chapel Operations according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks.

3.11. Ensure all volunteers working with youth below 18 years of age receive a background check as described in DoDI 1402.5.

3.12. Assist in recruiting and training choir and musician volunteers to participate at all liturgies.

4. Specific Responsibilities. The Catholic Parish Music Director will:

4.1. Prepare a list of appropriate music for Sunday masses in accordance with the United States Catholic Conference of Bishops’ guidelines.

4.1.1. Appropriate music for the mass generally include a prelude and postlude, music for Mass propers including the psalm response and Alleluia and hymns for entrance, preparation of gifts, communion, sometimes meditation, and recessional.

4.2. Coordinate with the catholic priest no later than the 15th of each month to forecast the required sessions needed for the next month and all liturgical music requirements.

4.3. Be present in the sanctuary at least 30 minutes prior to the start of the service for sound checks with the sound tech. and be available to the music team, and priest.

4.4. Request music and supply purchases through the NCOIC, Chapel Operations, in a timely manner, at least 30 days prior to rehearsal use.

4.5. Submit supply/music requests to the catholic priest for approval prior to purchase.

4.6. Fill out the AF Form 4356, CTOF Purchase Request Form, as trained by the NCOIC, Chapel Operations or Account Technician as needed for purchases. Submit request to the catholic priest, allowing 10 days for processing.

4.7. The contractor is accountable for the security and cleanliness of all facilities utilized in conjunction with their programs

4.8. The contractor coordinates all support requirements with the Contract Officer; NCOIC, Chapel Operations; or a designated representative.

II. Catholic Parish Musician

1. Scope of Responsibilities. Serves as Catholic Parish Musician for the Kirtland Air Force Base Catholic Parish. The musician consults and coordinates with the Catholic Mass Music Director, and Catholic priest.

2. Education and Experience Requirement. The Catholic Parish Musician must:

2.1. Have liturgical knowledge and experience coordinating music for the catholic mass that included rituals such as funerals, weddings, and confirmations.

2.2. Be able to read music and have experience in a wide range of music to include the Roman Catholic style of liturgical music.

2.3. Be fully qualified on standard piano and electronic keyboard. In addition, experience or proficiency with other musical instruments is desirable.

2.4. Have two (2) years musical training, or, possess five (5) years or more as a musician in a Catholic Church or chapel setting.

2.5. Participate in a qualifying interview and be able to clearly express the details of basic Catholic liturgical worship. Auditions may be required at the catholic priest’s discretion in the Kirtland AFB Chapel. The audition will need to adequately demonstrate the musician’s ability to fulfill job requirements as listed in the General Responsibilities and Specific Responsibilities of this SOW.

3. General Responsibilities. The Catholic Parish Musician will:

3.1. Coordinate with the catholic priest and liturgy committee on all liturgical music requirements.

3.2. Provide musical accompaniment for catholic mass during the agreed upon worship services; other events that may require the Catholic Parish Musician services will be coordinated with the catholic priest as required. Special services requiring coverage will be coordinated with the catholic priest or wing chaplain which may include:

3.2.1. Christmas services

3.2.2. Penance services

3.2.3. Holy Week services

3.2.4. Easter services

3.2.5. Holy days of obligation

3.2.6. Funeral/memorial services

3.2.7. Weddings

3.2.8. Other religious observances as needed.

3.3. Provide musical accompaniment at weekly practice sessions and any additional practice sessions as scheduled with the permission of the catholic priest.

3.4. Set up and take down all equipment used to provide music for the mass and practice sessions.

3.5. Attend Catholic Liturgical Committee meetings as required.

3.6. Maintain a neat, clean, well-groomed, modest, professional appearance and conduct ones-self in a business-like manner with a willingness to work within a community of diverse faith expressions, supporting a religiously pluralistic environment.

3.7. Maintain a professional working relationship with chapel staff, congregation, and other personnel to achieve duties as necessary.

3.8. Comply with all Federal, State, and Local Laws and requirements and Air Force Instructions that apply to this position.

3.9. If awarded the contract, the contractor must submit an application for a background check to the NCOIC, Chapel Operations according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks.

4. Specific Responsibilities. The Catholic Parish Musician will:

4.1. Work with the catholic music director to prepare a list of appropriate music for Sunday masses. The list will be provided by the catholic music director to the catholic priest.

4.2. Coordinate with the catholic priest no later than the 15th of each month to forecast the required sessions needed for the next month and all liturgical music requirements.

4.3. Be present in the sanctuary at least 30 minutes prior to the start of the service for sound checks with the sound tech. and be available to the music team, and priest.

4.4. Request music and supply purchases through the NCOIC, Chapel Operations, in a timely manner, at least 30 days prior to rehearsal use.

4.5. Submit supply/music requests to the catholic priest for approval prior to purchase.

4.6. Fill out the AF Form 4356, CTOF Purchase Request Form, as trained by the NCOIC, Chapel Operations or Account Technician as needed for purchases. Submit request to the catholic priest, allowing 10 days for processing.

4.7. The contractor is accountable for the security and cleanliness of all facilities utilized in conjunction with their programs

4.8. The contractor coordinates all support requirements with the Contract Officer, NCOIC, Chapel Operations, or a designated representative.

III. Protestant Parish Music Director

1. Scope of Responsibilities. Serves as Protestant Parish choral, music, and liturgy director for the Kirtland Air Force Base Protestant Parish. The music director consults and coordinates with the Protestant worship service musicians and Senior Protestant Chaplain.

2. Education and Experience Requirement. The Protestant Parish Music Director must:

2.1. Have knowledge and experience coordinating music for the Protestant worship service that includes events such as funerals and weddings.

2.2. Be able to read music and have experience in a wide range of protestant Christian music including contemporary, gospel, and traditional hymn music.

2.3. Be fully qualified on standard piano and electronic keyboard. In addition, experience or proficiency with other musical instruments is desirable.

2.4. Have Bachelor of Arts degree in Music plus two (2) years experience directing music in a church or chapel setting, or possess six (6) years or more experience playing/directing music in a church or chapel setting.

2.5. Participate in a qualifying interview and be able to clearly express the details of standard Protestant worship elements. Auditions may be required at the Senior Protestant Chaplain’s discretion in the Kirtland AFB Chapel. The audition will need to adequately demonstrate the Director’s ability to fulfill job requirements as listed in the General Responsibilities and Specific Responsibilities of this SOW.

3. General Responsibilities. The Protestant Parish Music Director will:

3.1. Coordinate with the Senior Protestant Chaplain on all music requirements.

3.2. Prepare and lead music for Protestant worship service during the agreed upon times with instrumental, choral, congregational, and musical presentations as required.

3.3. Other events that may require the Protestant parish music director’s services will be coordinated with the Senior Protestant Chaplain as required and may include:

3.3.1. Christmas services

3.3.2. Holy Week services

3.3.3. Easter services

3.3.4. Funeral/memorial services

3.3.5. Weddings

3.3.6. Other religious observances as needed.

3.4. Conduct weekly practice sessions and any additional practice sessions as scheduled with the permission of the Senior Protestant Chaplain.

3.5. Set up and take down all equipment used to provide music for the Sunday worship services and practice sessions.

3.6. Attend Protestant Parish Committee meetings as required.

3.7. Maintain a neat, clean, well-groomed, modest, professional appearance and conduct ones-self in a business-like manner with a willingness to work within a community of diverse faith expressions, supporting a religiously pluralistic environment.

3.8. Maintain a professional working relationship with chapel staff, congregation, and other personnel to achieve duties as necessary.

3.9. Comply with all Federal, State, and Local Laws and requirements and Air Force Instructions that apply to this position.

3.10. If awarded the contract, the contractor must submit an application for a background check to the NCOIC, Chapel Operations according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks.

3.11. Ensure all volunteers working with youth below 18 years of age receive a background check as described in DoDI 1402.5.

3.12. Assist in recruiting and training choir and musician volunteers to participate at all services.

4. Specific Responsibilities. The Protestant Parish Music Director will:

4.1. Prepare a list of appropriate music for Sunday worship services.

4.2. Coordinate with the Senior Protestant Chaplain no later than the 15th of each month to forecast the required sessions needed for the next month and all worship service requirements.

4.3. Be present in the sanctuary at least 30 minutes prior to the start of the service for sound checks with the sound tech. and be available to the music team, and Senior Protestant Chaplain.

4.4. Request music and supply purchases through the NCOIC, Chapel Operations, in a timely manner, at least 30 days prior to rehearsal use.

4.5. Submit supply/music requests to the Senior Protestant Chaplain for approval prior to purchase.

4.6. Fill out the AF Form 4356, CTOF Purchase Request Form, as trained by the NCOIC, Chapel Operations or Account Technician as needed for purchases. Submit request to the catholic priest, allowing 10 days for processing.

4.7. The contractor is accountable for the security and cleanliness of all facilities utilized in conjunction with their programs

4.8. The contractor coordinates all support requirements with the NCOIC, Chapel Operations; or a designated representative.

IV. Protestant Parish Musician

1. Scope of Responsibilities. Serves as Protestant Parish Musician for the Kirtland Air Force Base Protestant Parish. The musician consults and coordinates with the Protestant worship service music director and Senior Protestant Chaplain.

2. Education and Experience Requirement. The Protestant Parish Musician must:

2.1. Have knowledge and experience coordinating music for the Protestant worship service that included events such as funerals and weddings.

2.2. Be able to read music and have experience in a wide range of protestant Christian music including contemporary, gospel, and traditional hymn music.

2.3. Be fully qualified on standard piano and electronic keyboard. In addition, experience or proficiency with other musical instruments is desirable.

2.4. Have two (2) years musical training, or possess five (5) years or more as a musician in a church or chapel setting.

2.5. Participate in a qualifying interview and be able to clearly express the details of basic Protestant worship. Auditions may be required at the Senior Protestant Chaplain’s discretion in the Kirtland AFB Chapel. The audition will need to adequately demonstrate the musician’s ability to fulfill job requirements as listed in the General Responsibilities and Specific Responsibilities of this SOW.

3. General Responsibilities. The Protestant Parish Musician will:

3.1. Coordinate with the Senior Protestant Chaplain on all music requirements.

3.2. Provide musical accompaniment for Protestant worship services during the agreed upon times; other events that may require the Protestant Parish Musician services will be coordinated with the Senior Protestant Chaplain as required. Special services requiring coverage will be coordinated with the Senior Protestant Chaplain or wing chaplain which may include:

3.2.1. Christmas services

3.2.2. Holy Week services

3.2.3. Easter services

3.2.4. Funeral/memorial services

3.2.5. Weddings

3.2.6. Other religious observances as needed.

3.3. Provide musical accompaniment at weekly practice sessions and any additional practice sessions as scheduled with the permission of the Senior Protestant Chaplain.

3.4. Set up and take down all equipment used to provide music for the Sunday worship services and practice sessions.

3.5. Attend Protestant Parish Committee meetings as required.

3.6. Maintain a neat, clean, well-groomed, modest, professional appearance and conduct ones-self in a business-like manner with a willingness to work within a community of diverse faith expressions, supporting a religiously pluralistic environment.

3.7. Maintain a professional working relationship with chapel staff, congregation, and other personnel to achieve duties as necessary.

3.8. Comply with all Federal, State, and Local Laws and requirements and Air Force Instructions that apply to this position.

3.9. If awarded the contract, the contractor must submit an application for a background check to the NCOIC, Chapel Operations according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks.

4. Specific Responsibilities. The Protestant Parish Musician will:

4.1. Work with the Protestant music director to prepare a list of appropriate music for Sunday worship services. The list will be provided by the Protestant music director or the Senior Protestant Chaplain.

4.2. Coordinate with the Senior Protestant Chaplain no later than the 15th of each month to forecast the required sessions needed for the next month and all music requirements.

4.3. Be present in the sanctuary at least 30 minutes prior to the start of the service for sound checks with the sound tech. and be available to the music team, and Senior Protestant Chaplain.

4.4. Request music and supply purchases through the NCOIC, Chapel Operations, in a timely manner, at least 30 days prior to rehearsal use.

4.5. Submit supply/music requests to the Senior Protestant Chaplain for approval prior to purchase.

4.6. Fill out the AF Form 4356, CTOF Purchase Request Form, as trained by the NCOIC, Chapel Operations or Account Technician as needed for purchases. Submit request to the catholic priest, allowing 10 days for processing.

4.7. The contractor is accountable for the security and cleanliness of all facilities utilized in conjunction with their programs

4.8. The contractor coordinates all support requirements with the NCOIC, Chapel Operations or a designated representative.