7900023223can.pdf

23223a (continued)

Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717

Contract Award Notification

Title : Group 79000 – Equipment Maintenance Program (EMP) (Statewide)

Classification Code(s): 77, 80, 84

Award Number : 23223 (Replaces Award 22918)

Contract Period : February 23, 2021 through February 22, 2026

Bid Opening Date : February 1, 2021

Date of Issue : February 23, 2021

Specification Reference : As Incorporated In The Contract

Contractor Information : Appears on Page 2 of this Award

Address Inquiries To:

State Agencies & Vendors Political Subdivisions & Others

Name :

Title :

Phone :

E-mail :

Danielle Hayes Contract Management Specialist 518-473-9769 Danielle.Hayes@ogs.ny.gov

Procurement Services Customer Services

Phone :

E-mail :

518-474-6717 customer.services@ogs.ny.gov

Procurement Services values your input.

Complete and return "Contract Performance Report" at end of document.

Description This Contract allows State Agencies and all entities authorized by law (Authorized Users) to procure Equipment Maintenance Program (“EMP”) corrective and preventative maintenance services. The EMP provides maintenance and service coverage on various types of equipment. Typically, this coverage is provided through various maintenance and service agreements often entered into independently by Authorized Users. The EMP covers the full cost of maintenance and repair and shall replace more expensive individual maintenance and service agreements. Under the EMP Authorized Users can consolidate the maintenance of multiple equipment types under one agreement with the flexibility to customize equipment coverage.

This Award has 15% MBE, 15% WBE and 0% SDVOB goal requirements.

PR # 23223

https://online.ogs.ny.gov/purchase/snt/awardnotes/7900023223can.htm

GROUP 79000 – EQUIPMENT MAINTENANCE PROGRAM AWARD PAGE 2

FED.IDENT.# /

CONTRACT # CONTRACTOR & ADDRESS NYS VENDOR#

PS69214 The Remi Group, LLC 55-0808152 6325 Ardrey Kell Road, Suite 200 1000018238 Charlotte, NC 28277

Cash Discount, If Shown, Should be Given Special Attention.

INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT.

(See "Contract Payments" and "Electronic Payments" in this document.)

AGENCIES SHOULD NOTIFY NEW YORK STATE PROCUREMENT SERVICES PROMPTLY IF THE

CONTRACTOR FAILS TO MEET DELIVERY OR OTHER TERMS OF THIS CONTRACT. PRODUCTS OR

SERVICES WHICH DO NOT COMPLY WITH THE SPECIFICATIONS OR ARE OTHERWISE

UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO PROCUREMENT SERVICES.

SMALL, MINORITY AND WOMEN-OWNED BUSINESSES:

The letters SB listed under the Contract Number indicate the contractor is a NYS small business.

Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman-owned Business Enterprise.

RECYCLED, REMANUFACTURED AND ENERGY EFFICIENT PRODUCTS:

Procurement Services supports and encourages the purchase of recycled, remanufactured, energy efficient and "energy star" products. If one of the following codes appears as a suffix in the Award Number or is noted under the individual Contract Number(s) in this Contract Award Notification, please look at the individual awarded items for more information on products meeting the suffix description.

RS, RP, RA Recycled RM Remanufactured SW Solid Waste Impact EE Energy Efficient E* EPA Energy Star ES Environmentally Sensitive

NOTE TO AUTHORIZED USERS:

When placing purchase orders under the contract(s), the authorized user should be familiar with and follow the terms and conditions governing its use which usually appears at the end of this document. The authorized user is accountable and responsible for compliance with the requirements of public procurement processes. The authorized user must periodically sample the results of its procurements to determine its compliance. In sampling its procurements, an authorized user should test for reasonableness of results to ensure that such results can withstand public scrutiny.

The authorized user, when purchasing from OGS contracts, should hold the contractor accountable for contract compliance and meeting the contract terms, conditions, specifications, and other requirements.

Also, in recognition of market fluctuations over time, authorized users are encouraged to seek improved pricing whenever possible.

Authorized users have the responsibility to document purchases, particularly when using OGS multiple award contracts for the same or similar product(s)/service(s), which should include:

• a statement of need and associated requirements,

• a summary of the contract alternatives considered for the purchase,

• the reason(s) supporting the resulting purchase (e.g., show the basis for the selection among multiple contracts at the time of purchase was the most practical and economical alternative and was in the best interests of the State).

GROUP 79000 – EQUIPMENT MAINTENANCE PROGRAM AWARD PAGE 3

State of New York

Office of General Services

PROCUREMENT SERVICES

Contract Performance Report Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one contractor or product, please make copies as needed. This office will use the information to improve our contract award, where appropriate. Comments should include those of the product’s end user.

Contract No.: Contractor.

Describe Product* Provided (Include Item No., if available):

*Note: “Product” is defined as a deliverable under any Bid or Contract, which may include commodities

(including printing), services and/or technology. The term “Product” includes Licensed Software.

Excellent Good Acceptable Unacceptable

• Product meets your needs

• Product meets contract specifications

• Pricing

CONTRACTOR

Excellent Good Acceptable Unacceptable

• Timeliness of delivery

• Completeness of order (fill rate)

• Responsiveness to inquiries

• Employee courtesy

• Problem resolution

Comments:

(over)

Agency: Prepared by:

Address: Title:

Date:

Phone:

E-mail:

Please detach or photocopy this form & return via email to Danielle.Hayes@ogs.ny.gov or mail to:

OGS PROCUREMENT SERVICES

Customer Services, 38th Floor

Corning 2nd Tower - Empire State Plaza Albany, New York 12242