Amdt_1_Answers_for_AZ_DC_NY_Front_Royal_Va_and_Edgewater_Md_.pdf

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Smithsonian Institution Last updated 3:45 pm on January 16, 2015

Office of Facilities, Engineering and Operations

PROJECT: Construction IDIQ Contracts in Arizona; Washington, DC; New York; Front Royal, VA and Edgewater, MD.

RFQ # F15SOL10011, -12, -13, -14 and -15

SI RFI

Number Date Company Request for Information

SI Response

Set 1 Dec. 30, 2014 Doyon Government

Group

1 How would you prefer to receive the Qualifications

Statements? If via mail, how many hard copies do you wish to receive? If electronically, should they be sent to your e-mail address – and if so, is there a limit on the size of the e-mails you can receive?

A pdf copy no larger than 15 MB must be sent to Eve

Errickson via email at Erricksone@si.edu; please send 10 hard copies to 600 Maryland Avenue, SW, Suite 5001, Washington, DC 20024.

2 What is the maximum number of contracts you intend to award for each of these solicitations?

This will vary based on the area.

3 After the contractor pools are established, how will the price proposals be awarded? Firm fixed Price? Best

Value? Lowest Price-Technically Acceptable?

Projects will be competed among IDIQ contractors, and awarded on a lowest price basis for firm, fixed price task orders.

4 Will the price proposals require a Technical Approach, Schedule, or other information besides pricing?

Once the IDIQs are issued there is potential of needing some technical responses however, this will not be the standard practice.

5 Should we assume that all of the projects will be 100% designed, or will there be projects in need of design services?

Most project proposals will be accompanied by 100% design drawings and specifications.

6 When do you expect to select the contractor pools? We would like to have contracts in place by the end of March

2015.

7 We note that the SOW references SI facilities in 9 states, DC and two countries. Will there be other solicitations released for the remaining locations in the near future? If so, can you tell us the locations, and when they might be released?

None planned at this time

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Set 2 Dec. 31, 2015 Facility Support

Services, LLC

1 Phase I is only referenced. Is there a Phase II? If so, what is included in Phase II?

This is a one step solicitation. No further Phases are anticipated.

2 How many of the most prequalified Offerors will be selected?

This will vary based on the area.

3 Will there be a set number of Offerors for each location?

This will vary based on the area.

4 Will there be multiple Offerors bidding on projects at each of these locations or will the SI select/assign one

Offeror who will complete a particular project?

Projects will be competed among IDIQ contractors, and awarded on a lowest price basis for firm, fixed price task orders.

5 If the latter applies, how does the SI determine the order of selection with regard to which Offeror will get the project?

Projects will be competed among IDIQ contractors, and awarded on a lowest price basis for firm, fixed price task orders.

6 What is the length of the contract? 10 years, or until the contractor graduates from the SBA program.

7 Who are the incumbents? Contract awards are a matter of public information. Please consult archived announcements at www.fbo.gov.

Set 3 Dec. 31, 2015 Tone Mason 1 Are these considered new requirements? Contract awards are a matter of public information. Please consult archived announcements at www.fbo.gov.

Set 4 Jan. 2, 2015 Frazier Engineering 1 Can financial statements reviewed or compiled by an independent, licensed CPA or CPA firm be submitted instead of audited financials?

Financial statements reviewed by licensed CPAs or CPA firms are acceptable.

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Set 5 Jan. 3, 2015 Tradesmen Group, Inc.

1 Page 3 of RFQ F15SOL10013 states that "Offerors must demonstrate a successful track record of compliance with Vendex." If we have not worked in NYC, and do not have demonstrated compliance with the Vendex program on past projects, are we precluded from consideration?

If you do not have previous experience working in the New

York City area on projects for which Vendex compliance is required, your firm is precluded from consideration.

Set 6 Jan. 5, 2015 Evigilant 1 Can you provide us with the Division 28 package for the above solicitation?

We will post selected contractors on FedBizOpps. Please contact them for project specific data on future task order contracts.

Set 7 Jan. 5, 2015 Tuckman-Barbee

Construction Co., Inc.

1 Part IV -- Capabilities, A. Organization, requires us to list, "key management personnel to be assigned to the project." Please clarify what roles would be considered key management personnel.

This should be at the offerors discretion. At a miniumum primary point of contact, primary project manager and project superintendent.

Set 8 Jan. 5, 2015 Cherokee Nation 1 Re: page 14, PART IV – CAPABILITIES, final bullet

“Provide an employment profile for the construction company showing: total employees, total permanent employees, and total professionals in each major category. Brief resumes of these individuals shall be attached.” We would like to request clarification regarding the individuals for whom you require resumes. Do you require resumes for all of the employees (total employees, total permanent employees?) or for key personnel only (program managers, project managers, quality control manager, safety manager, etc.)? CCRC has more than 45 total employees.

Key personnel only.

2 To whom will this statement of qualifications be sent and at what address? I see that the inquiries regarding the RFQ should be directed to you, Eve Errickson, and I see the address for the Smithsonian Institution

Contracting Office. Is this where I should send our qualifications?

A pdf copy no larger than 15 MB must be sent to Eve

Errickson via email at Erricksone@si.edu; please send 10 hard copies to 600 Maryland Avenue, SW, Suite 5001, Washington, DC 20024.

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Set 9 Jan. 6, 2015 Severn Associates 1 Our ability to respond to successfully to this RFQ, hinges upon the requirement addressed in the attached

RFI, pertaining to Audited Financials. We feel that a determination of our financial responsibility can be made with CPA Reviewed Financials, which we are able to provide, as opposed to the requirement for Audited

Financials.

Financial statements reviewed by licensed CPAs or CPA firms are acceptable.

Set 10 Jan. 6, 2015 Van Dahl

Engineering

1 Will you be using Veteran's First in your requirement? No.

Set 11 Jan. 6, 2015 Marsh Development 1 The provided form titled ‘PART II – Contractor’s

Background’ indicates to submit the (entire) form under Tab 1. Letter K on this form is ‘Judgments, Claims and Lawsuits’ and Letter M is ‘ Suspension &

Debarment’ information. Per the RFQ , Judgments, Claims and Lawsuits should be submitted under Tab 2;

and Suspension & Debarment should be submitted under Tab 3. Is an additional statement for each required to be submitted under Tabs 2 and 3, or is the information provided on the form sufficient (and under

Tabs 2 & 3 we can refer the reader to this form, sections K &M)

Please submit the questionnaire, including sub parts K & M under Tab 1. Tabs 2 and 3 are required for any additional information, such as the details of current claims or debarrments.

2 Is there a page limit? Please limit your submission to 50 pages.

3 If All of the projects have at least some comparable features of work to the SI contract. Will we be ranked any less if we include these comparable projects under

Tab 6 – Non-Comparable Experience?

To be considered comparable, projects must meet all criteria listed.

4 Is a supplemental narrative of project descriptions and/or contact information desired following the provided Experience/Performance forms under Tabs 5 and 6?

Any supplemental information should be provided at the end of sections at Tabs 5 and 6.

5 Tab 6 May we submit contracts with IDIQ task orders or do we need to list individual projects/task orders?

Please describe individual projects issued under stand-alone contracts or under task order contracts.

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6 Part IV are Reviewed Financial Statements prepared by an independent licensed CPA acceptable in lieu of

Audited Financial Statements?

Financial statements reviewed by licensed CPAs or CPA firms are acceptable.

Set 12 Jan. 7, 2015 Doyon Government

Group

1 What will the Period of Performance be for the IDIQ

Contract?

Terms may be established up to ten years, in the discretion of the Smithsonian.

2 What is the maximum dollar value for this contract? Generally, we do not cap IDIQ base contract values, but compete task orders individually. Be advised that there is likewise no minimums threshold.

3 How will selected contractors compete for work? Projects will be competed among IDIQ contractors, and awarded on a lowest price basis for firm, fixed price task orders.

Set 13 Jan. 7, 2015 Turtle Associates

LLC

In Section 1, Page 3 of Administration Info it is noted to include projects of similar size ( up to $8 million), but on page 4 Section 2, the SOW Part B it states provide three (3) comparable projects valued at $500,000 or greater. What do you actually require us to submit?

Are you thinking that total contract would be up to $8 million, but tasks/projects would be $500K or greater?

Tasks or projects should be valued not less than $500,000 and no greater than $8 million.

2 In Section 2, SOW Part A it is stated that “ Five (5) years of experience as a facilities/infrastructure/utilities services company” is a minimum performance requirement. Can you please elaborate or clarify what is meant here?

Five years of experience as a facilities services company, an infrastructure services company, or a utilities services company is a minimum performance requirement.

3 In Section 2 SOW introduction, you have stated “ the successful Contractor shall be expected to satisfy all of the requirements set forth in Task Orders issued under the awarded contract”. Would Turtle’s 5 year FAA IDIQ

Contract which is performed as Task Orders/jobs be an acceptable comparable project?

To be considered comparable, projects must meet all criteria listed in the relevant RFQ.

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Set 14 Jan. 8, 2015 Arriba Corporation 1 Will a Reviewed Financial Statement meet the

Governments requirement for Tab 10? Please change the proposal requirement to “Reviewed” Financial

Statement vice “Audited”

Financial statements reviewed by licensed CPAs or CPA firms are acceptable.

Page 5 states there are 4 Parts required for the

Qualification Statement:

Part I – General Information

Part II – Entity’s Background

Part III – Firm’s Past Experience/Firm’s Past

Performance

Part IV – Financial Capabilities

Page 6 paragraph 1 states qualification statement submitted will be evaluated on information describes in

Parts III and Part IV. Paragraph A list Tabs and the information to be included in each Tab. Part II includes

Pages 7-10 and is labeled CONTRACTOR’S

BACKGROUND (Submit under Tab 1) Included in these pages is information which is to be submitted under multiple tabs (Tabs 1-4). Page 14 PART IV –

CAPABILITIES some of the information included in this section is also to be divided up among multiple TABS

(Tabs 7-12).

Please provide document in word format so that the

Offeror can extract information to be placed in appropriate Tab.

We regret that we cannot issue individually formatted word documents for each RFQ. However, please note that the text of each RFQ can be copied and pasted into a word document.

3 Please explain what information is to be included in

Part I General Information.

The RFQ is organized into 4 parts; your submission must be formatted by the tabs. Part I describes the procedures and criteria for submission. There is no tab corresponding to Part

I.

4 Does Part I go in a separate binder from Tabs 1-12? No. Please see the answer to Set 14, question 2, above.

Set 15 Jan. 8, 2015 Northcon, Inc. 1 What is the total contract value? See above

2 How many years will the contract run? See above

3 Will there be a base year with a $ guarantee? There is no minimum guarantee associated with this solicitation.

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4 How many contractors will be selected? This will vary based on the area.

5 Will you allowing teaming of a Prime contractor and a critical Subcontractor, being a Prime/Sub team? If yes, will the past performance of both be evaluated the same?

Yes. The past performance of any subcontractor would be evaluated using the same criteria.

6 Will Joint-Ventures be allowed? Yes.

7 Want to confirm that this Small Business set-aside has no restrictions. A small business from any state can submit proposal.

That is correct.

Set 16 Various Various 1 May we submit qualifications for individual products, services, or related specifications not named in the solicitation?

No.

End of RFIs